Agenda Report
Fullerton City Council
MEETING DATE: september 20, 2022
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: Meg mcwade, public works director
PREPARED BY: david grantham, principal civil engineer
gar huang, ASSOCIATE engineer
SUBJECT: CANNON-SHEPPARD area water main replacement project design services award
SUMMARY
Request to award a $104,600 purchase order for professional engineering design services to JIG Consultants for the Cannon-Sheppard Area Water Main Replacement Project within the existing on-call contract.
RECOMMENDATION
Approve $140,000 budget transfer and appropriation from Water Funds within Project 53250 Water Main System Replacement to Project 53043 Cannon-Sheppard Area Water Main Replacement Project (Fund 44).
Award $104,600 purchase order to JIG Consultants for Professional Engineering Design Services for Cannon-Sheppard Area Water Main Replacement Project (Project 53043).
Authorize Public Works Director, or designee, to approve any future change orders for professional design and construction support services within the approved project budget.
CITY MANAGER REMARKS
This is a critical project to maintain our water infrastructure.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Water Fund in the (Fund 44) FY 2022-23 CIP Budget has funding available for this project. Staff recommends a $140,000 budget transfer of Water Funds from Project 53250 Water Main System Replacement to Project 53043 Cannon-Sheppard Area Water Main Replacement Project (Fund 44).
Staff has attached a Budget Data Sheet for reference (Attachment 1).
DISCUSSION
The Cannon-Sheppard Area Water Main Replacement Project involves the replacing approximately 0.76 miles of existing water pipe and associated appurtenances that have a significant history of water main breaks and have reached the end of their useful life. See Attachment 2 for project limits. This project will also help meet the Water Rate Study water main replacement goals.
Staff recommends utilizing an engineering design consultant to prepare the plans and specifications for this project due to existing staffing levels, a large number of upcoming projects and project schedule requirements. City Council approved a five-year on-call water engineering design consulting services agreement with JIG Consultants on October 16, 2018. This firm has submitted a $104,600 proposal for design services.
The design fee includes $53,720 for base design services (plans, specifications, estimate, etc.) plus $47,560 for surveying services as well as an estimated $3,320 for construction support services. See Attachment 3 for the proposal.
Staff reviewed the proposal and finds it acceptable. Staff recommends awarding the project design to JIG Consultants and the consultant has successfully completed water improvement design projects for the City in the past.
Staff expects construction to begin in Spring 2024.
Attachments:
Attachment 1 – Budget Data
Attachment 2 – Project Location Map
Attachment 3 – JIG Consultants Proposal
cc: City Manager Eric J. Levitt
Cannon-Sheppard Area Water Main Replacement Project Design Services Award September 20, 2022 - Page 2