Agenda Report
Fullerton City Council
MEETING DATE: SEPTEMBER 19, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: raul godinez, interim public works director PREPARED BY: DAVID GRANTHAM, PRINCIPAL CIVIL ENGINEER
YVETTE HANNA, PRINCIPAL CIVIL ENGINEER – Water
JUAN ZAVALA, PRINCIPAL CIVIL ENGINEER
SUBJECT: ON-CALL PROFESSIONAL ENGINEERING CONSULTANT SERVICES
SUMMARY
Approve consultant engineering firms to provide as-needed professional engineering services.
RECOMMENDATION
Authorize the City Manager, or designee, to execute the following Professional Services Agreements and future amendments, including extension options, in a form approved by the City Attorney:
Civil Engineering Design
Cannon
DMS Consultants, Inc.
Harris & Associates
IDS Group
Stantec
Tait & Associates, Inc.
TKE Engineering, Inc.
Water Engineering Design
Ardurra Group
Cannon
JIG Consultants
Psomas
Stantec
Tetra Tech
XV Solutions
Geotechnical Engineering and Material Testing
GMU Geotechnical, Inc
Smith Emery Laboratories
S2 Engineering, Inc.
Twining, Inc.
Survey and Mapping
Hunsaker & Associates
KDM Meridian
Joseph C. Truxaw & Associates, Inc.
Towill, Inc.
Stantec
Private Development Plan Check
Ardurra Group
Bureau Veritas North America, Inc.
Cannon
HR Green Pacific, Inc.
NV5
Staff Augmentation
Annealta Group
Ardurra Group, Inc.
Bucknam Infrastructure Group, Inc.
Cannon
HR Green Pacific, Inc.
MARRS Services, Inc.
Project Partners
Authorize Director of Administrative Services, or designee, to issue individual project purchase orders to the firms in an amount not to exceed $200,000 on an as-needed basis.
Authorize Director of Administrative Services, or designee, to issue annual purchase orders to the firms under Geotechnical Engineering and Material Testing, Survey and Mapping and Plan Check and Private Development Plan Check in an amount not to exceed $300,000 to support various Capital Improvement Program (CIP) and review of private development projects on an as-needed basis.
CITY MANAGER REMARKS
The City Manager recommends approval. The costs for design will remain within the budget allocation. The purchase orders for the firms is to provide flexibility in the utilization of design firms.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
City Council approval to enter into professional service agreements with the proposed firms to create an on-call professional engineering services list to utilize on an as needed basis generates no additional fiscal impact. Each FY 2023-24 programmed Capital Improvement Project Budget in various projects and/or from private development plan check fees includes the costs of professional engineering services. The applicable Department annual operating budget may also contain costs from staff augmentation services.
DISCUSSION
The Public Works / Engineering Division solicited for on-call / as-needed professional services for civil engineering discipline services as the existing on-call services contracts expire in October 2023. The City would use these firms to supplement engineering staff for capital improvement project design and private development plan check. These consultants would help meet project schedules without increasing in-house engineering staffing levels. Staff augmentation services would provide as-needed personnel to cover any vacancies and/or additional specialized services (inspection, permitting, public counter, etc.).
The Public Works Department issued Request for Qualification (RFQ) #4391 on April 13, 2023 to solicit Statement of Qualifications (SOQs) from engineering firms for the following areas:
Civil Engineering Design (CIP)
Water Engineering Design (CIP)
Geotechnical Engineering and Material Testing (CIP)
Survey and Mapping (CIP and private development plan check) Private Development Plan Check
Staff Augmentation.
Firms submitted SOQs on May 18, 2023. Staff based SOQ evaluation on qualifications including professional experience of key personnel, previous project experience, experience working with local municipalities and fee rates. Staff recommends the following top-rated firms qualified to provide on-call engineering discipline services, listed in alphabetical order:
Civil Engineering Design (33 SOQs submitted)
Cannon
DMS Consultants, Inc.
Harris & Associates
IDS Group
Stantec
Tait & Associates, Inc.
TKE Engineering, Inc.
Water Engineering Design (16 SOQs submitted)
Ardurra Group
Cannon
JIG Consultants
Psomas
Stantec
Tetra Tech
XV Solutions
Geotechnical Engineering and Material Testing (25 SOQs submitted) GMU Geotechnical, Inc
Smith Emery Laboratories
S2 Engineering, Inc.
Twining, Inc.
Survey and Mapping (13 SOQs submitted)
Hunsaker & Associates
KDM Meridian
Joseph C. Truxaw & Associates, Inc.
Towill, Inc.
Stantec
Private Development Plan Check (10 SOQs submitted)
Ardurra Group
Bureau Veritas North America, Inc.
Cannon
HR Green Pacific, Inc.
NV5
Staff Augmentation (14 SOQs submitted)
Annealta Group
Ardurra Group, Inc.
Bucknam Infrastructure Group, Inc.
Cannon
HR Green Pacific, Inc.
MARRS Services, Inc.
Project Partners.
Staff recommends awarding professional services agreements on an on-call basis for all firms previously listed. Agreements would have three-year durations with an option to extend the agreement for two additional years upon satisfactory consultant performance. The agreements allow for rate increases subject to City approval and incorporated into final agreements. Attachment 1 contains RFQ #4391, for reference.
Attachments:
Attachment 1 – RFQ #4391 On-Call Professional Engineering Services cc: City Manager Eric J. Levitt
On-Call Professional Engineering Consultant Services
September 19, 2023 – Page 2