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Date Adopted:
Date Approved:
Effective Date:
City Attorney Approval: ______ Resolution No. ____________ RESOLUTION NO. ____________
A RESOLUTION OF THE COUNCIL OF THE CITY OF
FRESNO, CALIFORNIA, AUTHORIZING AN EXCEPTION
TO FORMAL BIDDING PROCEDURES AND AWARD A
SOLE SOURCE PRODUCT PURCHASE CONTRACT WITH
IPS GROUP, INC.
WHEREAS, City Charter Section 1208(a) requires advertised competitive bidding for expenditure of City monies in excess of $177,000; and WHEREAS, City Charter Section 1208(a)(5)(iv) states Section 1208(a) shall not apply when Council determines the materials, supplies, equipment or for any public work of improvement can only be provided by one source and the purchase is authorized by resolution of Council containing a declaration of the facts constituting the sole source; and
WHEREAS, the materials, supplies, and equipment identified constitute the annual purchase of necessary parts and products for the parking meters, which are supplied exclusively by IPS Group, Inc.; and
WHEREAS, the product and equipment purchase contract is for a three- year term, with the option for three additional one-year extensions thereafter; and WHEREAS, efforts to identify and solicit all possible suppliers of parking- meter equipment and parts were conducted, but were unsuccessful, as IPS Group, Inc. is the sole manufacturer of the required equipment and components; and WHEREAS, the estimated annual cost of the equipment and parts for the Department’s parking meters is $455,333.00 totaling an estimated $1,366,000 over three years with provisions for three one- year extensions, thereafter, totaling an estimated
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$1,366,000.00 if fully realized; and
WHEREAS, appropriations will fund parts’ replacement on a needed basis for this purchase and are included in the Fiscal Year 2026 Planning and Development Budget within the Parking Division Fund (1000-1001), and appropriations for each future annual purchases, as needed, will be included in the appropriate future fiscal year budget; and WHEREAS, should the costs exceed the original estimate, the City shall seek additional funding through an amendment; and
WHEREAS, the City Manager and Director of Planning and Development have approved the proposed purchase of equipment and parts and now seek Council approval.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Fresno as follows:
1. The Department has determined that replacement equipment and parts are required on an annual basis to ensure the parking meters remain operational and in continuous service.
2. IPS Group, Inc. is the sole source provider of the required parking meter equipment and parts.
3. Staff recommends awarding a three- year sole source product purchase contract to IPS Group, Inc., with provisions for three optional one- year extensions thereafter.
4. Council hereby finds it is appropriate and necessary for the City to dispense with the competitive bidding requirement in this instance and to authorize the Purchasing Manager to execute and enter into the IPS Group, Inc. agreement under the sole source exception.
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5. This resolution shall be effective upon final approval. * * * * * * * * * * * * * *
STATE OF CALIFORNIA )
COUNTY OF FRESNO ) ss.
CITY OF FRESNO )
I, AMY K. ALLER, Interim City Clerk of the City of Fresno, certify that the foregoing resolution was adopted by the Council of the City of Fresno, at a regular meeting held on the day of 2026.
AYES :
NOES :
ABSENT :
ABSTAIN :
Mayor Approval: , 2026
Mayor Approval/No Return: , 2026
Mayor Veto: , 2026
Council Override Vote: , 2026
AMY K. ALLER
Interim City Clerk
By:
Date
Deputy
APPROVED AS TO FORM:
ANDREW JANZ
City Attorney
By:
Christine C. Charitar Date
Deputy City Attorney