Agenda Report
Fullerton City Council
MEETING DATE: JUNE 7, 2022
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: ERIC J. LEVITT, CITY MANAGER
PREPARED BY: MEG MCWADE, DIRECTOR OF PUBLIC WORKS
MATT LIGHTNER, ADMINISTRATIVE ANALYST II
SUBJECT: REPLACEMENT ASPHALT PATCH TRUCK PURCHASE
SUMMARY
Authorize $204,959 purchase of a replacement Asphalt Patch Truck for the Public Works Street Division as part of the regular vehicle replacement program. This will replace a 20-year-old Asphalt Patch Truck.
RECOMMENDATION
Authorize Public Works Director, or designee, to issue $204,959 purchase order to PB Loader Corporation for a new Asphalt Patch Truck (Ford F-750) .
FISCAL IMPACT
No General Fund impact for this purchase.
The vehicle purchase totals $204,959, which includes upfitting, delivery and taxes. The approved FY 2021-22 Operating Budget includes funding for this purchase within the City’s Vehicle Replacement Fund. This purchase will replace a 20-year-old Asphalt Patch Truck that has severe damage.
Each department contributes funding to the Vehicle Replacement Fund to replace their department’s vehicles when appropriate. The Street Division under Public Works has contributed an adequate amount of funding to replace the vehicle specified in this report.
DISCUSSION
This request authorizes purchase of a Ford F-750 with upfitting to perform asphalt rehabilitation. This purchase will replace a 2003 Sterling Acterra (Vehicle Asset# 580B) with approximately 121,000 miles on the odometer. The milage is low compared to a normal travel vehicle of this age due to the function of the vehicle. This is an asphalt mixing truck designed to drive to a location and pour concrete. The overall mileage will not reflect the type of work that this vehicle performs.
This vehicle has met its useful life and is scheduled for replacement under the City’s Vehicle Replacement Program. The 2021-22 Replacement Schedule under the Public Works Streets division section identified Vehicle 580B for replacement. The original price projected for the replacement of this vehicle totaled $229,680. However, the replacement vehicle quoted (Attachment 1) would cost the replacement fund $204,959. This is a savings of $24,721 to the City and the Vehicle Replacement Fund.
The Equipment Replacement Fund is an Internal Service Fund with allocations spread across all departments utilizing vehicles or large equipment. The Public Works Department cooperatively works with other departments to determine vehicle replacement needs to make vehicle and equipment purchases in an efficient manner. The Public Works Department collects these funds through an Inter-Department Service Fund program with the express purpose of replacing specified vehicles and equipment for each department.
The City will purchase the truck from PB Loader through Sourcewell Contract #052417-PBL (Attachment 2). Sourcewell is a cooperative purchasing State agency that has competitively solicited bids for various products and services establishing predetermined pricing for governmental agencies. Staff recommends awarding a $204,959 purchase contract to PB Loader for this Ford F-750 with upfitting to fulfill the Street Divisions Asphalt Patch Truck needs.
Attachments:
Attachment 1 – 580C Quote
Attachment 2 – PB Loader Contract No. 052417-PBL
Replacement Asphalt Patch Truck Purchase
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