26-1180 Scrubcan's Proposal — Fresno City Council, September 17, 2026

ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services Prepared for:

City of Fresno - FAX Facilities
Proposal of Janitorial Services
RFP No. 12601967
Prepared by:

ScrubCan
License No. C3771536
4140 N Knoll Avenue
Fresno, CA 93722
(559) 375-5252
- June 16, 2026 -
ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services Letter of Interest
ScrubCan
4140 N Knoll Avenue
Fresno, CA 93722
Office: (559) 375-5252
Thank you for considering ScrubCan for RFP No. 12601967 for janitorial services at FAX Facilities. We are pleased to submit this proposal and are confident that our experience, systems, management structure, and current performance for the City of Fresno make ScrubCan a strong partner for this scope of work.

ScrubCan currently performs Citywide custodial services for the City of Fresno and has developed direct working knowledge of City standards, reporting expectations, facility access requirements, quality control needs, security protocols, and the importance of responsive communication with City project managers. This experience allows us to approach the FAX Facilities scope with an established operating model rather than a start-up learning curve.

Our company is founded and headquartered in Fresno, and we have more than a decade of experience delivering locally driven cleaning solutions throughout the Central Valley. We combine trained personnel, standardized procedures, field supervision, and technology-enabled accountability to deliver reliable, consistent, and measurable service outcomes.

Please find enclosed our proposal detailing how ScrubCan will meet and exceed the custodial service requirements for FAX Facilities under RFP No. 12601967. Thank you for the opportunity to continue serving the City of Fresno.

Corey Jackson
Founder & CEO
ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services Profile of Firm
Company Biography
ScrubCan is a locally owned and operated small minority business founded in 2014 by Corey Jackson, with offices in Fresno, California. The company began by addressing the growing health and environmental hazards associated with dirty residential trash containers through a specialized cleaning system that used recycled water and reclaimed wastewater. After successfully launching that residential service, ScrubCan expanded into commercial cleaning and facilities support.

Today, ScrubCan provides janitorial services, litter control, fleet cleaning, solar panel cleaning, disinfecting, and commercial power washing throughout the Central Valley. Our service model is built around three operating pillars: people, process, and product.

People
We recruit, train, coach, and place
employees in roles where they can
succeed. Field employees are
supported by managers who
emphasize accountability, safety, and
consistent communication.

Process
We rely on clear SOPs, checklists,
software tools, and inspection
routines so that custodial work is
performed consistently across
multiple facilities and shifts.

Product
We design the service experience
around the client. Cleaning quality,
responsiveness, reporting, and
communication are treated as core
deliverables, not add-ons.

This operating foundation has allowed ScrubCan to scale into larger, more complex commercial and public-sector work while maintaining a local service culture and hands-on leadership presence.

RFP-Specific Positioning for FAX Facilities
 Existing City of Fresno custodial experience and familiarity with municipal standards.  Local management structure with executive oversight and field-level escalation paths.  Documented training, onboarding, safety, and quality assurance practices.  Ability to scale staffing, supplies, and supervision for multi-facility service delivery.  Technology-supported scheduling, reporting, inspections, and issue resolution.

ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services Management Team and Organizational Structure
Key Management Team
Corey Jackson, CEO and Founder - Provides executive leadership, business development oversight, and accountability for customer success and contract deliverables. Corey remains actively involved in ScrubCan operations and client relationships.

Bobby Ward, President / COO - Oversees strategic planning, day-to-day operational execution through the management team, and customer communication. Bobby serves as the senior operational contact for public- sector and commercial clients.

Derek Youpel, General Manager - Supports operational execution, coordination among field managers, and alignment of resources, schedules, and performance expectations.

Nareida Alvarado, Director of Administration and HR - Leads administrative support, hiring coordination, onboarding, HR compliance, employee records, and personnel support systems.

Benny Hilliard, Director of Janitorial Services - Oversees janitorial service delivery, workflow coordination, field supervision, quality control, and staff readiness for day-to-day custodial operations.

Roger Butler, Janitorial Manager - Manages assigned janitorial teams, supervisors, site leads, schedules, and quality follow-up for assigned facilities.

Fernando Salas, Janitorial Manager - Manages assigned janitorial teams, supervisors, site leads, schedules, and quality follow-up for assigned facilities.

ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services ScrubCan Organization Chart - RFP No. 12601967
Escalation and Accountability
The structure places executive accountability at the top, administrative and HR support directly under President/COO oversight, and janitorial execution through the General Manager, Director of Janitorial Services, Janitorial Managers, Supervisors, Site Leads, and Janitorial Technicians.

ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services Technical Approach
ScrubCan’s technical approach begins with properly trained people, clearly documented procedures, and active supervision. Every janitorial employee is onboarded through standardized cleaning, safety, and facility conduct expectations. New employees gain hands-on experience by shadowing experienced ScrubCan cleaning technicians before working independently.

Technology and Accountability Tools
Tool Purpose for FAX Facilities
QuickBooks Time / TSheets Real-time employee tracking, scheduling, clock-in and clock-out visibility, GPS accountability, and
management updates.

Zendesk Responsive customer support workflow to capture, route, and resolve service requests efficiently.

Asana Project and task management for quality checks,
logistics, follow-up items, and continuous
improvement.

BambooHR HR platform for employee onboarding, training
records, performance support, and personnel
administration.

Fathom KPI visibility for monitoring contract performance, operational health, and management reporting.

Daily Execution Model
 Assign trained personnel to the scope and schedule required by FAX Facilities.  Use site-specific checklists, opening and closing protocols, and cleaning standards.  Maintain clear shift communication between technicians, site leads, supervisors, and managers.  Escalate access, supply, staffing, and quality concerns through the management chain immediately.  Document completed work, inspections, exceptions, and corrective actions.

ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services Demonstrated Experience and Staffing Plan
ScrubCan provides janitorial services to a wide variety of organizations and has experience working in high-traffic, public-facing, and operationally sensitive environments. ScrubCan currently performs Citywide custodial services for the City of Fresno and has experience with City facilities and departments, including work associated with municipal buildings and service areas such as City Hall, Department of Public Utilities, FAX Transportation Department, PARCS, and other City locations.

Hiring and Onboarding of Staff
ScrubCan takes a people-centric approach to onboarding and training. Our hiring process is designed to identify dependable team members and prepare them for safe, consistent custodial performance.  Ongoing application review and candidate screening.
 Phone and in-person interviews.
 Background, reference, and driving checks when applicable.  E-Verify and I-9 processing.
 Orientation, safety training, PPE expectations, and on-site job training.  Shadowing with experienced cleaning technicians before independent assignment.  Annual company-wide training and ongoing coaching, development, and evaluations.

Training and Monitoring
All ScrubCan employees receive training on common materials and procedures to ensure consistency and quality. Employees also receive task-specific and facility-specific instruction based on assigned duties. Supervisors and managers monitor completion, performance, and quality through daily reporting, inspections, and coaching.

ScrubCan | RFP No. 12601967 - FAX Facilities Janitorial Services Quality Control, Safety, and Capacity
Quality Control and Assurance
ScrubCan’s quality control model combines hiring standards, training, on-site supervision, scheduled inspections, daily reporting, and corrective action follow-up. We adhere to ISSA-aligned practices and prioritize proactive communication with client contacts.  Daily reports capture progress, exceptions, issues, and improvement opportunities.  Supervisor inspections are logged and reviewed for contract compliance and customer satisfaction.  Client feedback is reviewed by management and converted into follow-up tasks where needed.  Corrective actions are assigned through the management team until resolution is verified.

Commitment to Health and Safety
ScrubCan understands that custodial services directly affect facility health and safety. Our practices emphasize safe chemical storage, current Safety Data Sheets, proper PPE, low-decibel equipment where appropriate, prevention of cross-contamination, and facility-specific hazard awareness.

Green Cleaning Commitment
ScrubCan aims to clean and maintain commercial facilities in a green manner with attention to health, safety, and environmental impact. Where appropriate, we use environmentally conscious products, responsible supply purchasing, and procedures that reduce waste and protect facility occupants.

Managerial Capacity and Financial Viability
ScrubCan maintains the management structure, software systems, supplies, equipment capacity, insurance, and local support needed for large public-sector contracts. Our centralized management tools provide visibility into staffing, requests, assignments, inspections, and performance follow-up. A representative is available 24/7 for emergency response and operational escalation.

Closing Commitment
ScrubCan is prepared to deliver dependable, responsive, and accountable janitorial services for FAX Facilities under RFP No. 12601967. Our current Citywide custodial relationship with the City of Fresno, local management presence, trained workforce, and structured quality assurance program position us to continue serving the City with professionalism and consistency.

Respectfully submitted,
Corey Jackson
Founder & CEO
ScrubCan

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SENIOR PROCUREMENT SPECIALIST: TAMRA TORRENCE
[email protected]
(559) 621-1153

Janitorial Services at FAX Facilities

RFP NO. 12601967
TUESDAY, JUNE 16, 2026

Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

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City of Fresno
Proposal Specifications

Table of Contents
I – INTRODUCTION ............................................................................................................ 3 Notice Inviting Proposals .................................................................................... ………..4 Instructions to Proposers ................................................................................................. 6 II – PROPOSAL AND CONTRACT DOCUMENTS .......................................................... 11 Proposer’s Checklist ...................................................................................................... 12 Cost Proposal ................................................................................................................ 13 Business License .......................................................................................................... 14 Proposer’s Qualification Questionnaire ......................................................................... 15 References .................................................................................................................... 18 Acceptance of Indemnification & Insurance Requirements ........................................... 19 Disadvantage Business Enterprise (DBE) BIDDERS LIST ........................................... 20 Debarment and Suspension Certification ...................................................................... 21 Non-Lobbying Certification ............................................................................................ 22 Tax Liability Certification ............................................................................................... 23 Conflict of Interest Certification ...................................................................................... 24 Signature Page .............................................................................................................. 25 Sample Certification ...................................................................................................... 26 Sample Service Contract ............................................................................................... 27 III – GENERAL CONDITIONS .......................................................................................... 30 Definitions...................................................................................................................... 31 Delivery of Services ....................................................................................................... 31 Termination for Convenience ........................................................................................ 31 Precedence of Documents ............................................................................................ 32 Federal Immigration Reform and Control Act ................................................................ 32 Independent Contractors ............................................................................................... 33 Maintenance of Records ............................................................................................... 34 Binding .......................................................................................................................... 35 IV – SPECIAL CONDITIONS ............................................................................................ 37 V – INSURANCE REQUIREMENTS ................................................................................. 46 VI – FEDERAL CONDITIONS ........................................................................................... 51 VII – SCOPE OF WORK ................................................................................................... 61 VIII – ATTACHMENTS & EXHIBITS ................................................................................. 78 • Attachment 1 - Cost Proposal (Excel worksheet)
• Exhibit 1 - Chemicals
• Exhibit 2 - Tools, Equipment, & Supplies
• Exhibit 3 - Cleaning Checklists / Tasks and Frequencies

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I – INTRODUCTION

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NOTICE INVITING PROPOSALS
Electronic proposals will be received by the office of the Purchasing Manager of the City of Fresno, all in accordance with the Specifications for:

Request for Proposals for Janitorial Services at FAX Facilities Request for Proposals No. 12601967

The City of Fresno Department of Transportation/F resno Area Express (hereinafter “FAX”) is soliciting proposals to provide janitorial services. The janitorial staffing and supplies will be needed to cover six (6) buildings, totaling approximately 21,000 interior square feet of various Fresno Area Express (FAX) and Fleet Maintenance buildings. Janitorial services will be required Monday through Sunday and for day and evening shifts; weekend and holiday services are limited. The request is for a three-year (3) contract with two (2) optional one (1) year extensions from the date of the Notice to Proceed. The Contract may be extended in accordance with the provisions set forth in these Specifications.

The RFP forms, Instructions to Proposers, copies of plans and/or specifications may be obtained from the Office of the Purchasing Manager (phone 559 621-1332) via the City’s web site: http://www.fresno.gov, “Business”, “Doing Business”, “Bid Opportunities”.

Proposals must be submitted electronically via Planet Bids.

Proposals are to be submitted electronically using Planet Bids prior to the opening at 3 p.m. on Tuesday, June 16, 2026, at which time they will be publicly opened and recorded. Join the bid opening meeting at https://fresno.zoomgov.com/j/1619517892 or call (669) 254-5252, meeting ID 161 951 7892.

The City of Fresno hereby notifies all Proposers that no person shall be excluded from participation in, denied any benefits of, or otherwise discriminated against in connection with the award and performance of any contract on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation or on any other basis prohibited by law.

An in-person pre-proposal conference and facility tour (at the same time) will be held at 9:00 a.m. on May 21, 2026 at 2223 G Street, Fresno, CA 93706. The pre-proposal meeting will begin at FAX’s Bruce Rudd Administration Building. Prospective Proposers are encouraged to attend since City Staff will be present to answer any questions regarding the Specifications.

Services of an interpreter and additional accommodations can be made available. Requests for accommodations should be made at least five working days but no later than 48 hours prior to the scheduled meeting/event. Please contact the Procurement Specialist listed on the cover at 559-621-1153 or [email protected].

The awarded contract will be funded in part by grants from the Federal Transit Administration (FTA) of the United States Department of Transportation. The award of any contract is subject to the requirements of financial assistance contracts between the City of Fresno and the U.S. Department of Transportation.

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The Contractor will be required to comply with all terms and conditions prescribed for third - party contracts by the U.S. Department of Transportation, Federal Transit Administration (FTA). If FTA requires any change to this Contract to comply with its requirements, both parties agree to amend the Contract as required by FTA. If such changes cause an increase or decrease in the work to be performed by the Contractor or the time for such performance, then the compensation to be paid the Contractor and time of performance will be equitably adjusted.

An Interim Final Rule (IFR) published by the U.S. Department of Transportation (DOT) on October 3, 2025, eliminates the presumption that a business is disadvantaged based solely on the owner’s race, ethnicity, or sex. As a result, the DBE program still exi sts, but there is a temporary suspension while firms are being recertified. No DBE goal will be placed on this project, and proposals will not be evaluated based on the proposed DBE participation.

The City of Fresno reserves the right to reject any and all proposals at its sole discretion.

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INSTRUCTIONS TO PROPOSERS
General

1. No proposal will be considered for award unless it is submitted on the proposal forms furnished by the Purchasing Manager, completely filled out, properly signed by the Proposer and filed electronically via Planet Bids on or before the date and time specified in the Notice Inviting Proposals. The time clock in the Purchasing Division will be the official clock for documenting the time of filing.

2. The City will award a Contract or reject any or all proposals within the time stated in the Specifications, and no proposal may be withdrawn within that period of time. Any award of a Contract exceeding $100,000, shall be subject to the approval of the City Council.

3. The City reserves the right to reject any and all proposals at its sole discretion.

Submittal of Proposal

4. Proposers shall carefully examine each and every term of this Request for Proposals; and each Proposer shall judge all the circumstances and conditions affecting its proposal. Failure on the part of any Proposer to make such examination and to investigate thoroughly shall not be grounds for any declaration that the Proposer did not understand the conditions of this Request for Proposals.

5. Proposers shall comply with any and all federal, state , or local laws, now in effect or hereafter promulgated, which apply to the services herein specified.

6. This solicitation for proposals does not commit the City of Fresno to enter into a Contract or to pay any costs incurred in the preparation of responses to the request. The City of Fresno reserves the right to accept or reject any proposals, and to negotia te with any qualified source, or to cancel in part or in its entirety this Request for Proposals. It may accept the proposal that it considers to be in the interest of the City of Fresno, with or without negotiation.

7. The City reserves the right to waive any informality or minor irregularity when it is in the best interest of the City to do so, to negotiate for the modification of any proposal with mutual consent of the Proposer, to re-advertise for proposals if desired, and to accept the proposal which in the judgment of the City, even though it does not offer the lowest cost, is nevertheless deemed to offer the best value for the public and City. Any proposal which is incomplete, conditional, obscure, or which contains irregularities of any kind, may be cause for rejection.

Americans with Disabilities Act

8. Accessibility Requirements : Supplier warrants that it complies with California and federal disabilities laws and regulations; and the Services will conform to the accessibility requirements of WCAG 2.0AA. Supplier agrees to promptly respond to and resolve any complaint regarding accessibility of its Services. The City may require Proposer to comply with these accessibility requirements if they are awarded a contract.

Public Records

9. The proposals received shall become the property of the City of Fresno and are subject to public disclosure. Those parts of a proposal which are defined by the Proposer as business or trade secrets as that term is defined in California Civil Code, Section 34 26.1, and are reasonably marked “Trade Secrets”, “Confidential”, or “Proprietary”, and placed in a separate envelope shall Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

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only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers who indiscriminately and without justification identify most , or all , of their proposal as exempt from disclosure may not be considered for award.

Selection Process and Evaluation Criteria

10. Proposal Evaluation
The City will establish a Selection Committee to score proposals based on the evaluation criteria stated herein.

The Selection Committee will review and evaluate all proposals after formal receipt. To receive proper consideration, the proposal must meet the requirements of these Specifications. The evaluation process will provide credit only for those capabilities an d advantages which are clearly stated in the Proposer ’s written proposals. In other words, advantages which are not stated will not be considered in the evaluation process.

Proposers whose proposals include a failure to comply with or take exception to these Specifications may not be considered for award and dropped from the evaluation process.

The Selection Committee will evaluate the proposals regarding the following criteria (in order of relative importance):
a. Technical Approach and Solutions
Evaluate the proposer’s understanding of the specific needs of each FAX facility, including their proposed cleaning schedule, staffing plan, and quality control measures.

Key considerations:
• Detailed daily/weekly/monthly task planning
• Use of environmentally safe cleaning products
• Proposed equipment and supplies plan

b. Staffing and Supervision Plan
Evaluate the proposer’s ability to recruit, train, and retain qualified custodial staff and supervisors to ensure consistent performance.

Key considerations:
• Staffing levels per facility
• Shift coverage (including weekends and holidays)
• Training and quality assurance programs
• Supervision and reporting structure

c. Past Performance and Experience

Contractor’s experience and history in related services relevant to FAX’s needs. Including direct experience on projects of similar size, scope and complexity. This may include client references, thoroughness, and/or any awards or recognition received for past performance.

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d. Pricing

The scoring for costs is based on the lowest price in relation to the price offered.

e. Record Keeping Procedures

Proposer shall demonstrate the ability to maintain accurate, detailed and organized record keeping practices for janitorial operations such as logs, checklist used to monitor cleaning schedules, task, completions, inspections and quality control. The proposal should clearly describe the systems, methods and documentation used to ensure accountability and performance tracking.

11. The Selection Committee reserves the right to request additional information from Proposers, to negotiate terms and conditions of the Contract, to visit sites, to request demonstrations or oral presentations, to establish a competitive range, or ask Proposers to appear before the Selection Committee to clarify points of their proposal. If interviews are conducted with Proposers in the competitive range, it may affect evaluation criteria scoring.

12. Any award shall be based on the criteria specified and made to the Proposer whose proposal is judged as providing the best value in meeting the interest of the City and the objectives of the project, in the City’s sole discretion.

13. The City reserves the right to make the selection of a Proposer based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipated initiative and ability of the Proposer to perform the services set forth herein. The City reserves the right to not award to any proposer or to award to multiple vendors, at its sole discretion.

Time to Award

14. The Proposer agrees that the City may have ONE HUNDRED TWENTY (120) DAYS to accept or reject proposals. It is further understood that, if the Proposer to whom any award is made fails to enter into a Contract as provided in the Specifications, award may be made to another Proposer, who shall be bound to perform as if she/he had received the award in the first instance.

Contract Documents

15. The proposer shall submit the required contract documents in a form acceptable to the Purchasing Division 2101 G Street, Bldg. A, Fresno, CA 93706 within 15 calendar days (except in the event federal funding is applicable to this Contract, then 10 working days) from the Notice of Award of proposal. Failure to provide said documents within the designated period shall be sufficient cause to award to the next proposer offering the next best value to the City.

Questions, Clarifications, and Concerns

16. The Specifications describing this project have been carefully prepared. Any questions or concerns relating to these Specifications shall be directed in writing to the Procurement Specialist of the Purchasing Division (see cover page) and may be submitted electronically by utilizing the Question and Answers field on Planet Bids.

Questions will be accepted only up to ten (10) working days prior to the proposal date to allow the City, if necessary, to issue an addendum to all proposers stating revisions, deletions, or Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

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additions to be made to the Specifications as a result of any questions. If questions arise after the deadline, please contact the Procurement Specialist of the Purchasing Division, but the City will not guarantee a response.

The City will not be responsible for verbal responses made by parties other than the Purchasing Manager or designee.

Any questions concerning Disadvantaged Business Enterprise (DBE) issues shall be addressed to DBE Program staff at telephone No. (559) 621-1154 or email at [email protected].

Contacts with City Staff

17. Before an award is made, any contact with City staff, other than the Purchasing Manager or designee(s), without prior written authorization is strictly prohibited and may render the Proposer non-responsible.

Regulated Communications in City Procurement Process Ordinance

18. The Regulated Communications in City Procurement Process Ordinance (Article 6, Chapter 4 of the Fresno Municipal Code) became effective May 7, 2004. With certain specified exceptions, the Ordinance provides that no Respondent, Bidder, Proposer (as the case may be) shall initiate, engage in, or continue any communication to or with any City elected official concerning or touching upon any matter which is the subject of this competitive procurement process.

Any Respondent, Bidder, Proposer or elected official (as the case may be) who initiates, engages in, continues in, or receives any regulated communication shall file the written disclosure required by the Regulated Communications in City Procurement Process Ordinance.

Any Respondent, Bidder, or Proposer violating the Regulated Communications in City Procurement Process Ordinance may be disqualified from participating in this procurement process and/or determined to be non-responsible. Additionally, the City may set aside the award of a contract, prior to its execution, to a party found to have violated the Ordinance.

Note: The full text of Fresno Municipal Code, Chapter 4, Article 6 may be viewed on the City’s website at, http://www.fresno.gov “Departments”, “City Clerk,” and “Fresno Municipal Code and City Charter.” Or view the Fresno Municipal Code directly at:
https://library.municode.com/ca/fresno/codes/code_of_ordinances?nodeId=MUCOFR_CH4CIP UCOSA_ART6RECOELOFPRPR

Notification of Staff Determination

19. Any award of a Contract exceeding $100,000, shall be subject to the Staff Determination clause.

Once the City has reviewed and evaluated the proposals received and has determined for award the responsible proposal that provides the best value to the City, that determination will be posted on the City ’s website http://www.fresno.gov, “Departments”, “General Services,” “Purchasing Division,” and “Anticipated Formal Bid Award.” It is the sole responsibility of interested Proposers to seek this information.

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Award of a Contract for less than $ 100,000 is not subject to th is Notification of Staff Determination provision.

Debarment

20. A Proposer may be debarred from bidding or proposing upon or being awarded any contract with the City, or from being a subcontractor or supplier at any tier upon such contract, in accordance with the procedures in Fresno Municipal Code Section 4-104 adopted by Council on May 17, 2018. The initial period of any such debarment shall not be less than one year and may be permanent depending on the violation. A Proposer may request a hearing, in accordance with Fresno Municipal Code Section 4-104, upon receipt of a notice of proposed debarment from the City Manager or designee. A copy of the ordinance may be obtained from the City Clerk’s Office, 2600 Fresno Street, Fresno, California 93721.

Outreach to Small Business Enterprises in Subcontracting

21. The City of Fresno hereby notifies all Proposers that it is the City ’s policy to provide all small business enterprises, including minority, women, and disabled veteran business enterprises, equal access and opportunity for participation in the performance of all construction contracts, professional service contracts, procu rement of supplies, equipment and other services.

Therefore, the City requests that a Proposer who intends to subcontract a portion of the work seek out small business enterprises that are potential subcontractors, suppliers, or consultants, and actively solicit their interest, capability, and prices.

Addenda

22. The City makes a concentrated effort to ensure any addenda issued relating to these Specifications are distributed to all interested parties. It shall be the Proposer’s responsibility to inquire as to whether any addenda to the Specifications have been issued. Upon issuance by the City, all addenda are part of the proposal. The signature page must be signed on all addenda.

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II – PROPOSAL AND CONTRACT DOCUMENTS

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Proposer’s Name __________________
(Submit with Proposal)

CHECK LIST
Proposers are requested to submit this Checklist and the following information, providing the content in the sequence shown below. If the documentation provided is incomplete, the Proposer may be ineligible for award of a Contract.

REQUIRED

[X] 1. COVER LETTER
[X] 2. COST PROPOSAL, Attachment 1 (Excel spreadsheet)
[X] 3. BUSINESS LICENSE INFORMATION, page 14
[X] 4. PROPOSER QUALIFICATION QUESTIONNAIRE, page 15
[X] 5. REFERENCES, page 18
[X] 6. ACCEPTANCE OF INDEMNIFICATION & INSURANCE, page 19 [X] 7. BIDDERS LIST, page 20
[X] 8. DEBARMENT AND SUSPENSION CERTIFICATION, page 21
[X] 9. NONLOBBYING CERTIFICATION, page 22
[X] 10. TAX LIABILITY CERTIFICATION, page 23
[X] 11. DISCLOSURE OF CONFLICT OF INTEREST, page 24
[X] 12. SIGNATURE PAGE, page 25
[_] 13. SAMPLE CERTIFICATION, page 26
[X] 14. SAMPLE SERVICE CONTRACT, page 27
[_] 15. PRE-PROPOSAL CONFERENCE (See pg. 4 for details) [X] 16. ADDENDA – Signature page of all Addenda issued Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

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Proposer’s Name __________________
(Submit with Proposal)

COST PROPOSAL

Janitorial Services at FAX Facilities
REQUEST FOR PROPOSAL NO. 12601967

TERM OF CONTRACT The Contract shall be in effect for three (3) years from the date of the Notice to Proceed. The Contract may be extended for up to two (2) additional one (1) year terms, in accordance with the provisions set forth in these Specifications.

Having carefully examined the Request for Proposals, attachments and related documents, the undersigned proposes and agrees to provide to the City of Fresno, in accordance with the Specifications annexed hereto and made a part thereof, the following services at the rates listed on the Excel spreadsheet (Attachment 1).

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Proposer’s Name __________________
(Submit with Proposal)

BUSINESS LOCATION AND LICENSE

BUSINESS LOCATION
The undersigned Proposer does not maintain a place of business in the City of Fresno.

The undersigned Proposer maintains a place of business in the City of Fresno at: , Fresno, CA

BUSINESS LICENSE
The undersigned Proposer has a current City of Fresno Business License, and the number is .

If the successful Proposer does not have a City of Fresno Business License, he/she shall obtain such a license prior to the issuance of a Notice to Proceed for the Work and maintain in effect throughout the term of this Contract.

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Proposer’s Name: __________________
(Submit with Proposal)

PROPOSER QUALIFICATION QUESTIONNAIRE
The undersigned Proposer submits the following information in accordance with the proposal specifications:
(Use additional sheets as needed, but no more than 10 pages)

1. a. Business Name (If using more than one business name, please list all names.):
_______________________________________________________________ _______________________________________________________________ _______________________________________________________________ b. Address: _____________________________________________________ Is your firm operating as a franchisee? Yes or No
If yes, list the franchiser, and number of years your business has been franchised:
_______________________________________________________________ _______________________________________________________________

2. Provide the names, titles, qualifications, years of experience, and years with your company, for all key personnel in authority in your business and include the key personnel that will be involved in providing services, and the extent to which they will be involved in the performance of this Contract.
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________

3. All Proposers must have a minimum of 3 years commercial experience and/or janitorial service experience under the current business name of similar scope and size.

How many years has your business been established/providing services? __________ How many years has your business been under your present name? ___________ How many years under former names? (List names and number of years) ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

4. What other types of services does your business provide?

___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

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Proposer’s Name __________________
(Submit with Proposal)
PROPOSER QUALIFICATION QUESTIONNAIRE (Continued)

5. Do you have any affiliated companies? (If parent company, list subsidiaries and divisions.

If subsidiary or division, name parent company, its principals, and their addresses):
________N/A_________________________________________________________ __________________________________________________________________ ___________________________________________________________________

6. Have there been any contract terminations for the services your business performs before the fulfillment of the contract within the past three years? Yes or No a. If so, list the date, client, and reason for termination below:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

7. Describe your company’s organizational structure for janitorial operations, including:
supervision practices, on-site management, performance monitoring, and proposed communication protocols with FAX.
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

8. Provide a detailed overview of employee training programs, including safety procedures, chemical handling, OSHA compliance, and ongoing/refresher training. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

9. Describe your quality control and assurance program, including methods for verifying completed work, documentation practices and corrective action procedures. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

10. Describe your company’s standard response time and escalation procedure for:

Emergencies, complaints and service requests.
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Proposer’s Name___________________
(Submit with Proposal)
PROPOSER QUALIFICATION QUESTIONNAIRE (Continued)

11. Describe your documentation and reporting system, including how service activities, inspections, and deficiencies are recorded, tracked and will be communicated to FAX. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

12. Describe your company’s expectations for employees assigned to this contract, including conduct, professionalism, attendance, and performance standards. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

13. Describe how your company stays current with janitorial industry best practices, technologies, and regulatory requirements.
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

14. Identify what differentiates your company from other janitorial service providers, and what makes your company an advantageous choice for FAX.
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

15. Describe your staffing plan for this contract, including number of personnel, coverage for absences and approach to maintaining consistent service levels. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

16. Provide an organizational chart of key personnel assigned to this contract and clearly identify roles and responsibilities.

Organizational chart attached? Yes _____ or No ______

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Proposer’s Name _________________________
(Submit with Proposal)

REFERENCES
Please list at least three references of similar size and type of services, including governmental agencies, if available.

1. AGENCY/COMPANY NAME:

ADDRESS:

CONTACT PERSON: PHONE NUMBER:

FAX NUMBER EMAIL

LENGTH OF CONTRACT: (YEARS)

TYPES OF SERVICES PROVIDED:

2. AGENCY/COMPANY NAME:

ADDRESS:

CONTACT PERSON: PHONE NUMBER:

FAX NUMBER EMAIL

LENGTH OF CONTRACT: (YEARS)

TYPES OF SERVICES PROVIDED:

3. AGENCY/COMPANY NAME:

ADDRESS:

CONTACT PERSON: PHONE NUMBER:

FAX NUMBER EMAIL

LENGTH OF CONTRACT: (YEARS)

TYPES OF SERVICES PROVIDED:

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Proposer’s Name
(Submit with Proposal)

STATEMENT OF ACCEPTANCE OF THE INDEMNIFICATION

AND INSURANCE REQUIREMENTS
The Proposer shall sign below that the Proposer accepts in whole the Indemnification and Insurance Requirements set forth in these Specifications. If the Proposer takes exception to some portions, those portions shall be listed here below, and the Proposer shall sign that the Proposer accepts all portions of the requirements not listed.

Note: Any exceptions may cause a Proposer to not be awarded a contract.

DO NOT ACCEPT
If “DO NOT ACCEPT” is checked, please list exceptions:

Signature of Authorized Person

____________________________________
Type or Print Name of Authorized Person
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Proposer’s Name __________________
(Submit with Proposal)

BIDDERS LIST

Bidders are advised that, as required by federal law, the City is required to report to the U.S. Department of Transportation participation for all Federally aided contracts each year so the attainment efforts may be evaluated.

The proposal will be considered non-responsive if this form is not fully completed.

List all Subcontractor information including, without limitation, those that will perform any portion of the work or provide any products for this project, even if the dollar amount of the work that will be performed is less than one half (½) of one percent (1%) of the total bid amount.

Prime Contractor:

Name: ___________________________________________________________________________ Address: _________________________________________________________________________ City: ________________________________ State: _______________Zip Code: ________________ Check one: ☐ DBE or ☐ Non-DBE DBE Cert Number: ___________________________________ NAICS code(s) (applicable to each scope of work the firm seeks to perform in its bid): ☐ Check if N/A _________________________________________________________________________________ Age of firm:________________________________________________________________________ Annual Gross: ☐ less than $1 million ☐ $1-3 million ☐ $3-6 million ☐ $6-10 million ☐ over $10 million

Subcontractors: ☐ Check as N/A if a subcontractor(s) will not be used

NOTE: Use additional sheets of paper if necessary Revised 10/16/24

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Proposer’s Name
(Submit with Proposal)

DEBARMENT AND SUSPENSION CERTIFICATION

Contractor and all subcontractors shall meet debarment, suspension, ineligibility, and voluntary exclusion requirements pursuant to Executive Order 12549. See Federal Requirements, of these Specifications. A list of excluded parties may be found at the fo llowing website:
https://sam.gov/content/home

Contractor shall return with its Proposal this form.

Note: Providing false information may result in criminal prosecution or administrative sanctions.

Date ____________________________________________________________ Signature______________________________________________________ Company Name_______________________________________________________ Title ___________________________________________________________

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Proposer’s Name
(Submit with Proposal)

NON-LOBBYING CERTIFICATION

LOBBY RESTRICTIONS

Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:

c. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

c. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a M ember of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

c. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

__________________________ Signature of Contractor’s Authorized Official __________________________ Name and Title of Contractor’s Authorized Official __________________________ Date

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Proposer’s Name
(Submit with Proposal)

Federal Tax Liability and Recent Felony Convictions Certification

FTA Master Agreement Section 4(g)

The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that they and their organization:

1. Does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority respons ible for collecting the tax liability; and

2. Was not convicted of felony criminal violation under any Federal law within the preceding 24 months.

The Contractor agrees to flow this requirement down to participants at all lower tiers, without regard to the value of any subagreement.

Date ____________________________________________________________

Signature______________________________________________________

Company Name_______________________________________________________

Title ___________________________________________________________

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Proposer’s Name
(Submit with Proposal)

DISCLOSURE OF CONFLICT OF INTEREST

YES* NO
1 Are you currently in litigation with the City of Fresno or any of its agents?

2 Do you represent any firm, organization, or person who is in litigation with the City of Fresno?

3 Do you currently represent or perform work for any clients who do business with the City of Fresno?

4 Are you or any of your principals, managers, or professionals, owners or investors in a business which does business with the City of Fresno, or in a business which is in litigation with the City of Fresno?

5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Fresno employee who has any significant role in the subject matter of this service?

6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project?

* If the answer to any question is yes, please explain in full below.

Explanation:

Signature

Date

Name

Company

Address

Additional page(s) attached.

City, State, Zip

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Proposer’s Name______________________
(Submit with Proposal)

SIGNATURE PAGE
By my signature on this proposal I certify, under penalty of perjury under the laws of the State of California, that the statements contained in this proposal are true and correct.

PROPOSAL SUBMITTED BY:
(Please follow the instructions for each line, as explained below.) (1) ( ) ( ) Firm Phone Fax (2)
(Corp.) (Individual) (Partner) (Other)
(3)
Business Address

City State Zip Code
(4) By:

Signature of Authorized Person

Type or Print Name of Authorized Person and Title
Federal Tax I.D. No.: Date:

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SAMPLE CERTIFICATION
I, , certify that I am the secretary Name
of the corporation named herein; that who signed this Name
Bid Proposal on behalf of the corporation, was then of Title
said corporation; that said Bid Proposal is within the scope of its corporate powers and was

duly signed for and on behalf of said corporation by authority of its governing body, as

evidenced by the attached true and correct copy of the
Name of Corporate Document
By:

Name:

Title: Secretary
Date:

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SAMPLE SERVICE CONTRACT

THIS CONTRACT is made and entered into by and between the CITY OF FRESNO, a California municipal corporation (City), and [Contractor Name], [Legal Identity] (Contractor) as follows:

1. CONTRACT DOCUMENTS. The “Notice Inviting Proposals, ” “Instructions to Proposers, ” “Proposal” and the “Specifications” including “General Conditions, ” “Special Conditions ”, “Federal Conditions”, “Scope of Work”, “Functional Specifications” and “Technical Requirements” for the following: [Title] (Request for Proposals No. [Number]) copies of which are annexed hereto, together with all the documents specifically referred to in said annexed documents, including the Performance Bond, if required, are hereby incorporated into and made a part of this Contract, and shall be known as the Contract Documents.

2. PRICE. For the monetary consideration of [WRITTEN $ AMOUNT] DOLLARS AND [WRITTEN CENTS AMOUNT] CENTS ($[DOLLAR AMOUNT]), as set forth in the Proposal, Contractor promises and agrees to perform or cause to be performed, in a good and workmanlike manner, and to the satisfaction of City, and in strict accordance with the Specifications, all of the work as set forth in the Contract Documents.

3. PAYMENT. City accepts Contractor’s Proposal as stated and agrees to pay the consideration stated, at the times, in the amounts, and under the conditions specified in the Contract Documents.

4. INDEMNIFICATION.

To the furthest extent allowed by law, including California Civil Code section 2782, CONTRACTOR shall indemnify, defend and hold harmless CITY and each of its officers, officials, employees, agents, and volunteers from any and all claims, demands, actions in law or equity, loss, liability, fines, penalties, forfeitures, interest, costs including legal fees, and damages (whether in contract, tort, or strict liability, including but not limited to personal injury, death at any time, property damage, or loss of any type) arising or alleged to have arisen directly or indirectly out of (1) any voluntary or involuntary act or omission, (2) error, omission or negligence, or (3) the performance or non-performance of this Contract . CONTRACTOR'S obligations as set forth in this section shall apply regardless of whether CITY or any of its officers, officials, employees, agents, or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or the willful misconduct, of CITY or any of its officers, officials, employees, agents or volunteers.

To the fullest extent allowed by law, and in addition to the express duty to indemnify, CONTRACTOR, whenever there is any causal connection between the CONTRACTOR’s performance or non-performance of the work or services required under this Contract and any claim or loss, injury or damage of any type, CONTRACTOR expressly agrees to undertake a duty to defend CITY and any of its officers, officials, employees, agents, or volunteers, as a separate duty, independent of and broader that the duty to indemnify. The duty to defend as herein agreed to by CONTRACTOR expressly includes all costs of litigation, attorneys fees, settlement costs and expenses in connection with claims or litigation, whether or not the claims are valid, false or groundless, as long as the claims could be in any manner be causally connected to CONTRACTOR as reasonably determined by CITY.

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Upon the tender by CITY to CONTRACTOR, CONTRACTOR shall be bound and obligated to assume the defense of CITY and any of its officers, officials, employees, agents, or volunteers, including the duty to settle and otherwise pursue settlement negotiations, and shall pay, liquidate, discharge and satisfy any and all settlements, judgments, awards, or expenses resulting from or arising out of the claims without reimbursement from CITY or any of its officers, officials, employees, agents, or volunteers.

It is further understood and agreed by CONTRACTOR that if CITY tenders a defense of a claim on behalf of CITY or any of its officers, officials, employees, agents, or volunteers and CONTRACTOR fails, refuses or neglects to assume the defense thereof, CITY and its officers, officials, employees, agents, or volunteers may agree to compromise and settle or defend any such claim or action and CONTRACTOR shall be bound and obligated to reimburse CITY and its officers, officials, employees, agents, or volunteers for the amounts expended by each in defending or settling such claim, or in the amount required to pay any judgment rendered therein.

The defense and indemnity obligations set forth above shall be direct obligations and shall be separate from and shall not be limited in any manner by any insurance procured in accordance with the insurance requirements set forth in this Contract. In addition, such obligations remain in force regardless of whether CITY provided approval for, or did not review or object to, any insurance CONTRACTOR may have procured in a accordance with the insurance requirements set forth in this Contract. The defense and indemnity obligations shall arise at such time that any claim is made, or loss, injury or damage of any type has been incurred by CITY, and the entry of judgment, arbitration, or litigation of any claim shall not be a condition precedent to these obligations.

The defense and indemnity obligations set forth in this section shall survive termination or expiration of this Contract.

If CONTRACTOR should subcontract all or any portion of the work to be performed under this Contract, CONTRACTOR shall require each subcontractor to Indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers in accordance with the terms as set forth above

[Signatures follow on the next page.]
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IN WITNESS WHEREOF, the parties have executed this Contract on the day and year here below written, of which the date of execution by City shall be subsequent to that of Contractor’s, and this Contract shall be binding and effective upon execution by both parties.

CITY OF FRESNO,
A California municipal corporation

By:
[Name],
[Title/Dept.]

APPROVED AS TO FORM:

City Attorney

By:
[Name] Date
Deputy City Attorney

ATTEST:

AMY K. ALLER,
Interim City Clerk

By:

Date
Deputy

[CONTRACTOR],
[Legal Identity]

By:

Name:

Title:
(If corporation or LLC., Board Chair,
Pres. Or Vice Pres.)

By:

Name:

Title:
(If corporation or LLC., CFO, Treasurer,
Secretary or Assistant Secretary)

REVIEWED BY:

Addresses:

CITY:

City of Fresno
Attention: [Name]
[Title]
[Street Address]
Fresno, CA [Zip]
Telephone: (559) [#]
E-Mail: [E-Mail address]

CONTRACTOR:
[Contractor Name]
Attention: [Name]
[Title]
[Street Address]
[City, State Zip]
Telephone: [area code and #]
E-Mail: [E-Mail address]

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III – GENERAL CONDITIONS

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III. GENERAL CONDITIONS

1. DEFINITIONS: Wherever used in the Specifications, including the Instructions to Proposers, the proposal, or any of the Contract Documents, the following words shall have the meaning herein given, unless the context requires a different meaning. (a) “City” and “City of Fresno ” shall each mean the City of Fresno, CA, unless otherwise indicated.
(b) “City Manager” shall mean the City Manager of the City of Fresno. (c) “Contract” and “Contract Documents ” shall each mean and refer to these Specifications, including the Instructions to Proposers, the proposal and any addenda thereto, the Contract and all City of Fresno specifications, and other papers and documents incorporated by reference into or otherwis e referred to in any of the foregoing documents, whether or not attached thereto.
(d) “Contractor” shall mean each person or entity awarded a Contract hereunder and named or to be named in the Contract with the City of Fresno to furnish the goods or services, or both, to be furnished under the Contract. (e) “Council” and “City Council” shall each mean the Council of the City of Fresno. (f) “Proposer” shall mean each person or entity submitting a proposal, whether or not such person or entity shall become a Contractor by virtue of award of a Contract by the City.
(g) “Purchasing Manager” shall mean the Purchasing Manager of the City of Fresno. (h) “Specifications” shall mean the Contract Documents.

2. DELIVERY OF SERVICES: If Contractor is delayed providing services by (i) any acts or omissions of City or its employees, or others acting under authority of City by contract or otherwise, (ii) acts of God which Contractor could not reasonably have foreseen and provided for, (iii) illegal strikes, boycotts or like illegal obstructive action by employee or labor organizations, or (iv) any illegal general lockouts or other defensive action by employers, whether general or by organizations of employers; Contractor shall have no claim for damages against City for any such cause of delay, but shall be entitled to an extension of time as will reasonably compensate Contractor for actual loss of time occasioned thereby. Contractor may apply to the City Manager for such extension. However, no such extension of time shall be granted unless Contractor shall have notified the Purchasing Manager, in writing, within one week after the commencement or occurrence of the condition or event which is expected to cause a delay in delivery, of such condition or event and the actual or estimated number of days of delay anticipated on account thereof. The decision of the City Manager as to the number of additional days, if any, to be allowed for completion of delivery on account of such condition or event, will be given in writing to Contractor.

3. TERMINATION FOR CONVENIENCE : The City reserves the right to terminate this Contract for any reason, upon sixty (60) days written notice to the Contractor. In the event of Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

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such termination, the Contractor shall be paid for satisfactory service performed to the date of termination.

4. TERMINATION FOR CAUSE:
a. If the Contractor shall fail to complete delivery, within the time or times specified herein, of all or any part of the materials, equipment, supplies or services to be provided under the Contract, the City Manager of the City of Fresno or designee, acting for and on behalf of the City, may at any time after the expiration of the time for cure, terminate the Contract as to the whole thereof, or in the event partial delivery has been made and accepted, as to such of the items or service to be furnished which have not been delivered or accepted prior to such termination.
b. The City may terminate this Contract if the Contractor materially breaches any of its obligations under this Contract and fails to commence and diligently pursue reasonable efforts to cure such breach within fifteen (15) days after written notice by the City specifically describing the breach.
c. Such termination shall be effective upon receipt by Contractor of written notice of termination from said City Manager or designee, which notice shall be deemed to have been received by Contractor, if mailed by certified mail , within forty -eight hours to Contractor’s address as contained in the proposal to the City or, if personally delivered, upon the delivery thereof to Contractor, the authorized representative of Contractor, or to the Contractor’s said address.

5. CONTRACT DOCUMENTS: Upon award of the Contract, the Contractor shall execute and submit all required documents to the Purchasing Manager, 2101 G Street, Bldg. A, Fresno, California 93706, in a form acceptable to the City of Fresno within fifteen (15) calendar days (except in the event federal funding is applicable to this Contract, then 10 working days) from the date of Notice of Award. Failure to provide said documents within the designated period shall be sufficient cause to forfeit the proposal depo sit and initiate a City departmental recommendation for City to award the Contract to another Proposer.

6. PRECEDENCE OF CONTRACT DOCUMENTS: The order of precedence of documents shall be: (1) Rules and Regulations of Federal Agencies relating to the source of funds for this project; (2) Supplemental Agreements, Change Orders, or Contract the one dated later having precedence over another dated earlier; (3) Special Conditions; (4) General Conditions; (5) Scope of Work.

Whenever any conflict appears in any portion of the Contract, it shall be resolved by application of the order precedence.

7. FEDERAL IMMIGRATION REFORM AND CONTROL ACT OF 1986: As a material part of any contract for a City of Fresno project, every Contractor who has employees who will work on a City of Fresno project, is required to comply with all of the provisions of the Federal Immigration Reform and Control Act of 1986 (P.L. 99-603, 100 Stat. 3359). This requirement includes compliance with all of the employee documentation provisions. Furthermore, the Contractor will make any employee documentation required to comply with the Act immediately Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

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available to the City upon its request for each individual employee working on a City of Fresno project.

8. WORKMANSHIP GUARANTY: The workmanship of the services to be performed for the City by the Contractor will be in accord with the Specifications, and where not specified, in accord with generally accepted standards.

9. ALTERATION OF TERMS: No alterations or variations of the terms of this Contract shall be valid unless made in writing and signed by both parties.

10. CONTRACT CHANGES : No changes or modifications to the Contract shall be made unless agreed to and signed by both parties. No prior, current or post award verbal agreement or agreements with any officer, agent or employee of the City shall affect or modify any terms or obligations of these Specifications or any Contract resulting from this procurement.

11. AMENDMENTS: The City of Fresno reserves the right to add, modify, or delete items from the Contract including Special Conditions or Scope of Work. Any changes shall be made only by means of a formal amendment signed by both the City and Contractor.

12. ASSIGNMENT: The Contract is personal to the Contractor and there shall be no assignment, transfer, sale, or subcontracting by the Contractor of its rights or obligations under the Contract without the prior written approval of the City. Any attempted assignment, transfer, sale, or subcontracting by the Contractor, its successors , or assigns, shall be null and void unless approved in writing by the City.

13. TERMINATION BY CITY FOR NON-APPROPRIATION: In the event of non-appropriation relating to the Contract, City shall have the right to terminate the Contract at the end of any fiscal year of City, in the manner and subject to the terms specified in this paragraph. City shall endeavor to give written notice of such termination not less than sixty (60) days prior to the end of such fiscal year and shall notify Contractor of any anticipated termination. For purposes of this paragraph, “fiscal year ” shall mean the twelve -month fiscal period of City whic h commences on July 1 in every year and ends on the following June 30. For purposes of this paragraph, “non-appropriation” shall mean the failure of the City or City ’s governing body to appropriate money for any fiscal year of City sufficient for the continued performance of the Contract by City.

14. INDEPENDENT CONTRACTOR: In the furnishing of the services provided for herein, the Contractor is acting as an independent contractor. Neither the Contractor, nor any of its officers, associates, agents or employees shall be deemed an employee, joint venturer, partner, or agent of the City for any purpose. However, the City shall retain the right to verify that the Contractor is performing its respective obligations in accordance with the terms of the Contract.

Because of its status as an independent contractor, Contractor and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to City employees. Contractor shall be solely liable and responsible for all payroll and tax withholding and for providing to, or on behalf of, its employees all employee benefits including, without limitation, health, welfare and retirement benefits. In addition, together with its other obligations under this Agreement, Contractor shall be solely responsible, indemnify, defend and save City Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

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harmless from all matters relating to employment and tax withholding for and payment of Contractor’s employees, including, without limitation, (i) compliance with Social Security and unemployment insurance withholding, payment of workers compensation benefits, and all other laws and regulations governing matters of employee withholding, taxes and payment; and (ii) any claim of right or interest in City employment benefits, entitlements, programs and/or funds offered employees of City whether arising by reason of any common law, de facto, leased, or co- employee rights or other theory. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to City or to this Agreement.

15. GOVERNING LAW AND VENUE: The Contract shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of the Contract and any rights and duties thereunder shall be Fresno County, California.

16. COMPLIANCE WITH LAW : In providing the services required under the Contract, Contractor shall at all times comply with all applicable laws of the United States, the State of California and the City of Fresno, and with all applicable regulations promulgated by Federal, State, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of the Contract.

17. SEVERABILITY: The provisions of the Contract are severable. The invalidity, or unenforceability of any one provision in the Contract shall not affect the other provisions.

18. INTERPRETATION: The Contractor acknowledges that the Contract in its final form is the result of the combined efforts of the parties and that, should any provision of the Contract be found to be ambiguous in any way, such ambiguity shall not be resolved by construing th e Contract in favor or against any party, but rather by construing the terms in accordance with their generally accepted meaning.

19. ATTORNEY’S FEES: If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of the Contract, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney’s fees and legal expenses.

20. EXHIBITS: Each exhibit and attachment referenced in the Contract is, by the reference, incorporated into and made a part of the Contract.

21. MAINTENANCE OF RECORDS : Records of Contractor pertaining to the services hereunder shall be kept on a generally recognized accounting basis and shall be available to City or its authorized representatives upon request during regular business hours throughout the life of the Contract and for a period of three years after final payment and for the period of time required by law. In addition, all books, documents, papers, and records of Contractor pertaining to the Contract shall be available for the purp ose of making audits, examinations, excerpts, and transcriptions for the same period of time. This section shall survive expiration or termination of the Contract.

22. RECYCLING: In the event Contractor maintains an office or operates a facility(ies), or is required herein to maintain or operate same, within the incorporated limits of the City of Fresno, Contractor at its sole cost and expense shall:

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(a) After award, immediately establish and maintain a viable and ongoing recycling program, approved by the City’s Solid Waste Management Division, for each office and facility. Literature describing City recycling programs is available from City ’s Solid Waste Management Division and by calling City of Fresno Recycling Hotline at (559) 621-1111.
(b) Immediately contact the Solid Waste Management Division at (559) 621 -1452 and schedule a free waste audit and cooperate with such Division in their conduct of the audit for each office and facility.
(c) Cooperate with and demonstrate to the satisfaction of City ’s Solid Waste Management Division the establishment of the recycling program in paragraph (i) above and the ongoing maintenance thereof.

23. NOTICES: Any notice required or intended to be given to either party under the terms of this Contract shall be in writing and shall be deemed to be duly given if delivered personally or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party’s address set forth on the signature page of the Proposal in the case of the Contractor and at the address in the Special Conditions for mailing of invoices in the ca se of City, or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof.

24. BINDING: Subject to Section 15 of these General Conditions, once this Contract is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all parties, and each parties’ respective heirs, successors, assigns, transferees, agents, servants, employees and representatives.

25. WAIVER: The waiver by either party of a breach by the other of any provision of this Contract shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Contract. No provisions of this Contract may be waived unless in writing and signed by all parties to this Contract. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.

26. CUMULATIVE REMEDIES: No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.

27. NO THIRD-PARTY BENEFICIARIES: The rights, interests, duties and obligations defined within this Contract are intended for the specific parties hereto as identified in the preamble of this Contract. Notwithstanding anything stated to the contrary in this Contract, it is not intended that any rights or interests in this Contract benefit or flow to the interest of any third parties.

28. EXTENT OF AGREEMENT : Each party acknowledges that they have read and fully understand the contents of this Contract. This Contract represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either written or oral. This Contract may be modified only by written instrument duly authorized and executed by both City and Contractor.

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29. HEADINGS: The section headings in this Contract are for convenience and reference only and shall not be construed or held in any way to explain, modify or add to the interpretation or meaning of the provisions of this Contract.

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IV – SPECIAL CONDITIONS

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IV. SPECIAL CONDITIONS
Term of Contract

This Contract shall be in effect for an initial term of three (3) years from the date of the Notice to Proceed. The Contract may be extended, with the mutual written consent of both parties, for two (2) one-year increments with price increases/decreases in accordance with the provisions set forth herein, all other terms and conditions specified herein remaining the same. If either the City or Contractor elects not to extend the Contract, or upon expiration of the final one-year extension term, the Contractor shall aid the City in continuing, uninterruptedly, the requirements of the Contract, by continuing to perform on a temporary basis, when specifically requested to do so in writing by the Purchasing Manager, for a specified term not to exceed twelve (12) months. Such continuance shall be subject to price increases/decreases in accordance with the provisions set forth herein, and all other terms and conditions remaining the same as if the contract had been extended for such a temporary period by an amendment hereto.

Pricing Conditions
For thirty-six (36) months of the Contract, pricing will be fixed at the proposal pricing.

Sixty (60) days prior to the three-year anniversary date of the Contract, the Contractor may submit proposed pricing revisions for the following 12-month optional year which will be subject to negotiation by the City at the City’s discretion. The Contractor must provide adequate documentation to substantiate any request for price increase. Any increase in unit price for any item included in this Contract shall not exceed, unless otherwise approved by the Purchasing Manager, the percent change for the follow ing Pro ducer Price Index: Janitorial Services (PCU561720561720) as published by the Bureau of Labor Statistics . In the event that the index drops, the Contractor shall pass on to the City an equivalent reduction in pricing.

The basis of the index shall be established as the last available month at the date of the Notice to Proceed. The Purchasing Manager of the City of Fresno shall be the authorized City agent in any such negotiation. Any proposed price revisions will be subject to the Purchasing Manager’s written approval before being implemented by the Contractor.

If any particular needs arise at any time dur ing the term of the Contract, the City reserves the right to request adjustments, modifications, or additions to services to the Contract.

Notice to Proceed
The Contractor shall not commence any work, nor shall it enter the premises until it has received a written Notice to Proceed from the Purchasing Manager.

Changes to Contract Documents
No changes or modifications to the Contract shall be made unless agreed to and signed by both the Contractor and the Purchasing Manager. No prior, current, or post award verbal agreement or agreements with any officer, agent, or employee of the City shall affect or modify any terms or obligations of the Specifications or any Contract resulting from this procurement.

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Payment
The Proposer shall invoice the City of Fresno in order to initiate the payment process. Invoices shall conspicuously display the City’s purchase order number and shall be submitted to:

ATTENTION:

City of Fresno
Department of Transportation/FAX
Attn: Assets and Facilities Division Manager
2223 G. Street
Fresno, CA 93706
Contractor hereby agrees not to assign the payment of any monies due Contractor from City under the terms of this Contract to any other individual(s), corporation(s) or entity(ies). City retains the right to pay any and all monies due Contractor directly to Contractor.

Contract Administrator

The City of Fresno designates the Director of the Department of Transportation/FAX, as Contract Administrator, who shall act on behalf of the City with respect to all aspects of this Contract. The City shall promptly notify Contractor in writing if the Contract Administrator is changed.

The Contract Administrator and designated representative shall have complete authority to require the Contractor to comply with all provisions of this Contract. Contractor shall strictly and promptly follow the instructions of the Contract Administrator. T he Contract Administrator ’s decision upon all questions, claims and disputes will be final and conclusive upon the parties of the Contract. The Contract Administrator shall exercise any discretionary authority in a reasonable manner.

The Contract Administrator shall decide any and all questions which may arise as to conformance of and acceptability of tools, equipment, supplies and all other materials and methods and procedures used in the performance of the services with regard to the requirements included herein. The Contract Administrator shall decide all questions which may arise as to the interpretation of the Contract Documents relative to the services and the fulfillment of the Contract on the part of Contractor.

The Contract Administrator will determine the amount and quality of the several kinds of services performed and materials furnished which are to be paid for under this Contract.

The Contract Administrator shall have the authority to require Contractor to make temporary changes in the assignment of routine work, tasks, and task frequencies. Such temporary changes shall not affect the amount of payment to Contractor.

Contract Coordinator

The Contract Administrator shall designate the Assets and Facilities Division Manager of the Department of Transportation/FAX as Contract Coordinator to monitor and inspect the performance and progress of the services provided under this Contract.

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The Contract Coordinator has no authority to alter, waive or revoke any provision of this Contract. Any failure of Contractor to comply with the provisions of the Contract may be called to the attention of the Contract Administrator by the Contract Coordinator.

The Contract Coordinator shall have the authority to suspend the performance of the services and compensation to Contractor until the Contract Administrator can decide any questions at issue.

The Contract Coordinator shall perform frequent inspections of each work assignment. The emphasis during these inspections should concentrate on the existence of those factors which significantly affect the probability of the assignment being performed as specified.

The Contract Coordinator shall coordinate the activities of Contractor and the occupants to minimize any interference or delay to either party. The Coordinator shall submit suggestions regarding revisions of the specifications to the Contract Administrato r. The Coordinator shall receive and respond, with clerical assistance, to requests, complaints, and suggestions concerning the performance of the work directed under the Contract.

The Contract Coordinator shall in no instance have the authority to act as a supervisor for Contractor and shall not interfere with the Contractor in the supervision or direction of Contractor’s employees.

Any advice provided to Contractor by the Contract Coordinator shall in no way be construed as binding upon the City of Fresno or release the Contractor from fulfilling the provisions of the Contract.

Performance of Services

Contractor shall be responsible for the complete and timely performance of all services under this Contract and for all manner and type of tools, equipment, supplies and materials of every description required to successfully perform all services under this Contract.

Non-Performance of Services

Services shall be considered not to have been performed when, in the judgment of the Contract Administrator, any one or more of, but not limited to, the following conditions exist:

a. Non-adherence to established response times,
b. Failure to provide reports per schedule and on time, or c. Failure to conform to the requirements per Scope of Work.

Confidential Information, Ownership of Documents, and Copyright License

Any reports, information, or other data prepared or assembled by the Contractor pursuant to this Agreement shall not be made available to any individual or organization by Contractor without prior written approval of the City. During the term of this Agreement, and thereafter, the Request for Proposals for FAX Janitorial Services
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Contractor shall not, without prior written consent of the City, disclose to anyone any Confidential Information. The term Confidential for the purpose of this Agreement shall include all proprietary marketing plans, financial information, designs, drawing s, specifications, materials, compilations, documents, instruments, models, source of object codes and other information disclosed or submitted, orally, in writing, or by any other medium or media. All Confidential Information shall be and remain confidential and proprietary in City

If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall cause each subcontractor to also comply with the requirements of this section. This section shall survive expiration or termination of the Agreement.

Delivery of Supplies

Contractor shall schedule its own supply deliveries and the supply deliveries of its vendors during times that cause minimum disruption and inconvenience to the City of Fresno’s operations. The Contract Coordinator shall have the unilateral right to define certain times during each twenty-four-hour period when deliveries will be prohibited.

Holidays

Contractor will observe the same Holiday Schedule used by the City of Fresno.

The schedule is as follows:

• January 1, New Year’s Day
• Martin Luther King Day
• Presidents’ Day
• Memorial Day
• July 4, Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• The day after Thanksgiving Day
• December 25, Christmas Day
Contractor must provide staffing and follow the schedule of janitorial services on all holidays observed by City employees, regardless of the day of the week that the holiday is observed for the locations listed below:

Building(s) Holidays Requiring Coverage
FAX Administration & FAX Maintenance All except Thanksgiving, and Christmas day

Key Control

Contractor shall maintain security and confidentiality of the keys, key cards, and other entry devices and codes provided by the City of Fresno. Contractor shall maintain a record of the key numbers issued to its employees.

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Contractor shall not duplicate and shall not allow such items to be duplicated or removed from the work site. Any such item which becomes lost, missing or stolen shall be immediately reported to the Contract Coordinator by the Contractor. Should Contractor lose or have stolen any keys issued to Contractor by the City of Fresno. The Contractor shall be responsible for all cost associated with replacement, which may be deducted from payments due.

Needed Repairs
Contractor shall promptly notify the Contract Coordinator, or his/her designated representative in a written format acceptable to the Contract Coordinator, of needed repairs and/or damage to fixtures or the facility observed during the performance of the services. Any item of a critical, priority, or emergency nature will be verbally reported immediately upon discovery with written notification to follow prior to the end of the work shift. The Contract Coordinator may, at his/her discretion, accept a verbal notification of a needed repair.

Security and Identification
Contractor must conduct pre-employment background checks on each of its employees assigned to work under this Contract prior to any employee being assigned to work at any City of Fresno facility. Contractor shall be responsible for the cost of the pre - employment background check. Contractor must provide the City of Fresno with the background check findings upon request.

All of Contractor ’s personnel must undergo an identification procedure by the City of Fresno prior to beginning the work. Contractor ’s employees will be issued Contractor badges which must be visibly worn at all times during performance of the work.

Contractor shall be responsible for all costs relating to the preparation of identification badges for each employee. Contractor shall be b illed by the City of Fresno at the applicable rate (currently $10.00 for each new badge and $25.00 for each lost badge).

Service Workers
Contractor shall provide an adequate number of trained, qualified janitorial Service Workers, who are capable of performing the services in accordance with the Contract Documents. As a minimum, the Contractor shall provide the number of productive hours, exclusive of meal breaks and formal training activities, for Service Workers.

To assure personal safety and safeguard City property, all Service Workers used in the performance of work under this Contract shall be capable of both reading and communicating verbally in the English language, unless otherwise approved in writing by the Contract Coordinator, on a case-by-case basis.

Service Workers assigned to a specific area shall be used exclusively in that area and will not perform other or additional duties specified herein during that shift, unless approved by the Contract Coordinator.

It is understood and agreed by the City of Fresno and Contractor that the Contractor is retained as an independent contractor and in no event shall any employee hired by Request for Proposals for FAX Janitorial Services
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Contractor be or be considered an employee of the City of Fresno while performing services under this Contract.

Shift Report
The Contract Supervisor shall report, in writing, to the Contract Coordinator (or the Contract Coordinator’s designated representative) any area assignments which are not filled.

Contractor shall prepare, keep on file and furnish a copy to the Contract Coordinator or designee by the end of each work shift, a shift report which includes the following information for the previous work shift:
a. A list of the names of all personnel present for work, showing the name of each person for each Area Assignment and the number of hours worked by each person in each such Assignment, as certified by Contractor’s time records. b. A list of Projects completed the past day, ready for inspection by the Contract Coordinator.
c. A list of any incidents of significance involving the Contractors’ employees in the performance of the services.

Supervision
Contractor shall provide a part-time Contract Supervisor, acceptable to the Contract Coordinator, exclusively for this Contract. The Contract Supervisor shall be properly trained and qualified and shall have full authority to act for Contractor at all times to carry out the provisions of this Contract.

The Contract Supervisor shall make once a week site visits to properly supervise Contractor’s employees, and at the request of the Contract Coordinator or Contract Administrator.

The Contract Supervisor, or their designate, shall be on-call at all times for emergencies and must be able to report within two (2) hours to any of the locations covered by this Contract.

The Contract Supervisor shall make himself/herself available to the Contract Coordinator to discuss performance of the services or other provisions of this Contract.

Training
Contractor shall provide each employee used in the performance of the services with adequate training to competently perform the services specified within this RFP.

Contractor shall maintain a training record for each employee. The training record shall show, as a minimum, the employee ’s name, date of employment, the type and date of each training received, as well as the training instructor. Contractor shall present such Request for Proposals for FAX Janitorial Services
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records for inspection upon request by the Contract Coordinator. The Contract Coordinator may, from time to time, monitor Contractor’s training activities.

Sourcing of Products

City of Fresno FAX reserves the right to procure all chemicals and cleaning supplies and /or restroom/ break room supplies from a source other than the awarded Janitorial Service Contractor, when necessary or required.

Liquidated Damages

The amount of liquidated damages is neither a penalty nor a forfeiture and shall compensate FAX solely for FAX’s need to cover the services if the Contractor does not provide the services and/or provides incomplete janitorial services and is not intended to, and does not include: (i) any damages, additional costs or extended costs incurred by FAX for extended administration of the Contract or by FAX ’s agents, consultants, or independent contractors for extended administration of the Contract, (ii) any increases in financing costs resulting from the delay or absence of services , or (iii) any additional services relating to, or arising as a result of, the delay or absence of services. FAX shall be entitled to claim against the Contractor for its actual damages and amounts not specifically included within the liquidated damages as set forth herein. Such costs shall be computed separately. Together with liquidated damages, they shall be deducted from the contract price.

The Contractor shall not be charged with liquidated damages when the delay in service delivery or performance arises out of causes beyond the control and without the fault or negligence of the Contractor as defined in the Termination Clause in the Contract.

Assessment of Damages:

a. FAX shall assess liquidated damages upon Contractor at the rate of One Hundred and Eighty Dollars ($180) per day anytime damage happens from improper cleaning, or repairs made for the aforementioned damages. It also covers the FAX staff salary(ies) that may be needed to complete the janitorial services if Contractor’s staff do not show up to perform the services.

b. Upon receipt of liquidated damages, Contractor shall have ten (10) calendar days in which to dispute. Contractor shall notify FAX in writing, their intent to dispute said liquidated damages and include the specific reasons for disputing liquidated damages. At a minimum, the written dispute should include the following:

(1) Date(s) in dispute
(2) All relevant information, documentation, pictures, and other evidence supporting their dispute

Resolution of Damages:

Upon receipt of Contractor’s written dispute, the parties shall select a date to conduct Request for Proposals for FAX Janitorial Services
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an in-person meeting; said meeting shall occur within ten (10) working days of receipt by FAX. FAX’ Assistant Director, Assets and Facilities Division Manager, or a designated appointee of FAX shall conduct this meeting. The parties shall review each liquidated damage assessed in detail and endeavor to identify the cause leading to the liquidated damage and attempt to implement a resolution that prevents the action from recurring. Within five (5) working days of conclusion of said meeting, FAX will issue a written response to Contractor that may or may not reduce, modify, or remove any and/or all liquidated damages. The letter shall also indicate the reason(s) supporting FAX’ position. Upon receipt of the letter, Contractor shall have five (5) working days to dispute FAX’ findings to FAX’ Department Director by sending written correspondence to City of Fresno, FAX.

If disputed, FAX’ Department Director will review all relevant information and issue a final finding in writing that may uphold the decision or reduce, modify, or remove any/or all liquidated damages. The Department Director’s final finding shall stand and cannot be disputed.

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V – INSURANCE REQUIREMENTS

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V. INSURANCE REQUIREMENTS

INSURANCE REQUIREMENTS
(a) Throughout the life of this Agreement, CONTRACTOR shall pay for and maintain in full force and effect all insurance as required herein with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated no less than “A-VII” in the Best’s Insurance Rating Guide, or (ii) as may be authorized in writing by CITY'S Risk Manager or his/her designee at any time and in his/her sole discretion. The required policies of insurance as stated herein shall maintain limits of liability of not less than those amounts stated therein. However, the insurance limits available to CITY, its officers, officials, employees, agents and volunteers as additional insureds, shall be the greater of the minimum limits specified therein or the full limit of any insurance proceeds to the named insured.
(b) If at any time during the life of the Agreement or any extension, CONTRACTOR or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement shall be discontinued immediately, and all payments due or that become due to CONTRACTOR shall be withheld until notice is received by CITY that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to CITY. Any failure to maintain the required insurance shall be sufficient cause for CITY to terminate this Agreement. No action taken by CITY pursuant to this section shall in any way relieve CONTRACTOR of its responsibilities under this Agreement. The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by CITY that an insurer has commenced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent.
(c) The fact that insurance is obtained by CONTRACTOR shall not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify CITY shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of CONTRACTOR, vendors, suppliers, invitees, contractors, sub-contractors, subcontractors, or anyone employed directly or indirectly by any of them.

Coverage shall be at least as broad as:

1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under “Minimum Limits of Insurance.”

2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles Request for Proposals for FAX Janitorial Services
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in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

MINIMUM LIMITS OF INSURANCE

CONTRACTOR shall procure and maintain for the duration of the contract insurance with limits of liability not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured:

1. COMMERCIAL GENERAL LIABILITY
(i) $2,000,000 per occurrence for bodily injury and property damage; (ii) $2,000,000 per occurrence for personal and advertising injury; (iii) $4,000,000 aggregate for products and completed operations; and, (iv) $4,000,000 general aggregate applying separately to the work performed under the Agreement.

2. COMMERCIAL AUTOMOBILE LIABILITY
$1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation Insurance as required by the State of California with statutory limits and EMPLOYER’S LIABILITY with limits of liability not less than:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.

4. BUILDERS RISK (Course of Construction) insurance in an amount equal to the completed value of the project with no coinsurance penalty provisions. (Only required if the project includes new construction of a building, or renovation of, or addition to, an existing building.)

5. CONTRACTORS’ POLLUTION LEGAL LIABILITY with coverage for bodily injury, property damage or pollution clean-up costs that could result from of pollution condition, both sudden and gradual. Including a discharge of pollutants brought to the work site, a release of pre-existing pollutants at the site, or other pollution conditions with limits of liability of not less than the following:

(i) $1,000,000 per occurrence; and,
(ii) $2,000,000 general aggregate per annual policy period.

(a) In the event this Agreement involves the transportation of hazardous material, either the Commercial Automobile policy or other appropriate insurance policy shall be endorsed to include Transportation Pollution Liability insurance covering materials to be transported by CONTRACTOR pursuant to the Agreement.

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UMBRELLA OR EXCESS INSURANCE
In the event CONTRACTOR purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the CITY, its officers, officials, employees, agents and volunteers.

DEDUCTIBLES AND SELF-INSURED RETENTIONS
CONTRACTOR shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and CONTRACTOR shall also be responsible for payment of any self-insured retentions.

OTHER INSURANCE PROVISIONS/ENDORSEMENTS
(i) All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice has been given to CITY, except ten (10) days for nonpayment of premium. CONTRACTOR is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, CONTRACTOR shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, CONTRACTOR shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than seven (7) calendar days following to the expiration date of the expiring policy. (ii) The Commercial General, Pollution and Automobile Liability insurance policies shall be written on an occurrence form.
(iii) The Commercial General, Pollution and Automobile Liability insurance policies shall be endorsed to name City, its officers, officials, agents, employees and volunteers as an additional insured for all ongoing and completed operations. The Commercial General endorsements must be as broad as that contained in ISO Forms: CG 20 10 11 85 or both CG 20 10 & CG 20 37.
(iv) The Commercial General, Pollution and Automobile Liability insurance shall contain, or be endorsed to contain, that the CONTRACTORS’ insurance shall be primary to and require no contribution from the City. Coverage under the General Liability policy shall be as broad as that contained in ISO Form CG 20 01 04 13. These coverages shall contain no special limitations on the scope of protection afforded to City, its officers, officials, employees, agents and volunteers.
(v) If CONTRACTOR maintains higher limits of liability than the minimums shown above, City requires and shall be entitled to coverage for the higher limits of liability maintained by CONTRACTOR.
(vi) Should any of these policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits. (vii) All policies of insurance shall contain, or be endorsed to contain, a waiver of subrogation as to CITY, its officers, officials, agents, employees and volunteers. (viii) The Builder’s Risk Insurance shall have the policy endorsed to provide the City of Fresno to be named as a Loss Payee.

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PROVIDING OF DOCUMENTS
CONTRACTOR shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required herein All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker.

Upon request of CITY, CONTRACTOR shall immediately furnish CITY with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. All subcontractors working under the direction of CONTRACTOR shall also be required to provide all documents noted herein.

SUBCONTRACTORS
If CONTRACTOR subcontracts any or all of the services to be performed under this Agreement, CONTRACTOR shall solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry and include the CITY as an Additional Insured with Primary and Non Contributory coverage and a Waiver of Subrogation consistent with the requirements herein.

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VI – FEDERAL CONDITIONS

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VI. FEDERAL CONDITIONS

This contract/purchase agreement is subject to a financial assistance contract between the City of Fresno and the Federal Transit Administration, which requires that this contract/agreement contain the following clauses:

NO GOVERNMENT OBLIGATION TO THIRD PARTIES

(1) The City and contractor/vendor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the purchaser, contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.

(2) The contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS (1) The contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. 3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies, “49 CFR Part 31, apply to its actions pertaining to this Projec t. Upon execution of the underlying contract, the contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed.

In addition to other penalties that may be applicable, the contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certificati on, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the contractor to the extent the Federal Government deems appropriate.
(2) The contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. 5307, the Government reserves the right to impose the penalties of 18 U.S.C. 1001 and 49 U.S.C. § 5323(l) on the contractor, to the extent the Federal Government deems appropriate.
(3) The contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

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ACCESS TO RECORDS AND REPORTS

(1) Record Retention. The Contractor will retain and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, sub -agreements, leases, subcontracts, arrangements, other third -party agreements of any type, and supporting materials related to those records.

(2) Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto.

(3) Access to Records . The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information related to the performance of this contract as reasonably may be required.

(4) Access to the Sites of Performance . The Contractor agrees to permit FTA and its contractor’s access to the sites of performance under this contract as reasonably may be required.

FEDERAL CHANGES

(1) Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. The Contractor’s failure to so comply shall constitute a material breach of this contract.

TERMINATION

(1) Termination for Convenience: The City of Fresno may terminate this contract, in whole or in part, at any time by written notice to the contractor. The contractor shall be paid its costs, including contract close out costs, and profit on work performed up to the time of termination.

The contractor shall promptly submit its termination claim to be paid by contractor. If the contractor has any property in its possession belonging to the City of Fresno, the contractor will account for the same, and dispose of it in the manner the City of Fresno directs.

(2) Termination for Default: If the contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the contractor fails to perform in the manner called for in the contract or if the contractor fails to comply with any other provisions of the contract, the City of Fresno may terminate this contract for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the manner in which Request for Proposals for FAX Janitorial Services
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the contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract.

(3) If it is later determined by the City of Fresno that the contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of, or are beyond the control of the contractor, the City of Fresno, after setting up a new delivery or performance schedule, may allow the contractor to continue work, or treat the termination as a termination for convenience.

CIVIL RIGHTS

The City is an Equal Opportunity Employer. As such, the City agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the City agrees to comply with the requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications.

Under this Agreement, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof.

(1) Nondiscrimination – In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.
(2) Equal Employment Opportunity – The following equal employment opportunity requirements apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex . In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor, ” 41 C.F.R. chapter 60, and Executive Order No. 11246, “Equal Employment Opportunity in Federal Employment,” September 24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e note.

The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementin g requirements FTA may issue.
(b) Age – In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621- 634, U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, the Age Discrimination Act of Request for Proposals for FAX Janitorial Services
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1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332 , the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
(c) Disabilities – In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. §4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (3) The contractor also agrees to include these requirements in each subcontract financed whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R. part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:

(1) Withholding monthly progress payments;

(2) Assessing sanctions;

(3) Liquidated damages; and/or

(4) Disqualifying the contractor from future bidding as non-responsible. 49 C.F.R. § 26.13(b).

INCORPORATION OF FTA 4220.1G TERMS

(1) The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1G, dated January 17, 2025, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA - mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any City of Fresno request, which would cause the City of Fresno to be in violation of the FTA terms and conditions.

(2) Flow Down – The incorporation of FTA terms has unlimited flow down.

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SUSPENSION AND DEBARMENT

The Contractor shall comply and facilitate compliance with U.S. DOT regulations, “Non-procurement Suspension and Debarment,” 2 C.F.R. part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) “Guidelines to Agencies on Government Wide Debarment and Suspension (Non -procurement),” 2 C.F.R. part 180.

These provisions apply to each contract at any tier of $25,000 or more, and to each contract at any tier for a federally required audit (irrespective of the contract amount), and to each contract at any tier that must be a pproved by an FTA official irrespectiv e of the contract amount. As such, the Contractor shall verify that its principals, affiliates, and subcontractors are eligible to participate in this federally funded contract and are not presently declared by any Federal department or agency to be:

a) Debarred from participation in any federally assisted Award; b) Suspended from participation in any federally assisted Award; c) Proposed for debarment from participation in any federally assisted Award; d) Declared ineligible to participate in any federally assisted Award; e) Voluntarily excluded from participation in any federally assisted Award; or f) Disqualified from participation in any federally assisted Award.

By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City. If it is later determined by the City that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. part 180, subpart C, as supplemented by 2 C.F.R. part 1200, while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower-tier-covered transactions.

RESOLUTION OF DISPUTES, BREACHES, OR OTHER LITIGATION

(1) The validity of this Agreement and of any of its terms and provisions, as well as the rights and duties of the parties, shall be governed by the laws of the State of California. In the event of litigation between the two parties, proper venue shall be laid in a court of competent jurisdiction in the County of Fresno, State of California.

(2) Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of (Recipient)’s Maintenance Manager. This decision shall be final and conclusive unles s with ten (10) days from the date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the Maintenance Manager. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the Maintenance Manager shall be binding upon the contractor and the Contractor shall abide by the decision.

(3) Pending final resolution of a dispute hereunder, the Contractor shall proceed diligently with Request for Proposals for FAX Janitorial Services
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the performance of this Agreement and in accordance with the City’s decision.

LOBBYING
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(l) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Co ngress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an em ployee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (3) The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

The certificate titled Non-Lobbying Certification must be completed and returned with your bid. This certificate is located behind the bid form page 22.

CLEAN AIR

(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

CLEAN WATER

(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251 et seq.

The Contractor agrees to report each violation to the Purchaser and understands and agrees Request for Proposals for FAX Janitorial Services
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that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

ENERGY CONSERVATION

(1) The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

RECYCLED PRODUCTS

(1) The Contractor agrees to provide a preference for those products and services that conserve natural resources, protect the environment, and are energy efficient by complying with and facilitating compliance with Section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962, and U.S. Environmental Protection Agency (U.S. EPA), “Comprehensive Procurement Guideline for Products Containing Recovered Materials,” 40 C.F.R. part 247.

ADA ACCESS

(1) In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

SAFE OPERATION OF MOTOR VEHICLES

(1) Seat Belt Use – The Contractor is encouraged to adopt and promote on -the-job seat belt use policies and programs for its employees and other personnel that operate company-owned vehicles, company -rented vehicles, or personally operated vehicles. The terms “company - owned” and “company-leased” refer to vehicles owned or leased either by the Contractor or City.

(2) Distracted Driver – The Contractor agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a vehicle Contactor owns, leases, or rents, or a privately -owned vehicle when on official business in connection with the work performed under this agreement.

NOTICE OF LEGAL MATTERS AFFECTING THE FEDERAL GOVERNMENT

(1) The Contractor agrees that if a current or prospective legal matter that may affect the Federal Government emerges, the Contractor shall promptly notify the City of the legal matter Request for Proposals for FAX Janitorial Services
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in accordance with 2 C.F.R. §§ 180.220 and 1200.220.

(2) The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason.

(3) Matters that may affect the Federal Government include, but are not limited to, the Federal Government’s interests in the Award, the accompanying Underlying Agreement, and any Amendments thereto, or the Federal Government’s administration or enforcemen t of federal laws, regulations, and requirements.

(4) Additional Notice to U.S. DOT Inspector General. The contractor must promptly notify the City and U.S. DOT Inspector General in addition to the FTA Chief Counsel or Regional Counsel for the Region in which the City is located, if the contractor has knowledge of potential fraud, waste, or abuse occurrin g on a Project receiving assistance from FTA. The notification provision applies if a person has or may have submitted a false claim under the False Claims Act, 31 U.S.C. § 3729, et seq., or has or may have committed a criminal or civil violation of law pertaining to such matters as fraud, conflict of interest, bid rigging, misappropriation or embezzlement, bribery, gratuity, or similar misconduct involving federal assistance. This responsibility occurs whether the Project is subject to this Agreement or an other agreement between the City and FTA, or an agreement involving a principal, officer, employee, agent, or Third-Party Participant of the City. It also applies to subcontractors at any tier. Knowledge, as used in this paragraph, includes, but is not lim ited to, knowledge of a criminal or civil investigation by a Federal, state, or local law enforcement or other investigative agency, a criminal indictment or civil complaint, or probable cause that could support a criminal indictment, or any other credible information in the possession of the contractor. In this paragraph, “promptly” means to refer information without delay and without change. This notification provision applies to all divisions of the Recipient, including divisions tasked with law enforcement or investigatory functions.

(5) The Contractor further agrees to include the above clause in each subcontract, at every tier, financed in whole or in part with Federal assistance provided by the FTA.

PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT
The Contractor agrees to comply with 2 CFR 200.216 and Public Law 115-232, Section 889, and may not 1) procure or obtain; 2) extend or renew a contract to procure; or 3) enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system for this federally funded agreement. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). a) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Request for Proposals for FAX Janitorial Services
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Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

b) Telecommunications or video surveillance services provided by such entities or using such equipment.

c) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

PROMPT PAYMENT

The Prime Contractor shall pay any Subcontractor for work that has been satisfactorily performed no later than thirty (30) days from the date of the Prime Contractor’s receipt of each payment made by the City of Fresno. Additionally, within thirty (30) day s of satisfactory completion of all work required of the Subcontractor, the Prime Contractor shall release any retainage payments withheld to the Subcontractor.

TRAFFICKING IN PERSONS

Contractor agrees that it and its employees that participate in the contract, may not: Engage in severe forms of trafficking in persons during the period of time the contract is in effect, procure a commercial sex act during the period of time that the contract is in effect, or use forced labor in the performance of the contract or subcontracts thereunder. Contractor will inform City immediately of any information it receives from any source alleging a violation of the prohibitions listed in section.

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VII – SCOPE OF WORK

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VII. SCOPE OF WORK

INTRODUCTION

The City of Fresno Department of Transportation/Fresno Area Express (hereinafter “FAX”) is soliciting proposals to provide janitorial services. The janitorial staffing and supplies will be needed to cover six (6) buildings, totaling approximately 21,000 interior square feet of various Fresno Area Express (FAX) and Fleet Maintenance buildings. Janitorial services will be required Monday through Sunday and for day and evening shifts; weekend and holiday services are limited. The request is for a three -year (3) contract with two (2) optional one (1) year extensions from the date of the Notice to Proceed.

Proposers must supply products, labor, and supervision that meet or exceed the requirements of this RFP. All supplies are subject to FAX’s approval. Proposer retains the risk for all inventory and loss of products.

DEFINITIONS

ACTIVITY-DRIVERS ROOM – A large, usually open area used for a variety of activities, including meetings, classes, social functions, etc. Example: The large open room on the first and second floors of the FAX Operations building where the drivers gather prior to being dispatched.

ASSEMBLY AREA-BREAK ROOM – An open area; usually with classroom-type seating, used for briefings and training. Example: The upstairs break room and the open area on the running repairs floor where the picnic tables are located.

BREAK ROOM – A small room, usually equipped with a coffee machine and sink (a small refrigerator and/or microwave may also be present), usually containing a table and chairs.

Most often used for coffee breaks or “brown-bag” lunches.

CASHIER-INFORMATION – An area consisting of a walk-up counter, where the public can request information, pay for bus boarding passes, etc., to a City -employed cashier. Example: The cashier counter at the Manchester Transit Center or the counter area in the FAX Administration building.

COMPUTER-SERVER – An area that contains computer mainframe equipment, with very few work stations. Example: Server room adjacent to FAX Informational Service Division (ISD) office.

COMPUTER-TERMINALS – A data entry area comprised of personal-computer workstations.

Example: Computer workstation on the running repairs floor in the FAX Maintenance shop building.

CONFERENCE-TRAINING ROOM – a small room; usually with one or more tables encircled by a number of chairs where meetings or training would take place.

CONTROL-RADIO ROOM – an area usually characterized by one or two people monitoring electronic equipment. Examples: The dispatch room on the first floor of the FAX Administration Request for Proposals for FAX Janitorial Services
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Building.

COPY ROOM – An area with duplication equipment, typically used by a number of people in a general office area.

CORRIDOR – A main hallway, typically with high traffic.

CORRIDOR-SECONDARY – A corridor within an office area or a hallway that does not receive much traffic.

CUSTODIAL CLOSET – A small custodial storage area equipped with a floor or wall mounted sink, used for the storage of one custodian’s equipment and supplies, usually centrally-located in their assigned work area.

CUSTODIAL STORAGE – A room used for the storage of bulk supplies and equipment for the custodial operation.

ELEVATOR – A passenger elevator.

ELEVATOR-SERVICE – A service elevator (used for transporting of personnel and equipment between floors).

EXTERIOR-UNCOVERED – An exterior area: usually of concrete construction, consisting of walkways leading to building entrances. Example: The exterior areas adjacent to building entrances to include the area outside of FAX Operations used by drivers as a break area, the area surrounding the flagpole and adjacent to the main entrance to the FAX Administration building to include the benches and trash container and the main entrance into the FAX Maintenance Facility to include the benches and trash container.

FILE ROOM – An area where file cabinets and shelves are made available for the storage of various forms of files and records.

KITCHEN – A food preparation area. Example: The upstairs break area in the Fleet Management Administration building.

LANDING – The platform between floors in a stairwell.

LOBBY – The main lobby of a building, usually just inside an entryway. May contain waiting area-type furniture, a reception desk/counter.

LOBBY-ELEVATOR – The open area immediately in front of an elevator.

LOCKER ROOM – A room with lockers, used for changing clothes and/or storage of personal belongings.

LOUNGE – An area used for rest or relaxation; similar to a break room, but food is usually not consumed in a lounge. Can also refer to the area with seating immediately outside the entry to a women’s restroom.

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BOILER ROOM – An area where a boiler is housed.

MECHANICAL ROOM – An area with very low traffic containing equipment associated with the operation of heating, plumbing, electrical, and communications systems for a building.

OFFICE – A private office with a door and walls.

OFFICE-EXECUTIVE – A private office characterized by larger size and more elaborate furnishings and finishes than is found in a typical private office. Occupied by someone at the highest level of organizational authority.

OFFICE-MODULAR – An office area consisting of individual workstations separated by modular partitions, rather than walls.

OFFICE-OPEN – An office area where there are no walls or partitions separating individual work spaces. Example: The administrative area within the FAX Maintenance Parts room.

PRINTER – A space containing a printer which is shared by a personal computer network.

RECEIVING – An area designated for the receipt, processing, and distribution of incoming goods and materials, adjacent to a loading dock. Example: Parts Room in the FAX Maintenance Division.

RECEPTION – An area used to receive public inquiries and welcome visitors.

RECREATION ROOM – A large room used for a variety of recreational activities, games, social events, etc. Example: the TV room and the open area located in the FAX Operations first and second floors.

REST ROOM – Public or private toilet facilities.

SHOP – A workshop area where a variety of equipment is repaired.

SHOWER-STALL – A small shower enclosure with one shower head, designed to be used by one person at a time.

STAIR – A regular, single-width stair, beginning at the doorway of one building level and extending to the doorway of the next higher or lower level.

STORAGE-ACTIVE – Areas with moderate traffic that are used for the storage of materials and/or equipment (other than file cabinets – see FILE ROOM).

STORAGE-INACTIVE – Areas with very low traffic that are used for long-term storage of materials and/or equipment (other than file cabinets – see FILE ROOM).

TRAINING ROOM – a classroom-type area that is used for the orientation and instruction of new or existing personnel. Example: Operations upstairs training room.

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VENDING – An area with vending machines. Example: The vending area in the Operations downstairs TV room and upstairs open area used by drivers.

WAITING AREA – A high-traffic personnel-holding area. Usually has considerably more activity and soiling than a RECEPTION AREA. Example: See ACTIVITY-DRIVER’S ROOM.

GENERAL GUIDELINES

1. Contractor shall perform the Routine Services Tasks in accordance with the frequencies defined in Exhibit 3 Cleaning Checklists / Tasks and Frequencies.

2. Contractor shall perform the Routine Tasks and Frequencies using equipment and chemicals meeting the requirements contained in Exhibit 1 & 2 and in conformance with the standards contained in this part of the Specifications.

Contractor shall follow the instructions provided by the manufacturers of such items in every case.

3. Unless exempted by the Contract Coordinator, Contractor shall remove all non- fixed furnishings such as tables, seats, chairs, desks, carts, trash and ash receptacles, storage containers, etc. prior to performing floor stripping and carpet cleaning. Contractor will need to c lear the area of all items and replace them once task is complete.

4. Contractor shall move or tilt all items such as chairs, seats, trash and ash receptacles, tables, storage containers, carts, etc. , as required to perform the services next to, under or above such items.

5. Contractor shall return to their appropriate locations all items moved by Contractor during the performance of the services; in public and common-use areas, Contractor shall return all furniture to their appropriate configuration.

6. Contractor shall provide and use adequate barricades and signs to provide sufficient warning prior to, during, and after the performance of the services.

PERFORMANCE STANDARDS BY TASK

1. CARPET CARE, SURFACE BRIGHTENING

EXTRACTION CARPET CLEANING

Contractor shall remove carpet stains, completely vacuum, shampoo, and completely re-vacuum all carpet in the specified area. Contractor shall shampoo areas, such as corners, which are inaccessible to the equipment with manual scrubbing devices.

After shampooing and allowing sufficient drying time, Contractor shall vacuum the carpet following a pattern which will give the carpet pile a uniform appearance.

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2. COLLECT LITTER
Contractor shall remove unsightly soil and litter from floors. If the litter cannot be removed by hand, Contractor shall use a carpet vacuum on carpeted floors or broom or dust mop and damp mop on non-carpeted floors.

3. DISINFECT DRINKING FOUNTAINS
Contractor shall use spray bottles of germicidal disinfectant solution, clean cloths, scrub pads and cream cleanser to remove all obvious soil, streaks, smudges, etc. from the drinking fountains and cabinets; then, disinfect all porcelain and polished metal surfaces including the orifices and drain. After cleaning and disinfecting, the entire drinking fountain shall be free of streaks, stains, spots, smudges, scale, and other removable soil.

4. CLEAN & DISINFECT FIXTURES
Contractor shall use spray bottles or pump -up sprayers, to apply germicidal disinfectant solution to all surfaces of wash basins, toilets, urinals, showers and adjacent surfaces. Contractor shall use clean cloths (except inside toilet bowls and urinals where Contractor shall use bowl mops) to remove soil from all surfaces of these fixtures and adjacent surfaces. Contractor shall use cream cleanser and scrub pads to remove soil not removed by the cloths and germicidal disinfectant solution. Contractor shall use dry cloths to dry metal surfaces of faucets, handles, valves, etc.

The Cloths used in cleaning and disinfecting toilets, urinals and other surfaces contaminated with urine or feces shall be a color readily distinguishable from cloths used on other surfaces and fixtures. Plumbing fixtures and mirrors are to be cleaned and polished so as to produce a shining appearance. Clean and disinfect all porcelain and stainless steel: sinks, faucets, handles, toilets, urinals, and urinal partitions to be free of deposits, stains, soap, and odor.

5. CLEANING OF FLOOR DRAINS / REFILLING OF DRAIN TRAP
Contractor shall use a floor drain brush to clean floor drains. Contractor shall use abrasive cleanser and scrub pads to remove corrosion and tarnish. Contractor shall pour a solution of germicidal disinfectant down the floor drain to fill the drain trap and prevent the escape of sewer gas.

6. CLEAN ELEVATOR TRACKS
Contractor shall use a vacuum with crevice tool attached to vacuum dry soil from the elevator tracks within the elevator cab and on the individual floors. Contractor shall use disposable cloths and detergent solution to spot clean stains from the tracks.

After cleaning the door tracks shall be free of dust, debris, spots and stains that can be removed by such measures. The elevator shall be “keyed off” while work is in process and the automatic closing mechanisms shall not be defeated by jamming, propping or otherwise mechanically disabling the doors.

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7. CLEAN ENTRANCE MATS
Contractor shall use an upright carpet vacuum, or a wet/dry tank vacuum, or a pile lifter, and a carpet stain removal kit to remove soil, moisture, stains, etc., from entrance matting.

8. DAMP MOP HARD SURFACE FLOORS
Contractor shall use detergent solution and mops to remove soil from non-carpeted floors and baseboards which cannot be removed by sweeping, dust mopping or vacuuming. Contractor shall dust mop floors which are coated with floor finish prior to damp moppin g. Contractor shall sweep other floor surfaces prior to damp mopping. Contractor shall damp mop all areas of the floor. After the floor has been damp mopped, it shall have a uniform appearance free of soil, stains, streaks, swirl marks, detergent film or a ny observable soil which can be removed by damp mopping. In rest rooms and locker rooms, Contractor shall use germicidal disinfectant solution instead of detergent solution.

9. DE-SCALE TOILETS AND URINALS
Contractor shall use acid-type bowl cleaner and nylon bowl mops to remove scale, scum, mineral deposits, rust stains, etc. from the insides of toilet bowls and urinals.

10. DUST BUILDING SURFACES
Contractor shall use treated dust cloths and/or vacuum cleaners with dusting attachments to remove all dust, lint, litter, dry soil, etc. from the surfaces of ledges, heater convectors, window sills, fire extinguishers, counter tops, walls, door frames and sills, ceiling mounted fans, fixtures, parti tions, rails, blinds, and other types of fixtures and surfaces which are not considered to be furniture surfaces or specialty equipment such as test equipment, computers, typewriters, calculators etc. not placed above 9 feet from the floor surface. Contractor shall dust up to a height of 20 feet from the floor surfaces at the interior and exterior of exterior entry areas and canopies. Contractor shall accomplish dusting by the removal of soil from the area – not by moving it from one surface to another.

11. DUST AND DAMP WIPING OF FURNITURE SURFACES
Contractor shall use appropriate dusting and damp wiping tools and products for furniture. The tools like treated dust cloths or vacuum cleaners with dusting attachments shall be used to remove all dust, lint, litter, and dry soil. Contractor shall clean the surfaces of: chairs, telephones, lamps, tables, cabinets, shelves, and other types of furniture and surfaces which are not considered to be building surfaces or building fixtures. Devices, which merely displace or redistribute the material, such as feather dusters, will not be used, unless treated to attract and hold the material.

Papers, calculators, computers, and other similar desk items are not to be disturbed.

Contractor shall accomplish dusting by the removal of soil from the area, not by moving it from one surface to another. All items moved to accomplish this task shall be returned to their original position.

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Contractor shall clean outside surfaces of refrigerators, including the handles, with a germicidal detergent solution. Outside surface shall present an overall clean appearance. Papers, calculators, computers, and other similar desk items are not to be disturbed.

12. EMPTY TRASH RECEPTACLES

a. Contractor shall empty and return to their appropriate location all waste baskets, cigarette ash receptacles and other trash containers according to the Task and Frequencies by Area Type for each area and building. Contractor shall remove all litter, cans, papers, and other containers marked ‘TRASH’.

b. Contractor shall remove all collected trash to area(s) on the site or within the building as designated by Contract Coordinator in such a manner as to prevent the adjacent area from becoming littered by such trash.

c. Contractor shall replace all obviously soiled or torn trash receptacle liners with a new trash receptacle liner. Contractor shall replace the liner in such a manner as to present a neat uniform appearance.

d. Contractor shall use disposable cloths, and detergent solution or cream cleanser and scrub pads to remove stains and soil from the interior and exterior of trash receptacles.

e. Contractor shall empty recycle trash receptacles and transport white paper, computer paper, and other recyclables to a primary on -site collection point for the City’s recycling program.

f. Contractor shall clean and disinfect trash containers so as to remove stains, smudges and dried refuse.

13. HIGH DUSTING

Contractor shall remove all dust, spider webs, litter, etc. from all fixtures and surfaces from the top of the floor up to and including the ceiling that are visible from the floor surface below or adjacent floor levels, balconies, stairs, etc. This includes exposed surfaces of lights, grilles, light fixtures, pipes, sprinkler system, cables, ledges, walls, ceilings, vents, etc. Contractor shall accomplish high dusting by using treated dust cloths, treated dusting tools, and tank vacuums with crevice tools, brush attachments and wall attachments.

14. MACHINE SCRUB FLOORS

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to remove soil and stains from floor surfaces such as concrete, brick or pavers, grouted tile and other such uneven or rough floors and from baseboards, furniture and partition bases and legs. Contractor shall use hand brushes in areas inaccessible to the floor machines. Contractor shall use a wet/dry tank vacuum to pick up the scrubbing solution and wet mops, buckets and wringers in areas inaccessible to a tank vacuum. Contractor shall rinse the floor with clean water after picking up the scrubbing solution with the tank vacuum. Contractor shall remove all splash marks on baseboards, furniture and other such surfaces.

15. RECONDITION FINISHED FLOORS

Contractor shall remove soil, scratches and scuff marks and the top layer of floor finish from resilient tile and terrazzo floors and all finish and soil from baseboards and furniture and partition legs and bases. Contractor shall apply a minimum of 2 additional coats of floor finish. Contractor shall use a single disc floor machine, scrubbing pad, putty knife, abrasive pad, mop, mop bucket and wringer, detergent solution and rust remover to remove all removable marks, heel marks, scuff marks, rust stains, gum and other types of stains and soil. Contractor shall use manual scrubbing devices in areas inaccessible to the floor machine. Contractor shall use wet/dry tank vacuums except in areas where its use is not practical or effective. Contractor shall rinse thoroughly with clean water all floor surfaces to which detergent solution has been applied. When wet/dry tank vacuums are used, Contractor shall rinse the floor surface at least once after the detergent solution has been picked up with the wet/dry tank vacuum. When a wet/dry tank vacuum is not used, Contractor shall rinse the floor surface at least twice. After the top layer of floor finish has been removed, Contractor shall use a fine strand rayon mop to apply at least 2 coats of floor finish. Contractor shall apply no finish within 1” of baseboards and furniture setting directly on the floor surface. After the finish has dried, the reflectance shall be uniform and no streaks, swirls shall be visible.

16. SPOT CLEAN BUILDING SURFACES

Contractor shall use clean damp cloths, scrub pads, spray bottles of detergent solution, glass cleaner, or cream cleanser to remove smudges, fingerprints, marks, streaks, tape, etc. from the surfaces of ledges, windows, partition glass, window sills and blinds, fire extinguishers, counter tops, walls, doors, door frames and sills, pictures, partitions, rails, and other types of fixtures and surfaces which are not considered to be furniture surfaces or specialty equipment such as test equipment, computers, typewriters, calculators etc. Contractor shall perform spot cleaning up to a height of 10 feet from the floor surfaces at the interior and exterior of exterior entry areas. Contractor shall polish stainless steel surfaces with glass cleaner and soft, clean cloths. Contractor shall use a clean cloth and stainless- steel polish to remove smudges, fingerprints, marks, streaks, tape that glass cleaner cannot remove. Contractor shall remove excess stainless-steel polish.

17. SPOT CLEAN FURNITURE SURFACES

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solution, glass cleaner, or cream cleanser to remove: smudges, fingerprints, marks, streaks, tape from the surfaces of: chairs, telephones, cleared surfaces of desks, lamps, tables, cabinets, shelves, and other types of furniture and surfaces which are not considered to be building surfaces or building fixtures.

18. SPRAY BUFF
buffing. Contractor shall use single-disc floor machines, buffing pads, and spray bottles with spray buffing solution to restore a uniform gloss and protective finish to resilient tile or terrazzo floors which are finished with a floor finish. The spray buff solution shall be a premixed solution formulated as a companion product to the finish already on the floor. Contractor shall dust mop the floor surface after spray buffing. After spray buffing, the entire floor shall have a uniform, glossy appearance, free of scuff marks, heel marks, and other stains, and shall have a uniform coating of floor finish. Contractor shall remove all spray buff solution from baseboards, furniture, trash receptacles, etc.

Contractor shall dust mop and damp mop the floor surface in preparation for spray

19. STRIP AND REFINISH FLOORS

Contractor shall completely remove all non-permanent floor finish and seal from resilient tile or terrazzo floors and from baseboards and furniture and partition legs and bases. Apply a minimum of 2 coats of floor seal and 3 coats of floor finish.

Contractor shall use single disc floor machines, stripping pads, putty knives, abrasive pads, mops, mop buckets and wringers, floor finish remover and rust remover to remove all removable marks, heel marks, scuff marks, rust stains, gum and other types of stains and soil. Contractor shall use manual scrubbing devices in areas inaccessible to the floor machine. Contractor shall use a wet/dry tank vacuum to pick up stripping solution except in areas where its use is not practical.

Contractor shall rinse thoroughly with clear water all floor surfaces to which floor finish remover has been applied. When a wet/dry tank vacuum is used, The Contractor shall rinse the area at least once after the floor finish remover has been picked up with the wet/dry tank vacuum. When a wet/dry tank vacuum is not used, Contractor shall rinse the floor at least twice. After the floor finish has been removed, Contractor shall use a fine strand rayon mop to apply at least 2 coats of floor seal and 3 coats of floor finish. Contractor shall apply no finish within 1” of baseboards and fixed furniture setting directly on the floor surface. Contractor shall remove all floor seal, floor finish, stripper and stripping slurry from baseboards, furniture and other such areas. After the finish has dried, the reflectance shall be uniform and no streaks, swirls, etc. shall be visible.

20. VACUUM COMPLETELY

Contractor shall use a carpet vacuum to remove visible and hidden soil and debris from the carpet surface and from within the carpet pile. Contractor shall use a hose and brush or crevice attachment to vacuum areas inaccessible to the carpet vacuum. After completely vacuuming, the carpet shall be free of all visible soil and litter and all soil which can be removed from the carpet pile. Baseboards (wood, vinyl, and rubber) shall be kept clean with an appropriate product so as not to Request for Proposals for FAX Janitorial Services
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discolor or scratch.

21. VACUUM TRAFFIC LANES

Contractor shall use a carpet vacuum to vacuum traffic patterns and lanes of carpeted floors to remove soil and debris from the carpet surface and pile and to raise the carpet pile. Contractor shall use a hose and brush or crevice attachment to vacuum areas inaccessible to the carpet vacuum.

22. VACUUM VISIBLE SOIL

Contractor shall use a carpet vacuum to remove visible soil and debris from the carpet surface. Contractor shall use a hose and brush or crevice attachment to vacuum areas inaccessible to the carpet vacuum. After vacuuming, the carpet shall be free of all visible soil and litter. Vacuum elevator floor and door tracks. Use a vacuum cleaner to remove moisture and dry soil from carpeted entrance mats.

Contractor shall use carpet stain remover and gum remover to remove carpet stains and gummy soil from entrance mats.

23. WET MOP HARD SURFACE FLOORS

Contractor shall use detergent solution, wet mops, buckets and wringers, deck brushes, corner brushes, swivel pad holders and abrasive pads, and putty knives to remove soil from non-carpeted floors which cannot be removed by vacuuming or dust mopping. Germicidal solution shall be used in place of detergent solution in rest rooms. Contractor shall apply detergent solution to the entire floor area and allow remaining for three to five minutes.

Contractor shall use scrub brushes to remove spots and stains not removed by mopping. In areas with floor drains, Contractor shall squeegee the floor dry and then rinse with clear water. In areas without a floor drain, Contractor shall use a wet mop and mop bucket and wringer or wet/dry tank vacuum to pick up the solution and then rinse with clean water twice. Contractor shall wet clean all accessible areas. Contractor shall dust mop floors which are coated with floor finish prior to damp mopping. Contractor shall vacuum other floor surfaces prior to damp mopping. Contractor shall take care, as required, to prevent splash and mop marks from being left on baseboards, furniture legs, doors, etc. After the floor has been wet cleaned, it shall have a uniform appearance free of soil, stains, streaks, swirl marks, detergent film or any observable soil which can be removed by damp mopping. In areas where floor finish has not been applied to the floor surface and greasy soil must be removed, Contractor shall use a solution of degreaser.

24. SEAL GROUTED SURFACES

Contractor shall strip and clean grout to industry standards and manufacturer recommendation. Contractor shall apply a high-quality sealer to manufacturer recommendation to tile floors and tiled counter tops.

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25. SEAL CONCRETE FLOORS AND STAIRS

Contractor shall scrub exterior surfaces to remove stains and dirt to industry standards. Contractor shall apply a high-quality concrete sealer to manufacturer recommendation.

26. CLEANING STAIRCASES

Contractor shall clean the staircases with a broom or a vacuum. Contractor shall mop the staircase. After cleaning is completed, the staircase shall be free of all visible soil and dust.

27. WINDOWS GLASS AND BLINDS CLEANING (Internal)

Contractor shall clean all blinds and window glass with appropriate glass cleaner.

Glass and Window cleaning requires the removal of dirt, soil, smudges fingerprints and other foreign material from glass windows, doors, partitions, and any other item which may consist in whole or part of a glass, or similar material including mirrors. All excess spray/solution must be removed from any surrounding trim or surfaces. After cleaning is completed window glass shall look clean, streak free, and uniform.

28. LOST AND FOUND PROPERTY

Any articles found shall be turned into Contract Supervisor to be logged into the Lost and Found Log, and a Lost and Found Property report completed, stating what was found, when, where, by whom, and their phone number. Contract Supervisor shall immediately notify the City Contract Coordinator of any lost or found property.

If the article(s) is not claimed for a reasonable length of time, the article(s) will be turned over to Contract Coordinator for storage or disposal.

29. UNIFORMS

Contractor shall ensure that all of its employees are clean, neat, and appropriately attired with uniforms and work shoes at all times during the performance of the services. Uniform should include the Contractor’s company logo or name to identify the staff as Contractor’s staff.

30. STORAGE FACILITIES

Contractor may store its supplies, materials and equipment in storage areas and closets designated by the Contract Coordinator. Contractor shall keep such areas clean and orderly at all times. Please note- Contractor retains all risk for inventory and any lost products even if stored in areas provided by FAX.

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31. WASTE REMOVAL/DISPOSAL

All trash collected by the Contractor’s employees during the performance of the services must be removed to areas designated by the Contract Coordinator.

Contractor will be responsible for biohazardous waste (excluding sharps) disposal.

There are four different locations within FAX’s property for waste disposal.

32. RECORD KEEPING REQUIREMENTS

The supplier shall maintain records for the following information:

a. Any repairs needed reported

b. Supplies/inventory

c. Names, qualifications, trainings completed for staff and the shifts they work

d. Records of tasks and frequencies completed for each building

e. Duties checklist sign off sheet

Reporting requirements will be subject to ongoing review.

33. DISPOSAL AND ENVIRONMENTAL SAFETY

a. The supplier shall remove performance waste and foreign materials at the end of each workday.

b. The supplier shall be solely responsible for all fees and costs mandated by federal, state, or local governments associated with the removal and proper disposal of unwanted waste from City premises.

c. Disposal shall be done in accordance with all applicable federal, state, and local laws and regulations. Contractor is permitted to use City trash cans or bins.

34. STAFFING

It is the responsibility of the vendor to provide enough staff to complete the janitorial services requested. Current janitorial staffing includes one day shift and one evening shift staff member Monday-Sunday; weekend and holiday services are limited.

Proposers are required to submit their own staffing recommendation as part of this RFP.

Routine duties vary according to area type as stated in the Tasks & Frequencies Routine Work section in Exhibit 3. The methodology of work is based on the "area complete" concept, whereby one individual is responsible for performing all routine tasks in a given area.

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The statistical information regarding square footage is provided for informational purposes only. Since some area types, such as rest rooms, are inherently more labor intensive than others, square footage is not an accurate measure of the amount of work to be performed.

Facility Name Address Est. sq.
feet
Days / hours of
operation Work Shifts
FAX Bruce Rudd
Admin Building 2223 "G" Street 10,000
4am-6pm M-F
(Admin), 4am-2am
M-F (Operations)
Day &
Evening
FAX Maintenance
Building 2223 "G" Street 4,900
8am-5pm M-F
(Admin) 24 hours,
5 days a week
operation for
maintenance shop
offices. (Facility
closes from 11pm-
4am on Fri & Sat
Day &
Evening
FAX Fuel Island & Bus
Wash / Annex Building 2223 "G" Street 139
24 hours, 5 days a
week. Facility
closes from 11pm
to 4am on Fri &
Sat
Day &
Evening
Manchester Transit
Center (MTC)
Administration
3590 N. Blackstone
Ave 1,820 7:30am-5:30pm,
M-Sun Day
MTC Breezeway /
Public Bathrooms
3590 N. Blackstone
Ave 1,000
5:30am-1am M-
Fri, 6am-7pm Sat
& Sun
Day &
Evening
FAX “L” Street Office 1360 “L” Street 3,250 5am-12am M-Sat & 5am-8pm Sun
Day &
Evening
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Submit with Proposal

PROPOSED CHEMICALS, REST ROOM SUPPLIES, AND EQUIPMENT
The Contractor shall list below all brands of chemicals, rest room supplies and equipment which it intends to use in the performance of the work.

All chemicals and cleaning supplies must be branded as Safer Choice, Green Seal®, Ecologo® and/or have Design for the Environment (DfE) labels on products. These labels are on environmentally preferable cleaning products and disinfectants that have a lesser or reduced effect on human health and the environment. All chemicals and cleaning supplies listed below must have the Material Safety Data Sheets (MSDS) provided prior to the beginning of the contract term.

The delivery of all supplies shall be F.O.B. Destination- City of Fresno.

DESCRIPTION

CHEMICALS

MANUFACTURER MODEL OR PRODUCT
Acid-Type Bowl Cleaner
Carpet Shampoo – Extraction Method
Carpet Shampoo – Bonnet, Host, or Roto-
Wash Method (please specify)
Carpet Stain Remover
Solvent Type Carpet Stain Remover
Cream Cleanser
Degreaser
Floor Finish
Floor Finish Remover (stripper)
Resilient Tile Seal
Spray Buff Solution
Concrete Seal
Germicidal Disinfectant
Glass Cleaner
Graffiti Remover
Neutral Detergent
Stain Removal Kit
Renown REN02836-MS
Spartan SPA3085-04
Spartan SPA3085-04
Spartan SPA2150-04
Spartan SPA6374
Betco BET0771200
Renown REN02814-MS
Spartan SPA4055-04
Spartan SPA0084-04
Spartan SPA5810-05
Spartan SPA3040-12
Joncrete JWP95104853
Procter & Gamble PGC58775
Procter & Gamble PGC58775
Renown REN05012-AM
Sany 306909649
Diversey JWP904252
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PROPOSED CHEMICALS, REST ROOM SUPPLIES, AND EQUIPMENT – continued Submit with Proposal

DESCRIPTION

RESTROOM SUPPLIES

MANUFACTURER MODEL OR PRODUCT
Multi-fold Hand Towels
Toilet Tissue
Half-fold Toilet Seat Covers
Hand Soap – Lotion
Hand Soap – Powdered
Ash Urn Sand
Urinal Screens
Tampons (Regular)
4” Sanitary Napkin (Maxi-Pad)

EQUIPMENT
Carpet Extraction System, Self-
Contained
Carpet Vacuum – Medium Width
Custodial Cart – Folding Type
Floor Machine – High Speed
Floor Machine – Regular Speed
Pile Brush and Vacuum
Wet/Dry Tank Vacuum
Backpack Vacuum
Renown REN06003-WB
Greenline 309515728
Renown 309330284
Sany 306909897
Dial Boraxo DIA02203
Mustic Sand 810543
Renown REN03013-HP
Naturell Tampons- VIS-UNVL-500
Brown Waxed Sanitary Napkin FG614100
Clipper Dup WINI.0U8-048.0
ProTeam PTE107330
Rubbermaid Cart RCP617388BK
Renown REN08006-VP
Renown REN08002-VP
Sanitaire 313972905
Renown REN08012-VP
ProTeam 321305587
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RESPONSIBILITIES OF FAX

FAX SHALL:

1. Provide adequate storage areas for supplies.

2. Provide necessary water supply and electrical outlets for cleaning service equipment.

3. Provide a designated supervisor if the Contract Coordinator is not available.

4. Investigate interior damages and other conditions reported by Contractor personnel and correct as necessary in a timely manner.

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VIII – ATTACHMENTS

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Attachment 1- Cost Proposal
Please complete the Excel Spreadsheet

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EXHIBIT 1

CHEMICALS

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CHEMICALS

1. GENERAL REQUIREMENTS

1.1 Contractor shall furnish all chemicals necessary to perform the services in accordance with the contract. As a minimum, Contractor shall furnish the chemicals defined in the " PROPOSED CHEMICALS, RESTROOM SUPPLIES, AND EQUIPMENT".

1.2 Contractor shall ascertain the appropriateness of all chemicals for their intended use on a surface or material before any actual use of any chemical on any surface or material regardless of whether or not the chemical is included on the “PROPOSED CHEMICALS, RESTROOM SUPPLIES, AND EQUIPMENT” and regardless of whether or not the Contract Coordinator has given permission to use said chemical.

1.3 The City will reimburse Contractor for the direct cost of chemicals in an amount not to exceed the monthly total listed on the Cost Proposal.

2. CHEMICAL BRANDS

2.1 Contractor shall present the list of chemicals, which Contractor proposes to use in the execution of the services for the City of Fresno, to the Contract Coordinator for approval at the same time Contractor returns the signed Contract, and the required evidence of insurance.

2.2 The Contract Coordinator shall respond to Contractor concerning approval or denial of the proposed list of chemicals within ten (10) calendar days of receipt of the list of chemicals from Contractor.

2.3 Contractor shall use only those brands and types of chemicals listed on the "PROPOSED CHEMICALS, RESTROOM SUPPLIES, AND EQUIPMENT" form that will be approved by the City of Fresno/FAX unless it has obtained written permission to change in accordance with the following procedure:
a. After contract award, the Contract Supervisor shall submit a written request to the Contract Coordinator defining the product use, brand name, manufacturer's complete name, address and telephone number. b. The Contract Supervisor shall attach to the written request a product brochure, Material Safety Data Sheet and chemical specifications. The Contract Supervisor shall provide an original, labeled container of the chemical to the Contract Coordinator.
c. The Contract Coordinator shall have the right to request the Contract Supervisor to perform an on-site evaluation of the chemical at the selected FAX facility. Such testing shall be accomplished during the regular performance of the Service or at no additional charge to the City of Fresno/FAX. The Contract Coordinator shall provide the parameters and methods of such evaluation and testing.

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d. If the proposed chemical performs as well or better than the chemical included on the " PROPOSED CHEMICALS, RESTROOM SUPPLIES, AND EQUIPMENT " as determined by on -site evaluation and determined by the Contract Coordinator, and causes no interference with the operational activities of the City of Fresno, or damage to the FAX facility, and is in the best interest of the City of Fresno, then the Contract Coordinator shall provide the Contract Supervisor with written permission to use the proposed chemical in the performance of the services. Such permission does not relieve Contractor of any liability or responsibility. e. Contractor shall pay for all costs associated with testing and evaluating the proposed chemical and with changing from the approved chemical to the proposed chemical if the chemical was proposed by Contractor.

3. MATERIAL SAFETY DATA SHEET
Contract Supervisor shall provide the Contract Coordinator with a copy of a Material Safety Data Sheet for each type and brand of chemical used in the performance of the services and shall maintain a separate file with duplicate copies of the form for each chemical used in the performance of the services.

4. CONTAINERS
Contractor shall purchase and issue all chemicals in their original containers. Any container that is not original, used to contain a chemical, shall be labeled to identify the product being contained.

5. LABELING

5.1 Material that requires precautionary warnings shall have affixed to all containers such labels or markings as are prescribed and approved by law, regulatory agency, or this Contract. The marking or labeling of material containing hazardous or toxic material, substances or wastes shall be in accordance with all Federal, State and Local laws, Ordinances, rules and regulations.

5.2 All chemical containers shall bear their original manufacturer's label which includes the name and address of the manufacturer, instructions for use and any pertinent warnings and safety instructions. All chemical containers must have the manufacturer's quality control batch numbers included on cases or containers. The Contractor shall develop and implement procedures to ensure its employees use chemicals in accordance with the instructions of the chemical manufacturers.

6. PROHIBITED CHEMICALS
No ammonia, laundry bleach, powdered cleanser or any other type of chemical not included on the " PROPOSED CHEMICALS, RESTROOM SUPPLIES, AND EQUIPMENT " shall be used in the performance of the Contract services without the written permission of the Contract Coordinator. This is due to the corrosive nature and/or potential negative health risks such as respiratory/skin/eye irritations Request for Proposals for FAX Janitorial Services
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they may cause.

7. MANUFACTURER'S INSTRUCTIONS
Contractor shall follow the instructions of the Chemical Manufacturers in every instance.

8. SLIP RESISTANCE
Contractor shall verify that all floor finishes, seals, spray -buff solutions and other such chemicals applied to non-carpeted floors provide adequate protection against slippery floors. Contractor shall immediately remedy any observed instances of slippery or slick floors.

9. GERMICIDAL PROPERTIES
Contractor shall not use a germicidal disinfectant that does not bear the Environmental Protection Agency Registration Number.

10. CARPET STAIN REMOVAL KIT
Each janitorial staff member shall have a carpet stain removal kit and a container of solvent-type carpet spotter.

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EXHIBIT 2

TOOLS, EQUIPMENT, AND SUPPLIES

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TOOLS, EQUIPMENT, AND SUPPLIES

1. GENERAL REQUIREMENTS
Contractor shall furnish all tools, equipment and supplies necessary to properly perform the services defined in this Contract. As a minimum, Contractor shall furnish each worker and each janitorial closet with the types and quantities of tools, equipment and supplies defined in the Specifications as required to perform the services in accordance with the performance standards and within the minimum required hours.

2. MANUFACTURER BRANDS

2.1 Contractor, if desirous of changing from its initial selection, shall first assure that the alternate tool, equipment or supply complies with the description or specification.

Then, Contractor shall submit to the Contract Coordinator a written request to change, defining the alternate, along with the manufacturer's specifications and a photocopy of the alternate.

2.2 If the alternate complies with the Specifications defined herein, performs as well as the initial selection as demonstrated by any actual performance testing requested by the Contract Coordinator, and causes no operational interference with the City and is in the best interest of the City, then the Contract Coordinator shall give written permission to use the alternate.

2.3 If requested by the Contract Coordinator, Contractor shall make available for performance evaluation by the Contract Coordinator specific brands and models of tools, equipment and supplies proposed for use by Contractor. Any such items provided shall be returned to Contractor after the evaluation has been completed.

2.4 Any and all costs associated with evaluating an alternate or changing to an alternate not included on the initial list submitted by Contractor shall be borne by Contractor if such testing or changing was a result of Contractor's request to change.

3. MAINTENANCE AND REPAIR

3.1 Contractor shall ensure that all tools, equipment and supplies used by its employees shall be used in accordance with the manufacturers’ instructions and good safety practices.

3.2 All tools, equipment and supplies used by Contractor in the performance of the services shall meet all applicable safety requirements. All electrical equipment must operate at full-rate performance levels using existing building electrical circuits. It shall be the responsibility of Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment which require power exceeding the capacity of existing electrical circuits.

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times in good, clean condition.

3.4 Contractor shall maintain access to spare parts and have trained, qualified employees and adequate quantities of backup equipment to ensure that the minimum quantities of required equipment and tools are available and in safe and proper operating condition at all times.

4. MINIMUM QUANTITIES
The minimum required tools, equipment, and supplies defined herein must be present and in good operating condition at all times during the performance of the work.

5. STORAGE LOCATIONS

5.1 Contractor shall label the storage locations on shelves in each custodial closet for chemicals, small tools and supplies.

5.2 Contractor shall permanently identify all equipment and tools required for a specific building or group of buildings, floor or group of floors, assignment or group of assignments with the building, floor or assignment numbers or groups of numbers.

5.3 Contractor shall develop, implement and maintain adequate procedures and make sufficient inspections each shift to ensure that the minimum tools, equipment and supplies are in designated storage locations.

6. USE OF THE CITY OF FRESNO'S FACILITIES AND EQUIPMENT Any permitted use of the City's facilities, equipment, tools or supplies shall be gratuitous, and Contractor shall release the City of Fresno from any responsibility arising from claims for personal injuries, including death, arising out of the use of such facilities, equipment, tools or supplies irrespective of the condition thereof or any negligence on the part of the City of Fresno in permitting their use.

7. REST ROOM / BREAK ROOM SUPPLIES

7.1 Contractor shall furnish and store expendable Rest Room / Break Room supplies to be used on site, including paper towels, hand soap, toilet tissue, toilet seat covers, feminine hygiene products and associated disposal bags, as well as plastic trash receptacle liners which will be used in all trash receptacles. The Contract Coordinator shall designate central storage locations.

7.2 The City will reimburse Contractor monthly for the direct cost of these supplies in an amount not to exceed the monthly amount listed on the Cost Proposal.

It will be the responsibility of the contractor, as part of their submittals, to provide the minimal quantities and to confirm that the list and type of supplies noted in this Exhibit are what will be required Request for Proposals for FAX Janitorial Services
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to maintain and exceed the current quality standards.

Substitution brands are at the discretion of the Contract Coordinator to accept as equal. The supplies listed in Exhibit 2 are complete to the best of FAX knowledge. However, Contractor is responsible for providing all janitorial paper supplies for servicing this Contract at the monthly allowance amount quoted, regardless of if excluded in Exhibit 2. Contractor shall provide annual usage reports to FAX.

7.3 Dispensers for toilet tissue, paper towels, and hand soap are furnished and installed by the City of Fresno/FAX. Contactor shall be responsible for ensuring their supplies are compatible with existing dispensers.

7.4 Contractor shall provide adequate safeguards to prevent pilferage, loss and misuse to these items and to ensure that these items are put to their intended use.

8. OTHER SUPPLIES

Contractor shall furnish all other supplies as necessary to perform the services described within these specifications.

9. EQUIPMENT SPECIFICATIONS AND DESCRIPTIONS

All equipment must be commercial-rated equipment. The list of supplies and equipment below are also required for the services in addition to the equipment and supplies listed on the “PROPOSED CHEMICALS, RESTROOM SUPPLIES, AND EQUIPMENT” form.

• Abrasive pads
• Bowl Caddy
• Broom
• "Caution Wet Floor” signs
signs must conform to OSHA Standard 1910.44 safety color code for marking physical standards
constructed of durable plastic
stand alone
must bear words "CAUTION-WET FLOOR" and international
caution symbol for wet floor
• Cleaning cloths - disposable
• Corner brush
• Counter brush
• Deck brush
• Detail brush
• Dispensing pumps
• Doorstop
• Drain brush
• Dust mop
• Dust mop - disposable
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• Dust cloths - treated
• Dustpan
• Dusting tool – Lamb’s wool duster
• Floor Machine polishing pads
• Floor machine spray buff pads
• Funnel
• Liners for custodial card or trash collection barrels • Liners for trash receptacles
• Mop bucket and wringer
• Pail
• Push broom
• Putty scraper
• “Restroom Closed” signs
signs must conform to OSHA Standard 1910.44 safety color code for marking physical standards
constructed of durable plastic
stand alone
must bear words "REST ROOM CLOSED"

• Rubber gloves
• Safety goggles
OSHA approved
• Spray bottle
• Swivel pad holder with abrasive pads
• Toilet bowl mop
• Utility brush
• Wedge mop
• Wet mop

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Estimated annual usage of supplies is shown in the table below:

ITEM
NO.

DESCRIPTION

UOM
EST.

ANNUAL
USAGE
1 ROLL WHITE TOWEL 6 ROLLS CASE 50
2 LINER 24X33 8MIC NATURAL 20/25/500 HI-DENSITY CASE 40 3 LINER 33X40 16MIC NATURAL 20/25/500 HI-
DENSITY CASE 30
4 LINER 40X48 16MIC NATURAL 10/25/250 HI-
DENSITY CASE 36
5 SEAT COVER 1/2-FOLD GREEN SEAL 20/250/CS CASE 50
6 2PLY JUMBO JR. TISSUE 8RL/1000' 8000'CS CASE 150
7 TISSUE BATH 2-PLY 80/RL 450 SHEETS CASE 100
8 MULTIFOLD TOWEL 16PKG/250/4000 CASE 50
9 BIGFOLD WHITE 12PKG/184/2208 CASE CASE NA
10 ACCLAIM ROLL TOWEL WHITE 6RL/700'/4200'CS
GP 89420 OR Equivalent CASE 120
11 URINAL SCREEN 10EA PER CASE CASE 40
13 Foaming Soap Antibacterial Foaming Soap (Auto Disp.

Refill) 1000mL CASE 60

The quantities listed above are annual estimates, shown for bidding purposes only. The actual requirement of the City may be more or less than the quantities specified. The City will pay for only those items which it actually needs during the term of the Contract.

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EXHIBIT 3

Facility Janitorial Checklists

The following checklists summarize janitorial cleaning tasks by facility, based on the scope outlined in Exhibit 3 of the RFP. Each checklist is to be used by custodial staff to document task completion by frequency and work shift. Supervisors should ensure that all routine, weekly, monthly, and periodic tasks are completed according to the required schedule.

Facility Name Address
FAX Bruce Rudd Admin Building 2223 "G" Street
FAX Maintenance Building 2223 "G" Street
FAX Fuel Island & Bus Wash /
Annex Building 2223 "G" Street
Manchester Transit Center
(MTC) Administration 3590 N. Blackstone Ave
MTC Breezeway / Public
Bathrooms 3590 N. Blackstone Ave
FAX “L” Street Office Space 1360 “L” Street

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FAX Bruce Rudd Administrative Building

LOBBY AREA & HALLWAY
Task Frequency
Daily Weekly
Bi-
Annually
Empty/re-line trash receptacles x
Collect litter x
Sweep & mop hard floor x
Vacuum entrance mats & carpeted areas x
Clean water fountains x
Spot clean furniture & building surfaces x
Sanitize door handles & light switch x
Remove carpet stain x
Clean glass doors & windows (fingerprints & smudges) x Dust horizontal surfaces (reception desk, tables) x
High dusting (vents, ceiling corners, door frames) x
Dust blinds x
Dust Artificial plants x
Vacuum upholstered furniture x
Machine scrub & Re-coat floors x
Deep carpet cleaning/extraction x
Strip & refinish floors x

ALL OFFICE AREAS
Empty/re-line trash receptacles x
Collect litter x
Vacuum all carpet areas x
Sweep & mop hard floor x
Dust accessible horizontal surfaces x
Clean glass partitions & interior windows x
Sanitized door handles, light switches & phone x
Spot clean walls and door x
Clean & organize break areas x
Wipe down office chairs x
Clean glass doors & windows (fingerprints & smudges) x Dust horizontal surfaces (reception desk, tables) x
High dusting (vents, ceiling corners, door frames) x
Dust blinds x
Dust Artificial plants x
Vacuum upholstered furniture x
Machine scrub & Re-coat floors x
Deep carpet cleaning/extraction x

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ALL RESTROOM & SHOWER STALLS
Clean & sanitize all toilets & urinals x
Clean & sanitize all sinks & counters x
Clean and polish mirrors x
Sweep & mop floor with disinfectant x
Empty/re-line trash receptacles x
Collect litter x
Restock toilet paper, paper towel & soap x
Clean & sanitize door handles x
Check and clean partitions x
Deep clean toilet & Urinal bases x
Clean wall tiles x
High dusting (vents, ceiling corners, door frames) x
Clean & disinfect all restroom partitions x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x
Seal grouted surfaces x

KITCHEN/BREAKROOM
Clean and sanitize countertop x
Collect litter x
Clean and sanitize sink & faucet x
Clean exterior of appliances (microwave, fridge, coffee machine) x
Clean interior of microwave x
Empty/re-line trash receptacles x
Sweep & Mop floors x
Restock paper towels & soap x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x
Descale sink fixtures x

CONFERENCE & TRAINING ROOMS
Empty/re-line trash receptacles x
Collect litter x
Vacuum carpeted areas & Mats x
Clean table surfaces x
Straightening chairs & furniture x
Dust horizontal surfaces x
Clean exterior of appliances (microwave, fridge, coffee machine) x
Sanitize door handles & light switches x
Clean glass doors & windows (fingerprints & smudges) x High dusting (vents, ceiling corners, door frames) x
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Dust blinds x
Dust Artificial plants x
Machine scrub & Re-coat floors x
Deep carpet cleaning/extraction x
Strip & refinish floor (as applicable) x

ELEVATOR & COPY ROOMS
Empty/re-line trash receptacles x
Collect litter x
Clean exterior of appliances (microwave, fridge, coffee machine) x
Sweep & Mop floors x
Clean interior of microwave x
Vacuum entrance mats & carpeted areas x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

STAIRWELLS & CORRIDORS
Sweep & mop hard floors & stairs x
Dust handrails & horizontal surfaces x
Collect litter x
Sanitize door handles & light switches x
Spot clean wall x
Remove cobwebs x
Clean glass partitions x
Machine scrub & Re-coat floors x
Strip & refinish floor x

LOCKER ROOMS
Empty/re-line trash receptacles x
Collect litter x
Sweep & mop hard floors x
Spot clean wall & Lockers x
Remove cobwebs x
Dust lockers x
Dust blinds x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

DRIVERS WAITING AREA & POOL ROOM
Empty/re-line trash receptacles x
Collect litter x
Sweep & mop hard floors x
Damp wipe tables & chairs x
Straightening chairs & furniture x
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Spot clean wall x
Remove cobwebs x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

VAULT ROOM
Empty/re-line trash receptacles x
Collect litter x
Clean and disinfect countertops/workspace/tables x
Sweep & mop hard floors x
Vacuum entrance mats & carpeted areas x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x
Deep carpet cleaning/extraction x

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FAX Maintenance Building
ENTRANCE LOBBY & HALLWAY AREAS:

Task Frequency
Daily Weekly
Bi-
Annually
Empty/re-line trash receptacles x
Collect litter x
Sweep & mop hard floor x
Vacuum entrance mats & carpeted areas x
Clean water fountains x
Spot clean furniture & building surfaces x
Sanitize door handles & light switch x
Clean glass doors & windows (fingerprints & smudges) x High dusting (vents, ceiling corners, door frames) x
Dust pictures frame on the wall x
Machine scrub & Re-coat floors x
Strip & refinish floors (as applicable) x

FAX EQUIPMENT SUPERVISOR OFFICE:

Empty/re-line trash receptacles x
Collect litter x
Vacuum entrance mats x
Sweep & mop hard floor x
Dust computer equipment & cubicles wall x
Dust horizontal surfaces (reception desk, tables) x
High dusting (vents, wall cabinet, pictures frames) x Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

FAX MAINTENANCE OFFICE (2nd FLOOR)
Empty/re-line trash receptacles x
Collect litter x
Vacuum entrance mats & carpet areas x
Sweep & mop hard floor x
Dust horizontal surfaces (desk, cubicle partition,) x Dust computer equipment x
Dust pictures frame on the wall x
Machine scrub & Re-coat floors x
Strip & refinish floors (as applicable) x
Deep carpet cleaning/extraction x

ALL RESTROOM & SHOWER STALLS
Clean & sanitize all toilets & urinals x
Clean & sanitize all sinks & counters x
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Clean and polish mirrors x
Sweep & mop floor with disinfectant x
Empty/re-line trash receptacles x
Collect litter x
Restock toilet paper, paper towel, seat cover & soap x
Clean & sanitize door handles x
Deep clean toilet & Urinal bases x
Clean wall tiles x
Clean & disinfect all restroom partitions x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x
Seal grouted surfaces x

CONFERENCE & TRAINING ROOMS
Empty/re-line trash receptacles x
Collect litter x
Sweep & Mop floors x
Clean table surfaces x
Straightening chairs & furniture x
Dust horizontal surfaces, artificial plants x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

PART ROOM
Empty/re-line trash receptacles x
Collect litter x
Sweep & Mop floors x
Vacuum entrance mats & carpeted areas x
Dust horizontal surface (desk, cubicle partition) x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

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STAIRWELLS & CORRIDORS
Sweep & mop hard floors & stairs x
Dust handrails & horizontal surfaces x
Collect litter x
Spot clean wall x
Remove cobwebs x

LOCKER ROOMS
Empty/re-line trash receptacles x
Collect litter x
Sweep & mop hard floors x
Spot clean wall & Lockers x
Remove cobwebs x
Dust lockers x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

MECHANIC SHOP
Empty/re-line trash receptacles x
Collect litter x
Clean water fountains x
clean & sanitize all sinks x
Restock paper towel & soap x

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FAX Fuel & Bus Wash / Annex Building

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ALL RESTROOMS & SHOWER STALLS
Clean & sanitize all toilets & urinals x
Clean & sanitize all sinks & counters x
Clean and polish mirrors x
Sweep & mop floor with disinfectant x
Empty/re-line trash receptacles x
Collect litter x
Restock toilet paper, paper towel & soap x
Clean & sanitize door handles x
Check and clean partitions x
Deep clean toilet & Urinal bases x
Clean wall tiles x
High dusting (vents, ceiling corners, door frames) x
Clean & disinfect all restroom partitions x
Machine scrub & Re-coat floors x
Strip & refinish floor ( as applicable) x
Seal grouted surfaces x

FUELING STATION
Empty/re-line trash receptacles x
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Collect litter x

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Manchester Transit Center (MTC)

OFFICE AREA
Task Frequency
Daily Weekly
Bi-
Annually
Empty/re-line trash receptacles x
Collect litter x
Vacuum all carpet areas x
Dust accessible horizontal surfaces x
Straightening chairs & furniture x
Sanitized door handles, light switches & phone x
Remove carpet stain x
Clean glass doors & windows (fingerprints & smudges) x High dusting (vents, ceiling corners, door frames) x
Dust horizontal surfaces (reception desk, tables) x
Dust blinds x
Dust cubicle partition x
Deep carpet cleaning/extraction x

CUSTOMER SERVICE AREA
Empty/re-line trash receptacles x
Collect litter x
Vacuum x
Dust accessible horizontal surfaces x
Wipe down office chairs x
Clean glass doors & windows (fingerprints & smudges) x Dust horizontal surfaces (reception desk, tables) x
High dusting (vents, wall cabinet, pictures frames) x Dust blinds x
Dust Artificial plants x
Deep cleaning carpet/extraction x

ALL RESTROOMS
Clean & sanitize all toilets & urinals x
Clean & sanitize all sinks & counters x
Clean and polish mirrors x
Sweep & mop floor with disinfectant x
Empty/re-line trash receptacles x
Collect litter x
Restock toilet paper, paper towel, seat cover & soap x
Clean & sanitize door handles x
Clean all partition x
Deep clean toilet & Urinal bases x
Clean wall tiles x
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Clean & disinfect all restroom partitions x
High dusting (vents, ceiling corners, door frames) x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x
Seal grouted surfaces x

KITCHEN/BREAKROOM
Clean and sanitize countertop x
Collect litter x
Clean and sanitize sink & faucet x
Clean exterior of appliances (microwave, fridge, coffee machine) x
Clean interior of microwave x
Empty/re-line trash receptacles x
Vacuum all carpet areas x
Restock paper towels & soap x
Clean glass doors & windows (fingerprints & smudges) x Dust horizontal surfaces (Desk, table) x
Deep carpet cleaning/extraction x
Descale sink fixtures x

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FAX MANCHESTER TRANSIT CENTER ( Breezeway)

EXTERIOR-COVER (BREEZEWAY)
Task

Frequency
Daily Weekly Bi-Annually
Collect litter x
Sweep & mop hard floors x
Clean glass doors & windows (fingerprints & smudges) x Remove cobwebs x
High dusting (vents, ceiling corners, door frames) x
Spot clean wall x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

RESTROOMS
Clean & sanitize all toilets & urinals x
Clean & sanitize all sinks & counters x
Clean and polish mirrors x
Sweep & mop floor with disinfectant x
Empty/re-line trash receptacles x
Collect litter x
Restock toilet paper, paper towel, seat cover & soap x
Clean & sanitize door handles x
Deep clean toilet & Urinal bases x
Clean wall tiles x
Clean & disinfect all restroom partitions x
Machine scrub & Re-coat floors x
Strip & refinish floor ( as applicable) x
Seal grouted surfaces x

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FAX “L” Street Office

LOBBY/WAITING AREA
Task Frequency
Daily Weekly
Bi-
Annually
Empty/re-line trash receptacles x
Collect litter x
Sweep & mop hard floor x
Vacuum entrance mats & carpeted areas x
Clean water fountains x
Spot clean furniture & building surfaces x
Sanitize door handles & light switch x
Remove carpet stain x
Clean glass doors & windows (fingerprints & smudges) x Dust horizontal surfaces (reception desk, tables) x
High dusting (vents, ceiling corners, door frames) x
Dust blinds x
Dust Artificial plants x
Vacuum upholstered furniture x
Machine scrub & Re-coat floors x
Deep carpet cleaning/extraction x
Strip & refinish floors x

ALL OFFICE AREAS
Empty/re-line trash receptacles x
Collect litter x
Vacuum all carpet areas x
Sweep & mop hard floor x
Dust accessible horizontal surfaces x
Clean glass partitions & interior windows x
Sanitized door handles, light switches & phone x
Spot clean walls and door x
Clean & organize break areas x
Wipe down office chairs x
Clean glass doors & windows (fingerprints & smudges) x Dust horizontal surfaces (reception desk, tables) x
High dusting (vents, ceiling corners, door frames) x
Dust blinds x
Dust artificial plants x
Vacuum upholstered furniture x
Machine scrub & re-coat floors x
Deep carpet cleaning/extraction x

KITCHEN/BREAKROOM
Clean and sanitize countertop x
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Collect litter x
Clean and sanitize sink & faucet x
Clean exterior of appliances (microwave, fridge, coffee machine) x
Clean interior of microwave x
Empty/re-line trash receptacles x
Sweep & Mop floors x
Restock paper towels & soap x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x
Descale sink fixtures x

CONFERENCE/TRAINING ROOMS
Empty/re-line trash receptacles x
Collect litter x
Vacuum carpeted areas & mats x
Clean table surfaces x
Straightening chairs & furniture x
Dust horizontal surfaces x
Clean exterior of appliances (microwave, fridge, coffee machine) x
Sanitize door handles & light switches x
Clean glass doors & windows (fingerprints & smudges) x High dusting (vents, ceiling corners, door frames) x
Dust blinds x
Dust Artificial plants x
Machine scrub & Re-coat floors x
Deep carpet cleaning/extraction x
Strip & refinish floor (as applicable) x

COPY ROOMS
Empty/re-line trash receptacles x
Collect litter x
Clean exterior of appliances (microwave, fridge, coffee machine) x
Sweep & Mop floors x
Clean interior of microwave x
Vacuum entrance mats & carpeted areas x
Machine scrub & Re-coat floors x
Strip & refinish floor (as applicable) x

HALLWAYS & CORRIDORS
Sweep & mop hard floors & stairs x
Dust handrails & horizontal surfaces x
Collect litter x
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Sanitize door handles & light switches x
Spot clean wall x
Remove cobwebs x
Clean glass partitions x
Machine scrub & Re-coat floors x
Strip & refinish floor x

Gregory A. Barfield, Director
2223 G Street
Fresno, California 93706
(559) 621-RIDE
www.fresno.gov

ADDENDUM NO. 1
Request for Proposals for Janitorial Services at FAX Facilities RFP No. 12601967

NOTICE TO ALL BIDDERS

This Addendum is attached to and made a part of the above-entitled specifications for the City of Fresno with a scheduled bid due date of 3:00 P.M., on Tuesday, June 16, 2026.

Pre-Bid Conference (Held In-Person)

The pre-bid meeting commenced on May 21st, 2026 at 9am. A tour of the facilities was provided.

Questions & Answers

1. Question: What is the current contract value for this service annually?

Answer: The current contract pricing is attached. Please note, not all locations are the same as the ones included on the current contract.

2. Question: How many restrooms are included, and what is their total square footage?

Answer: There are 20 restrooms in total. The breakdown is below. Square footage for each restroom will not be provided. The approximate square footage for each facility is provided on page 41 of the solicitation.
• FAX Bruce Rudd Administration Building - 6
• FAX Maintenance Building – 6
• Manchester Transit Center (MTC) – 1
• MTC Breezeway – 2
• FAX Bus Wash/Annex – 3
• “L” Street Office – 2

3. Question: For pricing and staffing accuracy, can the City please identify the incumbent janitorial service provider for FAX facilities and the current contract value (monthly and annual), including whether the current agreement includes supplies and restroom consumables? If the current contract has multiple components, please provide the value attributable to janitorial services at the facilities included in RFP 12601967.

(answer provided on following page)

Answer: The current janitorial services contract provider is Scubcan Inc. Please see the attached current contract pricing. The current agreement does include all supplies and restroom consumables, but does not have the same facility coverage as requested in this RFP.

4. Question: Can you confirm this contract is not subject to Davis-Bacon, Service Contract Act, or any federal or state prevailing wage requirements? Answer: This contract is not subject to any prevailing wage requirements.

5. Question: Can you please confirm the precise service expectations for each facility, including:
a. Number of cleaning shifts required per day.
b. Days per week each facility requires service.
c. Any areas that differ from the standard shift schedule shown on Page 74.

Answer:

Facility Name Address Est. sq.
ft Days / hours of operation Work Shifts
FAX Bruce Rudd
Admin Building
2223 "G"
Street 10,000 4am-6pm M-F (Admin), 4am-2am
M-F (Operations)
Day &
Evening
(7 days a
week)*
FAX Maintenance
Building
2223 "G"
Street 4,900
8am-5pm M-F (Admin) 24 hours, 5
days a week operation for
maintenance shop offices. (Facility
closes from 11pm-4am on Fri & Sat
Day &
Evening
(7 days a
week)*
FAX Fuel Island &
Bus Wash / Annex
Building
2223 "G"
Street 139
24 hours, 5 days a week. Facility
closes from 11pm to 4am on Fri &
Sat
Day &
Evening
(7 days a
week)
Manchester
Transit Center
(MTC)
Administration
3590 N.

Blackstone
Ave
1,820 7:30am-5:30pm, M-Sun
Day
(7 days a
week)
MTC Breezeway /
Public Bathrooms
3590 N.

Blackstone
Ave
1,000 5:30am-1am M-Fri, 6am-7pm Sat &
Sun
Day &
Evening
(7 days a
week)
FAX “L” Street
Office
1360 “L”
Street 3,250 5am-12am M-Sat & 5am-8pm Sun
Day &
Evening
(7 days a
week)

All facility locations will require janitorial services seven days a week. *The only exception to the required schedule is listed on page 41 regarding Holidays.

6. Questions regarding Insurance Requirements Clarification Section V – Insurance Requirements:

a. The Commercial General Liability (CGL) policy is written by a non-admitted carrier. Will authorization from the City’s Risk Manager be required, and if so, should this be obtained at proposal time or post-award?
Answer: The City will not reject non-admitted carriers as long as the requirements are met and there are no unreasonable restrictions on City protections. Please specify this in your proposal.

b. The CGL policy does not include ISO form CG 00 01, and the Auto policy includes ISO forms but not the most current version. Will equivalent coverage forms be acceptable?

Answer: The City does not require specific endorsements. As long as the PNC endorsement is as broad as a CG 20 01, it will be acceptable. The ISO forms do not have to be the most current version.

c. The current CGL policy does not include a separate aggregate limit for Products & Completed Operations. Is a separate aggregate required? Answer: Yes, the products and completed operations aggregate should apply independently of the general aggregate.

d. The CGL policy provides defense costs within limits. To comply with the stated limits, this would require increasing excess coverage beyond our current limits. Please confirm whether this is required at bid submission or only upon award.

Answer: Only upon award.

e. Please advise whether Builder’s Risk and Pollution Liability coverage quotes are required at this stage or only after contract award.

Answer: Builder’s Risk insurance is not required for the awarded contract, but Pollution Liability is. It will be required to have before services may begin after contract is awarded.

f. The Auto, Workers’ Compensation, and CGL carriers provide notice of cancellation or non-renewal as a courtesy only and do not provide notice of reduction in limits. Will this be acceptable?
Answer: The responsibility will fall on the contractor to provide notice in the same timeframe.

g. The insurance carriers will not provide certified copies of policies, and non -ISO endorsements would not be executed by the broker. Please confirm whether these requirements can be waived or satisfied through alternate documentation.

Answer: All endorsements must be attached to a COI issued by the insurance agent. Copies of policies will be accepted without being certified.

Why are business taxes assessed?
In most instances, a separate Business Tax Certificate must be filed for each location of the same business within Fresno.

With few exceptions, a Business Tax Certificate must be renewed either monthly, semi-annually or annually for it to remain valid.

Obtaining a Business Tax Certificate does not entitle the holder thereof to carry on any business without having complied with all applicable provisions of the Fresno Municipal Code (FMC), or carry on any business in any building or location where the conduct of such business would be in violation of the FMC.

Your Tax Certificate is attached at the bottom of this form. Please detach and display your Tax Certificate in your place of business. Businesses which do not maintain a fixed location, or are located outside the City of Fresno, should carry this Tax Certificate www.businesstax.fresno.gov/webrenewals
Your Web Security Code is found on your renewal form.

Some business may receive additional tax return or permit renewal forms from the City. Additional taxes or permit fees may be required if your business is located within certain special assessment districts or engaged in a particular type of business activity. Additional taxes or permit fees are required for hotels and motels (room tax ), taxicab companies and drivers, card rooms, billiard rooms, mobile food vendors and certain other activities.

PO Box 45017, Fresno 93718-5017
(559) 457-1080
(559) 621-6880 Mon. - Fri. 9 AM - 4:30 PM
Mailing Address:

Fax Machine:

If the business ownership, business name, location, mailing address, or phone number changes, or the business closes, you are required to report the change to our office. For changes or additional information, please contact our Customer Service Division at:

Whom do I contact to update my Business Tax Certificate records or to get additional information? Fresno City Hall, Tulare and P Street, Second Floor
Monday - Friday 9:00a.m. - 4:30 p.m.
calculating the late penalty, please bring the tax return and payment to our office:

If your business tax return cannot be mailed or postmarked before the due date, and you need help If you are paying your current tax renewal before the due date, you may renew online at the link below.

PO Box 45017, Fresno 93718-5017
Fresno City Business Tax SectionYou may mail your payment to:

Where are business taxes paid?
Depending on your type of business, business taxes are either a fixed amount (flat tax) or a variable amount based on the gross receipts of your business. The business tax return form sent to you will provide the specific instructions on how to determine the proper amount of tax due.

How are business taxes determined?
Taxes are due on or before the payment due date on the tax return.

The City mails business tax return forms for your business. Late fees of at least twenty per cent (20%) are assessed if such taxes are not paid (or postmarked) by the due date.

When are business taxes due?
To help fund certain governmental services, such as police, fire, street maintenance, parks, economic development, and general administration.

Telephone:

Email Address: [email protected]
09/30/2026
Location:SCRUBCAN
EXPIRES:

Business Name: 4140 N KNOLL AVE
This tax certificate may be accepted as valid up to thirty (30) days after the expiration date above if appropriate tax returns have been filed and business tax paid before the due date . This tax certificate must be available for inspection by any authorized City of Fresno employee .

Businesses that do not maintain a fixed location, or are located outside the city, should carry this Tax Certificate while conducting business within the City. This certifies that the noted business has a Business Tax Certificate with the City of Fresno. It does not entitle the holder to carry on business activities in a manner inconsistent with any applicable provision of the Fresno Municipal Code.

CITY OF FRESNO BUSINESS TAX CERTIFICATE
Finance Director/Controller
Santino Danisi
Tax Account No. 423795

SCRUBCAN

SCRUBCAN
4140 N KNOLL A VE
FRESNO CA 93722-7845
Contact/Owner:: SCRUBCAN

BUSINESS JOURNAL FRESNO I KINGS t N1ADERA I TULARE
P.O. Box 126
Fresno, CA 93707
Telephone (559) 490-3400
Scrubcan
(Space Below for use of County Clerk only)

IN THE COUNTY OF FRESNO, STATE OF CALIFORNIA

FICTITIOUS

STATE OF CALIFORNIA

COUNTY OF FRESNO
I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of THE BUSINESS JOURNAL published
in the city of Fresno, County of Fresno, State of California, Monday, Wednesday, Friday, and which newspaper has
been adjudged a newspaper of general circulation by the Superior Court of the County of Fresno, State of California, under the date of March 4, 1911, in Action No.14315; that the notice of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:

APRIL 29, 2024
MAY 6, 13, 20, 2024
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed at Fresno, California,
ON
MAY 20, 2024
File No:2202410001968

DECLARATION OF PUBLICATION
(2015.5 C.C.P.)

FIC IOUS BUSINESS

NAME STATEMENT
File No. 2202410001968
The following person(s) is (are) conducting
business as
Scrubcan at 4140 N. Knoll Dr., Fresno, CA
93722, Fresno County, Phone (559) 779-
6815
Full Name of Registrant:

Bound Enterprises, Inc., 4140 N. Knoll Dr.,
Fresno, CA 93722
Registrant has not yet commenced to transact
business under the Fictitious Business Name
listed above.

This business conducted by: a corporation
Articles of Incorporation Number: 3771536
Corey Jackson, President
This statement filed with the Fresno County
Clerk on: 04/12/2024
(Seal)
JAMES A. ICUS,
County Clerk
By PRICILLA GONZALEZ, Deputy'.
"NOTICE - THIS FICIT1TOUS NAME

STATEMENT EXPIRES FIVE YEARS

FROM THE DATE IT WAS FILED IN

THE OFFICE OF THE COUNTY CLERK

A NEW FICITTIOUS BUSINESS NAME

STATEMENT MUST BE FILED BEFORE
THAT TIME."
04/29/2024, 05/0612024, 05/13/2024,
05/20/2024

DUPLICATE AFFIDAVIT
JI\/ (tl,) 5 2024
Original filed with County Clerk

BA20252253282
Entity Details
Corporation Name BOUND ENTERPRISES, INC.

Entity No. 3771536
Formed In CALIFORNIA
Street Address of Principal Office of Corporation
Principal Address 4140 N KNOLL AVEFRESNO, CA 93722
Mailing Address of Corporation
Mailing Address 4140 N KNOLL AVEFRESNO, CA 93722
Attention
Street Address of California Office of Corporation
Street Address of California Office 4140 N KNOLL AVEFRESNO, CA 93722 Officers
Officer Name Officer Address Position(s)
COREY JACKSON 4140 N KNOLL DRFRESNO, CA 93722 Chief Executive Officer, Chief Financial Officer, Secretary Additional Officers
Officer Name Officer Address Position Stated Position
None Entered
Directors
The number of vacancies on Board of Directors is: 0
Director Name Director Address
Corey Jackson 4140 N Knoll DrFresno, CA 93722
Agent for Service of Process
Agent Name COREY JACKSON
Agent Address 4140 N KNOLL AVEFRESNO, CA 93722
Type of Business
Type of Business Commercial cleaning, Hauling and Disposal Email Notifications
Opt-in Email Notifications Yes, I opt-in to receive entity notifications via email.

Labor Judgment
No Officer or Director of this Corporation has an outstanding final judgment issued by the Division of Labor Standards Enforcement or a court of law, for which no appeal therefrom is pending, for the violation of any wage order or provision of the Labor Code.

STATE OF CALIFORNIAOffice of the Secretary of StateSTATEMENT OF INFORMATIONCORPORATION California Secretary of State
1500 11th Street
Sacramento, California 95814
(916) 657-5448
B4179-3307 11/19/2025 11:33 AM Received by California Secretary of State

Page 1 of 2 ends

For Office Use Only
-FILED-
File No.: BA20252253282
Date Filed: 11/19/2025
Electronic Signature
By signing, I affirm that the information herein is true and correct and that I am authorized by California law to sign. corey Jackson
Signature
11/19/2025
Date
B4179-3308 11/19/2025 11:33 AM Received by California Secretary of State

Page 2 of 2 ends

Proposers Name: B C
YEAR 1 SCRUBCAN
Item 1. Services by facility/location
Facility Name Address Est. sq. feet
Manchester Transit Center (MTC) Administration3590 N. Blackstone Ave 1820 FAX Fuel Island & Bus Wash / Annex Building 2223 "G" Street 139 MTC Breezeway / Public Bathrooms 3590 N. Blackstone Ave 1000 FAX Bruce Rudd Admin Building 2223 "G" Street 10000
FAX Maintenance Building 2223 "G" Street 4900
FAX L Street Office 1360 L Street 3250
Item 2. Cleaning Supplies
Description
Chemicals / Cleaning Supplies for All Facilities
Restroom / Breakroom Supplies for All Facilities
Total Amount for Year 1 (Items 1 & 2):

Proposers Name: SCRUBCAN
YEAR 2
Item 1. Services by facility/location
Facility Name Address Est. sq. feet
Manchester Transit Center (MTC) Administration3590 N. Blackstone Ave 1820 FAX Fuel Island & Bus Wash / Annex Building 2223 "G" Street 139 MTC Breezeway / Public Bathrooms 3590 N. Blackstone Ave 1000 FAX Bruce Rudd Admin Building 2223 "G" Street 10000
FAX Maintenance Building 2223 "G" Street 4900
FAX L Street Office 1360 L Street 3250
Item 2. Cleaning Supplies
Description
Chemicals / Cleaning Supplies for All Facilities
Restroom / Breakroom Supplies for All Facilities
Total Amount for Year 2 (Items 1 & 2):

Proposers Name: SCRUBCAN
YEAR 3
Item 1. Services by facility/location
Facility Name Address Est. sq. feet
Manchester Transit Center (MTC) Administration3590 N. Blackstone Ave 1820 FAX Fuel Island & Bus Wash / Annex Building 2223 "G" Street 139 MTC Breezeway / Public Bathrooms 3590 N. Blackstone Ave 1000 FAX Bruce Rudd Admin Building 2223 "G" Street 10000
FAX Maintenance Building 2223 "G" Street 4900
FAX L Street Office 1360 L Street 3250
Item 2. Cleaning Supplies
Description
Chemicals / Cleaning Supplies for All Facilities
1 Restroom / Breakroom Supplies for All Facilities
Total Amount for Year 3 (Items 1 & 2):

Total Amount for Base Term (Years 1-3):
2 D
Days / hours of operation
7:30am-5:30pm, M-Sun
24 hours, 5 days a week. Facility closes from 11pm to 4am on Fri & Sat 5:30am-1am M-Fri, 6am-7pm Sat & Sun
4am-6pm M-F (Admin), 4am-2am M-F (Operations)
8am-5pm M-F (Admin) 24 hours, 5 days a week operation for maintenance shop offices. (Facility closes from 11pm 5am-12am M-Sat and 5am-8pm Sun
Totals
Totals
Days / hours of operation
7:30am-5:30pm, M-Sun
24 hours, 5 days a week. Facility closes from 11pm to 4am on Fri & Sat 5:30am-1am M-Fri, 6am-7pm Sat & Sun
4am-6pm M-F (Admin), 4am-2am M-F (Operations)
8am-5pm M-F (Admin) 24 hours, 5 days a week operation for maintenance shop offices. (Facility closes from 11pm 5am-12am M-Sat and 5am-8pm Sun
Totals
Totals
Days / hours of operation
7:30am-5:30pm, M-Sun
24 hours, 5 days a week. Facility closes from 11pm to 4am on Fri & Sat 5:30am-1am M-Fri, 6am-7pm Sat & Sun
4am-6pm M-F (Admin), 4am-2am M-F (Operations)
8am-5pm M-F (Admin) 24 hours, 5 days a week operation for maintenance shop offices. (Facility closes from 11pm 5am-12am M-Sat and 5am-8pm Sun
Totals
3 Totals
4 Monthly charge Yearly charge
2000 24000
900 10800
1300 15600
4200 50400
2700 32400
1700 20400
12800 153600
Monthly Charge Yearly Charge
600 7200
1400 16800
2000 24000
177600
Monthly charge Yearly charge
2000 24000
900 10800
1300 15600
4200 50400
2700 32400
1700 20400
12800 153600
Monthly Charge Yearly Charge
600 7200
1400 16800
2000 24000
177600
Monthly Charge Yearly Charge
2000 2400
900 10800
1300 15600
4200 50400
2700 32400
1700 20400
12800 153600
Monthly Charge Yearly Charge
600 7200
5 1400 16800
2000 24000
177600
532800
6

Fresno City CouncilSeptember 17, 2026

Fresno City Council
September 17, 2026