RESOLUTION NO. 2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FULLERTON,
CALIFORNIA, ADOPTING A CERTAIN CLASS SPECIFICATION IN THE
PERSONNEL CLASSIFICATION PLAN AND AMENDING RESOLUTION
NO. 2022-0 39 APPENDIX A RELATING TO COMPENSATION FOR
CONFIDENTIAL / NONREPRESENTED EMPLOYEES
THE CITY COUNCIL OF THE CITY OF FULLERTON RE SOLVES AS FOLLOWS:
1. City Council establishes the following new class ification and adds to the classification plan:
Title E ffective Date
Fiscal Operations Supervisor September 2022
2. City Council adopts the following new class specification, attached hereto:
Title Effective Date
Fiscal Operations Supervisor September 2022
3. City Council amends Resolution No. 2022-0 39 Relating to Compensation for Confidential / Nonrepresented Employees, Appendix A, attached hereto, to place the new classification as follows:
Title Range Bottom Top
Fiscal Operations Supervisor 880 $6,612 $8,438
4. This resolution shall become effective September 20, 2022.
ADOPTED BY THE FULLERTON CITY COUNCIL ON SEPTEMBER 20, 2022. ___
_______________________
Fred Jung
Mayor
ATTEST:
____________________________
Lucinda Williams, MMC
City Clerk
____________________________
Date
Fiscal Operations Supervisor
City of Fullerton Class Specification
SEPTEMBER 2022
FISCAL OPERATIONS SUPERVISOR
Definition:
Under general direction organizes, coordinates, and supervises the work of payroll technicians and account clerks that perform payroll and accounts payable functions; oversees the day-to-day operations of payroll and accounts payable functions; analyzes, develops, and recommends improvements to the payroll and accounts payable processes and systems; ensures accurate disbursements of funds for payment of salaries, benefits, and vendor payments; and other duties as assigned.
Essential Duties and Responsibilities:
The following responsibilities and essential duties are performed on a frequent and recurring basis by an incumbent. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Plans, organizes, supervises, coordinates, monitors, and tr oubleshoots the City’s payroll processing functions.
Works with Human Resources to ensure all contracts, pay ordinances, administrative guidelines, and federal and state laws are im plemented and correctly adhered to as they pertain to payroll.
Reviews payroll for accuracy, including but not limited to annual increases, collective bargaining increases, wage garnishments, special pays, payroll deductions and retirement calculations.
Participates in the analysis, development, implementation, and modification of automated fiscal systems to improve efficiencies and accuracy; may coordinate system customization to meet the needs of departments and/or sound financial practices; troubleshoots problems and sees to their resolution; develops internal procedures and documentation for implementation of changes.
Oversees state and federal quarterly and annual reports such as IRS Form 941 and W- 2's.
Works with Human Resources to interpret, apply, and explain City policies and procedures, laws, and regulations related to payroll, including tax regulations, Fair Labor Standards Act (FLSA), California Public Employees Retirement System (CalPERS) law, personnel rules, and memorandums of agreements.
Reviews the processing and correcting of computer-generated reports each pay period prior to finalization of payroll including calculation and processing of retroactive payments under labor agreements.
Provides input into labor contract proposals regarding feasibility, efficiency, compliance, impact on and/or cost to the payroll system; reviews and implements the results of labor contract negotiations to assure all City contractual obligations are fairly applied and executed.
Fiscal Operations Supervisor
City of Fullerton Class Specification
SEPTEMBER 2022
Schedules, coordinates, and supervises the work of assigned staff; assists in the selection, training, and evaluation of assigned staff.
Evaluates and implements accounting processes for operational efficiency and effectiveness.
Plans, supervises, and performs more complex accounts payable duties involving processing, recording, and reporting on accounts payable and cash disbursements.
Develops, implements, and maintains compliance with policies and procedures for accounts payable and cash disbursement functions.
Ensures timely processing of vendor invoices and expense reports for accuracy and eligibility of payment.
Reviews and approves vendor invoice payments for accurate financial records and reports.
Oversees monthly and fiscal year end closing procedures working with accountants and City departments.
Oversees reconciliation of payroll and accounts payable accounts.
Conducts, attends, and participates in a variety of team or departmental meetings.
Supports and executes strategic initiatives relating to fiscal operations, budget, and financial reporting.
Operates modern office equipment including computer equipment and specialized software application programs to compose/prepare a variety of correspondence and reports including performance, inspection, and safety reports.
Other Duties and Responsibilities:
Performs other projects/tasks as assigned.
Drives a vehicle on City business.
Lifts and carries boxes of accounting records and files weighing 30 pounds or less.
Class Characteristics:
Fiscal Operations Supervisor is a single incum bent position within the Administrative Services Department requiring specialized knowledge of payroll, disbursements, and invoicing functions. The incumbent provides supervision to payroll technicians, account clerks and clerical staff as assigned.
Confidential Designation: An employee in this classification may have access to the decisions or decision-making process of the City concerning matters related to employer-employee relations and may have access to or may prepare confidential materials relating to employer-employee relations.
Fiscal Operations Supervisor
City of Fullerton Class Specification
SEPTEMBER 2022
Qualification Guidelines:
The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:
Knowledge of:
Working knowledge of the principles and practices of public payroll and benefit systems including knowledge of applicable federal, state and city laws, regulations, rules and policies and procedures.
Municipal government structure and programs.
Methods of analysis and research techniques.
Basic math, including the ability to add, subtract, multiply, divide, and compute percentages.
Computerized financial accounting systems and other computer applications as they relate to area assigned.
Internal control procedures and concepts.
Effective supervisory techniques.
Record keeping and report writing techniques.
Public relations and customer service techniques.
Negotiating and conflict resolution techniques.
English usage, spelling, grammar, and punctuation.
Modern office practices, methods and computer equipment and applications related to the work.
AND
Ability to:
Explain and interpret accounting concepts related to payroll and accounts payable functions.
Develop and modify accounting systems and financial reporting practices.
Analyze complex accounting and financial problems and prepare clear and accurate financial reports.
Communicate effectively orally and in writing.
Maintain the confidentiality of sensitive payroll and accounting related data.
Fiscal Operations Supervisor
City of Fullerton Class Specification
SEPTEMBER 2022
Use independent judgment and initiative to make sound decisions in accordance with established procedures and policies; identify solutions and make recommendations in support of division and department goals and objectives.
Supervise, train, and evaluate assigned staff; determine work priorities and schedule, organize, assign, and coordinate the work of crews and individuals.
Assist in employee selection, training, supervision, and evaluation.
Understand and implement laws, rules, and regulations applicable to area of assignment.
Adhere to multiple deadlines and handle multiple projects.
Understand and carry out oral and written instructions; initiate and carry out required procedural assignments.
Prepare reports and compose correspondence.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work;
meet and serve the public with professionalism,
courtesy, and tact.
Resolve conflicts in a fair and amicable manner.
Handle job stress and maintain composure in public settings.
Operate modern office equipment including computer equipment and applicable and specialized software.
Education and Experience
Any combination of training and experience, whic h provides the required knowledge, skills, and abilities is considered qualifying. A typical way to obtain the required qualifications is:
A Bachelor’s Degree in Finance, Accounting or a closely related field from an accredited college or university.
AND
Three years of related professional experience to include one year of lead or supervisory experience.
Special Requirements:
Valid and appropriate California Driver License and acceptable driving record at time of appointment and throughout employment in this position. Employees in this classification will be enrolled in the Department of Motor Vehicles Government Pull Notice Program.
Must be able to work a flexible schedule to accommodate City needs.
Operate adding and calculating equipment with speed and accuracy.
Fiscal Operations Supervisor
City of Fullerton Class Specification
SEPTEMBER 2022
Per California Code §3100 – 3109, all public employees are declared to be disaster service workers and must take and subscribe to the oath or affirmation as required.
Physical Tasks and Working Conditions Include the Following:
Work is performed in an office environment and requires sitting for prolonged periods of time using a computer keyboard and screen. The incumbent stands, walks, twists, reaches, bends, crouches and kneels and may grasp, push, pull, drag and lift boxes of accounting records and files weighing 30 pounds or less. The incumbent may drive a vehicle on City business and must be able to meet the physical requirements of the class and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.
Fair Labor Standards Act Designation: Exempt.
Established September 2022
RANGE STEPS
NO. CLASS TITLE 1 2 3 4 5 6
800 Approx. Annual 42,992 45,141 47,398 49,768 52,256 54,869 Approx. Monthly 3,583 3,762 3,950 4,147 4,355 4,572
Approx. Bi-Weekly 1,654 1,736 1,823 1,914 2,010 2,110
Hourly 20.669 21.702 22.788 23.927 25.123 26.379
803 Approx. Annual 44,517 46,743 49,080 51,534 54,111 56,817 Approx. Monthly 3,710 3,895 4,090 4,295 4,509 4,735
Approx. Bi-Weekly 1,712 1,798 1,888 1,982 2,081 2,185
Hourly 21.403 22.473 23.596 24.776 26.015 27.316 805 Approx. Annual 47,845 50,237 52,749 55,387 58,156 61,064 Approx. Monthly 3,987 4,186 4,396 4,616 4,846 5,089
Approx. Bi-Weekly 1,840 1,932 2,029 2,130 2,237 2,349 Hourly 23.002 24.153 25.360 26.628 27.960 29.358
809 Administrative Assistant - Confidential
Annual 50,028 52,529 55,155 57,913 60,809 63,849
Approx. Monthly 4,169 4,377 4,596 4,826 5,067 5,321
Approx. Bi-Weekly 1,924 2,020 2,121 2,227 2,339 2,456
Hourly 24.052 25.254 26.517 27.843 29.235 30.697
810 Human Resources Technician I Payroll Technician I
Approx. Annual 50,238 52,750 55,387 58,156 61,064 64,118 Approx. Monthly 4,186 4,396 4,616 4,846 5,089 5,343
Approx. Bi-Weekly 1,932 2,029 2,130 2,237 2,349 2,466
Hourly 24.153 25.360 26.628 27.960 29.358 30.826
820 Approx. Annual 54,804 57,545 60,422 63,443 66,615 69,946 Approx. Monthly 4,567 4,795 5,035 5,287 5,551 5,829
Approx. Bi-Weekly 2,108 2,213 2,324 2,440 2,562 2,690
Hourly 26.348 27.666 29.049 30.501 32.027 33.628
840 Employee Benefits Specialist Payroll Technician II Human Resources Technician II
Approx. Annual 57,611 60,492 63,516 66,692 70,027 73,528 Approx. Monthly 4,801 5,041 5,293 5,558 5,836 6,127
Approx. Bi-Weekly 2,216 2,327 2,443 2,565 2,693 2,828
Hourly 27.698 29.082 30.537 32.063 33.667 35.350
CONFIDENTIAL/NONREPRESENTED UNIT
SCHEDULE OF BASE SALARY RATES AND
ALLOCATION OF CLASSES TO SALARY RANGES
Effective July 19, 2022
Confidential/Nonrepresented Salary Schedule
Confidential/Nonrepresented Unit Effective 7/19/22 per Reso 2022-067 approved and adopted on 7/19/22
Appendix A
RANGE STEPS
NO. CLASS TITLE 1 2 3 4 5 6
843 Budget Analyst I
Approx. Annual 58,833 61,774 64,863 68,106 71,511 75,087 Approx. Monthly 4,903 5,148 5,405 5,676 5,959 6,257
Approx. Bi-Weekly 2,263 2,376 2,495 2,619 2,750 2,888
Hourly 28.285 29.699 31.184 32.743 34.380 36.099
860 Approx. Annual 61,740 64,827 68,068 71,472 75,045 78,797 Approx. Monthly 5,145 5,402 5,672 5,956 6,254 6,566
Approx. Bi-Weekly 2,375 2,493 2,618 2,749 2,886 3,031
Hourly 29.683 31.167 32.725 34.361 36.079 37.883
863 Executive Assistant Human Resources/Risk Management Analyst I Annual 63,377 66,546 69,874 73,367 77,036 80,887
Approx. Monthly 5,281 5,546 5,823 6,114 6,420 6,741
Approx. Bi-Weekly 2,438 2,559 2,687 2,822 2,963 3,111
Hourly 30.470 31.993 33.593 35.273 37.036 38.888 865 Approx. Annual 65,851 69,144 72,601 76,231 80,042 84,045 Approx. Monthly 5,488 5,762 6,050 6,353 6,670 7,004
Approx. Bi-Weekly 2,533 2,659 2,792 2,932 3,079 3,232
Hourly 31.659 33.242 34.904 36.649 38.482 40.406
870 Human Resources/Risk Management Analyst II (X)
Approx. Annual 68,277 71,691 75,275 79,039 82,991 87,140 Approx. Monthly 5,690 5,974 6,273 6,587 6,916 7,262
Approx. Bi-Weekly 2,626 2,757 2,895 3,040 3,192 3,352
Hourly 32.825 34.467 36.190 37.999 39.899 41.894
873 Budget Analyst II (X)
Approx. Annual 69,422 72,893 76,537 80,364 84,383 88,602 Approx. Monthly 5,785 6,074 6,378 6,697 7,032 7,383
Approx. Bi-Weekly 2,670 2,804 2,944 3,091 3,245 3,408
Hourly 33.376 35.045 36.797 38.637 40.569 42.597
875 Approx. Annual 71,858 75,451 79,224 83,185 87,344 91,711 Approx. Monthly 5,988 6,288 6,602 6,932 7,279 7,643
Approx. Bi-Weekly 2,764 2,902 3,047 3,199 3,359 3,527
Hourly 34.547 36.275 38.088 39.993 41.992 44.092
877 Senior Human Resources/Risk Management Analyst (X)
Approx. Annual 76,497 80,322 84,338 88,555 92,983 97,632 Approx. Monthly 6,375 6,694 7,028 7,380 7,749 8,136
Approx. Bi-Weekly 2,942 3,089 3,244 3,406 3,576 3,755
Hourly 36.778 38.616 40.547 42.575 44.703 46.938
Confidential/Nonrepresented Salary Schedule
Confidential/Nonrepresented Unit Effective 7/19/22 per Reso 2022-067 approved and adopted on 7/19/22
Appendix A
RANGE STEPS
NO. CLASS TITLE 1 2 3 4 5 6
880 Fiscal Operations Supervisor (X)
Approx. Annual 79,339 83,306 87,471 91,845 96,437 101,259 Approx. Monthly 6,612 6,942 7,289 7,654 8,036 8,438
Approx. Bi-Weekly 3,051 3,204 3,364 3,532 3,709 3,895
Hourly 38.144 40.051 42.053 44.156 46.364 48.682
881 Public Information Coordinator (X) Senior Budget Analyst (X) Approx. Annual 81,918 86,014 90,314 94,830 99,571 104,550 Approx. Monthly 6,826 7,168 7,526 7,902 8,298 8,713
Approx. Bi-Weekly 3,151 3,308 3,474 3,647 3,830 4,021
Hourly 39.383 41.353 43.420 45.591 47.871 50.264
883 Human Resources Manager I (X)
Approx. Annual 84,138 88,344 92,762 97,400 102,270 107,383 Approx. Monthly 7,011 7,362 7,730 8,117 8,522 8,949
Approx. Bi-Weekly 3,236 3,398 3,568 3,746 3,933 4,130
Hourly 40.451 42.473 44.597 46.827 49.168 51.627
885 Approx. Annual 86,870 91,213 95,774 100,562 105,591 110,870 Approx. Monthly 7,239 7,601 7,981 8,380 8,799 9,239
Approx. Bi-Weekly 3,341 3,508 3,684 3,868 4,061 4,264
Hourly 41.764 43.852 46.045 48.347 50.765 53.303
890 Budget and Purchasing Manager (X)
Approx. Annual 89,427 93,898 98,593 103,523 108,699 114,134 Approx. Monthly 7,452 7,825 8,216 8,627 9,058 9,511
Approx. Bi-Weekly 3,439 3,611 3,792 3,982 4,181 4,390
Hourly 42.994 45.143 47.400 49.770 52.259 54.872
895 Human Resources Manager II (X)
Approx. Annual 93,864 98,557 103,485 108,659 114,092 119,797 Approx. Monthly 7,822 8,213 8,624 9,055 9,508 9,983
Approx. Bi-Weekly 3,610 3,791 3,980 4,179 4,388 4,608
Hourly
45.127 47.383 49.753 52.240 54.852 57.595
896 Approx. Annual 97,286 102,150 107,258 112,621 118,252 124,164 Approx. Monthly 8,107 8,513 8,938 9,385 9,854 10,347
Approx. Bi-Weekly 3,742 3,929 4,125 4,332 4,548 4,776
Hourly 46.772 49.111 51.566 54.144 56.852 59.694
Confidential/Nonrepresented Salary Schedule
Confidential/Nonrepresented Unit Effective 7/19/22 per Reso 2022-067 approved and adopted on 7/19/22
Appendix A
RANGE STEPS
NO. CLASS TITLE 1 2 3 4 5 6
897 Fiscal Services Manager (X) Risk Manager (X)
Approx. Annual 99,477 104,451 109,674 115,157 120,915 126,961 Approx. Monthly 8,290 8,704 9,139 9,596 10,076 10,580
Approx. Bi-Weekly 3,826 4,017 4,218 4,429 4,651 4,883
Hourly 47.826 50.217 52.728 55.364 58.132 61.039
898 * City Clerk / Clerk Services Manager (X)
Approx. Annual 101,483 106,557 111,885 117,479 123,353 129,520 Approx. Monthly 8,457 8,880 9,324 9,790 10,279 10,793
Approx. Bi-Weekly 3,903 4,098 4,303 4,518 4,744 4,982
Hourly 48.790 51.229 53.791 56.480 59.304 62.269
(Plus $225 per month as appointed City Clerk)
899 Assistant to the City Manager/Economic Development Manager (X) Approx. Annual 118,915 124,861 131,104 137,659 144,542 151,769 Approx. Monthly 9,910 10,405 10,925 11,472 12,045 12,647 Approx. Bi-Weekly 4,574 4,802 5,042 5,295 5,559 5,837
Hourly 57.171 60.029 63.031 66.182 69.491 72.966
(X)
= F.L.S.A. Exempt Classifications
* = NonRepresented
Confidential/Nonrepresented Salary Schedule
Confidential/Nonrepresented Unit Effective 7/19/22 per Reso 2022-067 approved and adopted on 7/19/22
Appendix A