Agenda Report
Fullerton City Council
MEETING DATE: JUNE 6, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: ROBERT DUNN, CHIEF OF POLICE
PREPARED BY: LAUREN PARKHOUSE, SENIOR ADMINISTRATIVE ANALYST SUBJECT: MASTER SERVICES AND PURCHASE AGREEMENT WITH AXON ENTERPRISE, INC. FOR SERVICES, DATA STORAGE AND UPGRADED EQUIPMENT
SUMMARY
Staff requests City Council approval to enter into a ten-year agreement with Axon Enterprise, Inc. (Axon) for services, data storage and upgraded equipment.
RECOMMENDATION
Approve Master Services and Purchase Agreement with Axon Enterprise, Inc. for services, data storage and upgraded equipment and authorize City Manager, or designee, to execute and administer the agreement and related documents, in a form approved by the City Attorney.
CITY MANAGER REMARKS
City Manager recommends approval.
BUDGET POLICY PRIORITY STATEMENT
This item matches the following Budget Policy Priority Statements:
Fiscal and Organizational Stability
Public Safety.
FISCAL IMPACT
The proposed ten-year agreement for services and equipment with Axon totals $5,784,319. The City anticipates saving $2,098,673.83 over the ten-year term by consolidating Axon agreements and eliminating the separate Police Department Interview room agreement. The Fiscal Year 2023-24 Budget includes $578,432 for Year 1 of the new Axon agreement.
DISCUSSION
City Council approved contracting with Axon for its body worn cameras and accompanying software, redaction services and tasers in 2018. The five-year contract with Axon expires on June 30, 2023. City Council approved additional cameras and software for recording in the PD Interview Room under a separate five-year contract in 2020. Axon has developed new services and upgraded equipment since 2018 which improve police officer performance and training. The proposed package includes existing services and equipment plus new services and software and would co-terminate the contract for the PD Interview Room for a ten-year term. Refer to attached Attachment 2 for package details.
The proposed ten-year agreement for services and equipment with Axon totals $5,784,319, included in the Fiscal Year 2023-24 budget. This item generates no additional fiscal impact and approval of this agreement is administrative. The City would realize a $2,098,673.83 cost savings if it agrees to a ten-year term.
The City would procure the professional services and various equipment purchases in the new agreement with Axon under sole source premise. Section IV.B of Purchasing Policy 4.1.2 states that exceptions to the Open Market Process include when vendor is clearly established “sole source” supplier, i.e., a single supplier who provides the sole distributor or manufacturer of a product or service such that there is no acceptable substitute within a specific geographical area, e.g., Southern California or California. The manufacturer must verify this exclusiveness in writing (Attachment 5), with confirmation on file with the Purchasing Manager. Staff requests City Council approved as the new Axon agreement will exceed $100,000 over the agreement term.
Attachments:
Attachment 1 – Axon Enterprise, Inc. Master Services and Purchase Agreement Attachment 2 – Axon Products and Services Detail
Attachment 3 – Axon Statement of Work for Implementation Attachment 4 – Axon Quote
Attachment 5 – Axon Sole Source Letter
cc: City Manager Eric J. Levitt
Master Services and Purchase Agreement with Axon Enterprise, Inc.
June 6, 2023- Page 2