Agenda Report
Fullerton City Council
MEETING DATE: NOVEMBER 7, 2023
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: DAISY PEREZ, deputy CITY MANAGER
PREPARED BY: edgar rosales, Senior ADMINISTRATIVE analyst SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH EXECUTIVE EVENT SERVICES FOR SECURITY SERVICES AMENDMENT Four
SUMMARY
Executive Event Services (EES) has provided security services for the City of Fullerton since November 20, 2018. Amendment Four extends the current agreement to February 24, 2024. The current agreement expires on November 20, 2023. This extension would allow staff to conduct a Request for Proposal (RFP) process and enter into a new agreement with a security firm.
RECOMMENDATION
Authorize City Manager, or designee, to execute and administer Amendment Four to the Professional Services Agreement with Executive Event Services to extend the current contract to February 24, 2024, in a form approved by City Attorney.
CITY MANAGER REMARKS
The City Manager recommends approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
Public Safety
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-24 Adopted Budget includes funding for security services for both the Parks and Recreation department and the Library. This amendment extends the existing agreement, maintaining the previously agreed-upon financial terms.
DISCUSSION
The City of Fullerton entered into a professional services agreement with EES on November 20, 2018 to provide security services for the Parks and Recreation department and the Fullerton Public Library. The City selected EES as the service provider following an evaluation of proposals submitted by 16 security service providers, as part of the City's competitive RFP procedure. EES delivers scheduled security services at various key locations, including City Hall, the Fullerton Public Library and the Fullerton Community Center. Additionally, EES offers supplemental security services to other City facilities as the need arises. This collaborative partnership has consistently demonstrated its effectiveness over the past seven years, ensuring the safety and security of City assets, personnel and the public.
The City has exhausted all available options for renewing the agreement between the City and EES at this juncture. The City recognizes the necessity to initiate a new RFP process to competitively bid security services in the open market in harmony with ever-evolving security requirements. This undertaking entails meticulous preparation, solicitation of proposals from potential security service providers and comprehensive evaluation leading to award of a new contract. This Fourth Amendment to the EES contract guarantees continuous provision of vital security services, thereby preventing any interruption of services while City staff completes the RFP process.
Attachments:
Attachment 1 – Amendment Number Four
cc: City Manager Eric J. Levitt
Security Services Agreement Amendment Four with EES
November 7, 2023 – Page 1