Agenda Report
Fullerton City Council
MEETING DATE: APRIL 18, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, CITY ENGINEER / ASSISTANT PUBLIC WORKS DIRECTOR PREPARED BY: david grantham, principal civil engineer
joseph hernandez, assistant engineer
SUBJECT: brookhurst road at sr-91 street rehabilitation
SUMMARY
Award $325,825 construction contract to All American Asphalt for Brookhurst Road at SR-91 Street Rehabilitation Project.
RECOMMENDATION
Approve plans and specifications for Brookhurst Road at SR-91 Street Rehabilitation Project.
Approve $395,000 budget transfer of Infrastructure Funds within the CIP Fund (Fund 74) from Project 44400 Annual Arterial Street Program to Project 44063 Brookhurst Road at SR-91 Street Rehabilitation Project.
Award $325,825 construction contract for Brookhurst Road at SR-91 Street Rehabilitation project to All American Asphalt and authorize City Manager, or designee, to execute the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within approved project budget.
CITY MANAGER REMARKS
This is a partnership project with the City of Anaheim and continues work on street rehab which is a focus area of the City Council.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2022-23 Adopted CIP Budget has sufficient funding for the project. Staff recommends a $395,000 budget transfer of Infrastructure Funds within the CIP Fund (Fund 74) from Project 44400 Annual Arterial Street Program to Project 44063 Brookhurst Road at SR-91 Street Rehabilitation Project.
This is a joint project with the City of Anaheim with work completed within each city. Fullerton is the project lead and will pay design and construction costs upfront within the City of Anaheim boundaries. The City of Anaheim has agreed to reimburse the City of Fullerton approximately $152,200 (34%) of the total project cost for its share of project design and construction costs for the work within the City of Anaheim boundaries.
Staff has attached a Budget Data Sheet / Summary of Bids and the Contractor’s Bid Schedule for reference (Attachments 1 and 2 respectively).
DISCUSSION
The City has a 1961 maintenance agreement with Caltrans giving the City responsibility for the pavement surface within the Caltrans right of way at the SR-91 and Brookhurst Road interchange. This project would rehabilitate pavement at the interchange and extend pavement rehabilitation northerly to West Roberta Avenue, a length of approximately 0.13 miles (670 feet). See Attachment 3 for project limits.
Street pavement rehabilitation will involve asphalt concrete pavement grind and overlay. The current Pavement Condition Index (PCI) scores on Brookhurst Road are 28 (Very Poor) within Caltrans right of way and 81 (Good) within City of Fullerton right of way. PCI scores would reset to 100 at project conclusion. Staff recommends extending the limits of work within the City right of way to provide a consistent pavement surface from the freeway interchange to the first City street intersection at West Roberta Avenue. Caltrans has granted an encroachment permit to the City to perform this work within their right of way.
The boundary between the City of Fullerton and City of Anaheim is located within the freeway interchange as shown on Attachment 3. Staff proposed to partner with the City of Anaheim on the street rehabilitation project, due to the overall pavement condition within the interchange, and extend the project limits into Anaheim right of way to the eastbound offramp of the SR-91 interchange – a length of approximately 350 feet. The City of Anaheim has agreed to partner with the City of Fullerton to complete the additional improvements. City of Fullerton is the project lead and would pay the design and construction costs up front for the project. The City of Anaheim would reimburse the City approximately $152,200 (34%) of the total project cost for its share in project design and final construction costs. The City has the available budget to cover the upfront costs.
Staff received four bids on March 22, 2023 for the Brookhurst Road at SR-91 Street Rehabilitation Project. All American Asphalt of Corona submitted the lowest responsible base bid in the amount of $325,825. The low bid as submitted is approximately 8% below the $355,000 engineer’s estimate. Staff evaluated the bid and found it acceptable. Staff recommends awarding the project to All American Asphalt.
Staff has tentatively scheduled construction to start in late April or May 2023 with an anticipated project completion by June 2023. Work will occur at night as required by Caltrans due to closure of the freeway ramps.
Staff has prepared an environmental assessment in accordance with the California Environmental Quality Act guidelines and determined that the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule submitted by All American Asphalt Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager, Eric J. Levitt
Brookhurst Road at SR-91 Street Rehabilitation
April 18, 2023 - Page 2