City of Fullerton Class Specification
September 2019
Housing Manager
HOUSING MANAGER
Definition:
Under general direction plans, organizes, manages and coordinates the activities of the Housing Division of the Community and Economic Development Department; acts as an advisor to appointed officials on all housing-related issues; performs a variety of complex and difficult professional -level duties; supervises housing rehabilitation, new low and moderate income housing projects and community development and home purchasing programs; supervises assigned staff, including contract consultants, manages the division budget and performs related work as required.
Essential Duties and Responsibilities:
The responsibilities and essential duties performed on a frequent and recurring basis by an incumbent include the following:
Manages the City’s Community Development Block Grant (CDBG), Home & Investment Partnerships (HOME) funding sources and affordable housing projects and ensures compliance with applicable requirements.
Supervises and participates in the preparation of applications for Federal, State and local Affordable Housing Funding, and ongoing tax-exempt mortgage revenue bond financing.
Administers the preparation and implementation of the City’s housing stock evaluation system and formulation of long and short term housing preservation development plans and strategies.
Oversees implementation of the Housing Element and Consolidation Plan , including reporting requirements.
Promotes the City’s housing programs and available funding to the public.
Manages and participates in housing loan processing, counseling and field inspection operations.
Negotiates with funding agencies to obtain the most suitable form and level of funding with housing developers and architects to ensure compliance with completed projects for compliance with regulations.
Analyzes, interprets and evaluates loan policy/processing procedures for rehabilitation, purchase and block grant programs and related regulations.
Directs and participates in the preparat ion of loan/grant applications and related documents, agenda letters, public notices , request for proposals and a variet y of reports.
Secures applicable environmental clearances as required by federal, state and local laws.
Assesses Housing and Community and Economic Development P rogram performance and makes recommendations to loan and advisory committees, property owners, contractors, lenders and applicable officials.
Negotiates, administers and coordinates Affordable Housing services with other agencies and community organizations.
City of Fullerton Class Specification
September 2019
Housing Manager
Investigates complaints and responds to problems and inquiries concerning work activities and program administration and resolves problems and disputes.
Staffs citizen advisory committees; coordinates, conducts and a ttends a variety of committee, community group and task force meetings, makes oral and written presentations and represents the City as assigned.
Recommends and implements division priorities, programs and objectives.
Manages the selection of, trains, supervises, evaluates and provides direction to assigned staff.
Administers the expenditure of division funds, implements the divis ion budget and reviews and reconciles applicable operating expenditures; oversees, prepares and maintains a variety of budgets and mandated reports related to housing programs.
Coordinates work projects with other division and departments as applicable.
Provides technical assistance and information to the public and representatives of committees and groups.
Operates modern office equipment including computer equipment and specialized software application programs.
Drives a vehicle on City business.
Other Duties and Responsibilities:
Performs other projects/tasks as assigned.
Conducts on-site inspection of housing projects as needed.
Lifts and moves boxes of records weighing 30 pounds or less.
Class Characteristics:
Housing and Neighborhood Services Manager is a single incumbent division manager position in the Community and Economic Development Department with responsibility for the safe, efficient and effective operation and administration of the Housing Division.
Contacts and Relationships:
The Housing Manager establishes and maintains contact with staff in the Community and Economic Development Department and staff in other City departments. Additional contact will occur with the public, housing groups, committees and other public agencies.
Qualification Guidelines:
The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:
Knowledge of:
Advanced principles, concepts, practices, procedures and techniques of affordable housing and building inspection programs.
Legal requirements and economic principles associated with contract administration, affordable housing and community development programs.
City of Fullerton Class Specification
September 2019
Housing Manager
Development, rehabilitation and replacement housing.
Building construction methods, materials and costs.
Principles of supervision, training and performance evaluation.
Customer service, conflict resolution and interviewing techniques.
Applicable housing, building, and health and safety codes and regulations.
Local housing markets and available financing programs.
Federal and State loan and grant programs and related requirements.
Public outreach strategies and techniques.
Budgeting methods and procedures.
Effective methods for making oral and written presentations.
Negotiating and conflict resolution techniques.
Public relations and customer service techniques.
Modern office practices, methods and computer equipment and applications related to the work.
AND
Ability to:
Develop and present policy recommendations and oral and written presentations to applicable commissions and to the City Council.
Direct and participate in the research, compilation and analyses of a variety of complex data and draft guidelines, ordinances, procedures and related material.
Direct, participate in and present oral and written staff reports including technical activity and statistical reports, and policy recommendations to the City Council and other groups as needed.
Interpret and apply Federal, State and local policies, procedures, and laws and regulations.
Supervise, administer and coordinate the processing and documentation of housing applications, construction contracts and loan agreements.
Initiate and carry out required procedural assignments and use independent judgment and initiative.
Manage, supervise, train and evaluate and provide technical advice to staff.
Adhere to multiple deadlines and handle multiple projects.
Understand and carry out oral and written instruction and use independent judgment and initiative.
Establish and maintain effect ive relationships with those contacted in the course of work.
Handle job stress and maintain composure in public settings.
City of Fullerton Class Specification
September 2019
Housing Manager
Meet and serve the public with professionalism, courtesy and tact.
Operate modern office equipment including computer equipment and appli cable and specialized software.
Education and Experience:
Any combination of training and experience, which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Graduation from an accredited four-year college or university with major coursework in public administration, economics, business administration or a related field. A graduate degree or some completed graduate level coursework in management, business administration, public administration or a related field from an accredited college or university is preferred.
AND
Five years of progressively responsible professional experience in housing and community development programs or related public service activities to include three years of supervisory or lead experience.
Special Requirements Include:
Valid and appropriate California Driver’s License and acceptable driving record at time of appointment and throughout employment in this position.
Must be able to work a flexible schedule to accommodate City needs.
The City of Fullerton’s Conflict of Interest Code requires that the Housing Manager file financial disclosure statements in accordance with state and local laws.
California Government Code §3100 – 3109 requires that all public employees are to be declared disaster service workers and shall take and subscribe to the related oath or affirmation as required
Physical Tasks and Working Conditions Include the Following:
Work is performed indoors in an office environment and outdoors in the field. When work is performed outdoors there may be exposure to the elements. An incumbent drives a vehicle on City business, sits for extended periods of time, uses a computer, keyboard and related equipment, stands, walks, reaches, bends, twists, kneels, reaches and grasps, and may lift and carry boxes of records weighing 30 pounds or less. When in the field, an incumbent may walk on slippery/uneven surfaces and slopes, crouch, twist, climb ladders and stairs and be exposed to construction materials and dust. An incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.
Fair Labor Standards Act Designation: Exempt.
Established September 2019