Exhibit D
CITY OF FULLERTON
PARKS AND RECREATION DEPARTMENT
2022-23
POLICY USE STATEMENT AND FEE SCHEDULE
REGULATING USE OF
MAPLE COMMUNITY CENTER
I. Purpose
The Maple Community Center serves as a focal point for services and programs that help meet the recreational and social needs of youth and families. The Center takes a leadership role in helping to increase community pride and cultural awareness by hosting annual community events.
II. Hours of Operation
The regular hours of operation are Sunday through Thursday, 8 AM to 10 PM and Friday / Saturday, 8 AM -12 AM. City-sponsored activities have scheduling priority at the Center.
III. Use by Outside Groups, Agencies and Individuals
The Center may be rented by outside groups, agencies and individuals during available times, evenings, and weekends; however, priority will be given to Maple Center activities.
A. Application by outside groups, agencies and individuals shall be limited to responsible persons or groups. A facility use application must be filed with the Center Supervisor or the Parks and Recreation Coordinator.
Permission to use the Center is granted in writing and will not be confirmed until the Center Supervisor or the Parks and Recreation Coordinator signs the application.
B. All applicants must be 18 years of age when signing an application.
When representing a group, an applicant must be a member of the applying organization.
C. The applicant shall not advertise its use of the Center until confirmation of reservation is received per a signed contract and 50% of non-refundable fees have been made.
D. Qualifying User Group Categories
City Council, City departments, other county, state, federal, and municipal governments that conduct activities may be charged a use fee and may be charged for staff time which shall be determined on a case- by-case basis by the Director of Park s and Recreation .
Group 1 - Full
erton-Based: individuals, nonprofit, public schools.
Group 2 – Fuller
ton-Based: businesses, private schools and other
Fullerton-based organizations not in group 1. Group 1 rentals which, are profit-oriented or intended to raise funds.
Group 3 - Non-F
ullerton based: individuals, businesses, nonprofits and all other groups.
E. Hour
ly Rental Fee
*Active Military & Veterans can receive a 10% discount with proof of their Military/Veterans Identification Card at the time of booking.
2. Additional Fees & Deposits All Groups
AV Equipment Rental $50
Bounce House Fee $50
Outdoor Heat Lamp $25 each
Hourly Staff Fee $30/hour
Facility Deposit (Refundable) $400
Alcohol Fee $80
Alcohol Deposit (Refundable) $300
Security Guard $35/hour
1. Hourly Rental Rates* Group 1 Group 2 Group 3
Weekday Rates
Mon-Thurs $55 $85 $100
Weekend Rates
Fri–Sun 8am – 1pm
Fri–Sun 1pm – 12am
$55
$80
$95
$95
$110
$110
81 3. Extended Use - When the facility is scheduled beyond regular operating hours, the users will be charged a per hour staff fee for each staff person.
4. Unauthorized extension of rental will be charged the corresponding per hour rate plus a per hour fee for each staff person.
F. Maximum Capacity
Dining Assembly
Attendance 164 351
G. Rules and Regulations
1. Application for use of the Center shall be made and conducted, in accordance with the rules and regulations contained in the following section. Applicants will be charged according to the fee schedule as set forth in this resolution. Reservations may not be made more than one (1) year in advance. A $10 processing fee will be charged for reservations made less than two (2) weeks in advance and will be granted if time permits.
2. Users shall be financially responsible for personal injury or property damage arising from use of the Center. If there is damage to the Center, equipment, or park area during the time rented, the user will be liable for any costs incurred associated with its repair or replacement. Damages may exceed the original deposit. Damages must be reported to staff immediately.
3. To reserve the Center, the applicant must pay a nonrefundable fee equal to 50% of the rental fee at the time the reservation is made. Sixty (60) days prior to the event the remaining nonrefundable fees are due.
Thirty (30) days prior to the event, the remaining refundable deposits and insurance fees are due along with the signed contract. Failure to pay in full, or return a signed contract, will result in cancellation of reservation.
Users are responsible for making on time payments with or without notices.
4. Applicants wishing to cancel a reservation must do so in writing.
Nonrefundable rental fees will be refunded as follows:
60 or more days prior to the event 50%
30 to 59 days prior to the event 25%
Less than 30 days prior to event No Refund
5. Renters are required to confine their events to the specified time and location listed on their rental contract.
6. All events must end by 12 midnight and users must be out of the Center by 12:30 am.
7. No smoking allowed inside the Center, Patio or within 20 feet of the building. Drinking is limited to inside building and gated patio. It is the user’s responsibility to enforce this rule. Failure to comply will result in forfeiture of the deposit.
8. No group or individual shall be allowed to reserve a facility on a regular basis.
9. Any function where the following conditions are taking place there will be a requirement of one licensed or sworn security officer on site for the length of the rental.
a. Users who are serving alcohol for guests.
b. Users who are providing amplified music.
c. Users whose group exceeds 100 guests.
10. Rental contracts may be revoked due to any violation of regulations.
Contracts shall not be transferred, assigned or sublet.
11. Reservations may be revoked whenever use of the facility may interfere with any emergency requirements of the City, such as urgent maintenance or construction required to meet public health and safety standards or when a facility is needed for any emergency or disaster related purpose declared by the City.
12. Users are responsible for areas used during facility rental. The facility must be cleaned and returned to the condition found at the beginning of usage. If the applicant fails to do so, the actual cost of cleaning will be deducted from the facility deposit. If the cost exceeds the deposit amount, the balance of cost will be billed to the user.
13. Deposits will be refunded to you within three (3) weeks after your event if it has been determined that you have followed the rules of your contract, the grounds/building were left clean, and there has been no damage to the facility or the equipment.
IV. Use of Alcohol Policy
The City of Fullerton will allow the use of alcohol only under controlled circumstances. The use of alcohol is intended for private groups and 82 individuals renting the facility. The following regulations will be strictly enforced:
A. Alcohol ma y be used only with advance written permission by the Director of Parks and Recreation and must be requested at the time the facility use application is made.
B. The service of alcohol is limited to a maximum of five (5) hours and must be served by an approved caterer or certified bartender.
C. Additional fees for serving alcoholic beverages are as follows: an $80 alcohol use fee, an insurance fee (for special events only - premium determined by Risk Management), a security officer fee, and a $300 refundable deposit.
D. Any function where alcohol is to be served will require a minimum of one licensed or sworn security officer. At the discretion of the Director of Parks and Recreation , any group of any size may be required to have a licensed or sworn security officer present.
E. No alcoholic beverages are allowed during the regular operating hours of the Center’s programs except as allowed under these regulations.
F. Applicants will remove all beverage containers, empty or full, from the premises immediately following the approved function. Failure to comply will result in forfeiture of deposit.
G. All alcoholic beverages are required to be served and consumed inside Grand Room and Patio only. Alcohol is prohibited in restrooms, parking lot and surrounding park property.
I. Drinks served in glass bottles are not allowed.
V. Food Policy
All food must be prepared offsite using either private or personal catering services. Food may be warmed and served using City facilities and equipment.
All Orange County Health Department codes and regulations regarding food service must be observed. Food must be removed after event. Only liquids down sink. Kitchenette includes sink, refrigerator and microwave.
VI. Use of Amplified Music Policy
The City of Fullerton will allow amplified music only under controlled circumstances. The intended use of the Center does not include use as a dance or concert hall. The use of amplified music is limited to approved special events. The following rules will be strictly enforced.
A. Amplified music may be used only with advance written permission from the Director of Parks and Recreation and must be requested at the time the facility use application is made.
B. Music must be kept at a reasonable volume as determined by City staff.
C. Failure to comply with any of the above rules will result in forfeiture of the facility deposit.
VII. Use of Audio/Visual Equipment Pol
icy
A. Staff will set up and take down all equipment. Only staff will adjust volume and additional settings.
B. AV equipment includes: Microphone, Microphone S tand, Television, Projector, Laptop, Speakers and Amplifier
C. Users are responsible to provide appropriate electronics for their specific audio/visual needs. Equipment may not be compatible with all electronic devices.
VIII. I nsurance and Security R equirements
A. Appropriate insurance will be required of facility users in conformance with current requirements established by the City of Fullerton Risk Management Division.
B. Any function where the following conditions are taking place there will be a requirement of one licensed or sworn security officer on site for the length of the rental.
1. Users who are serving alcohol
2. Users who are providing amplified music
3. Users whose group exceeds 100 guests
C. The requesting agency or person shall indemnify the City of Fullerton and its officers, officials, agents, and employees against and will hold the same harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities which may be asserted or claimed by any person, firm, entity, corporation, or other organization arising out of or in connection with the use of City facilities by said requesting agency or person, except those occurrences arising from the sole negligence or willful misconduct of the City of Fullerton, its officers, officials, agents, or employees.
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