City Council - Successor Agency - Housing Authority
April 26, 2022

City of Fullerton
Department Work Plans
FY 2022-23 Budget

1 - Mandated by law, City Code, to maintain continuity of City Services 2 - City Council priority and/or project
3 - City Manager and/or Department Initiatives
4 - Department Goals
5 - New Request
City of Fullerton
Work Plan Priority Levels

Administration Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administration Department
City Manager's Office Administration (2121)
1 Organizational Departmental Reviews and
Assessments - Parks and Recreation and
Administrative Services Departments
2023 Continuous Ongoing until
complete
3 To optimize the City’s existing parks and recreation and administrative services resources and assets, as well as to strategically plan for the future, the City completed organizational reviews of both departments. Reviews and recommendations on how to properly structure both departments for greater efficiency were completed in 2020 with implementation of recommended changes beginning in 2021.

Examples of recommended changes include combining of positions, moving programs and project tasks to new areas within each department, and implementing cost recovery plans. 2 Administrative Policy Reorganization and Reindexing 2023 Continuous Ongoing until complete
1 The city is responsible for maintaining and updating administrative policies and procedures so that employees have a central source to review standards and policy. Many of these policies are significantly out-of-date and are in need of updating to ensure compliance with state and federal laws.
3 Safe Outdoor Dining Program 2022 Item to be taken to
Council
On hold 2 When restaurants were impacted during the pandemic due to indoor capacity limits, the City of Fullerton created an temporary Outdoor Dining Program to allow businesses to use public spaces. The Council has requested the City bring back options for consideration in possibly making the Outdoor Dining Program a permanent feature in the City. Including the permanent closure of Walk on Wilshire to be utilized as an al fresco dining area within Downtown Fullerton. 4 Legislative Affairs Program and Platform March 2022 Annual In Progress 2/3 The City’s Legislative Platform serves as the policy document for which the City Council communicates supportive or opposing advocacy of Federal and State legislation having potential to directly or indirectly impact the City of Fullerton. The policies contained in the Legi
slative
Platform ar
e defined by three Guiding Principles:

1. Preserve Local Control

2. Promote Fiscal Sustainability

3. Support Funding Opportunities
When the legislative session begins, monthly advocacy reports may be provided to the City Council via agenda report. Reports include a description of advocacy efforts and legislative status updates.
5 Attorney's Office Review and Restructure 2022 One Time Not started 3 Various departments utilize the City Attorney's Office for a variety of legal needs. All fees are reviewed and approved by the City Manager's Office. It has been noted the cost of Attorney fees to be volatile. An analysis of fees is recommended to be conducted every few years to ensure efficiency in use. It is also recommended to review the possibility of having an attorney in-house one day a week at City Hall for staff availability.

City of Fullerton
Work Plan for FY 2022-23

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administration Department
6 Telecommunications Ordinance 2022 One-Time In Progress 1 The purpose of updating the City's wireless telecommunication ordinance is to exert maximum protection of residential areas and open space by updating design standards and ensuring residential zones are not signficantly impacted. There are also mandatory environmental considerations that the City must adhere to under state and federal law.

In addition, reassessing and adopting new fees is necessary to ensure cost recovery and steady revenue stream.
7 General Council Support All year Daily Ongoing 2 The City Manager's Office supports City Council priorities and provides assistance as needed and as requested by the Council.
8 General Resident Support All year Daily Ongoing 2 The City Manager's Office also supports all resident inquiries and complaints. Often facilitating connections to other departments, organizations or programs to assist. 9 Participation in Regional Agencies as Required 2022 Monthly Ongoing 2/3 The City Manager's Office represents the City of Fullerton as a part of multiple organizations regionally. Including but not limited to the North Orange County Chamber of Commerce, Orange County City Manager's Association, Metronet JPA, and more. 10 Track and Assist in Coordinating Responses to
Council and Public Inquiries and Requests
2022 Daily Ongoing 4 Staff will track via use of a Follow-Up Items tracking list to assure timely responses. 11 Manage City Work Plan in Coordination with Budget 2022 Quarterly In Progress 4 Prepare Work Plan as part of City budget preparation process and monitor/report on implemenation progress on a quartly basis.

Public Information Office
12 New Mobile Phone App 2023 One-Time Not Started 4 The City in 2021 launched a new website. To complement that website and to provide residents and businesses another source for sharing and gathering information as it relates to the City, it is recommended the City update it's mobile app which was created and launched in 2012 and has not been updated since. The myFullerton app has proven to be successful in providing residents a resource to report potholes, graffiti, broken playground equipment and much more. The Public Information Office seeks to expand the app to include timely updates and features such as browsing trails, parks, and signing up for push notification to be alerted to City news. 13 State of the City 2022 Annual In Progrss 2 Every year, the City in coordination with the North Orange County Chamber of Commerce, hosts an annual State of the City. State of the City is often led and hosted by the Mayor but may include all Council participation.

Production includes script writing, logistic planning for day of event, videography and more. 14 Communication Assessment 2022 One-Time/As
Needed
Not Started 4 The City of Fullerton has implemented new tools and technology to better engage residents.

However, communication tools are fragmented and decentralized. An assessment of all tools is needed to consolidate and ensure efficiency in cost and implementation.

The City is interested in improviing it's visibility and communication with the community through various tools, platforms and methods.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administration Department
15 Communication Strategic Plan 2023 One-Time/As
Needed
Not Started 4 The City's current communication program is decentralized. Long-term planning and core tasks are managed through the City Manager's Office, but individual City departments handle much of their communications independently. For example, Public Works and Community Development do most of their own public outreach and Parks and Recreation, Library, Fire, and PD publicize their own events and news. Departments turn the Public Information Office for support as needed, but the decentralized approach relies on all departments to communicate effectively with the community.

An assessment to ensure compliance with the Public Records Act, Open Public Meetings Act, Record Retention Requirements, ADA is needed for all tools. As well as an assessment of organizational capcity and coordination for maintaining and enhancing communication efforts.

Followed by recommendations for changes in current practice, organizational structure, and mediums in current use.

Waste Management (2122)
16 Implementation of SB 1383 Various Target Dates
Starting in 2022 through
2025
Weekly/As Needed In Progress 1 SB 1383 requires Citys to take the lead in planning for necessary organic waste recycling and food recovery capcity needed to divert organic waste from landfills into recycling activities and food recovery organizations.

The City is mandated by CalRecycle to provide updates on implementation and overall progress. 17 Negotiate New Franchise Agreement with Republic
Services
Fall 2023 One-Time In Progress 1 Due to SB 1383, the City's waste hauler, Republic Services, is mandated to provide new services for the proper disposal of organic waste. The City will need to negotiate these service changes, protocols for reporting and monitoring organic materials, 18 Respond to Resident and Commercial Complaints
Regarding Solid Waste and Recycling
Daily Daily Ongoing 1 The City Manager's Office currently intakes all residential and commercial complaints regarding solid waste and is required to be responsive to all customers to ensure service per the Franchise Agreement is being met.

City Clerk's Office (2125)
19 Process Public Records Requests ongoing ongoing ongoing 1 Statutory Requirement GC 6250 et seq. Response to each request required within 10 calendar days. City has avg. 20 - 40 open records request on a daily basis. CPRA processing becoming more complex with new police records laws and abundance of requests for emails and text messages
20 City Council Meetings / Agendas / Agenda Packet /
Legislative Follow Up
ongoing ongoing ongoing 1 Statutory Requirement GC 54950 et seq. Includes agenda packet, posting, meeting attendance, minutes, legislative follow up after meeting
21 Records Management ongoing ongoing ongoing 1 Statutory Requirement GC 6250, 34090 et seq. Includes city wide records management program, retention, electronic document, document imaging

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administration Department
22 Records Retention Schedule Reviews / Updates ongoing 1 department or schedule montly
ongoing 1 (Retention
required by law) 4
(update frequency
set by department)
Statutory Requirement GC 34090 et seq. and many other regs, Includes annual review with records consultant for new law updates and review and update with one department monthly 23 Board, Commssion, Committee Meeting Support ongoing ongoing ongoing 1 (to comply with Brown Act)
Statutory Requirement GC 34090 et seq. Work with committees to ensure Brown Act compliance, ethics and harassment prevention traiing, meeting zoom/broadcasts, implement committee rules of procedure
24 Board, Comission, Committee Vacancies and
Recruitment
ongoing ongoing ongoing 1 Statutory Requirement GC 54973 (Maddy Act), prescribes noticing, appointment process, unscheduled vacancies, local appointments list posting, recruitment and committee applicants, coordination with city council
25 Campaign Form Filing Officer Duties ongoing ongoing ongoing 1 Statutory Requirement GC 84200 et seq - collect all campaign statements (410, 460, 470, 496, 497, 501 etc) for semi annual, initial, termination and election-cycle filing obligations. Volume greatly increases during election filing cycles, Refer non filers to FPPC 26 Statement of Economic Interest Filing Officer Duties ongoing ongoing ongoing 1 Statutory Requirement GC 87200 et seq - Collect assuming, annual, leaving and candidate statements, maintain filer list, refer nonfilers to FPPC for approx 200 filers througout the year 27 Process Claims ongoing ongoing ongoing 1 Statutory Requirement GC 810 - 998.5. City Clerk's Office accepts and logs claims, coresponds with claimant, coordinates with risk management
28 Accept subpoenas and lawsuits ongoing ongoing ongoing 1 Statutory Requirement - CCP . City Clerk's Office accepts sevice for subpoenas and lawsuits.

Logs. Processes fees. Coordinates with Risk Management and City Attorney. Responds to service when appropriate
29 Accept bids ongoing ongoing ongoing 1 Statutory Requriement GC 53068, PCC Various Sections. City Clerk's Office schedules bid opening with departments and accepts bids
30 Codify Municipal Code ongoing ongoing ongoing 1 Statutory Requirement GC 50022.1, 50110 et al. Coordinate codification with code contractor, reivew draft supplements with departments, coordinate FMC website, provide copies to state library, maintain legally required public copies of code 31 Oaths of Office ongoing ongoing ongoing 1 Statutory Requirement GC 1360 - 1369. Required for all elected and appointed officials, and employees (City Clerk deputizes HR to to administer to employees) 32 Campaign Limits ongoing ongoing ongoing 1 Statutory Requirement AB 571 (2019), Various GC, City Follows State Campaign Limits. City coordinates with FPPC for enforcement
33 Municipal Election Administration Dec-22 every two years in progress 1 Statutory Requirement CA Elections Code - call election, prepare candidate handbook, process nominations, conduct election, candidate breifing, certify election, process referendum, recalls and initatives
34 Election Assistance - All Elections ongoing ongoing ongoing 1 CA Elections Code - Provide assistance to County Registrar of Voters for non-municipal elections (vote center locations, ballot drop boxes, public information, etc) 35 Conflict of Interest Code Update Oct-22 every two years in progress 1 Statutory Requirement GC 87200 et seq,. Must adopt every two years by July 1 and to Council by Oct 1
36 Annual Committee Recruitment January each year annual Planning begins Sept each year
1 Statutory Requirement GC 54973 (Maddy Act), prescribes noticing, appointment process, recruitment and committee applicants, coordination with city council 37 Advisory Body Appointments December / January annual December / January 1 Required per various regs and bylaws of the advisory bodies. City Concil Member appointments to outside agencies

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administration Department
38 City Vehicle Registrations ongoing ongoing ongoing 4 City Clerk's Office stores city pink slips in vault. Maintans files, pulls slips for sale or disposal of vehicles
39 Fireworks Sales Lottery September annual in progress 1/2 Ord. 3183. City Clerk's Office preapares annual report, presentation to City Council, drafts lottery application, accepts applications, coordinates lottery, drafts permit application, coordinates with fire department, maintains fireworks sales website, collects financial reports.

Priority: 1 Sales legalized by fullerton voters. Priority 2 after program implementation 40 City Council Reorganization December annual December 1 Statuory - Election Code If election year, City Council Policy. Occurs December (following election results if election year), certify election, oath and seating new members, recognizing outgoing members, mayor / mpt rotation
41 Outgoing Commissioner Recognition 1st Q calendar year annual in progress 2 Presentation at City Council meeting following recruitment. Coorindation with agenda, mayor, outgoing commissioners, certificates , presentation. Previously, this has been a priority for Council.
42 Commissioner Briefing (briefing provides mandated
ethics and harassment prevention training)
March annual in progress 1 AB 1234, Reso. No. 2015-36, 2017-03 - training for ethics and harassment prevention requirements, Brown Act training in alternate, coordinated by City Clerk 43 Council / Commission Ethics and Harassment
Prevention Training Monitoring
ongoing ongoing ongoing 1 Ab 1234, Reso. No. 2015-36 City Clerk maintans and tracks certiicates for current certification 44 Records and Information Month Training Program April annual in progress 4 City Clerk provides a city-wide records tranining sessions 45 Trustworthy Records Program TBD on Laserfiche Cloud or Trusted System
implementatoin
ongoing awaiting Laserfiche
trusted status
4/1 Once IT deems Laserfiche a trusted system, City Clerk's Office will scan records to trusted format, authorize trusted record disposal. Priority 1 after this has been implemented. 46 Advertising and Posting ongoing ongoing ongoing 1 Legal noticing requirments for City Council and City Clerk items conducted by deparment. 47 Massage Insurance ongoing ongoing ongoing 3 City's preference to have City Clerk's Office collect insurance. Have been discussions to move to a more appropriate department and in light of Clerk's Ofice staff reductions 48 Notary ongoing ongoing ongoing 1 City Clerk's Office staff job requirement City Clerk authoried to acknowledge City documents per state code. City Clerk's Office notarizes City documents only.

Administrative Services Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
Administration (2161)
1 Administer and coordinate the FY 2022-23 Annual Budget Development Process.

May-June 2023 Annual Begins Nov-Dec 2022 1 Budget Development Process is a 6-9 month process, which begins in Nov/Dec. 2022 thru
budget adoption in June 2023.
2 Provide Quarterly Financial Reports & Fiscal Updates to the City Council
October 2022;
February 2023; May
2023; August 2023
Quarterly 1 Required per City financial policy
3 Budget Process - Improve Budget Process for FY 2022-23 with enhanced Budget Forms, new identified Work Plans & Goals, and improved Budget Book Format.

Jun-23 One-Time Will begin Aug/Sept
2022
4 4 Budget and Financial Policies - Update City's budget and financial policies, which includes its annual budget, reserve and CIP policies to be in accordance w/ best practices and in alignment w/ Cit
y's financial goals.

TBD One-Time Will begin in July/Aug
2022
3 Entails complete and formal revision of City's
budget and financial policies, which would need
to be ratified & approved by City Council.

Policies should be revisited ever
y 3-5 years.
5 Prepare Cost Allocation Plan for FY 22-23 Apr-23 Biennial Will begin in December 2022
4 Biennial with off year as a roll-forward; 3-year
agreement w/ MGT w/ 2 optional renewals
6 ARPA - Oversee and Perform all ARPA Grant Management
functions and fulfill grant reporting requirements
Ongoing until grant
obligation period thru
December 2026
Ongoing;
Quarterly reporting
Ongoing 1 Failure to adhere to Federal grant requirements may result in return of $32.7 M in ARPA funds.
7 Prepare and improve the City's 5-Year, 10-Year and Long-Range Financial Forecast
March-April 2023 Once or Twice Per
Year
Ongoing 4 5-Year Financial Forecast should be updated at least once annually; Forecast M
odel will be
subject to ongoing revisions & improvements.
8 Prepare and apply for award-winning GFOA Distinguished Budget Award
Jul-23 Annual To be completed July
2023
3 Historically, the City had not applied for GFOA
Budget Award
9 Improve and update Master Fee Schedule format and document TBD Annual TBD 4 Fee Schedule Adopted by Council Annually Work Plan for FY 2022-23
City of Fullerton

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
10 Financial Studies - Study on Internal Service Funds (ISF) cost allocations methodology.

TBD One-Time TBD 5 Individual studies on the City's seven (7) ISF funds are needed to verify/update methodology
and achieve cost savings.
11 Prepare annual PAFR, or Community Report, Financial Document Jan-23 Annual TBD 4 12 Prepare all current-year Budget Adjustments Ongoing Annual TBD 4 Prepare all budget adjustments and budget tranfers entries into ONEs, City's financial
system. Approx. 70-100 BAs per year.
13 GovInvest Labor Costings for City MOU Labor Negotiations TBD As Labor MOA Agreements expire
TBD 3 Prepare all Labor Costings for all seven (7) City labor groups, utilizing GovInvest labor costing
software. This entails performing an update
employee/salary file uplaod and update into
GovInvest.
14 OCFA Fire Proposal - Conduct internal financial analysis assessing the City's financial costs and potential cost savings should OCFA take on Cit
y's Fire Services
Ongoing One-Time Ongoing 2
15 Agenda Reports Review - review all agenda reports that have any financial or budget implications; review Recommendation language pertaining to budget amendments; and review of all Fiscal Im
pacts section.

Ongoing 2x's Per Month,
Annual
Ongoing 1
Purchasing (2164)
16 Administer the City's centralized Purchasing Program and oversee: review & processing of all purchase requisitions (PRs), issuance of purchase orders (POs); and vendor registration and W- 9 processing.

NA Ongoing Ongoing 1 This entails ensuring the City's purchasing policies are properly adhered to, reviewing and
verifying minimum # of bids were obtained w/
proper documentation, ensuring any purchasing
exemptions are properly adhered to such as
sole source and cooperative agreements, and
ensuring proper budget levels and accounts.
17 Prepare and process all Citywide Blanket Purchase Orders for standard goods and services purchased from vendors on a regular basis.

NA Quarterly Ongoing 1 Renew and issue all BPOs for new fiscal year on a quarterly basis; approx. BPOs processed >

400

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
18 Assist Departments in Coordinating and Posting of planned City Requests for Proposals (RFPs), Request for Qualifications (RFQs), Requests for Information (RFIs), etc.

NA Ongoing Ongoing 1 This entails thorough review of all Scopes of Works, requirements of all RFPs issued, formal
receipt and record of proposals submitted,
coordinate ratings and scoring, and ensuring
proper RFP procedures are adhered to
diminishin
g potential contesting of any awards.
19 Assist and Improve the City's Contract Management efforts, which entail standardization of City's PSA template, improved and standardize Scope of Works, and general contract management ensuring all contracts are current and up-to-date with current City terms.

NA Ongoing Ongoing 3
20 Purchasing Policies - Improve and update the City's purchasing policies and procedures, ensuring the City is utilize current and best practices to streamline the City's purchasing efforts. Updated policies to include: continuity of services/technology provision, micro-
purchases/small purchases and all exemption policies.

TBD One-Time To be completed in
FY 22-23
3 Should be done in conjunction with Bugdet-
Financial policies update.
21 Improve Customer Service w/ all departments - Increase Purchasing Response time from start of PR to issuance of PO & host Purchasing 101 workshop with all departments
NA Ongoing Ongoing 4
22 Purchasing RFP Management Software - Look into and solicit interest/proposals for new Purchasing RFP and contract
management software.

NA One-Time 5 Potential RFP and budget request
23 Pro-Cards - Solicit proposals for City Pro Card credit card services NA One-Time 4 Improve P Card administration process & potentially yield bank fees cost savings
24 Copier-Scanner Leases - Prepar e RFP/Analysis for centralized Copier Services citywide in conjunction w/ IT to yield cost savings and lease management efficiencies.

TBD One-Time 4
25 Year-End Closing of POs and Carry-over of Unexpended POs July-August 2023 Annual Ongoing 3 26 Review of all Agenda Reports w/ any contract awards, PSAs and purchasing provisions. In addition, improve content in agenda reports that outlines any formal bidding processes.

Ongoing 2x's Per Month,
Annual
Ongoing 4

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
27 Credit Cards Statement Reconciliation - Coordinate w/ all departments and perform monthly P Card statements' reconiliation and submit to Accounting for processing.

Ongoing Monthly Ongoing 1
28 Streamline proc urement process in ERP system by leveraging purchasing policies such as micro/small purchase exemptions.

TBD One-Time To be completed in
FY 22-23
Once the purchasing policy is updated, one of
the dept's goals was to find a way in the ERP
system to help expedite purchases that would
be fast tracked into PO's when such expenses
fall within the micro/small
purchase threshold
29 Revisit existing PO's/Agreements and find cost-saving opportunities by working with vendors to renegotiate cost and or terms and conditions.

N/A Ongoing Ongoing 4 Purchasing is c onsistently trying to find cost- saving opportunities by working with both the
dept and vendor to review purchases that are
renewed annuall
y
30 Ensure departments follow policies and procedures as it relates to Public Works projects as outlined by California Legislature for Local Government.

N/A Ongoing Ongoing 1
31 Review Amazon Purchases after each fiscal year to determine whether Amazon Business Prime is necessary
July-August 2023 Annual Ongoing 5
32 Implement Business Order Fields with the COF Amazon Business Account once Amazon is able to allow users to enter codes for each line item. (Currently only allows codes to be applied to entire order)
December 2022-
February 2023
5 Utilize GL Code & Custom Field 1 to enter
account numbers for each order. Most users
are currently using the PO# section to enter the
account numbers. These account numbers will
once again be verified when invoice is received
by AP and is reviewed by department heads
before
payment.

Fiscal Services (2163)
33 Accounts Receivables-Participate in implementation of the Tyler Technologies Enterprise Resource Planning (ERP) system
required for monthly billings/invoices to all City lessees Dec-22 One-Time In Progress 1
34 General Accounting and Accounts Receivable-Implement LeaseQuery software for tracking of City operating leases required

for compliance with new government acounting pronouncements (GASB 87) for preparation of financial statements
Jun-22 One-Time In Progress 1 Project is one time; ongoing review and updates

thereafter.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
35 All Accounting-Participate in Finance Enterprise (ERP) Phase II enhancements and testing
Jun-22 Monthly Continuous 1 Project is one time; ongoing review and updates thereafter.
36 Payroll-Prepare and input CalPERS corrections required as a result of the CalPERS EPMC audit
Jun-22 Monthly Continuous 1 Project to be completed once all corrections are made/no later than July 2022
37 Payroll-Payroll Calculation Code Review and Implementation in ONES
Apr-22 One-Time In Progress 1 Project is one time; ongoing review and updates thereafter.
38 General Accounting-Impl ement new GASB pronouncements required for the Annual Comprehensive Financial Report (ACFR) Jun-22 Monthly In Progress 1
39 Accounts Payable-Process Acc ounts Payable on a weekly basis and provide monthly Check Warrant Register Report
Ongoing Weekly; Monthly Continuous 1
40 Payroll-Process Bi-Weekly Payroll for >500+ FTE City employees and >100 nonregular employees
Ongoing Bi-Weekly Continuous 1
41 Accounts Receivables - Prepare and Invoice all monthly billings/invoices to all City lessees, Fire false alarm billings, Airport hangar and tie downs, and as needed miscellaneous billing such as grant reimbursements, etc.

Ongoing Monthly Continuous 1
42 General Accounting-Prepare timely, Annual Comprehensive Financial Report (ACFR) for year ending June 30, 2022 (FY 2021- 22)
Dec-22 Annual Completed in
December 2022
1 Completed in December / January after audit
43 General Accounting-Prepare the Schedule of Federal Awards (SEFA) for the Single Audit Report
Mar-22 Annual In progress 1
44 General Accounting-Provide financial information for preparation of the Popular Annual Financial Report (PAFR)
Jan-22 Annual In progress 2 Completed in Janaury/December thereafter 45 General Accounting-Prepare debt service payments for bond transactions
Ongoing Quarterly Continuous 1
46 General Accounting-Prepare M2 and Annual Street Reports Dec-22 Annual Continuous 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
47 Payroll and Accounts Payable-Prepare 1099s and W2s for vendor and employee tax reporting
Jan-22 Annual Continuous 1
48 General Accounting-Perform subrecipient fiscal monitoring of federal grant expenditures
Jun-22 Annual In Progress 1
49 General Accounting-Prepare and record 50 monthly journal entries to generate monthly financial reports
Ongoing Monthly Continuous 1
50 General Accounting-Perform petty cash audits of 10 funds. Jun-22 Annual Continuous 1 51 General Accounting-Prepare quarterly tax returns for payroll, under ground and diesel fuel,Sales and Use Tax, Seismic Permit Return, and CDBG Cash on Hand Report.

Ongoing Quarterly Continuous 1
52 General Accounting-Update Successor Agency ROPS cash Report
Jan-22 Annual Continuous 1
53 General Accounting-Perform annual inventory of City yard, fuel, and American Golf
Jun-22 Annual Continuous 1
54 General Accounting-Prepare the State Controller Compensation Report
Apr-22 Annual Continuous 1
55 General Accounting-Compile financial information for annual continuing bond disclosures
Jan-22 Annual Continuous 1
56 General Accounting-Prepare the Equitable Sharing Agreement Asset Seizure report
Aug-21 Annual Continuous 1
57 General Accounting-Perform capital asset inventory and determine assets to be capitalized
Jun-22 Annual Continuous 1
58 General Accounting-Prepare State Controller Reports Jan-22 Annual Continuous 1 Utility Services Division (2198)

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
59 Utility Services - Participate in implementation of the Tyler Technologies Enterprise Resource Planning (ERP) system
required for utility billings, payments, and delinquent notices.

Dec-22 Weekly; Monthly In Progr ess 3 Utility Billing Software 60 Utility Services/Treasury - Partic ipate in implementation of the Tyler Technologies Enterprise Resource Planning (ERP) system required for cashiering to process all city payments.

Dec-22 Weekly; Monthly In Progress 3 Cashiering Software 61 Utility Services- Implement State Water Board grant and other available Covid-19 related grants to qualifying customer accounts. 30-Jun-22 Weekly; Monthly In Progress 2
62 Utility Services - Implement Policy on Discontinuation of Residential Water Service on delinquent accounts.

Ongoing Weekly; Monthly In Progress 1 Gover nor's order preventing water shut-offs expired on 12/31/2022; therefore, policy needs
to be refined and implemented this year.
63 Utility Services - Manage and respond to customer requests for payment arrangement plans.

Ongoing Daily Continuous 3 Requests for payment arrangement plans have increased because of the pandemic.
64 Utility Services - Assist utility customers with opening and closing accounts, making utility payments and responding to customer inquiries/requests.

Ongoing Daily Continuous 1 Water Rates, Rules and Regulations 65 Utility Services - Process utility payments for water, sewer, sanitation and trash.

Ongoing Daily Continuous 1
66 Utility Services/Treasury - Process all city department deposits and prepare for daily bank deposit.

Ongoing Daily Continuous 1
67 Utility Services/Treasury - I nput Account Receivable payments into cashiering system.

Ongoing Daily Continuous 1
68 Utility Services/Treasury - Bill and process paramedic subscription fees for the Fire Department.

Ongoing Weekly Continuous 3
69 Utility Services/Treasury - Process donations for the Library and Park and Recreation departments.

Ongoing Weekly Continuous 2
70 Utility Services/Treasury - Process booking fees and citation payments for Police Department.

Ongoing Weekly Continuous 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
71 Utility Services/Treasury - Collect payment and issue Residential Parking Permits for Public Works Department.

Ongoing Mostly annual Continuous 1 USD staff is heavily impacted in January and would like to transition this responsibility to the
Public Works Department.
72 Utility Services - Manage and respond to customer disputes that are escalated to supervisor, department director, and INRAC.

Ongoing Daily Continuous 1 Water Rates, Rules and Regulations 73 Work with Human Resources department to institute a continuous recruitment for customer service representatives due to the high turnover rate for this position.

Ongoing Quarterly Continuous 4 There is a high staff turn over rate for the customer service representative position.
74 Prepare annual budget for utility services division and monitor expenses on a quarterly basis.

Ongoing Annually and
Quarterly
Continuous 1
Revenue - Business Registration (2165)
75 Revenue - Update City's Investment Policy. Ongoing Annual Continuous 1 76 Revenue - Issue Request for Proposal for Investment Advisory Services.

Dec-22 Every 5 years Continuous 3
77 Business Registration - Responsible for assisting businesses with opening and closing accounts, processing payments and
responding to customer inquiries. Send out renewals and delinquent notices. Issue and mail business registration certificates.

Ongoing Daily Continuous 1 Municipal Code
78 Business Registration - Responsible for administration of Sidewalk

Vendor Permit Program, which consists of processing
applications, renewals and collecting payments.

Ongoing Daily Continuous 1 Municipal Code
79 Business Registration - Prepare quarterly report and submit payment to Division of the State Architect for fees collected per AB 1379 and SB 1186.

Ongoing Quarterly Continuous 1 State Mandate
80 Business Registration - Oversee consultant contract for discovery and audit services to discover unregistered businesses and audit re
gistered businesses for conformance.

Ongoing Daily Continuous 3
81 Business Registration - Process and balance payments from multiple departments for various permits (USD, Engineering, community development).

Ongoing Daily Continuous 1 Page 8 of 10
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
82 Business Registration - Provide business listings to multiple departments and agencies. Provide list of new businesses to city manager's office on a weekly basis.

Ongoing Weekly Continuous 3
83 Revenue - Process all outgoing wires/A CH/EFT payments Ongoing Weekly Continuous 1 84 Revenue - Process and monitor all Transient Occupancy Tax and Franchise Fee payments. Prepare monthly ledger.

Ongoing Weekly Continuous 1 Municipal Code
85 Revenue - Manage bank contract, oversee daily banking and cash flow.

Ongoing Daily Continuous 1
86 Revenue - Process and monitor property tax, sales tax, and other miscellaneous revenue.

Ongoing Daily Continuous 1
87 Revenue - Manage SB 90 claim reimbursement annual filing for State mandated programs.

Every February Annual Continuous 1
88 Revenue -Manage Investment Advisory Committee Meetings - prepare and post meeting notice, prepare meeting agenda, minutes and reports. Attend quarterly meetings.

Ongoing Quarterly Continuous 1
89 Prepare annual budget for revenue/business registration division and monitor expenses on a quarterly basis.

Ongoing Annually and
Quarterly
Continuous 1
Successor Agency - (2356)
90 Prepare Annual ROPS and submit to Fullerton Successor Agency. January Annual Ongoing 1 91 Prepare Annual ROPS and administrative budget and submit to Orange County Oversight Board. Attend Oversight Board meeting.

January Annual Ongoing 1
92 Submit annual ROPS and Administrative Budget State
Department of Finance (DOF). Respond to State DOF questions and requests for information.

February 1st Annual Ongoing 1 Due annually on February 1st. Response from DOF due April 15th Page 9 of 10
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Administrative Services Department
93 Prepare and submit annual Prior Period Adjustment to Orange County and respond to all questions and requests for information.

October 1st Annual Ongoing 1 Due annually on October 1st 94 Prepare annual budget for revenue/business registration division and monitor expenses on a quarterly basis.

Ongoing Annually and
Quarterly
Continuous 1

Community & Economic Development Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Community and Economic Development
Planning and Economic Development
1 Continue to process planning applications in a timely manner within the requirements of the Permit Streamlining Act. Where possible, seek to reduce the processing time.

Ongoing Continuous Ongoing 1, 4 Inclusive of smaller current planning projects and large development projects
2 Ensure that the Division and Department is fully staffed. Additionally, evaluate the staffing levels of the Division based upon workload and budget, and make request to the CM/CC for increased staff as necessary, and/or promotional opportunities to help with employee retention.

Jul-22 Continuous Ongoing 1 As of January 2022, the Dept. has 10 vacancies, not including the Department Director.
3 Complete Re-zoning of sites process (HIOZ, Religious Zones, etc.) to meet RHNA per the requirements of the General Plan Housing Element.

Oct-22 One-time Start after HE adopted
and complete by Oct. 1,
2022
1 Deadline of October 12, 2022 per state law.

However, City Attorney believes a one-year
extension may be possible.
4 Complete vairous amendments (see comment section) to the Zoning Code as previously initiated/directed by the City Council. Requires review by Planning Commission and adoption by Council.

Dec-22 One-time 4 Amendments have
been initiated. 3
required to be initiated.
1, 2 Amendments include: Private School Definition;
Livestock/Pot Belly Pig Definition; SB-9
Zoning/Subdivision Requirements; ADU Updates;
Director Interpretation Provision
5 Conduct training sessions for the Planning Commission and public related to Planning related matters, such as CEQA, General Plan, Zoning Code.

Dec-22 One-time Ongoing 3
6 Continue to serve the Planning Commission, Active Transportation Committee and Community Development Citizens Committee.

Ongoing Continuous Ongoing 1, 2 Includes; staffing meetings; agenda prep and distribution; noticing; staff report prep, minutes,
follow-up; etc.
7 Begin implementation of Housing Element programs identified with the 6th cycle adopted Housing Element
Ongoing Continuous Start after HE adopted
and complete by Oct. 1,
2022
1 8 Continue Economic Development activities including meeting with prospective and existing businesses and facilitating private investment.

Ongoing Continuous Ongoing 1, 2
City of Fullerton
Work Plan for FY 2022-23

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Community and Economic Development
9 Continue managing the City's real property assets, winding down the former RDA, and implementation of the Long-Range Property Management Plan
Ongoing Continuous Ongoing 1, 2
10 Continue to oversee/maintain City Leases. Includes ensuring payments, market studies, responding to concerns, negotiations, amendments, etc.

Propose to contract many of these services to a consultant.

Dec-22 On-going In process. 2 Need to hire a consultant to deal with the month to month managing of these leases. Consultant
would be managed by ED Manager/Principal
Planner.
11 Continue processing large development projects/issues, such as: Fox Theater Development Project; Rail District Specific Plan; Pines Development Project; Transportation Center Parkwest ENA Project; 1600 W. Commonwealth Aff. Hsg. Project; Brookhurst/Orangethorpe Development Project; Hillcrestt Development Project; Target Center at Yorba Linda Project; others.

Dec-22 On-going In process 2
12 Continue to process Mills Act requests, work with Fullerton Heritage, and monitor/process development of other Historic sites/issues Ongoing Ongoing Ongoing 1, 2
13 Prepare an Economic Development Strategy outlining industires and businesses to target and attract to the City, measures to assist struggling businesses, and measures/process refinements to strengthen a business- friendly environment.

Oct-22 Annual Ongoing 1
14 Develop a business assistance reference manual to link businesses to resources.

Dec-22 Annual Ongoing 2 Provide links to various regulatory agencies and resources to assist in complying with regulatory
requirements (RWQCB, AQMD, etc)
Code Enforcement
15 Citywide Code Enforcement Program - Enforcement of Fullerton Municipal Code & CA Adopted Codes-Three Code Enforcement Officers:
• Respond, investigate, and resolve complaints submitted by residents, business community, and other departments regarding violations of the FMC and other adopted laws.
• Inspect and issues notices and citations as needed.

Ongoing Daily with a response
time of 10 days for non-
urgent violations.

Immediate response
for life-safety
violations.

Continuous 1 Mandated regulation by local and state codes:

FMC 1.10.010, 1.10.020, Title 6, Title 15;
CA HSC 26101 (AB228);
CA Govt Code 36501 & 36900

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Community and Economic Development
16 Downtown Enforcement Program - Regulation of citywide restaurants & bars-One Code Enforcement Officer provides:
• Inspection / Regulation of 70+ Citywide Restaurant/Bars to ensure compliance with CUPs, Building Permits, Entertainment, and Land Use - Meet & Greet with Business owners to ensure compliance with building and land-use entitlements.
• Resource / liaison to all City staff including Planning, Building, the FOG team, Police Department, or Business Registration.

Ongoing • Friday and Saturday
Night Inspections
• Meet & Greet
Inspections
coordinated during the
week with Business
Owners
Continuous 1 In 2019 the City Council approved revised
regulations for alcohol serving businesses and
businesses offering Entertainment. As part of that
approval, there was clear direction from the
Planning Commission, City Council, and
community at-large that for any regulations to be
successfully implemented, it must include
dedicated staff from the Police Department and
Code Enforcement Department to implement them
fairly and consistently;
Population served:

Restaurant and bar establishments citywide,
Fullerton residents17 Code Enforcement Program - Cannabis Enforcement - One non- regular, part-time Code Enforcement Officer exclusively focused on Code Enforcement actions to close illegal cannabis businesses. Code Officer will dedicate 28 hours a week. The Program's objective is to provide focused and timely enforcement of the Municipal Code resulting in closure of cannabis businesses as soon as possible.

Funded through May 2023 Inspections conducted
daily or every other
day Monday - Friday
Continuous 1 On 4/6/2021, The City Council approved a two- year pilot program
Population served:

Fullerton residents and businesses.
18 Code Enforcement Citations Administration Program - One Part-time Non-Regular clerical:
• Administers records/files for citations-issued, paid, void/cancelled, appealed, payment plan
• Mails out 30-day late noticing for citations issued by officers • Sends 90-day+ unpaid citations to Collection Agency
• Intakes citation appeals and coordinates scheduling of Hearing Ongoing Weekly for
records/files; as
needed for payments
and appeals/hearings;
and monthly for
noticing
Continous 1 Mandated regulation by local and state codes:

FMC 1.10.010, 1.10.020, Title 6, Title 15;
CA HSC 26101 (AB228);
CA Govt Code 36501 & 36900
Population served:

Fullerton Residents, Business/Commercial
Community, Other City Departements (Public
Works, Fire, etc.)
19 Administration of Short-term Rental Program
• Respond to inquiries on STR Program Reguations: application questions, TOT process, etc.
• Review registrations for Code Enforcement activity
• Issues refunds as needed
• Provide letter templates to Host Compliance and monitor list of non- compliant properties for noticing
• Respond to Host Compliance hotline / complaints when the operator is unable to respond
Ongoing Continuous Entered into agreement
with renewal
1 City Council approved ordinance amendment to
allow STR Use 12/15/2020. Entered into
Agreement - NCPA with Granicus/Host Compliance
on 12/17/2020 with renewal each year.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Community and Economic Development
20 Special CDBG Code Enforcement Program - Proactive Inspections in 12 City Council Designated Block Improvement Areas - One Code Enforcement Officer provides:
• Outreach to Areas: Mailing, attending neighborhood group meetings, workshops
• Inspection, investigation, and resolution of violations found on properties in 12 Areas
• Responds to complaints submitted by residents that are within the 12 Areas
• Promotes supportive services via Fair Housing
• Provides apartment/housing inspection and ensure landlords who fail to maintain their properties are held accountable.
• Offer Resources: Housing and Rehab Program Grants/Loans to correct violations
Jun-22 Continuous Due to COVID and loss
of staff, 3 year program
will resume in 2022.

Three out of the 12
census tracts have been
completed. Current
recruitment for CDBG
Officer to resume work.
1 City Council approved and HUD funded
Building
21 Administer the California Building Standards Code and amendments adopted by the City of Fullerton
Ongoing Ongoing Ongoing 1 Required by state mandate
22 Work with Energov to better define and streamline the permitting workflow
Ongoing Ongoing Will commence in the
1st quarter of this
calendar year
4 Where budget permits
23 Work on leveraging technology in plan review such as electronic plan review
22-Dec One-time Will begin as soon as
permitted
4 Where budget permits
24 Provide in-house training and source training to staff to achieve consistency with the enforcement of the building codes
Ongoing Ongoing Ongoing 1, 4
25 Identify options and present them to CM/CC to meet goal of reducing inpsection response times to next day service, while also improving upon plan check and permit issuance timing.

Dec-22 One-time Not yet started 4, 5
Housing
26 Administer CDBG and HOME HUD Programs including IDIS reporting, public notices, CAPER, Action Plan and Consolidated Plan submittals.

Monitor CDBG sub-recipients and provide assistance to the general public.

CAPER - 9/30; Action
Plan - 5-4
On-going In process 1 Federal Mandates for funding
27 Existing Affordable Housing Monitoring Annually or bi-annual Monthly and Annual requirements
In process 1 Due to funding, City is required to annually set the rents and to inspect/monitor the properties

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Community and Economic Development
28 Administer Rehabilitation Program (CDBG and HOME) - includes inspection, loan committee, creating construction bid list, bidding and award of contracts, escrow and payments
On-going, as needed In process 2 Work with affordable homeowners for housing rehabilitation programs both loans and grants
29 Collaborate with Affordable Housing Developers on City Surplus Properties for creation of affordable housing (Rolling Hills/Euclid).

Currently working on 1600 Commonwealth
Sep-22 On-going In process 2 Council designated properties as surplus 30 Tenant Based Rental Assistance Program administration - certification, inspections, monthly payments
Jun-24 On-going In process 2 City Council extended the program for two years November 2021
31 Permanent Local Housing Allocation Program - annual reports for funding and new request
Annual Reporting 7/30;
Submittal 10/20
On-going In process 1 Enacted by SB2 - pays for Placentia and Buena Park Shelters
32 Oversee Illumination Foundation Navigation Center at 3535 Commonwealth
Feb-22 In process/On-going In process 2 City has a 10 year Rent guarantee on building 33 Coordination of Homeless Services - oversee Homeless Case Managers, attend meetings, coordinate needed services, coordinate with County/State and North SPA, oversee shelters
On-going In process 2
34 Participation in HOPE Center and North County SPA meetings On-going In process 2

Fire Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Fire Department
Administration
1 Staffing needs of the departmant- vacancies, recruitment, training On-going On-going Currently need 1 CSR and 1 Analyst
1 Need to fill as soon as possible to maintain levels of service
2 Department Budget Process for 2022/23 Spring 2022 and 2023 Annually On-Going 1 Annual Budget review and submission 3 Budget analysis and organization 2022/2023 On-going On-going On-Going 1 Continuous updating and adjusting of annual budget 4 Maintain contracts and purchasing of equipment, office supplies, and various needs of administration
On-going On-going On-Going 2
5 Process, review and approve special events requested by the public and city services
On-going As Needed On-Going 4
6 Process, review and approve payroll and accounting for the members of the Fullerton Fire Department
On-going Weekley On-Going 1
7 Maintain Contracts with Agencies supporting Fullerton Fire Dept. (OCCHMERA, Metro Net, Arson Investigation…) as well as ongoing contracts with companies for services (Verizon, Kronos, RMS…) On-going On-going On-Going 1
8 Maintain shared costs for Command Staff needs, salaries, recruitments, vehicles, supplies and training
On-going On-going On-Going 1 Command Staff currently shared with the City of Brea.

All items relating to the positions are shared between Fullerton and Brea.
9 Re-Organization of the Fire Department - including
suppression(EMS/Fire), Command Staff, admin.staff, fire prevention, & emergency management.

Unknown One time Not in Process 5
Assess the entire fire department and they are offered
to the City of Fullerton
Logistics
City of Fullerton
Work Plan for FY 2022-23

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Fire Department
10 Vehicle maintenance and repair for all vehicles assigned to Fire Suppression
On- Going On- Going On-Going 1 Monthly maintenance as well as acute repairs and replacement
11 Ordering of supplies and equipment for the stations and apparatus On- Going On- Going On-Going 1 12 Design and Ordering of New Quint Fire Truck for Fire Station #3 Year 2023 one time In design process 4 Possible use of ARPA funding and Goodman project funding
13 Retrofit of Fire Station #3 to accommodate the new ladder apparatus Year 2023 one time Unknown on progress 4 14 Communication maintenance, repairs and ordering needs (800 mHz) radios, unit radios, MDC's
On- Going On- Going On-Going 1
15 Fire Station Alerting System Year 2023 one time Initial stage of request. ARPA
funding
1 Required replacement to antiquated station alerting
system. Possible use of ARPA funds
16 Uniforms- ordering, maintenance, repairs, replacement of both emergency, fire suppression turnouts and station, daily uniforms On- Going On- Going On-Going 1 Continual purchasing and maintenance of safety equipment and uniforms needed for personnel
17 Provide life safety services to t he community of Fullerton as well as surrounding jurisdictions.

On- Going On- Going On-Going 1 Protection of lives, property and the environment of which we serve on a 24/7/365 basis
18 Station repairs, maintenance, landscapi ng, fencing… On-going As Needed On-Going 1 Keeping the stations in working order- maintenance and repairs as needed
19 Ladder and equipment annual testing as r equired by OSHA Annual Annually In-Process 1 Maintaining the safety equipment so it performs correctly and safely during emergencies
20 Establish a vehicle replacement poli cy and fund as needed Sep-22 Annually In-Process 1 21 Maintain the Fire Department logisitics budget and stay within the means of annual allowance for all items related to suppression On-going On-going On-Going 1
Emergency Medical Services

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Fire Department
22 Continual educational expense of EMT/EMT-P's to maintain certifications and hours required by OCEMS
On-going On-going On-Going 1 Needed to maintain licenses and certifications 23 Sending fire department members to Paramedic School for EMT-P certification
On-going As Needed As Needed 1 Need to maintain a minimum level of Firefighter/Paramedics for ALS service
24 Maintain professional contracts for equipment, maintenance and service of specialized EMS equipment
On-going On-going On-Going 4
25 Purchase of specialized EMS equipment that is required to maintain delivery of EMS to the community
On-going On-going On-Going 1
26 Maintain EMS contracts with CARE, Wittman, and QAF On-going On-going On-Going 1 Ambulance service and billing services 27 EMS manager oversite and QA of FF/Param edics and FF/EMTs On-going On-going On-Going 1 Continual training, analysis, quality assurance and oversite of department EMS
Fire Prevention / Code Enforcement
28 Staffing needs of the division - vacancies, recruitment of fire prevention positions
Jul-22 As Needed Need to submit
request to HR
4 Fill one vacancy for Fire Prevention Specialist and
one vacancy for Plan Check Specialist
29 Weed abatment and fire clearance program Jul-22 Annual project In beginning stages of notification and
design
4 Annual weed abatment program including fliers,
mailers, and notifications for annual clearing of
weeds/brush
30 Fire Prevention inspections, permits , special events, special permits, new business inspections, new construction inspections and State- mandated inspections
On-going Daily On-Going 1 Annual fire life safety inspections completed by the Fire Prevention staff required by the State
31 Fire Code Adoption 2023 Dec-22 every 4 years Will begin the process in Summer
2022
3 Will work with Community Development to adopt
Codes regulated by the State-every 4 years
32 Fee adoption/update for Fire Prevention/inspecti on services Unknown As Needed Not current, but need to analyze fees
1 Need to update fire fees in the fee schedule
33 Reserve Fire Inspector progr am Unknown Needed Not in process 4 Would like to implement a Reserve Fire Prevention Inspector Program to augment current staffing levels

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Fire Department
34 Fire Arson Investigator Program Unknown Needed Not in process 1 Would like to implement an internal Arson Investigator Program to alleviate the need for contract agencies
35 Maintain the Fire Prevention budget and spend the money accordingly to the needs of the deparment
On-going On-going On-Going 1 Maintain budget as outlined in budget analysis 36 Purchase new RMS software and system Unknown Needed Not in process 2 Need to upgrade the antiquated 4D system to a Web/Cloud based system for all Fire Prevention
inspections and data entry
37 Maintain the office of Emergency Management and make the postion a fulltime, funded position
Unknown Needed Beginning stages of
analysis
5 Current position is non-regular. The City has a
obligatory need to fulfil the position full-time for all City department access.
38 Develop new programs, CERT classes, RACES group and schedule training for City employees in emergency operations and disasters On-going On-going On-Going 2 Emergency manager trains the community as well as city employees to handle disasters and special
activations
Fire Supression
39 Maintain professional contracts and software related to supression activities (Kronos, RMS, AVL)
On-Going On-Going On-Going 1 Needed to maintain essential services 40 Continue contract with MetroNet for Dispat ching of fire/EMS On-Going On-Going On-Going 1 41 Provide emergency services to protect Life, Property and the Environment on a 24/7/365 basis through the 911 system.

On-Going On-Going On-Going 1 Essential services to the City of Fullerton and surrounding agencies through Mutual and Automatic
Aid agreements
42 Recruit, employ, train, & retain new employees for the entry level position of Firefighter.

Sep-22 As Needed Need to develop a
Firefighter flyer and
recruitment process
4 Currently down 8 Firefighter positions. High level of need to recruit and hire Probationary Firefighters.

Human Resources Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Human Resources Department
Program (2171 Personnel Services)
1 Conduct recruitments including safety and safety promotionals ongoing as needed ongoing 1 2 Onboard all new hires, process all Personnel Action Forms, and update HRIS which facilitates the payroll process; provide support to paryoll unit e.g. FLSA, employee communication re:pay issues ongoing weekly ongoing 1
3 Provide assistance to departments on disciplinary matters ongoing as needed ongoing 1 4 Conduct and/or coordinate investigations related to harassment, discrimination, retaliation and/or abusive conduct ongoing as needed ongoing 1 5 Labor relations - Negotiations (FPOA - Safety and Dispatch Units and FPMA) Jul-22 weekly anticipated start Mar-
22 1 FPOA Safety and Dispatch Units and FPMA
contracts expire 6/30/22.
6 Ensure and track mandated employee training ongoing ongoing ongoing 1 Required training including Harassment Prevention, NIMS, etc.
7 Maintain the City’s classification plan by creating and/or updating job descriptions as needed ongoing as needed ongoing 1
8 Labor/Employee Relations - Interpret MOAs; review and resolve grievances from bargaining groups ongoing as needed ongoing 1 9 Maintain employee personnel files for all active and separated employees based on retention schedules. ongoing ongoing ongoing 1 10 Policy development and updates ongoing ongoing ongoing 1 11 Mandated Reports (e.g. AB 119, EDD, BLS, IT Door Access) ongoing varies ongoing 1 Mandated reports are primarily due monthly, bi- monthly, quarterly, annually and bi-annuallly.
12 Executive recruitments - Possible executive level recuitments to include Deputy City Manager, and Directors of Community and Econ Development, Human Resources and Parks and Rec.

Jul-22 once per position*
anticiapted start Mar-
22 (after appt of new
CM
)
1 *An executive recruitment may take approximately
two to five months from start to completion.
13 Prepare Classification and Compensation Study Sep-22 ongoing ongoing 3 Program (2177 Risk Management - Liability)
14 Work with third-party administrator (TPA) to resolve liability claims, either through settlement or claim denial, in a fair, timely and cost- effective manner.
ongoing daily ongoing 1
15 Monitor and coordinate litigated liability claims by working closely with our attorneys and providing updates to City Council Members. ongoing as needed ongoing 1 16 City's liability insurance renewal process, which includes monitoring availability and costing to ensure appropriate coverages are secured. varies annually ongoing 1 The majority of coverages are renewed at the
beginning of each fiscal year, however some
renewals ma
y vary.
17 Complete an annual actuarial study of the Liability Program to ensure reserves are adequate to meet outstanding and anticipated liabilities. Nov-22 annually ongoing 1 City of Fullerton
Work Plan for FY 2022-23

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Human Resources Department
18 Respond to requests from departments to review vendor insurance documents for compliance with City requirements. ongoing daily ongoing 1 19 Assist with the third-party recovery of damaged City property in combination with Administrative Services and other departments. ongoing as needed ongoing 1 20 Employee Defensive Driver Training ongoing annually ongoing 1 Program (2178 Employee Group Insurance)
21 Administration of employee group insurance and benefits programs. ongoing daily ongoing 1 Including but not limited to medical, dental, vision,
life, and disability insurances, catastrophic leave
and flexible spendin
g.
22 Manage the annual process for negotiating premium rates with providers in collaboration with our benefits broker and all other related activities and requirements prior to the start of Open Enrollment. ongoing ongoing ongoing 1 Process typically takes place from March through September each year.
23 Manage annual benefits Open Enrollment process and activities for active and retired employees Nov-22 annually October thru November 1
24 Facilitate CalPERS enrollments/retirements and assist with any CalPERS requests, audits, and/or reports. ongoing ongoing ongoing 1 25 Administration of City sponsored 457 deferred compensation program in colaboration with services provided by MissionSquare and Sa
geview.
ongoing ongoing ongoing 1
26 Administration of the Employee Wellness Program and Initiatives ongoing ongoing ongoing 4 Funding provided by Cigna on an annual basis.

Any unused funds are lost at the end of the year.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Human Resources Department
27 Conduct benefits meetings with all newly hired and retiring/separating employees. ongoing ongoing ongoing 1 Average three to five appointments per week, incoming and outgoing.
28 Reconcile monthly insurance billings for employees and retirees. ongoing monthly ongoing 1 29 Develop benefits communications and counsel employees on benefits related issues. ongoing ongoing ongoing 1
30 Affordable Care Act (ACA) reporting Mar-23 annually ongoing 1 31 Work with ASD regarding G ASB and OPEB reporting Apr-23 annually ongoing 1 32 Facilitate Red Cross Bl ood Drives ongoing quarterly ongoing 3 Program (2179 Risk Management - Workers' Compensation)
33 Operate the Workers' Compensation program in compliance with state law and in a fiscally responsible manner. ongoing ongoing ongoing 1 34 Ensure claims of injured employees are handled fairly and timely. ongoing ongoing ongoing 1 35 Ensure compliance with the California Occupational Safety and Health Agency by working with the Safety Committee and
departments.
ongoing ongoing ongoing 1
36 Where appropriate conduct interactive meetings to ensure compliance with DFEH rules and regulations. ongoi
ng case by case ongoing 1
37 Operate the Department of Transportation Drug and Alcohol program for commercial drivers. ongoing monthly ongoing 1 This includes training commerical operators and monthly random drug and alcohol testing.
38 Administer the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA) and Pregnancy Disability Leave (PDL) program. ongoing case by case ongoing 1 39 Manage the COVID-19 program ongoing case by case ongoing 1 40 Work with the Third Party Administrator (TPA) to ensure compliance with Medicare, Medicaid and SCHIP Extension Act (MMSEA). ongoing ongoing ongoing 1 41 Complete an annual actuarial study of the Workers' Compensation Program to ensure reserves are adequate to meet outstanding and antici
pated claims.

Nov-22 annually ongoing 1
42 Complete the OSHA 300 A reporting. Feb-23 annually ongoing 1 43 Complete the Self-Insured Annual Report Oct-22 annually ongoing 1 44 Work with Police and Fire to offer TB Testing and vaccinations as required by the Aerosol Transmissible Disease Policy ongoing annually ongoing 1 45 Monitor the excess workers' compensation insurance availability and cost to ensure appropriate coverages are secured. ongoing annually ongoing 1

Information Technology (IT) Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Information Technology Department
Information Technology
1 Glass Box- IT Operations Support Contract expires
6/30/2022; renew or
RFP for outsourcing IT.

Continuous Ongoing 1 Support operational needs related to day-to- day management, security, network, systems,
databases, Office 365, ONES, and AWS
o
perations. Council approval 7/6/2021
2 Glass Box- IT Desktop Support Contract expires
6/30/2022; renew or
RFP for outsourcing IT.

Continuous Ongoing 1 Support and maintain computer systems, install & diagnose workstations,
maintain/upgrade basic network hardware,
ensure optimal workstation performance,
maintain LAN/WAN. Council approval 7/6/2021
3 Glass Box- IT Cyber Security Support : Manage City's security vulnerability platform, perform security patching, manage the Zero Trust platform environment, manage the KnowBe4 Security Awareness platform etc. (see comments for add'l
information/tasks)
Contract expires
6/30/2022; renew or
RFP for outsourcing IT.

Continuous Ongoing 1 Monitor published vulnerabilities, analyze existing vulnerabilities, determine prioritized
approach to server and end user computing
security. Manage monthly security awareness
program, failed security tests, performance
improvement, reporting, and policy
compliance. Council approval 7/6/2021
4 ARPA- CCTV Upgrade Project July 2022* One-Time In Progress 2 Wachter & Glass Box. Replace public facing cameras (City Hall, downtown, PD outside) for
enhanced security monitoring for safety of
communit
y. Council approval 7/6/2021
5 ARPA- EOC Upgrade Project (1.7 & 6.1) July 2022* One-Time In Progress 2 To enable the City's EOC to be fully operational with needed infrastructure and
equipment enhancements. Network Cabling &
AV system. Council approval 1/18/2022
6 ARPA- Fullerton Community Center AV System Project November 2022* One-Time In Progress 2 AV equipment in the Grand Hall and facility- wide intercom are no longer working which
impacts safety communication and social
distancin
g. Council approval 1/18/2022
7 ARPA- Project Hope Center March 2023** One-Time In Progress 2 IT network and AV equipment installation at the HOPE Center. Council approval 1/18/2022
Work Plan for FY 2022-23
City of Fullerton

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Information Technology Department
8 ARPA- Fullerton Community Center Network Upgrades Project November 2022* One-Time In Progress 2 Improve network security and cyber security at FCC and other City facilities. Council approval
1/18/2022
9 ARPA- City Hall Network Replacement Project August 2022* One-Time In Progress 2 Improve cyber security and network enhancements to improve City network
capabilities & provide stability to various
revenue producing departments. Council
a
pproval 1/18/2022
10 ARPA- City-wide Computer Replacements/ Windows 10 Upgrade Project
January 2023* One-Time Start Date Est. Feb-
Mar 2022
2 For 175 Windows computers that are out of
support on both the operating system and the
hardware. Council a
pproval 1/18/2022
11 ARPA- PD Security Monitoring Consultant Continuous (contracted service)
Continuous Start Date Est. Feb-
Mar 2022
2 To be CLETS compliant & ensure that criminal
histories, driver records, and other databases
and sensitive information are not accessed by
unauthorized officials. Council approval
1/18/2022
12 ONE Solution Upgrade July 2021- behind
schedule
One-Time In Progress 2 Upgrade the City's financial software ONE Solution to from version 16.4 to 20.2. Council
a
pproval 1/21/2020
13 T yler Technology Billing ERP July 2023 One-Time In Pro gress 2 Council approval 10/5/2021 14 A-Lign PCI Compliance Assessments Contract expires
3/2/2024
Annually Ongoing 1
15 AWS- Cloud Based Servers Continuous One-Time In Progress 1 Finalize the move of the City's IT network data from on-premises services to cloud-based
servers.
*subject to delays due to supply chain issues **Pending building construction

Library Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Library Department
Administration
1 Facilitate and provide support to the Library Board of Trustees during the monthly meetings Ongoing Monthly (Last
Thursday of each
month, exept third
Thursday of Nov.
and Dec.

Ongoing 1
CA State Library Laws: Municipal Libraries,
Article 2: Trustees, Section 18914: Monthly
Meetings -- Boards of Library trusteess shall
meet at least once a month a such times and
places as they may fix by resolution.
2 Prepare and manage the Library's budget, activities, personnel, and grants for each Division:

Reference (Adult Services), Circulation, Technical Services, Children's Services, Hunt Library (see separate entry below), and Passport Services.

Ongoing Ongoing Ongoing 1
3 Maintain a relationship with the Fullerton Public Library Foundation Ongoing Ongoing; meeting
occurs on the 4th
Tuesday of each
month.

Ongoing 1
4 Maintain the relationship with the Friends of the Fullerton Public Library, including attending their monthly meeting and reporting on the Library. Ongoing Ongoing; meeting
occur on the 2nd
Monday of each
month.

Ongoing 1
5 Schedule the Library Privileges Revocation Appeals subcommittee when visitors and patron appeal the decision of the Library Director or designee. Ongoing Daily Ongoing 1 Relates to the monitoring of patron and visitor
behavior to ensure that it conforms to the Library
Code of Conduct
6 Hunt Library Revitalization Project (HLRP) Grants -- Facilitate the Application, Monitoring, and Reporting of the HLRP Grant (2019), its Extension Request, and HLRP Grant (2021) Ongoing Ongoing Ongoing 2 Hunt Library Revitalization Project (HLRP) Grant
(2019 CA State Budget) and Hunt Library
Revitalization Project (HLRP) Grant (2019 CA
State Budget)
Reference (Adult Services)
7 Create 8-week Summer and Winter Reading Club Programs for teens and adults August Yearly Ongoing 1 To encourage literacy and provide enrichment over the summer and winter school breaks
8 Assure that the library is a welcoming and safe place for library services. Includes writing incident reports and preparing letters of revocation of library privileges. Ongoing Daily Ongoing 1 Monitor patron and visitor behavior to assure that it conforms to the Library Code of Conduct
9 Provide reference and readers advisory to Aduts and Teens Ongoing Daily Ongoing 1 Staff the central public desk during open hours
with 2 librarians and/or LTAs. Staff limitations
affect this service.

Circulation
City of Fullerton
Work Plan for FY 2022-23

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Library Department
10 Work on implementing higher quality, more engaging patron notification and communication services (through a service such as Message Bee which I am currently working on). TBD TBD TBD 5 To promote and enhance Library and Patron communication
11 Maintain relationships with current library patrons and build towards new relationships with new residents/patrons via outreach, policy, excelletnt customer service, and resources. Ongoing Ongoing Ongoing 1 12 Create engaging promotional displays and passive programs to encourage patronage, especially during Summer Reading Program and Library Card Sign Up Month. Ongoing Ongoing Ongoing 1 Promotional displays and activities to encourage
patronage
13 Create various outreach programs such as our new New Mover program from unique to further our engagement with the public.

Ongoing Ongoing Ongoing 1
14 Maintain library organization, including stacks signage and arrangement of particular collections. Ongoing Ongoing Ongoing 1 Technical Services
15 Optimize all workflows of the acquisitions process to automate whenever possible to reduce staff time Ongoing Ongoing Ongoing 1
Within a year, the library's acquisitions include
8,600+ physical items and 2,400+ digital items.

The acquisitions process includes selecting,
ordering, receiving, attaching records for,
invoicing, and tracking each item. Reducing staff
time for this process is imperative given reduced
staffing.
16 Expand the Library's digital branch through improving the website and adding digital resources, technologies, and services, such as creating a reference chat, digital messaging, and enhancing the end-user digital browsing experience
Ongoing Ongoing Ongoing 4
17 Prepare monthly statistical documentation for the Board of Trustees, the Library Bill Summary.

Create reports for the State Library, and RFPs and other supporting documents for new vendor opportunities to be funded by the library support organizations Ongoing Monthly Ongoing 1
18 Maintain relationships with current library vendors and seek out opportunities to work with new vendors Ongoing Ongoing Ongoing 1 Ongoing vendor relations Children's Services
19 Children's Summer Reading Club Program: a large scale 8 week reading incentive program for children from ages 0-8th grade. August Yearly Ongoing 1 To encourage literacy and provide enrichment
over the Summer. Enrollment pre-pandemic
(2019) = 2414; post-pandemic (2021) = 1069
20 Host early chidlhood programs: Storytimes for ages 0-6 and families Ongoing Weekly Paused 1 Pending staffing limitations and COVID-19
mandates. P\rograms will be resumed and/or
modified as required. Pre-pandemic participants:
75-150 weekly.
21 Distribute 85-125 STEM take-home kits for children in grades 1-4. Ongoing (see Comments) Monthly Ongoing 1 Ongoing until robust attendance and/or in- person programming resumes

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Library Department
22 Distribute 125-150 STEM take-home kits for preschool aged children. Ongoing Monthly Ongoing 1 Ongoing until robust attendance and/or in- person programming resumes
23 Winter Reading Club: 4 week reading incentive program to encourage literacy and library use for children ages 3-8th grade during winter break. December Yearly Planning (Oct. 2022) 1 Pre-pandemic enrollment (2019-20): 348; post- pandemic (2021-22): 177.
24 Collection Development: maintain timely, accurate, well reviewed and popular materials for recreational and informational reading for children and families Ongoing Monthly Ongoing 1 Staff is assigned areas of the collection and
generate monthly materials orders throughout
the fiscal year. Staff continuously review
collection areas for worn, damgaged, and/or
dated items and acquire replacements and
updates.
25 Nonfiction Weeding project; formal circulation data based project. May Ongoing Ongoing 1 Expect to complete 1st phase in May, with titles
in the 10 year 'no circulation' report reviewed
and removed from collection. We will generate
subsequent reports and do weeding as we
identify areas for update and current community
needs.
26 Social Media and Marketing for Children's Programs and Services Ongoing Several posts / week Ongoing 1 To include social media presence, school district
publicity (through Peachjar) and cooperation
with city publications (newsletters, Connect).
27 School Age Program Paused Paused Paused 1
Staff limitations and COVID-19 mandates affect
this program. Pre-pandemic participants: 30-100
weekly.
28 Outreach and in-house Visits Paused Paused Paused 1 Staff limitations and COVID-19 mandates affect these services.
29 Family Programs such as annual evening programs for families such as Holiday Family Night, Spring Family Night, etc. Paused Paused Paused 1
Staff limitations and COVID-19 mandates affect
these programs. Pre-pandemic participants: 125-
200.
30 Provide reference and readers advisory to childen and families Ongoing Daily Ongoing 1 We staff the children's public desk during open
hours with 2 librarians and/or LTAs. Staff
limitations affect this service.
31 Prepare accurate statistical data for state and local reports Ongoing Ongoing Ongoing 1 Passports
32 Provide Passport Service via the Department of State TBD / when safer and
more reasonable to do
so
Paused Paused 1
Historically, has generated approximately
$300,000 per year when operating at its peak
and well staffed. Resume offering passport
services at a markedly reduced pace due to
limited staff and higher safety concerns (without
the benefit of back up staffing). Even with hiring
additional staff, the rate will be limited in
comparison to pre-COVID services)

Parks & Recreation Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Parks & Recreation Department
Parks & Rec Administration (2511)
1 Park Planning - Identify park, trail and open space deficiences and prioritize improvement projects to add to the proposed park CIP project budget.

Ongoing project Annually with the budget
or as funding becomes
available
Ongoing 1 Required by State code for the use of Park
Dwelling Funds.
2 Park grants - seek, apply for and manage grants to fund park, trails and open space improvements and acquisition
Ongoing Continuously Ongoing 2
3 Manage custodial contract for Parks & Recreation facilities Ongoing Continuously Ongoing 1 4 Formalize a policy for permanent and temporary encroachments of public park property.

August 2022 One time Informal policy
completed
1 5 Review Parks & Recreation fees and conduct comparable market rate review to enhance revenue for cost recovery
March 2022 Annually with the budget Ongoing 2 Cost recovery goal at at pre-covid level of 60%.

FY 2024-25 goal of 75% and an 85% goal in
FY 2025-26.
6 West Coyote Hills Interpretive Center - Move up timeline by replacing Chevron funding with remaining grant funds and use Chevron funding for ongoing maintenance and operations
February 2024 One-Time Needs to go to
Planning Commission
2 Conditions of Approval for the West Coyote
Hills Development will need to be amended by
Planning Commission
7 Fullerton Golf Course improvements : ADA updates to main restrooms and install a shade structure with solar panels over driving range
December 2023 One-Time Concept plan
completed
1 Golf course revenues are at a historic high.

Conceptual design to be reviewed by Parks &
Rec Commission prior to Council review.

Parks & Improvements (2514)
8 Replace non-functioning FCC A/V system update (PA, internet, and AV equipment)
Summer 2022 One-Time Plan proposed, ARPA
budget approval
3 System out of order since Fall 2019; part of the
City's project under IT
9 FCC Locker Room & Pool - Move security doors & Security Features
Fall 2022 One-Time Plans completed.

Project out to bid
1 Work Plan for FY 2022-23
City of Fullerton

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Parks & Recreation Department
10 FCC Security Camera Upgrade & Installation Winter/Spring 2023 One-Time Research completed 1 Part of the City's project under IT 11 FCC Fitness Room Expansion and Remodel Fall 2023 One-Time Engineering plans need updating
2 Expansion of fitness area needed to generate
revenue for cost recovery
12 Review the conditions of the sport field infrastructure, field lighting, backstops, turf, fencing, netting, and signage to quantify costs and create a priority list for renovation and repairs.

Summer 2022 Every 5 years 3
13 Develop a Parks Ambassador program to assist in identifying safety and cleanliness problems throughout the City park system.

Summer 2022 Continuously 1 Identify funding sources to support program.

Fullerton Community Center (2515)
14 FCC Courtyard lighting improvements to increase private rental revenue for cost recovery.

Summer 2022 One-Time Est. Start Date: Mid-
February 2022
4 Cost of lighting will be recovered by increased
rental revenue
15 RFP for Senior Mobility Program & Implementation of new contractor with 4 year contract
July 2022 One-Time Est. Start Date March
2022
1 Funding by M2 funds
16 Office on Aging Grant Management & New Programs June 2023 Monthly Ongoing 1 Year 3 in 4 year contract. Monthly Invoicing and reporting with annual service requirements
17 Develop Discover Fullerton partnerships & in person walking tour program with Chamber, School District and Fullerton Collaborative June 2023 Monthly Ongoing 3 Expand pilot program to include HS district and student leaders
Recreation (2516)
18 Review contract class program to increase revenue to 100% cost recovery. Focus on pre-school aged, youth, and fitness programs July 2022 Annual Ongoing 1 Expand program and research offerings with other Cities. Costs will be recovered by
increased revenue.
19 Update the Fullerton Connect newsletter and schedule of classes to market programs and develop revenue streams
Fall 2022 Three times per year 2 Updated printed newsletter to be mailed to all Fullerton households
20 Farmer's Markets- Summer Market & Weekly Wednesday Market Spring 2022 Weekly Ongoing 1 Adapt programs to meet budget cuts.

Reduced hours and time frame.
21 Community Vendor Events- Wedding Show, Health Fair & Flu Clinic, Discover Fullerton Summer Showcase
On going Annual Events Ongoing 1 Planning for each of the events begins January of each FY

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Parks & Recreation Department
22 Insurance requirements updates for private rentals Summer 2022 One-Time Comparative research started with risk
management
3 Updating document requirements for private
and special events
23 First Night Fullerton event on New Years Eve - develop sponshorships to provide full cost recovery
December 2022 Annually Planning will begin
summer 2022
4 Contingent on re-building number of year-
round part time staffing, reduction of covid
requirements, and finding sufficient
sponshorships to fund event at 100%

Police Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Police Department
Police Administration
1 Identify and prepare SB1421 internal affairs investigations for public release. This requires audio, video, and report redactions and city attorney reviews prior to release.

Continuous Continuous Ongoing 1 We currently have approximately (16) pending review for public release and have produced
29 cases to the website for public viewing. As
of 2/8/2022 we do not have anyone trained or
dedicated to redactions for SB1421.
2 Prepare and inventory police equipment then draft a policy for the state mandated AB 481 to present to city council
May-22 One time Currently inventorying
equipment
1 Policy needs to be approved by council no
later than 5/1/22
3 Mitigate general fund costs for Police Department operations and equipment purchases by obtaining & managing grant awards.

Continuous Continuous Ongoing 3 Office of Traffic Safety Selective Traffic Enforement Program Grant, CHP Cannabis
Tax Fund Grant, Tobacco Grant, DOJ Justice
Assistance Grant, DOJ Bulletproof Vest
Parnershi
ps Grant
4 Develop and maintain the FY22-23 department budget. April-May 2022 6-9 months Ongoing 1 Provide monthly reports to command staff on status of budget.
5 Obtain, review, & submit quotes and agreements for goods and services as Purchase Requisitions.

Continuous As needed Ongoing 1
6 Prepare and upload agenda reports for City Council approval. Continuous As needed Ongoing 3 7 Process payroll for outside overtime to be billed by AR Continuous Bi-Weekly Ongoing 1 8 Develop press releases and department informational materials to be shared on PD social media.

Continuous Continuous Ongoing 3
City of Fullerton
Work Plan for FY 2022-23

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Police Department
9 Organize community outreach events. Continuous Monthly/ December Ongoing 3 Coffee With a Cop, Citizens' Academy, Bike Rodeo, Adopt-A-Family, Shop With a Cop
Community Services Bureau
10 Contract with The Fullerton High School District to provide (3) School Resource Officers
Continuous Continuous Ongoing 2 Monday - Thursday 0700-1700 hours, Friday 0800-1500 hours, and at schools discretion,
s
porting or school events.
11 Maintain a program for Police Explorers, Police Cadets, and Retired Senior Volunteer Program
Continuous Continuous Ongoing 4 Assists with traffic control, development for future police officers, assist with non-sworn
tasks.

Patrol Bureau
12 Answer 911 calls, respond to emergencies, injury traffic collisions, and crimes
Continuous Continuous Ongoing 1 2020 we had 70,489 CAD CALLS / 2021 we had 69,327 CAD CALLS
13 CHP Cannabis Tax Fund Grant. Provides the police department the ability to instruct allied agencies on Standardized Field Sobriety Testing, Advanced Roadside Impared Roadside
Enforcement, Drug Recognition Expert and Field Certifications programs.

Sep-23 Continuous Just completed 2nd
quarter
4 6 classes instructed a year
Traffic Bureau
14 Oversee "SP+" Parking Program and Parking Control Officers and citation reviews. Traffic Manager is required to review all contested parkin
g citations
Continuous Continuous Ongoing 1 On average (333) contested citation reviews a month
15 California Office of Traffic Safety traffic enforcement grant staffing.

Enforcement and education to reduce numbers of persons injured or killed.

Sep-22 Yearly Just completed 1st
quarter
4 Numerous operations a year for education and
enforcement
Professional Standards Bureau
16 Police Officer Standardized and Training (POST) yearly required perishable skills (Arrest and Control Techniques, Firearms, Defensive Driving, Stratigic Communiciation, De-escalation, First Aid and CPR
Continuous Continuous Ongoing 1
17 Equipment maintenance and issue, vehicles, narcan, bullet proof vests
Continuous Continuous Ongoing 1 Bullet proof vests are required to be replaced every 5 years. Established within budget, as
well as offset from general fund with grant
fundin
g when awarded/available.
18 OSHA required gas mask fitting Continuous Yearly Completed for 2021 1 State mandated and fines by OSHA if not com
pleted
19 Sworn officer monthly firearms qualification, taser and less lethal devices.

Continuous Monthly Ongoing 4
20 Lexipol Policy critical Issues tests and reviews Continuous Biannual Ongoing 4 There are (20) critical issues tests

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Police Department
Crimes Property Unit
21 Requirement to register all sex registrants that live within the city limits assigned by court.

Continuous Monthly Weekly 1 Currently 160 Registrants
22 Investigations of crimes against per sons and property. Continuous Continuous Ongoing 1 Currently we have (763) active cases 23 Work with regional and federal partners on mutually beneficial task forces which provide the Police Department with resources, asset seizure funds to offset the general fund budget, and overtime reimbursement
Continuous Continuous Ongoing 3 Narcotics Team, OC Violent Gang Task Force, Organized Crime Drug Enforcement
Task Force
24 Work with the North Orange County Public Safety Collaborative to provide homeless services and outreach to the community with Pro
ject HOPE and a Homeless Liason Officer.

Jan-23 Continuous Ongoing 3 Refer to 1/18/22 City Council Agenda item Records Center
25 Update and query the CLETS and NCIC Databases Continuous Continuous Ongoing 1 Data submission 26 Monitor all telet ype transmissions Continuous Continuous On going 1 27 Crime report releases for citizens, outside agencies, city departments
Continuous Continuous Ongoing 1
28 Prepare arrest documents for court Continuous Continuous On going 1 29 Transcibe, verify accuracy and route police reports in the Records Management System (RMS)
Continuous Continuous Ongoing 1
30 Pur ge Case Files Continuous Continuous On going 1
31 Livescan City applicants and public Continuous Continuous Ongoing 1 Currently housed in PD Records Division to provide service internally for City and
externall
y for residents.
32 Applicant background checks Continuous Continuous On going 1 33 Monitor public phone lines Continuous Continuous On going 1 34 Traffic collision report releases for citizens, CHP, city departments, law firms, insurance companies
Continuous Continuous Ongoing 1
35 Process movin g traffic citations to Court Continuous Continuous On going 1 36 Process parkin g citations to vendor Continuous Continuous On going 1 37 File misdemeanor traffic cases with the DA's office Continuous Continuous On going 1 38 Transcribe and maintain all collision reports in the RMS Continuous Continuous On going 1 39 Monitor public telephone line Continuous Continuous On going 1 40 Review and issue all parkin g permits for citizens Continuous Continuous On going 1 41 DUI reimbursement form completion and transmittal to vendor for fee collection
Continuous Continuous Ongoing 1
42 Train and oversee Cadet assi gned to Traffic counter Continuous Continuous On going 1 43 Coordinate with the DA's office for Officer court appearances Continuous Continuous On going 1 44 Crime Report Releases for law firms Continuous Continuous On going 1 45 Update arrest dispositions after Court rulin gs Continuous Continuous On going 1 46 Close out PD re gister and transmit funds to City Hall Continuous Continuous On going 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Police Department
47 Transition to electronic dispositions July '22 One time Pendin g 1 48 Process incomin g warrants from the OC repository Continuous Continuous On going 1 49 Update in-house files when FPD warrant is pulled Continuous Continuous On going 1 50 Coordinates with Investi gators to notify subjects of warrants Continuous Continuous On going 1 51 Case sealin gs Continuous Continuous On going 1
52 Process requests for warrant disposit ions from Prisons Continuous Continuous On going 1 53 Order PD supplies Continuous As needed On going 1
54 Maintain and order forms Continuous As needed On going 1 55 Prepare and transmit arrest packets to court (misdemeanor in- custodies)
Continuous Continuous Ongoing 1
56 Prepare and transmit criminal citations to court (infractions and misdemeanors cited in the field)
Continuous Continuous Ongoing 1
57 Prepare and transmit arrest packets for juveniles to court Continuous Continuous On going 1 58 Prepare and trasmit FMC violations to Court and Cit y Attorney Continuous Continuous On going 1 59 Monitor public line for questions about arrest details Continuous Continuous On going 1 60 Process bonds and forward to Court Continuous Continuous On going 1 61 Monitor felon y bookings to verify filing by Investigations bureau Continuous Continuous On going 1 62 Maintain bureau schedule Continuous Continuous On going 1 63 Audit crime reports and quality control checks Continuous Continuous On going 1 64 Prepares subpoenas for documents (civil and criminal) Continuous Continuous On going 1 65 Train, supervise, evaluate staff members Continuous Continuous On going 1 66 Oversees Livescan fingerprinting program Continuous Continuous Ongoing 1 Management, maintenance, and auditng of the LiveScan machine.
67 Coordinates and conducts mandated trainin g and certification Continuous Continuous On going 1 68 Assists with DOJ audits and implements changes as needed Continuous Annually Ongoing 1 69 CJIS validations for CLETS related entries Continuous Monthl y Ongoing 1 70 Monthl y in-house audits Continuous Monthly Ongoing 1 71 Monthl y statistics reporting to DOJ Continuous Monthly Ongoing 1 72 Acts as the Custodian of Records Continuous Continuous On going 1 73 Searches for, compiles and transmi ts subpoenaed documents Continuous Continuous On going 1 74 Agency CLETS Coordinator - ensure compliance with agency certification, reports on CLETS misuse
Continuous Continuous Ongoing 1 Coordinator to manage CLETS certification, compliance, and audits.
75 Coordinate, assign, schedule, supervise, evaluate, and hire staff members
Continuous Continuous Ongoing 1
76 Troubleshoot and coordinate RMS and vendor software with IT Continuous Continuous On going 1 77 Develop and train new procedures for the bureau Continuous As Needed On going 1 78 Process stat requests for Public Records Requests Continuous As Needed On going 1 79 Process stat requests for admin, Cit y Council, City Manager, etc. Continuous As Needed On going 1 80 CLETS application March '22 As Needed On going 1 Annual application to be submitted for CLETS. 81 NIBRS / CIBRS compliance mid / end of 2022 Continuous On going 1 82 Mi grate 24/7 to Apex software Early 2023 One time Pendin g 4

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Police Department
83 Online reporting Unknown (financial
impact)
One time Pending 4
84 Data enter historic collision reports into the RMS (2019 & 2020) Jul-05 One time In pro gress 4 85 Brazos ticket writer assi gnment for Jail cite-outs Jul-05 One time Pendin g 5 86 Parkin g permit maintenance moved to vendor Jul-05 One time In pro gress 5 Turbo Data 87 Coordinate special pro jects for the PD Continuous As Needed On going 5

Public Works Department Work Plan
City of Fullerton
FY 2022-23
# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
Administration (2411)
1 Staffing needs of the department; from staff recruitment, vacancy meetings with Department Director, Division Managers and HR, prioritization of recruitment, on-boarding process, etc.

On-going As Needed On-Going 1 With increasing/high staff turn over rate, administration team's resources have been
heavily impacted to assist the staffing needs of
the department
2 Department Budget Development for FY23-24 April - May 2023 Annual On-going 1 Administration team leads the budget development for the entire department;
requires heavy coordination with Division
Managers/Superintendent and Public Works
Director
3 Budget Monitoring, Budget Transfers, Purchase Requisitions (PR) On-going As Needed On-Going 1 Ensures budget transfers prior to approvals, Review PR for completion and accuracy to
shorten approval process with Purchasing,
Monitor budget on critical City expenditures.
4 Review and Process Payment Requests from numerous vendors for the entire department
On-going As Needed On-going 2
5 Administer Various Contracts On-going As Needed On-going 2 6 Develop Request for Proposals for various services/operations of the department
TBD As Needed On-going 4
7 Prepare Agenda Reports and Memorandums on various items Various As Needed On-going 4 From writing internal/administrative records to agenda reports
8 Sanitation Charge Fee Study and Implementation End of FY2023 One-Time On-going 3 9 Bus Stop Maintenance Outsourcing FY 22-23 One time TBD 4 Review potential to outsource bus stop cleaning & maintenance
City of Fullerton
Work Plan for FY 2022-23

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
10 Process, Review, and Approve Special Events Applications On-Going As Needed On-going 1 Coordination with applicants, records searching, coordination with other departments
for approval
11 Division Head Meetings hosted by Administration (Public Works Director, Analysts, and Admin Assistant)
On-going Bi-weekly On-going 4
12 Coordination for City Council Meetings on Public Works Department related items (i.e., scheduling, Legistar etc.) On-going Bi-weekly On-going 2
13 Public Works Week & Proclamation May-22 Annual On-going 2 Involves coordination, presentation, employee recognition, employee appreciation week etc.
14 Provide support to Public Works Director, other Divisions or Programs.

On-going As Needed On-going 4 Various support to management team 15 Service / Public Calls On-going As Needed On-going 2 High volume of calls from the public in regards to various department's operations
General Engineering (2322)
16 Provide accurate and timely plan review and permit issuance of grading plan reviews.

On-going On-going On-going 1
17 Provide accurate and timely plan review and permit issuance of Encroachment Permits
On-going On-going On-going 1
18 Provide accurate and timely plan review and permit issuance of Miscellaneous Permits such as Excavation, Parking,
Transportation, Water etc.

On-going On-going On-going 1
19 Compliance with regulatory codes from federal, state laws to City Standards: National Pollutant Discharge Elimination System (NPDES) / Storm Water Quality, Americans With Disabilities Act (ADA), Subdivision Map Act etc.

On-going On-going On-going 1
20 Provide engineering and technical services over the Engineering Counter and over the phone
On-going On-going On-going 1
21 Sifi Network Development - Fullerton FiberCity End of FY2023 On-going In-progress 2 Major construction is currently on-pause, will proceed once the new contractor is selected.

Includes coordination with other CIP projects
and punchlist items on other areas.
22 Historic Preservation Areas - Standard Update for Public ROW TBD On-going On-going 5 Sidewalk, Driveway Standards Update. If staffing allows.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
23 Micro Trenching Standard TBD On-going On-going 1 State Regulatory - Cities cannot disallow micro trenching; therefore, City will need to develop a
Micro trenching standard
24 Hunt Library Revitalization Project: includes several phases such as roof, site, and water and sewer improvements
Mid FY2022-2023 On-going In-progress 3 This requires extensive coordination and field support from Program 2413 - Building &
Facility Maintenance. Anticipated Completion
Target is subject to change based on possible
1) additional Scope of Work, 2) extension for
t
he use of funds, and 3) grant for additional
f
unding.
25 HOPE Center Improvements End of FY2022-2023 One-time In-progress 3 Includes Abatement, Site, Building Improvements. Will include closeout and other
funding requirements such as reporting for
CDBG.
26 Aid implementation of large private developments such as Goodman Project, The Pines, West Coyote Hills, The Hub (a mix- use development at Chapman and Commonwealth),
Varies On-going On-going 3
Traffic Engineering-2325
27 Maintain a reliable and coordinated traffic system citywide. On-going On-going On-going 1 Includes 154 Traffic Signals, fiber optic communications, Traffic Surveillance Cameras,
Central Computer Control, Traffic Management
Center, Traffic Synchronization
28 Monitor traffic progression within the City through the Traffic Management Center.

On-going On-going On-going 1
29 Review, revise, and upgrade, as necessary, traffic circulation and progression, parking utilization, bicycle mobility, and pedestrian safety measures based on changes in citywide needs and
standards.

On-going On-going On-going 1
30 Traffic Signals Repaired and Traffic Signal Cabinet Upgrades On-going On-going On-going 1 Management of 154 Traffic Signals 31 Seek Transportation Grant funding opportunities whenever available.

On-going On-going On-going 1 OCTA and State

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
32 Oversee Traffic and Circulation Commission On-going Monthly On-going 2 7 Members - Appointed by City Council 33 Review of traffic impacts from private development On-going On-going On-going 1 34 Administer and manage contracts, vendors, consultants that assist in the operation of the City's traffic system
On-going On-going On-going 4
35 Upgrade Traffic Mitigation Fee TBD On-Hold On-Hold 4 If staffing/resources is allowed Capital Improvement Program-2324
36 Development of Annual 5-Year CIP Plan March-April, 2022 Annual On-going 1 37 Prepare signage for CIP projects' construction phase Varies, per project Varies, per project Varies, per project 3 38 Enhance public outreach / communication in regards for CIP development
Varies, per project Varies, per project Varies, per project 3 An Outreach program to inform public of CIP developments
39 Prepare design plans & specifications for City funded projects that comply with City standards and requirements
On-going On-going On-going 1
40 Coordinate scheduling, phasing, and timing of CIP Construction activities with Public Works – Maintenance to assure systematic improvements with minimal disruption to the public, residents, and businesses.

On-going On-going On-going 1
41 Administer and inspect all City funded construction projects to assure compliance with City standards and requirements
On-going On-going On-going 1 Scheduled, urgent, emergency projects 42 Compliance Reports / Reimbursement Reports for grant funding agencies such as SB1, OCTA, California Department of
Transportation, CalRecycle etc.

On-going On-going On-going 1 Project application, authorization, expenditures, status reports etc.
43 Facilitate Infrastructure & Natural Resources Advisory Committee (INRAC)
On-going Monthly On-going 2 9 Members - appointed by City Council, Meets third Monday of every month.
44 Development of alternative Street Rehabilitation funding opportunities
On-going On-going On-going 4
45 Address and respond to resident/customer requests, complaints, information. Respond to management requests for information.

On-going On-going On-going 2
46 Assisting and coordinating with PW-Maintenance on repairs and improvements to City properties, facilities and streets On-going On-going On-going 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
47 Infrastructure Modernization Winter 2023 Ongoing On-going 3 Coordination with Noresco for implementation 48 Bridge Maintenance & Repair TBD TBD On-Hold 1 Address repairs/upgrades recommended by previous study. Matching funding for grants
needed. On-hold due to funding.
49 Accessibility Upgrades at City Facilities On-going Annual On-going 1 Locations include transit facilities, Hunt Library, and HOPE Center. First phase will include
ADA signage and will be completed at the end
of FY2023.
50 Standard Drawings Summer 2022 As needed On-going 4 51 Drainage Master Plan Update Summer 2023 10-year period update On-going 4 Due to limited staff resources, program is working with interns.
52 Sewer Master Plan Update Winter 2022 10-year period update On-going 4 Coordination with Sewer Division 53 Inspect all private and utility construction projects within the public right-of-way to assure compliance with City standards and requirements.

On-going On-going On-going 1 Coordination with General Engineering Division is required
Water Engineering-2323
54 Manage and Upgrade Water infrastructure. Prepare Water CIP and coordinate its review and approval. Complete water project design and construction activities on schedule and within budget On-going On-going On-going 1 Scheduled CIP, Urgent or Emergency projects 55 Continue implementation of water main replacement goal On-going On-going On-going 2 FY2022-2023 Goal is seven (7) miles 56 Provide accurate and timely plan review and permit issuance for private water development projects
On-going On-going On-going 1
57 Provide potable water at a reasonable cost to customers. Water rate and fee management
On-going On-going On-going 1 Water Rate Study
58 Comply with all drinking water regulations (Local, State, Federal, etc.) and safeguard the water system through emergency planning and strategizing
On-going On-going On-going 1 PFAS, ERP, RRA, UWMP, Water Loss Control.
59 Coordination with Metropolitan Water District (MWD) and Orange County Water District OCWD
On-going On-going On-going 4
60 PFAS Treatment & development of treatment plan in conjunction with OCWD
FY23-24 On-going On-going 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
61 Water Master Plan Update FY22-23 10-year period
update
In-progress 4 Update is necessary due to system upgrades.

Process has begun with consultant engineer to
select a Water Master Plan Update consultant,
but could be delayed due to the inability to fill in
the vacant Principal Civil Engineer-Water
position.
62 Asset management through the Geographic Information System (GIS) and Computerized Maintenance Management System
(CMMS).

On-going On-going On-going 1
Water Supply-2326
63 Purchase and Supply of Water - Maintain and monitor the volume of Water Supply the City needs
On-going On-going On-going 1 This Program is maintained by Program 2323 - Water Engineering
Water Transmission & Distribution (2425)
64 Field survey and assessment (including GPS coordinates) of air relief valves and blow off assemblies
Oct - Dec, 2022 One-time Commence on July
2022
3 65 Water Main Break - emergency response On-going On-Going On-Going 1 There have been 100 water main breaks on average every year for the past five years in
Fullerton. The city staff identifies and repairs
these breaks throughout the year.
66 Perform valve turning maintenance On-going On-Going On-Going 1 The city has 12,539 valves in service annually.

The department is currently on track to turn
each individual valve every five years with
minimal staffing levels.
67 Perform fire hydrant maintenance for one-third of city valves On-going On-Going On-Going 1 The city has 4,301 hydrants in service annually. The department has a goal of
servicing 1,434 a year and reaches that goal
even with staffing shortages. (Checked 1,471
CY 2019, 1,571 CY 2020)
68 Complete 811 underground location requests within two business days of receipt
On-going On-Going On-Going 1 811 is national call-before-you-dig program that identifies utility lines underground.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
69 Continue to implement cross training program offered twice a year.

New staff also have a condensed cross-training program. Continue to implement standby training
On-going On-Going On-Going 3 The Water Divisions training program in 2425 applies to 2426, 2428, and 2430.
70 Safety training On-going On-Going On-Going 1 The Water Divisions training program in 2425 applies to 2426, 2428, and 2430.
71 Complete 12-month warranty inspections for new development or CIP water projects
On-going On-Going On-Going 3 Every construction contract in Fullerton requires that contractors provide a one-year
warranty on work completed. The Water
Division has implemented a program to ensure
this warranty by conducting an inspection of
completed work ten months after project
completion. This has resulted in future savings
for the city.
72 Develop a program to offer scrap fire hydrants for sale to the public End of fiscal year one-time On-Going 3 Water Metering (2428)
73 Complete a pilot of cellular based Automated Metering Infrastructure (AMI)
On-going one-time On-Going 3
74 Implement paperless turn on/off requests utilizing meter reading handhelds
July - Sept, 2022 one-time On-Going 3
75 Update temporary meter (fire hydrant meter) program July - Sept, 2022 one-time On-Going 1 76 Develop program to supply all meters for construction. City provided meters
July - Sept, 2022 one-time On-Going 3
77 Perform accuracy test meters in field per the meter replacement and testing program
On-going On-Going On-Going 3 The Meter Division tests 90% of all 3" and larger meters in the city once a year with a goal
of testing 100%. Staffing requirements have
limited the testing percentage.
78 Resident meter reading On-going On-Going On-Going 1 Address escalated calls from public concerning meter reading and provide accurate billing
information.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
79 Customer Notification for Service Disconnection (door notices) FY22-23 On-Going On Hold 1 This is a standard practice, but due to COVID- 19 was discontinued. It is anticipated that this
program will continue once the water shutoff
restriction is lifted by the State.
80 Replace water meters per the meter replacement program On-going On-Going On-Going 3 Water Production & Storage (2426)
81 Inspect and repair system control valves April - June, 2023 On-Going On-Going 3 System control valves are inspected once a year.
82 Ground Water Production, Wells On-going On-Going On-Going 1 Maximizing Basin Pumping Percentage (BPP), and on-going monitoring and maintenance of
City's pumps.
83 Complete five interior reservoir inspections April - June, 2023 On-Going On-Going 1 The city has fifteen reservoirs that it inspects every three years.
84 Collect weekly and monthly water samples at 30 sites throughout the city
April - June, 2023 On-Going On-Going 1 The city previously contracted this service out, but staff is now able to fulfill this state
mandated requirement.
85 Research and update routine maintenance performed for all wells sites including oil changes, vibration analysis, etc.

April - June, 2023 On-Going On-Going 3
86 Update Well 9 chemical feed pumps April - June, 2023 one-time On-Going 3 87 SCADA Connectivity / Master Plan Implementation On-going On-Going On-Going 1 Work with SCADA service provider and the City's Engineering Division to develop an
implementation plan for projects identified in
the SCADA master plan.
88 PFAS Treatment Plans - staff and certification Mar-23 One-Time Standby 1 The City staff will complete training to progress from a T-2 system to a T-4 system once a
treatment plant is constructed at the main
water plant facilities.
89 Develop maintenance plan for in-reservoir mixers April - June, 2023 one-time On-Going 3 Water Quality & Cross Connection (2430)
90 Process water waste complaints End of FY2023 On-Going On-Going 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
91 Evaluate backflow fee structure after implementation to determine if fee is adequate
End of FY2023 one-time On-Going 3
92 Process backflow testing results monthly End of FY2023 On-Going On-Going 1 93 Develop plan for fire lines with no detector check meter and/or backflow
End of FY2023 one-time On-Going 3
94 Monitor and follow up on water usage detected on a dedicated fire line
End of FY2023 On-Going On-Going 3
95 Submit all state required water quality compliance reports on time End of FY2023 On-Going On-Going 1 96 Develop program for residential water conservation audit End of FY2023 On-Going On-Going 3 This program would be drought dependent. 97 Operation of PFAS Treatment On-going On-Going On-Going 1 This is strictly for the operation of PFAS Treatment. Department personnel will follow
state and federal regulations as they are
presented. The City of Fullerton has
maintained and exceeded PFAS regulations for
this relatively new challenge affecting the entire
planet.
98 Develop and Implement Drought Response, Outreach Plan On-going On-Going On-Going 2 The Department will implement any regulation that the state sends and will inform the public
in a timely manner. Additionally, this program
helps connect residents and business with
rebate opportunities.
99 Provide a weekly social media conservation message during drought conditions
End of FY2023 On-Going On-Going 3
Sewer (2427)
100 Provide extensive coordination and field expertise to prepare the Sewer Master Plan
On-going One-time On-Going 3 Coordination with Engineering Division. The City's Sewer Master Plan is over ten years old
and needs to be replaced.
101 Continue to provide preventative maintenance of sewer lines On-going On-going On-Going 1 102 Provide ad-hoc sewer maintenance for any sewer line breaks On-going On-going On-Going 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
103 Hydro-flush (high-pressure water cleaning) 200 miles of sewer pipe On-going On-going On-Going 1 The City Sewer Division has consistently met and exceeded the 200-mile hydro-flush goal
even through the Pandemic.
104 Repair manhole covers as needed On-going On-going On-Going 1 105 Fats, Oils and Grease (FOG) Program Implementation - including site of restaurants and select commercial business on a yearly timetable and as-needed basis
On-going On-going On-Going 1 This program works with the restaurants and commercial properties throughout the city to
limit FOG from entering the sewer system.

FOG can cause backups, breaks, and other
issues for sewer pipes.
106 Sync sewer repairs with Capital Improvement Projects that involve any ground level excavation
On-going On-going On-Going 3
Equipment Maintenance (2416)
107 Complete preventative maintenance on a monthly schedule On-going On-Going On-going 1 108 Provide repairs on aging fleet vehicles On-going On-going On-Going 1 The city has diligently maintained the fleet which has allowed city vehicles to extend their
usual life beyond anticipation. The city is able
to use a vehicle for fifteen years instead of ten
years due to staff’s diligence. Older Fire and
Police vehicles are also kept on reserve
through this process.
109 Complete smog checks of city owned vehicles July - Sept, 2023 On-Going On-Going 1 Smog checks are completed on the City's fleet on a yearly basis.
110 Contract out services when more effective On-going On-going On-Going 1 Select maintenance repairs are outsourced when efficiency and cost deem it necessary.

The city may not have the proper equipment to
complete certain repairs given equipment
limitations.
111 Comply with federal and state clean energy regulations On-going On-Going On-going 1 Applies to regulations on waste oil, fuel tank testing, generator licensing, etc.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
112 Continue to manage all City's fueling stations at various locations throughout the City
On-going On-going On-Going 1 The City manages fueling stations dedicated to fueling city vehicles at the Public Works Yard,
Police Department, and Fire Stations.
113 Continue to manage the city owned CNG station On-going On-Going On-going 3 CNG station provides fueling for both private and public vehicles.

Equipment Replacement (2417)
114 Replace vehicles that have reached the end of their useful life On-going On-Going On-going 1 Continue to maintain the vehicles replaced timetable based on purchase date. NOTE: the
City vehicles' useful life averages 7 year.

However, the Maintenance Division extends
the useful life through repairs and proper
upkeep.
115 Update and maintain Vehicle Replacement Funding Plan July - Sept, 2023 One-time On-Going 4 Staff will work with ASD to address shortfalls in the vehicle replacement plan caused by supply
chain difficulties not anticipated by the city.
116 Pursue alternative funding opportunities for fleet replacement July - Sept, 2023 On-Going On-Going 2 City staff regularly looks into grants and other funding sources which can offset the cost of
purchasing replacement vehicles. These
funding sources could be federal, state, or
special district organizations.

Street Maintenance (2419)
117 Provide road and pavement maintenance for publicly owned streets, sidewalks and pedestrian ways
On-going On-going & As
needed
On-going 1
118 Complete citywide potholes repairs On-going On-going & As needed
On-going 1 Residents report through MyFullerton App, City responds within 2-3 working days.
119 Complete storm drain catch basin cleanings Oct-22 On-going & As needed
On-going 1
120 Perform traffic painting Jul-22 On-going & As
needed
On-going 1
121 Fabricate and install traffic signage On-going On-going & As needed
On-going 1
122 Flood Control Channel Clearing 22-Oct Annual On-going 1

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
123 Street Sweeping Signage Program On-going On-going On-going 3 For Storm Water Compliance reasons, the City is working to post street sweeping restriction
signage. Signage for street sweeping is about
60% completed. 5 routes M-F: Mon 0%
completed, Tues 70%, Wed 70%, Thurs 70%,
Fri 90%
124 Harbor Blvd Banner Program On-going Biweekly On-going 4 125 Downtown Trash Enclosures Cleaning On-going Monday-Saturday from 3am-12pm
On-Going 2 Staff intensive activity due to businesses that overflows trash enclosures and transient
activity.
126 Public Parking Lot Cleaning On-going Daily On-Going 1 Sweeping, washing, leaf blowing, and general cleaning of parking lots
127 Sidewalk Maintenance Program On-going On-going On-going 3 Repair lifted and displaced sidewalks 128 Public Access Bridge Maintenance On-going On-going & As needed
On-Going 1 Cleaning and minor repairs when notified of a problem
129 Manage graffiti removal contract with GPC to provide graffiti removal services
On-going On-going & As
needed
On-going 4 441,146 sq. ft. cleaned at 10,910 locations in FY 20-21
Street Cleaning (2421)
130 Manage Street sweeping program contract with CleanStreet On-going On-Going Contract expires June 2024, with renewal
options
1 34,321 linear curb miles
131 Review savings from contracting out street sweeping services End of FY2023 One time On-Going 4 Landscape (2423)
132 Daily Cal-Sense irrigation system check. (City's primary irrigation control system.) Check for alerts and prioritize repairs to staff On-going Daily On-Going 1 Staff tries to investigate alerts from the system within a day. 3 staff for all City's irrigation
system.

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
133 Landscape maintenance in parks On-going Daily On-Going 1 Program challenges: For over a year, only 1 lead worker for entire park system. One crew
of 3 staff members who do detail work at parks
1 time per month. (Mow, blow, and go
approach.) Other challenges include high staff
turnover.
134 Recreation trail maintenance- Currently emergency response only for recreation trails
On-going On-going On-going 4 We do not have a routine maintenance crew for trails. Currently have one non-reg employee
for entire trail system.
135 Trash removal at parks, trails, and school fields On-going Daily On-going 1 Trash removal is a daily task. Currently only have 1 staff member for regular trash pickup.

Weekend trash pickup occurs with overtime
hours.
136 Tree Trimming Maintenance in Parks- Currently do crown clearance trimming and emergency work only
TBD As needed On-going 1 No routine grid schedule for tree trimming for parks. Currently do crown clearance trims only
and other emergency work.
137 Weed Abatement- currently performed as staffing allows On-going Performed on weekends
On-Going 4 Staff performs limited weed abatement duties.

Program limited due to staffing.
138 Weed Abatement Contract Expires FY 22-23 As scheduled On-Going 4 Contractor performs weed abatement at Brea Dam, Rec Riders, and Tree Park
139 Median landscape maintenance On-going As scheduled On-going 4 Currently have one (1) maintenance worker for all City medians
140 Explore Potential Outsourcing of Median Maintenance End of the year One time TBD 4 Staff will explore potential cost savings associated with outsourcing median
maintenance
141 Follow City's Water Conservation efforts and implement drought reduction recommendations
On-going As-needed On-going 1 Landscape staff works with City's Water Conservation Specialist to follow State
guidelines for water usage. We reduced by
15% in FY 21-22.
142 Follow any implementations of budget reductions for water usage On-going As-needed TBD 1 143 Development, Review, and Inspection of CIP plans On-going As needed On-Going 4 144 Replace existing plant material with low water-requirement plantings at City parks, planters, and medians
On-going As needed On-Going 4

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
145 Transition of Maintenance of School Fields to Fullerton School District
End of FY, possibly
beyond
As needed On-Going 4
146 Love Fullerton Day Annual As needed On-Going 2 Provide support to volunteers for annual community work day
147 Assist Parks & Recreation Department with Adopt-a-Park program providing support for community groups doing mulching, weed abatement, and litter collection at park sites
On-going As scheduled On-Going 3
148 Develop a long term plan for active vs passive turf modification TBD TBD TBD 2 This ties-in with Park & Rec's efforts. City needs to identify staffing and funding level for
this new program.

Trees (2424)
149 Manage tree maintenance contract and ensure pruning work is performed according to City, American National Standards Institute (ANSI) A300 practices and International Society of Arboriculture (ISA) best practices
On-going On-going & As
needed
Contract will be in first
renewal option
4 150 Schedule trees for pruning, removal, and planting in accordance with the Community Forest Management Plan for street trees On-going On-going & As
needed
On-Going 1 Goal to plant 250 trees per year. Funding for a 3-4 year trim cycle. Funding needed for out of
cycle trimming.
151 Respond to notification of emergency tree conditions within an appropriate timeframe
On-going On-going & As
needed
On-Going 4
152 Hazardous Tree Removal On-going On-going & As
needed
On-Going 4 Have been using liability funding awarded by Council. Not sustainable.
153 Manage CalFire grant and employ master plan guidelines to maintain the community forest with up-to-date practices Grant funding through
2024
On-going & As
needed
On-Going 4 Goal to identify 500 locations in DAC
communities to reduce the high heat island
effect
154 Development of Community Forest Plan FY 22-23 On-going On-Going 1 In collaboration with contractor funded by grant funding
155 Heritage Trees- Possible program implementation TBD On-going TBD 5 Program creation & implementation dependent on feedback from CFP and staffing levels
156 Organize annual Arbor Day with community partners, submit Tree City USA application, and become a certified Tree City USA designee through the Arbor Day Foundation
April 2023 host Arbor
Day event
Annual On-Going 3

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
Building & Facility Maintenance (2413)
157 Provide maintenance and repairs for all City buildings and facilities On-going As needed On-Going 1 71 buildings, 32 park facilities, all City-owned electrical equipment
158 Maintain and service the heating & air conditioning (HVAC) systems in City buildings and facilities
On-going As scheduled On-Going 1
159 Maintain and service parks facilities and playgrounds On-going As scheduled On-Going 4 Repair damage to park equipment and picnic tables
160 Maintain sports field lighting (MUSCO) On-going As needed On-Going 4 161 Swimming pool maintenance and repair On-going As scheduled On-Going Responsible for chemical treatment and pump service and maintenance at Janet Evans Swim
Complex and Fullerton Community Center
pools
162 Maintenance of public parking structures in the downtown area serving the adjacent business and Transportation Center On-going As scheduled On-Going 1 6 public parking structure locations. Various levels of maintenance including inspections,
painting, bird & pest control, solar panels, fans
& pumps, ED charging etc.
163 Cleaning of Parking Structures On-going Weekly cleaning On-Going 4 164 Paid Parking Program - transitioning contract tasks from Community Development
On-going On-going On-going 4 Previously PW provides maintenance support for kiosks at the parking structures.

Transitioning over into managing the contractor
who enforces the paid parking program.
165 Oversee custodial contract for City facilities On-going On-going Contract in second renewal
1 Contract with CCS for cleaning services for
City Hall, Police Dept., Library & Basque Yard
166 Establish playground inspection schedule and if necessary, hire a contractor to complete inspections
TBD TBD TBD 1 If staffing/resources is allowed.
167 Spray Pool Maintenance Seasonal As needed Spring/Summer 4 168 Hillcrest Fountain maintenance On-going As needed On-Going 4 Historic fountain at Hillcrest Park 169 Hillcrest Stair maintenance On-going As needed On-Going 4

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
170 Muckenthaler sewer pipe repair Summer 2022 One-Time Planning stage 4 171 Maintain and repair City-owned streetlights on public streets On-going As scheduled On-Going 1 Maintain and repair 6,000 streetlights in 4 lighting districts
172 Special Events i.e., Annual Christmas, Veterans Day, and other major/city sponsored events
On-going As needed On-going 2 Provide maintenance for pre- and post-event preparation
173 Elevator Contract management On-going As needed On-going 1 174 NORESCO Contract - Coordinate for HVAC, Streetlights On-going As needed On-going 4 Coordination and Field Assistance 175 Address High voltage series system failure for streetlights TBD TBD TBD 1 Majority of system designed & installed decades ago & now obsolete. Need to identify
funding source and plan. On-going
coordination with Edison.

Facility Capital Repair (2422)
176 Main Library Cooling Tower Summer 2022 One-Time Materials on order 1 Contract with Noresco 177 Amerige Building Rooftop Boilers Summer 2022 One-Time Collecting quotes and proposals
4 178 City Hall Exterior Painting Fall 2022 One-Time Plan to complete during FY 22-23
4 179 Red Cross Building Flooring at Hillcrest Park Fall 2022 One-Time Plan to complete during FY 22-23
4 180 Garnet Center exterior painting and interior flooring Fall/Winter 2022 One-Time Plan to complete during FY 22-23
4 181 Police Department Facility Repair Summer 2022 One-Time Plan to complete during FY 22-23
2 Develop work plan to replace and improve the
infrastructure at the Police Departments
historic building.
182 Basque Yard Buildings Roofing Summer 2022 One-Time Collecting quotes 4 183 Update 2019 EMG Facility Condition Assessment for current construction cost
Summer 2022 One-Time Plan to complete
during FY 22-23
2 Apply growth factors to the EMG Facility
Condition Assessment to incorporate current
labor and materials cost.

Airport (2331)

# Work Plan Objective Task/Program Area
Anticipated
Completion
Target
Frequency Status Priority
Level* Comments
Public Works Department
184 Administer a safe, efficient Airport with sensitivity to environmental issues
On-going On-going On-going 1
185 Maintain a secure Airport Operations Area (AOA) consistent with the federal, state, and local regulators
On-going On-going On-going 1 Regulatory compliance
186 Provide high level of customer service to airport tenants and businesses
On-going On-going On-going 1 A total of 230 leases including hangars, tiedowns and ground leases. (140 hangars and
70 tiedowns)
187 Seek FAA and State Grant funding opportunities whenever available
On-going On-going On-going 1
188 Develop plans for a new, user friendly Airport Administration building
On-going On-going On-going 1
189 Hangar Rehabilitation Project - (CIP) End of FY2023 One-Time Planning Phase 4 South-east corner of Fullerton Airport 190 Community Engagement On-going On-going On-going 3 Outreach and Coordination with user groups Air Quality (2431)
191 Air Quality Management reporting and compliance On-going On-going On-going 1 192 Air Quality Management Training On-going On-going On-going 1 Staff will complete all required trainings to lower City's environmental footprint. An
example is the Rule 2022 training from AQMD.
193 Review fund usage and determination priority of expenditures On-going On-going On-going 4 Manage and update budget needs of the fund as needed.