Agenda Report
Fullerton City Council
MEETING DATE: March 21, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, CITY ENGINEER / ASSISTANT DIRECTOR OF PUBLIC WORKS PREPARED BY: david grantham, principal civil engineer
joseph hernandez, assistant engineer
SUBJECT: fullerton pooch park relocation PROJECT
SUMMARY
Award $936,196.63 construction contract to Urban Habitat for the Fullerton Pooch Park Relocation project.
RECOMMENDATION
Approve plans and specifications for the Fullerton Pooch Park Relocation project.
Approve $876,000 budget appropriation of Park Dwelling Funds (Fund 39) from Park Dwelling Fund balance to Project 54270 Fullerton Pooch Park Relocation (Fund 74).
Award $936,196.63 construction contract to Urban Habitat for the Fullerton Pooch Park Relocation project and authorize the City Manager, or designee, to execute the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
CITY MANAGER REMARKS
The City Manager recommends approval of award of $936,196.63 contract to Urban Habitat.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fullerton Pooch Park Relocation Project (Project 54270) includes FY 2022-23 CIP Budget funded with $266,093 State of California Prop 68 Per Capita Grant and $66,524 Park Dwelling Funds. However, the City requires additional funding to complete the project. The Park Dwelling Fund has fund balance available for the requested $876,000 budget transfer and appropriation from Park Dwelling Fund (Fund 39) to Project 54270 Fullerton Pooch Park Relocation (Fund 74).
Staff has attached a Budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for City Council reference (Attachments 1 and 2).
DISCUSSION
City Council approved relocating the existing Pooch Park from the Hunt Branch Library Park property to the Brea Dam Park and accepted and allocated the State of California Prop 68 Per Capita Grant to this project on August 17, 2021.
The new facilities at Brea Dam Park will include separate yards for small dogs and large dogs, human and dog friendly drinking fountains in each yard, accessible walkways and parking, solar lighting, shade structures and benches throughout the area. The slope area adjacent to the park will remain outside of the fenced-in sections and park. Staff met with the Fullerton Dog Park Foundation who provided comments on the overall design and preferred amenities during the design phase. Staff included these comments and requests in the final design. Staff notified the US Army Corps of Engineers of the project. US Army Corps of Engineers had no objections.
The City advertised the Fullerton Pooch Park Relocation project on January 5, 2023 and received ten bids on February 1, 2023 in response. Urban Habitat submitted the lowest responsible base bid totaling $919,208.13. The low bid is approximately 24% higher than the design consultant’s estimate of $745,000, with higher costs attributed to the increased cost of solar lighting and shade structures. Staff evaluated the bid and found it acceptable and recommends awarding the project to Urban Habitat.
The bid documents require that the City award the contract on the base bid amount, however, the project included bid alternatives to substitute the base bid perimeter chain link fencing and gate with upgraded fencing and gate materials. Staff considers the cost differential minimal and recommends awarding the bid alternatives.
Construction will tentatively start in May 2023 with anticipated project completion in late summer 2023.
Staff has prepared an environmental assessment in accordance with the California Environmental Quality Act guidelines and determined the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule submitted by Urban Habitat
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Fullerton Pooch Park Relocation
March 21, 2023 - Page 2