Agenda Report
Fullerton City Council
MEETING DATE: May 16, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: raul godinez, interim public works director PREPARED BY: STEPHEN BISE, CITY ENGINEER / ASSISTANT PUBLIC WORKS DIRECTOR yvette hanna, principal civil engineer – Water
gar huang, ASSOCIATE engineer
SUBJECT: glenwood / ford area infrastructure Improvements CONTRACT AWARD
SUMMARY
Award $5,983,025 construction contract to Big Ben, Inc. for Project 53029 Glenwood / Ford Area Infrastructure Improvement Project.
RECOMMENDATION
Approve plans and specifications for Project 53029 Glenwood / Ford Area Infrastructure Improvement Project.
Approve the following budget transfers to Project 53029 Glenwood / Ford Area Infrastructure Improvements:
$3,900,000 Water Funds from Project 53250 Water Main System Replacement (Fund 44) to Project 53029 Glenwood / Ford Area Infrastructure Improvements (Fund 44) $310,000 Sewer Enterprise Funds from Project 51419 Annual Sewer Replacement Program (Fund 47) to Project 53029 Glenwood / Ford Area Infrastructure Improvements (Fund 47) $1,900,000 Measure M2 funds from Project 44589 Residential Street Program (Fund 74) to Project 53029 Glenwood / Ford Area Infrastructure Improvements (Fund 74) $670,000 Gas Tax Funds from Project 44589 Residential Street Program (Fund 74) to Project 53029 Glenwood / Ford Area Infrastructure Improvements (Fund 74) Award $5,983,025 construction contract to Big Ben, Inc. for Project 53029 Glenwood / Ford Area Infrastructure Improvement Project and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
CITY MANAGER REMARKS
The City Manager recommends approval of award of $5,983,025 construction contract to Big Ben.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2022-23 CIP Budget has sufficient funding for the Glenwood / Ford Area Infrastructure Improvement Project (Project 53029). Staff recommends the following budget transfers and appropriations:
$3,900,000 Water Funds from Project 53250 Water Main System Replacement $310,000 Sewer Enterprise Funds from Project 51419 Annual Sewer Replacement Program $1,900,000 Measure M2 Funds from Project 44589 Residential Street Program $670,000 Gas Tax Funds from Project 44589 Residential Street Program to Project 53029 Glenwood / Ford Area Infrastructure Improvements.
Staff has attached a Budget Data Sheet / Summary of Bids and the Contractor’s Bid Schedule for reference (Attachments 1 and 2).
DISCUSSION
This project would replace 2.01 miles of water pipe and 15 sewer manholes and grind and overlay pavement on Highland Avenue, Glenhaven Avenue, El Camino Drive, Ford Avenue, Fern Drive, Glenwood Avenue, Tamarack Drive, Malden Avenue, Union Avenue and Vista Verde Drive as shown on Attachment 3.
The water pipes in this area have a history of water main breaks and need replacement. This project will also help the City meet the 2019 Water Rate Study water main replacement goals. Staff has reprioritized and deferred many planned Water Capital Improvement Projects to meet those goals.
The following table shows the proposed street segments with current Pavement Condition Index (PCI):
Street
Limits
PCI
Highland Avenue
Richman Avenue to Union Avenue
21 (Very Poor)
Glenhaven Avenue
Highland Avenue to Valley View Drive
69 (Fair)
El Camino Drive
Richman Avenue to Glenhaven Avenue
20 (Very Poor)
Ford Avenue
Glenwood Avenue to Malden Avenue
36 (Very Poor)
Fern Drive
Ford Avenue to cul-de-sac
20 (Very Poor)
Glenwood Avenue
Ford Avenue to Malden Avenue
26 (Very Poor)
Tamarack Drive
Glenwood Avenue to cul-de-sac
21 (Very Poor)
Malden Avenue
Cul-de-sac to cul-de-sac
21 (Very Poor)
Union Avenue
Highland Avenue to Vista Verde Drive
29 (Very Poor)
Vista Verde Drive
Union Avenue to cul-de-sac
66 (Fair)
All streets will involve pavement grind and overlay, resetting PCI scores to 100 (Very Good) upon completion.
The City bid this project on April 2, 2023 and received four bids on April 20, 2023 for the Glenwood / Ford Area Infrastructure Improvement Project. Big Ben, Inc. of Irvine, CA submitted the lowest bid totaling $5,983,025. The low bid is approximately 30% below the engineer’s $8,500,000 estimate. Staff attributes the difference between the engineer’s estimate and low bid to an increase in the engineer’s estimate to account for post-pandemic market trend uncertainty which triggered significant increases in material and labor costs in recent months. Staff has evaluated the bid documents and found them responsive and recommends awarding the project to Big Ben, Inc. Staff will notify impacted residents and businesses regarding upcoming project construction and potential impacts.
Staff anticipates construction for the Glenwood / Ford Area Infrastructure Improvement Project to begin in August 2023 and end in April 2024.
Staff has prepared an environmental assessment in accordance with the California Environmental Quality Act guidelines and determined the project categorically exempt.
Attachments:
Attachment 1 – Budget Data /Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Standard Contract / Agreement
cc: City Manager Eric J. Levitt
Glenwood / Ford Area Infrastructure Improvements Contract Award May 16, 2023 - Page 2