July 6, 2023
Mr. David Grantham, P.E.
Public Works / Engineering
City of Fullerton
303 West Commonwealth Avenue
Fullerton, CA 92832
Subject: Proposal for 2023 Sidewalk Management Prog ram Services
Dear David,
It is our pleasure to submit our proposal to assist the City in the proactive management of the City’s sidewalk management program (SMP) as an extension to our current Pavement Management Program (PMP) services.
With the City of Fullerton’s infrastructure managem ent program moving toward automation through condition surveys, Capital Improvement reporting (CIP), and GIS development, Bucknam Infrastructure Group, Inc. (Bucknam) has identified a proactive and cost efficient method to assist the City in the continued success of your program. Our team will focus our high-end infrastructure management expertise and GIS technology to optimize the City’s management of the sidewalk infrastructure management program.
Through our inspection and management services we w ill develop a comprehensive sidewalk program that will establish an organized schedule for data integ ration for the City’s upcoming inventory, inspectio n and maintenance/repair activities. The program will be focused on developing a common-sense maintenance program that is in-tune with City fiscal right-of-way (ROW) priorities.
By selecting Bucknam, the City of Fullerton will co ntinue to receive a strong, knowledgeable, innovati ve and communicative team with the experience to implement a cost-effective sidewalk management program. Our handpicked pavement management professionals are co mmitted to delivering quality services to the City.
Mr. Peter Bucknam will represent our firm for this project and can be contacted at 760-216-6529 (work) 714- 501-1024 (cell) or email at
[email protected] .
In order to streamline project management and work schedules, work efforts will be conducted through Bucknam’s office in Oceanside, CA.
Respectfully submitted,
Bucknam Infrastructure Group, Inc.,
Peter J. Bucknam
Project Manager / President
Scope of Work
City of Fullerton 1-2
2023-24 Sidewalk Management Program Services
Sidewalk Inventory / Management Tasks
TASK 1: Kick-off Meeting / Quality Assurance-Quality Control The first step in implementing a successful sidewal k inventory program truly resides in frequent communication and timely scheduled data updates. Fo r the City of Fullerton it will be essential to establish, up front, the Public Works and Maintenance management priorities. Our team will set a Project Kickoff meeting to discuss the expectations of the project, technical approach and the review of schedule.
This effort will build consensus within the Public Works department as well as build a stronger maintenance / replacement program. Furthermore, ou r discussions will include the review and assessment of the existing sidewalk data, recent si dewalk maintenance locations, zone designations, sidewalk data attributes, survey areas, replacement schedules, data quality, current replacement criteria and desired service levels.
Establishment of QA/QC Plan
We will use a statistical sampling approach for measuring the quality of our field technician’s work. In this manner, five (5) percent of the original surveys wi ll be re-assessed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys.
Our QC process involves checking the field crews’ work in a “blind study” fashion. Quality control checks will be performed at the end of each survey week. This will ensure that field personnel are properly collecting sidewalk attributes and quantities for the defined segments.
TASK 2: Sidewalk GIS / Inspection Criteria / Priori ties Bucknam will initially need to create and verify an accurate citywide Sidewalk GIS layer. This will b e performed by assessing current sidewalk GIS data (if any) and working the Mr. David Grantham / GIS staff to confirm any new, on-going sidewalk construction and/or work history locations.
Our staff will utilize the City’s available street segmentation data within your MicroPAVER PMP database to digitize/update the sidewalk segmentation as well as existing ADA ramp locations. Our staff may utilize additional data such as digital roadway imagery, Ci ty’s GIS centerline, ROW data and aerial imagery to assist in our internal sidewalk GIS layer development and upcoming field operations.
Another essential item to establish prior to survey is what defines Priority maintenance and repair. The recording of Priorities 1, 2, 3 and 4 will be linke d to each distress found in the field. These are s hown in detail within Task 4.; as stated above, Bucknam wil l meet with City staff to define the final Priority definitions prior to survey.
Deliverable: Defined Priority criteria, updated citywide Sidewalk GIS layer
TASK 3: Sidewalk Management Database
Based on previous sidewalk management programs performed for various cities, we have provided a list of typical layers and attributes we collect during sidewalk inspections:
Scope of Work
City of Fullerton 1-3
2023-24 Sidewalk Management Program Services
Distresses GIS Layer
• House Number – House number closest to distress, if applicable; • Street Name – Street Name;
• Surface Type – i.e. AC, Brick, Paver, PCC;
• Location – sidewalk, C&G, ADA Ramp;
• Vertical displacement – i.e. 1/2 ” to 1”, 1” to 2”, 2” or higher o Vertical displacement ranges (See Task 4 below);
o Horizontal distress types – (i.e. joint faulting, linear cracking, divided slab, buckled slab); • Sensitive Location – Schools, Parks, City Facilities, etc. Locations to be determined by City Staff; • Tree – If distress is caused by a tree;
• Utility Box – If distress is adjacent to utility box; o Utility label/type, if any;
• Length – Length of distress, if applicable;
• MicroPAVER ID – Unique ID that corresponds with established 2023 PMP-GIS layer; • Field notes - if applicable;
• Comments – general comments that describe findings (if applicable).
Bucknam will deliver GIS layers in the City’s prefe rred GIS format (i.e. shapefile, file geodatabase, etc.) along with MXDs and MPKs.
Through our experience in working with sidewalk GIS datasets and MicroPAVER we are approaching the continuous development and management of the Fullerton sidewalk inventory in the following manner:
Perform sidewalk data collection through the use of GPS handheld technologies and personal computers.
o This creates an accurate GIS/GPS database for each found distress location Import sidewalk GIS data into the City’s existing G IS Enterprise program for data analysis, reporting and management
Deliverable: Defined Master GIS Project file (.mxd); Sidewalk GIS distress map, sidewalk location map.
TASK 4: Conduct Sidewalk Inspections / Reporting
Once the street/sidewalk segmentation has been asse ssed and verified, the inspection of approximately 480 miles of sidewalk segments will be performed (b ased on 298 miles of streets with 80% of segments having sidewalks on both sides). Bucknam will coor dinate the sidewalk and upcoming pavement management surveys together for efficiency. Our su rvey methodology will include the following approach:
Scope of Work
City of Fullerton 1-4
2023-24 Sidewalk Management Program Services
1. Walking / GPS Handheld - Defined sections will
be surveyed utilizing a walking/GPS
methodology. Distress locations and types will
be collected based upon actual surface
conditions found and physical characteristics of
the site. Surveying will identify sidewalk
distress locations by GPS coordinates. Our staff
will be following the current sidewalk survey
methodology (see below):
FY 2023-24 Sidewalk Management Program:
• 480 miles of sidewalk inspections (Arterials,
Collectors and Locals)
Sidewalk conditional / distress data will be collec ted through the use of our ESRI Field Map Mobile GPS units
where we record the necessary inventory and
inspection data define by the scope of work.
We have included the typical Priority distress limi ts below (repair criteria); these recommendations w ill be discussed prior to survey:
• Priority 1– for “high risk locations” (i.e. schools , churches, city facilities, parks, commercial centers, etc.) where pedestrian traffic is high and the City has a vested interest in lowering tripping hazards.
• Priority 2 – (Very Poor), Locations that have a con dition of Very Poor or any location which the field technician considers to be an immediate serious safety concern o Typically trip, separation, spalling, raised/depres sed slab distress areas that are 2” or greater in occurrence
• Priority 3 – (Poor to Fair), Locations that have a condition of Poor to Fair of where the field technician determines that a problem is not an immediate safety concern o Typically trip, separation, spalling, raised/depres sed slab distress areas that are 1” to 2” in occurrence
• Priority 4 – (Fair to Good), Locations that have a condition of Fair to Good or where the problem is not a safety hazard
o Typically trip, separation, spalling,, raised/depressed slab distress areas that are ½” to 1” in occurrence
o Other obvious crushed or deteriorated locations shall be identified We welcome staff members from the City of Fullerton to join our surveys.
Scope of Work
City of Fullerton 1-5
2023-24 Sidewalk Management Program Services
Our use of mobile GPS Handheld/Tablet units allows our staff to collect sidewalk distress data with the City of Fullerton’s sidewalk database live in the field . Through the use of ESRI’s Field Map collected data is transferred to our project cloud-based database for management and quality control. We can produce Sidewalk GIS Distress locations at any time during the survey for City QC and/or review.
Section Distress and Condition Reporting
Bucknam will generate periodic Sidewalk Location/Distress Reports for City staff review. The City and our staff will review these reports to ensure that defined inventory data is being collected efficiently and the project is running smoothly.
Sample screenshots of Sidewalk Inventory report and GIS output
TASK 5: Maintenance & Repair Recommendations / Budg etary Analysis The primary emphasis of this task is to maximize th e
scheduling of available sidewalk maintenance revenues using the most cost-effective strategies available. Buck nam will meet with the City to discuss the sidewalk maintena nce activities that are currently being used by the City.
Based on these current AC & PCC applications, we will provide the City with planning/financial analysis, M&R
recommendations for their review and consideration. It is our understanding that the City will make all final
maintenance and repair location determinations.
Final Sidewalk reports, GIS maps and MyRoads® deliverables will include:
• A Sidewalk M&R recommendation map/report and
GIS map
o Recommend maintenance based on City
schedules available budgets, zone order,
priority distress values
• Identification of street segments in a continuous
manner (W to E and S to N);
• Sidewalk locations identified within street segments;
Scope of Work
City of Fullerton 1-6
2023-24 Sidewalk Management Program Services
• GIS maps identifying found sidewalk distress locations; • Citywide Sidewalk Map Atlas Book (digital)
• Publication of final GIS data within the City’s GIS Enterprise • Publication of sidewalk data within Fullerton’s MyRoads® PMP web-portal (see image above) Deliverable: project summary findings, final GIS fi les (.mxd, .shp) recommended repairs; GIS Distress/Deficiency Atlas Map Book.
Project Status Meetings
Status Meetings and Progress Reports (monthly)
During the project several project assessment meetings and project status meetings will be held to ensure that the major scope tasks and project schedule are being adhered to. • Minimum of three meetings during the project (kickoff, field, and/or status meetings) • Meetings will incorporate task driven agendas for discussion and meeting minute actions • Monthly progress status reports will be delivered t o City project manager showing (invoices, budget tracking and % complete per task)
• Bucknam will make provisions for addressing project issues that may impede scope, fee and/or schedule and will resolve any issues that arise as soon as possible
Scope of Work
City of Fullerton 1-7
2023-24 Sidewalk Management Program Services
Proposed Fee
Task Items 1 thru 5 can be accomplished on a time and materials, not-to-exceed basis in accordance with the standard hourly rate schedule attached. Our no t-to-exceed amount is $119,125, all tasks below are negotiable.
Should the City desire to increase the service level above the task description outlined above for the Task 1 thru 5 or require other services not described he rein, a fee adjustment would be negotiated and mutually agreed upon by both parties.
Proposed Schedule
Task Date
Project Kick-off September, 2023
Establishment of Inspection Criteria/Priorities Se ptember, 2023 Development of Sidewalk Management Database October , 2023 Conduct Sidewalk Inspections October, 2023 – Jan uary, 2024 - Sidewalk Inventory Reporting January, 20224
Delivery of Final Project documents February, 202 4
Scope of Work
City of Fullerton 1-8
2023-24 Sidewalk Management Program Services
Standard Hourly Rate Schedule
Category Rate
Principal $ 295
Senior Project Manager 215
Senior Engineer / Planner 200
Pavement Management Project Manager 200
Management Analyst 170
Project Engineer / Planner 160
Sr. Engineer / GIS Manager / Sr. Inspector 155
Assistant Engineer / Sr. Technician / GIS Analyst / Inspector 150
CADD Operator 110
Administrative Assistant 105
Field Technician 100
Clerical / Word Processing 90
Reimbursables
Mileage $0.75/mile
Subconsultant Services Cost + 15%
Reproduction Cost + 15%
Travel & Subsistence Cost + 15%
Fees & Permits Cost + 15%
Computer Services (External) Cost + 15%
Rates Effective 1/1/23