A250090 2025-01 CPDFHWAPLADivI 1.33 rev. 07.25
SAMPLE CONTRACT
CITY OF FRESNO, CALIFORNIA
PUBLIC WORK OF IMPROVEMENT
THIS CONTRACT (Contract) is made and entered into by and between CITY OF FRESNO, a California municipal corporation (City), and [Contractor Name], [Legal Identity] (Contractor) as follows:
1. Contract Documents. The “Notice Inviting Bids,” “Ins tructions to Bidders,” “Bid Proposal,” and the “Specifications” including “General Conditions,” “Special Conditions,” and “Technical Specifications” for the following: [Title] (B id File No. [Bid File No.]) [Alternates (if any)] copies of which are annexed hereto, together with all the drawings, plans, and documents specifically referred to in said annexed docu ments, including Performance and Payment Bonds, if required, and are hereby incorporated into and m ade a part of this Contract, and shall be known as the Contract Documents.
2. Price and Work. For the m onetary consideration of [W ritten Dollar Amount] dollars and [Written Cents Amount] cents ($[Amount]), as set forth in the Bid Proposal, Contractor promises and agrees to perform or cause to be performed, in a good and workmanlike manner, under the direction and to the satisfaction of the City’s “Engineer,” and in strict accordance with the Specifications, all of the work as set forth in the Contract Documents.
3. Payment. City accepts Contractor’s Bi d Proposal as stated and agrees to pay the consideration stated, at the times, in the amounts, and under the conditions specified in the Contract Documents. The Contractor agrees to accept electronic payment from City.
4. Indemnification. To the furt hest extent allowed by law, including California Civil Code section 2782, CONTRACTOR sha ll indemnify, defend and hold ha rmless CITY and each of its officers, officials, employees, agents, and volunt eers from any and all claims, demands, actions in law or equity, loss, liability, fi nes, penalties, forfeitures, interest , costs including legal fees, and damages (whether in contract, tort, or strict liability, including but not limited to personal injury, death at any time, property damage, or loss of any type) arising or alleged to have arisen directly or indirectly out of (1) any voluntary or involunt ary act or omission, (2) error, omission or negligence, or (3) the performance or non-performance of this Contract . CONTRACTOR'S obli gations as set forth in this section shall apply regardless of whether CITY or any of its officers, officials, employees, agents, or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negl igence, or the willful misconduct, of CITY or any of its officers, officials, employees, agents or volunteers.
To the fullest extent allowed by law, and in addition to the express duty to indemnify, CONTRACTOR, whenever there is any causal connection between the CONTRA CTOR’s performance or non- performance of the work or servic es required under this Contract a nd any claim or loss, injury or damage of any type, CONTRACTOR expressly agrees to undertake a duty to defend CITY and any of its officers, officials, empl oyees, agents, or vol unteers, as a separate duty, independent of and broader that the duty to indemni fy. The duty to defend as herei n agreed to by CONTRACTOR expressly includes all costs of litigation, attorneys fees, settlement costs and expenses in connection with claims or litigation, whether or not the claims are valid, false or groundless, as long as the claims could be in any manner be causally connected to CONTRACTOR as reasonably determined by CITY.
Upon the tender by CITY to CONTRACTOR, CONTRACTOR shall be bound and obligated to assume the defense of CITY and any of its officers, officials, employees, agents, or volunteers, including the a duty to settle and otherwise pursue settlement negotiations, and shall pay, liquidate, discharge and satisfy any and all settlements, judgm ents, awards, or expenses resulti ng from or arising out of the claims without reimbursement from CITY or any of its officers, officials, employees, agents, or volunteers.
A250090 2025-01 CPDFHWAPLADivI 1.34 rev. 07.25
It is further understood and agreed by CONTRACTOR that if CITY t enders a defense of a claim on behalf of CITY or any of its offi cers, officials, employees, agents, or volunteers and CONTRACTOR fails, refuses or neglects to assume the defense ther eof, CITY and its officers , officials, employees, agents, or volunteers may agree to compromise and settle or defend any such claim or action and CONTRACTOR shall be bound and obligated to reimburse CITY and its officers, officials, employees, agents, or volunteers for the amounts expended by each in defending or settling such claim, or in the amount required to pay any judgment rendered therein.
The defense and indemnity obligations set forth above shall be direct obligations and shall be separate from and shall not be limited in any manner by any insurance procured in accordance with the insurance requirements set forth in this Contract. In addition, su ch obligations remain in force regardless of whether CITY provided approval for, or did not review or object to, any insurance CONTRACTOR may have procured in a accordance with the insurance requirements set forth in this Contract. The defense and indemnity obligations shall ar ise at such time that any claim is made, or loss, injury or damage of any type has been incurred by CITY, and the entry of judgment, arbitration, or litigation of any claim shall not be a condition precedent to these obligations.
The defense and indemnity obligations set forth in this section shall survive termination or expiration of this Contract.
If CONTRACTOR should subcontract all or any porti on of the work to be performed under this Contract, CONTRACTOR shall require each subcont ractor to Indemnify, hold harmless and defend CITY and each of its officers, o fficials, employees, agents and vol unteers in accordance with the terms as set forth above.
5. Trench Shoring Detailed Plan. Contractor acknowledges the prov isions of Section 6705 of the California Labor Code and, if said provisions are applicable to this Contract, agrees to comply therewith.
6. Worker’s Compensation Certification. In compliance with the pr ovisions of Section 1861 of the California Labor Code, Contractor hereby certifies as follows:
I am aware of the provisions of Section 3700 of the Californi a Labor Code which require every employer to be insured against liability for worker ’s compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this Contract and will make my subcontractors aware of this provision.
7. Contractor’s duties and se rvices under this Agreement shall not include preparing or assisting the City with any portion of the City’s preparation of a r equest for proposals, request for qualifications, or any ot her solicitation regarding a subsequent or additional contract with the City.
The City entering this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this Projec t. Contractor’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to co nceptual, preliminary, or initial plans or specifications. Contractor shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this Project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Contractor pursuant to this Agreement.
8. The City Manager, or designee, is hereby authorized and directed to execute and implement this Agreement. The pr evious sentence is not intended to delegate any authority to the City Manager to administer the Agreement, any delegation of authority must be expressly included in the Agreement.
[Signatures follow on the next page.]
A250090 2025-01 CPDFHWAPLADivI 1.35 rev. 07.25
IN WITNESS WHEREOF, the parties have exec uted this Contract on the day and year here below written, of which the date of execution by City shall be subsequent to that of Contractor’s, and this Contract shall be binding and effective upon execution by both parties.
[Contractor Name],
[Legal Identity]
B y :
N a m e :
(Type or print written signature)
T i t l e :
(If corporation or LLC., Board Chair,
Pres., or Vice Pres.)
D a t e d :
B y :
N a m e :
(Type or print written signature.)
T i t l e :
(If corporation or LLC., CFO, Treasurer,
Secretary or Assistant Secretary)
D a t e d :
CITY OF FRESNO,
a California municipal corporation
B y :
[Name], [Title]
[Department]
D a t e d :
ATTEST:
TODD STERMER, MMC
City Clerk
B y :
Deputy Date
No signature of City Attorney required
Standard Document #DPW-S Formal Bid
Contract – PWI (12-2023) has been used
without modification, as certified by the
undersigned.
B y :
[City Certifier Name]
[City Certifier Title]
Department of Public Works
City Address:
City of Fresno
Attention: [Name], [Title]
[Street Address]
Fresno, CA [Zip]