Agenda Report
Fullerton City Council
MEETING DATE: AUGUST 1, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: raul godinez, interim public works director PREPARED BY: DAVID GRANTHAM, PRINCIPAL CIVIL ENGINEER
SUBJECT: SIDEWALK MANAGEMENT PROGRAM CONTRACT AWARD
SUMMARY
Award $119,125 contract to Bucknam Infrastructure Group, Inc. for a Citywide Sidewalk Condition Assessment.
RECOMMENDATION
Approve $143,000 budget transfer and appropriation from Project 44400 Arterial Street Program (Fund 74) to Project 44796 Sidewalk Management Program (Fund 74).
Award $119,125 contract to Bucknam Infrastructure Group, Inc. for Citywide Sidewalk Condition Assessment and authorize City Manager, or designee, to execute the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for assessment services within the approved project budget.
CITY MANAGER REMARKS
The City Manager concurs with the recommendation to reallocate funds within the Capital Improvement Program Budget and approve award of $119,125.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
Fiscal and Organizational Stability
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-24 Capital Improvement Program Budget has sufficient funding for the project from contingency savings of previous street improvement projects. Staff recommends a $143,000 budget transfer from Project 44400 Arterial Street Program to Project 44796 Sidewalk Management Program.
Staff has attached a Budget Data Sheet for reference (Attachment 1).
DISCUSSION
The City has an annual capital project to repair damaged curb and gutter and sidewalk throughout the City. Damaged sidewalk results in poor drainage conditions and potential liability issues. A combination of residents reporting issues to Public Works Maintenance and staff observing damage while in the field or while designing adjacent improvement projects such as street rehabilitation projects determines the damaged locations. The City typically repairs damaged locations based on the chronological order reported and available funding.
Staff recommends a citywide condition assessment of approximately 480 miles of public sidewalks to provide a better understanding of the overall condition of sidewalks, prioritize repairs and potentially limit the City’s liability. Staff recommends utilizing a consultant with experience completing this work due to the time and resources required for this assessment.
Staff informally discussed this assessment with consulting firms and contractors that provide this service to better understand the costs involved in providing this service for the entire sidewalk system. Preliminary costs ranged from $1,000 per sidewalk mile which results in $400,000 to $500,000 total cost. Staff recently became aware that the City’s current Pavement Management Program (PMP) consultant, Bucknam Infrastructure Group, Inc., has provided this assessment for twelve other local agencies, including the cities of Tustin and La Palma. Bucknam Infrastructure Group provided a $119,125 proposal, significantly less than the preliminary costs provided by other firms.
Staff recommends the City “single-source” the sidewalk condition assessment to its PMP contract and award a contract to Bucknam Infrastructure Group, Inc. Bbsed on the proposed cost, a history of successful PMP projects with the proposed consultant, ability to start the project upon award and a very low expectation that a formal bid would result in a lower consultant cost. Staff expects the consultant would complete the project in approximately six months.
Attachments:
Attachment 1 – Budget Data
Attachment 2 – Consultant Proposal
cc: City Manager Eric J. Levitt
Sidewalk Management Program
August 1, 2023 - Page 2