Agenda Report
Fullerton City Council
MEETING DATE: SEPTEMBER 19, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: raul godinez, interim public works director PREPARED BY: david grantham, principal civil engineer
JOSE MEDINA, civil engineer
SUBJECT: BROOKDALE PLACE STREET IMPROVEMENTS
SUMMARY
Award a $377,909 construction contract to Towo Enterprise Inc. for the Brookdale Place Street Improvements Project.
RECOMMENDATION
Approve plans and specifications for Project 44064 Brookdale Place Street Improvement Project.
Approve the following appropriations in Project 44064 Brookdale Place Street Improvement Project:
$390,395 Community Development Block Grant (CDBG) Funds budget transfer (Fund 35) from Project 44589 Residential Street Program to Project 44064 Brookdale Place Street Improvement (Fund 74). $50,000 American Rescue Plan Act (ARPA) Revenue Replacement Funds budget transfer (Fund 74) from Project 44589 Residential Street Program to Project 44064 Brookdale Place Street Improvement (Fund 74).
Award $377,909 construction contract for the Brookdale Place Street Improvement Project to Towo Enterprise Inc. and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
CITY MANAGER REMARKS
The City Manager concurs with the Public Works Department recommendation.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-24 CIP Budget has sufficient funding for this project. $390,395 CDBG Funds (Fund 35) and $50,000 ARPA Revenue Replacement Funds (Fund 38) from Project 44589 Residential Street Program would support this project. The City received $390,395 CDBG funds specifically for this street improvement project.
Staff has attached Budget Data Sheet / Summary of Bids and the Contractor’s Bid Schedule for reference (Attachments 1 and 2, respectively).
DISCUSSION
The project would rehabilitate approximately 0.07 miles of deteriorated residential street, replace deteriorated curb and sidewalk and install ADA access ramps. See Attachment 3 for project limits.
Street improvements would involve removing and replacing existing deteriorated asphalt pavement. The current Pavement Condition Index (PCI) score is 12 (Very Poor). The PCI score would reset to 100 (Very Good) upon improvements completion.
The City received five bids on August 31, 2023 for Brookdale Place Street Improvement project. Towo Enterprise of Fullerton submitted the lowest responsible base bid in totaling $327,179. The low bid as submitted is approximately 17% above the $279,555 engineer’s estimate.
The bid documents require the City to award the contract on the base bid amount. The project included bid alternatives for repair of additional concrete alley approaches. The submitted bid alternatives total $50,730. Staff has reviewed these costs, found them acceptable and recommends awarding the bid alternatives for a total $377,909 contract amount.
Construction would tentatively start in early November 2023 with an anticipated project completion in early December 2023.
Staff has prepared an environmental assessment in accordance with the California Quality Act guidelines and determined the project is categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Standard Contract / Agreement
cc: City Manager Eric J. Levitt
Brookdale Place Street Improvements
September 19, 2023 - Page 2