1 FIRST AMENDMENT TO SERVICE AGREEMENT
THIS FIRST AMENDMENT TO SERVICE AGREEMENT (Amendment) is made and entered into effective upon execution by both parties on __________________ (the Effective Date), by and between the City of Fresno, a California municipal corporation (City), and Poverello House, a California non-profit corporation (Service Provider).
RECITALS
WHEREAS, the City and Service Provider entered into a Service Agreement on October 17, 2025 (Agreement) for professional outreach and diversion services for the Homeless Housing, Assistance and Prevention (HHAP) Program (Project); and WHEREAS, the Project is funded through HHAP, with a term of October 17, 2025, through October 16, 2026, for a total compensation not to exceed $382,000.00; and WHEREAS, the City and the Service Provider now desire to enter into a First Amendment to extend the current HHAP Service Agreement through May 31, 2027, and to allocate an additional $175,000.00 in HHAP program funds.
AMENDMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are contractual in nature, the mutual promises contained herein, and for other good and valuable consideration hereby acknowledged, the Parties agree to amend the Agreement as follows:
1. Scope of Services. The Service Provider shall continue to perform to the satisfaction of the City the services described in Exhibit A of the Agreement, including all work incidental to or necessary to perform, such services even though not specifically described in Exhibit A.
2. Term of Agreement and Time for Performance.
(a) This Amendment shall be effective from the date first set forth above (Effective Date) and shall continue in full force and effect through May 31, 2027, subject to any earlier termination in accordance with this Amendment. The services of the Service Provider as described in Exhibit A of the Agreement are to commence upon the Effective Date and shall be completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed prior to expiration of this Amendment and in accordance with any performance schedule set forth in Exhibit B.
(b) The Service Provider’s operations shall be from October 17, 2026, through March 31, 2027, as described in Revised Exhibit B (attached).
3. The total funding available shall not exceed $175,000.00. An updated budget is included in the Revised Exhibit B (attached).
4. This amount is separate from any previously awarded funds and may not be combined with prior allocations.
5. Exhibit A remains unchanged, and the Service Provider shall continue to perform the services outlined therein to the satisfaction of the City. This includes all tasks
2 necessary or incidental to the completion of those services, even if not explicitly detailed in Exhibit A.
6. Exhibit B shall be replaced with the “Revised Exhibit B”.
7. The Service Provider shall submit actual monthly income and expense reports related to the management and operation of services, using the Service Provider’s standard format as approved by the City. These reports shall be submitted no later than the thirtieth (30th) calendar day following the end of each calendar month. Additionally, an annual income and expense report shall be submitted in the same approved format in accordance with the reporting schedule set forth in the Revised Exhibit B. Each monthly report must be accompanied by supporting documentation, including but not limited to copies of checks evidencing payment and collections, supporting invoices, internal cost allocations, and any other backup materials reasonably requested by the City to substantiate the reported expenses and disbursements.
8. A detailed monthly statement for services rendered in the preceding month shall be submitted and will be payable in the normal course of City business, generally within forty-five (45) days of the City’s receipt of a properly completed and adequately supported invoice. The Service Provider shall submit the final request for reimbursement no later than May 15, 2027, as set forth in the Revised Exhibit B. The City shall have no obligation to reimburse any expense that is not supported by a detailed invoice and the corresponding documentation.
9. In the event of any conflict between the body of this Amendment and any Exhibit or Attachment hereto, the terms and conditions of the body of this Amendment shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the Parties, as provided for within the body of this Amendment, shall be null and void.
10. Except as otherwise expressly provided herein, the Agreement entered into by the City and the Service Provider on October 17, 2025, remains in full force and effect. [Signatures follow on the next page.]
3 IN WITNESS WHEREOF, the Parties have executed this Amendment at Fresno, California, on the day and year first above written.
CITY OF FRESNO,
a California municipal corporation
By:
Georgeanne A. White
City Manager
APPROVED AS TO FORM:
ANDREW JANZ
City Attorney
By:
Angela M. Karst Date
Senior Deputy City Attorney
ATTEST:
AMY K. ALLER
City Clerk
By:
Deputy Date
Poverello House,
a California non-profit corporation
By:
Name: Zachary Darrah
Title: Chief Executive Officer
(If corporation or LLC., Board
Chair, Pres. or Vice Pres.)
By:
Name: Linda Bowman
Title: CFO
(If corporation or LLC., CFO.,
Treasurer, Secretary or Assistant
Secretary)
Addresses:
CITY
City of Fresno
Attention: Joe Pasillas
Housing and Neighborhood Revitalization
Manager
2600 Fresno Street, CH3N
Fresno, CA 93721
Phone: (559) 621-8053
E-mail: [email protected]
SERVICE PROVIDER:
Poverello House
Attention: Zachary Darrah, Chief
Executive Officer
412 F Street
Fresno, CA 93706
Phone: (559) 498-6988 ext. 110
E-mail: [email protected]
Attachments:
1. Revised Exhibit B – Schedule of Fees and Expenses
4 REVISED EXHIBIT B
SCHEDULE OF FEES AND EXPENSES
Service Agreement between City of Fresno (City)
and Poverello House (Service Provider)
COMPENSATION
In no event shall compensation paid for services performed under this Amendment be in excess of One Hundred Seventy-Five Thousand and 00/100 Dollars ($175,000.00), funded through HHAP for outreach services for the period of October 17, 2026, through March 31, 2027. Unexpended funds from this allocation shall not carry over into subsequent extensions. This funding is distinct from the initial $382,000.00 previously awarded and may not be combined or intermingled with those funds. Any portion of the initial $382,000.00 for which a reimbursement request has not been submitted by December 15, 2026, shall not be disbursed and will remain with the City of Fresno.
REQUESTS FOR REIMBURSEMENT
Service Provider’s activities will be funded on a reimbursement basis with proof of actual expenses incurred and paid. Copies of all supporting documents must be clear and legible. Reimbursement packets must be completed and organized. Service Provider shall comply with the Uniform Administrative Requirements and shall maintain financial management policies and procedures that ensure costs are determined allowable in accordance with the terms and conditions of this Agreement and the applicable federal cost principles set forth in 2 CFR Part 200 and all other applicable federal rules and regulations. Any expenses included that are not allowable will be deducted from the amount reimbursable. Expenses included in the general ledge or reimbursement request form that do not have supporting documentation will be deducted from the amount reimbursable.
Service Provider shall submit monthly reimbursement packets on or before the 30th calendar day after the expiration of each calendar month.
If an invoice package is found to be incomplete, the City will submit a request to the Service Provider for the missing documentation. The Service Provider shall have 10 business days to provide the required backup documentation. If the documentation is not received within this time frame, the City will proceed with processing payment after the 10 business days have elapsed. The Service Provider may submit the missing documentation at a later date, provided it is submitted no later than 45 days prior to the expiration of the Term of this Agreement or within 30 days prior to the date of earlier termination of this Agreement.
Monthly Report – The Service Provider shall submit monthly income and expense reports relating to the management and operation of the Project. Reports must be submitted in the Service Provider’s standard format, as approved by the City, no later than the 30th calendar day after the expiration of each calendar month.
5 Performance Period Monthly Report Due
October 17, 2026 – October 31, 2026 November 30, 2026
November 1, 2026 – November 30, 2026 December 30, 2026
December 1, 2026 – December 31, 2026 January 30, 2027
January 1, 2027 – January 31, 2027 February 28, 2027
February 1, 2027 – February 28, 2027 March 30, 2027
March 1, 2027 – March 31, 2027 April 30, 2027
Annual Report – An annual report is required if the Project was operational any time during the performance period, regardless of the Project’s start date. The annual report shall be submitted in accordance with the following schedule:
Performance Period Annual Report Due
October 17, 2026 – March 31, 2027 May 15, 2027
Final Report upon Early Termination – In the event of early termination, the Service Provider shall submit a final income and expense report to the City no later than 30 days prior to the effective date of termination.
Final Report (End of Term) – The Service Provider’s operational year is defined as October 17, 2026, through March 31, 2027, for each year in which this Agreement remains in effect. Following the end of the operational year, a final reconciled income and expense report must be submitted by May 15.
Final Request for Reimbursement – The Service Provider shall submit the final request for reimbursement no later than May 15, prior to the expiration of the Agreement.
Expenses not included in the final reconciled income and expense report submitted on May 15 will not be eligible for reimbursement.
6 Budget
Personnel
Street Outreach/Navigation Specialist (5.0 FTE) 107,212.50 $ Benefits @ 25% 26,803.13 $
Taxes @ 8.65% 9,273.88 $
Total Personnel 143,289.51 $
Non-Personnel
Program Supplies 1,500.00 $
Fuel/Insurance/Vehicle Maintenance 2,463.90 $
Office Space Rent 2, $ 000.00
Utilities 1,150.00 $
Cell Phones (5 X $35/mth X 5.5 months) 687.50 $
Diversion 8,000.00 $
Total Non-Personnel 15,801.40 $
Direct Costs 159,090.91 $
Indirect Costs @ 10% 15,909.09 $
Grand Total 175,000.00 $
HHAP Street Outreach Budget
October 17, 2026-March 31, 2027