City Council - Successor Agency - Housing Authority
December 19, 2023

CITY OF FULLERTON

REQUEST FOR QUALIFICATIONS

RFQ #2324-02 ON-CALL SCADA INTEGRATION SERVICES

PROPOSAL DUE: WEDNESDAY OCTOBER 11, 2023 @
4:00 P.M. PST

SUBMIT BIDS ELECTRONICALLY AT:

WWW.PUBLICPURCHASE.COM

RFQ Posted: September 12, 2023

Table of Contents

SECTION I NOTICE OF REQUEST FOR QUALIFICATIONS ......................................................... 1

SECTION II SCOPE OF SERVICES/SCOPE OF WORK ................................................................. 2

SECTION III INSTRUCTIONS TO PROPOSERS .............................................................................. 9

SECTION IV REQUIRED PROPOSAL CONTENT ........................................................................... 13

SECTION V EVALUATION AND AWARD ....................................................................................... 17

SECTION VI SAMPLE PROFESSIONAL SERVICES AGREEMENT .............................................. 19

SECTION VII STATUS OF PAST AND PRESENT CONTRACT FORM ........................................... 32

SECTION VIII EXCEPTIONS FORM .................................................................................................. 33

1 SECTION I
NOTICE OF REQUEST FOR QUALIFICATIONS
On‐Call SCADA Integration Services

NOTICE  IS  HEREBY  GIVEN  that  the  City  of  Fullerton  (City)  is  requesting  proposals  from  firms  that specialize  in  Supervisory  Control  and  Data  Acquisition  (SCADA)  integration  to  provide  on‐call consulting and support services related to our water facilities. The City intends to select up to three (3) consultants or contractors, but the actual number of consultants or contractors selected may be subject to change based on number of responses and qualifications.

This Request for Qualifications (RFQ) provides information on the City of Fullerton, the required scope of services, the consultant/contractor selection process, and the minimum information that must be included in the RFQ Response. Proposals will be evaluated on the basis of the overall best value to the City grounded on quality, service, fee rate structure, and any other criteria set out herein including but not limited to, the proposer’s ability to meet the requirements, qualifications, and competencies set out herein.

BACKGROUND

The City of Fullerton (“City”) is located 22 miles southeast of metropolitan Los Angeles, in the center of North Orange County with a population of 139,431 residents. Fullerton is a full‐service, general law city that was incorporated in 1904. Fullerton is renowned for its unique mix of residential, commercial, industrial,  educational,  and  cultural  environments  and  is  known  for  being  the  “Education Community”.  During  the  school  year,  the  population  grows  by  60,000  people  due  to  CSUF,  Hope University, Fullerton College, and Ketchum School of Optometry. The 57 and 91 freeways straddle the City which is also home to Fullerton Airport‐the only general aviation airport in Orange County. The City is a “full‐service” with its own Fire and Police departments, as well as a full‐range Public Works department including water and sewer utility services.

The City owns and operates over 20 water sites that require remote monitoring and control. Most

facilities have PLCs, radios, instrumentation, and/or associated telemetry that allowing for operators to manage the water distribution system through a Human Machine Interface (HMI); however, most of the infrastructure is aging, may be obsolete, or susceptible to failure. The City is looking for on‐call contractors  and  consultants  that  specialize  in  providing  SCADA  support,  design  services, recommendations for material/equipment replacement, and implementation services.

SUBMITTAL DEADLINE

COMPLETE ELECTRONIC PROPOSALS MUST BE SUBMITTED NO LATER THAN Wednesday, October 11,  2023  at  4:00  PM  PST  via  the  City’s  eProcurement  portal,  Public  Purchase,  at www.publicpurchase.com.  Proposals  submitted  by  email,  mail,  or  fax  will  not  be  accepted  nor considered.  Failure  to  upload  due  to  electronic  glitches  is  not  a  legitimate  reason  for  proposals submitted  after  the  deadline.  The  City  may  extend  the  deadline  at  its  discretion.  Please  see instructions in Section III for details on how to submit a proposal to this RFQ. 2 It is not the responsibility of the City to notify potential bidders. Prospective bidders shall register as a  vendor  and  will  be  notified  via  the  City’s  eProcurement  portal,  Public  Purchase  at www.publicpurchase.com. Registration is free and organizations may select to be notified of all future bids posted by the City of Fullerton.

Tentative Schedule
** Tentative Schedule may be changed at the City’s discretion, Interviews and Negotiations will be scheduled if required **

Release of RFP                   September 12, 2023

Question Submittal Deadline                               September 28, 2023, at 4:00 P.M. PST

Response to Questions Posted
October 5, 2023, at 4:00 P.M PST

RFP Submittal Deadline                October 11, 2023, at 4:00 P.M. PST

Consultant Interviews/Contract                       TBD Scope Negotiations

Contract Award                                    TBD
3 SECTION II
SCOPE OF SERVICES/SCOPE OF WORK

The City of Fullerton is seeking to establish agreements with multiple firms that can provide On‐Call SCADA assessment, design, implementation, and support services.  The City’s SCADA system is critical for its daily operations and requires that support be made available 24 hours, 7 days a week.

The City intends to award agreement(s) for a term of three (3) years with an option to renew for an additional two (2) year period at the City’s discretion. The City may elect to enter into agreement with a single firm or multiple firms.   The Scope of Work for On‐Call SCADA Integration Services is provided and hereto attached to this section in the RFQ as Exhibit A.

The  City  encourages  firms  to  submit  qualifications  for  any or  all  parts of  the  key  services  listed  in Exhibit A to be eligible for placement on the qualified on‐call/as‐needed list.

At the City’s discretion, successful firms will be assigned projects based on qualifications in relation to the project(s) scope of work on an as‐needed basis for various projects in the City.  The City does not guarantee successful firms will be provided any projects.

4 Exhibit A
On-Call SCADA Integration Services
Scope of Work

5 Exhibit A
On-Call SCADA Integration Services
Scope of Work
Background
The City owns and operates over 20 water sites, including wells, reservoirs, pump stations, generators, interconnections, and treatment plants, that require remote monitoring and control. Most sites have working telemetry; however, most of the infrastructure is aging, may be obsolete, or susceptible to failure. The City’s existing water SCADA platform is Wonderware (2014 R2 SP1) by AVEVA, and the City utilizes Win911 for remote alarm notification.

The City is seeking on-call cons ultants or contract ors that specialize in providing SCADA- related services including, but not limited to, providing maintenance, programming, and network support, making recommendations for material/equipment replacement, implementing upgrades, and providing design services for the City of Fullerton Water Division.

The City is not expecting to receive separate cost proposals for each task and subtask listed below; rather, the City is seeking inclusive hourly rates. The Proposer should clearly indicate minimum service time (remote and on-site) in their proposal and the firm’s FY23-24 rate schedule. For field work, the City is required to pay prevailing wages.

The City will issue requests for proposals/quotes for task order contracts on an as-needed basis. The City may also seek assistance from the consultants and contractors in preparing the detailed scope of work(s) that will be part of the task order(s).

Minimum Qualifications
Only those firms with verifiable experience as it relates to the services requested in this solicitation will be considered dur ing the evaluation process. Firm staff assigned to execute the scope of services must have a minimum of 10-years relevant experience in providing the necessary services as described under the scope of services. All personnel assigned to the work shall possess appropriate certifications or registrations as requi red by state and local agencies.

Firms are expected to provide the materials/equipment in new and working condition and their own equipment when providing support. All materials must have a minimum one-year labor and materials warranty starting from the date of City final acceptance. While not required, the City prefers that the firm has a UL-listed panel shop. At l east one key person from the firm must be professionally licensed in the state of California as a Control System Engineer in good standing.

Note: Any recommendations for proprietary software and/or equipment shall be disclosed upfront to the City with written appro val obtained from the City prior to incorporation in any formal documentation or design.

6 Scope of Services
The City is seeking firms that can provide the scope of services listed below as well as others as necessary. Proposers should only include tasks in their proposed work plan for which they can provide high quality, profes sional service. The references provided should support the firm’s ability to perform those specific tasks.

1. Staff Augmentation/City Advocate
The Consultant shall act as the City’s expert advocate on process control, automation, system integration, software, hardware, and all items related to SCADA. The City may utilize the Consultant to make routi ne PLC and HMI programmi ng and configuration changes, provide network and OT/IT suppor t, perform instrument configuration, prepare standard operating procedures and standard specifications, and assist personnel with any range of process control and automation activities.

2. 24/7 On-Call Support Services
 Provide as needed 24 hour, 7 days a week troubleshooting support services over SCADA and telemetry system.
 Emergency Service Calls: The Consul tant shall respond within one (1) hour following notification from a City of Fullerton representative and if determined by the City, provide a technician to physically be at the location within two (2) hours of receipt of call for support.
 Provide on-site assistance and/or by phone or remote network access (available upon contract agreement), as required.
 Provide a list of on-call staff support cont act information, including emails and phone numbers, upon contract award. Any updates to this list must be provided to the City immediately via email.

3. Troubleshooting
 Maintain, troubleshoot, and correct iss ues within all equipment, software, and routing in SCADA network.
 Troubleshoot PLCs, upgrade PLC firmware, replace PLCs and CPUs as needed, and document changes in as built drawings (all AutoCAD files shall be provided to the City).
 Provide communication and network systems support and troubleshooting including radio or cellular replacement and/or reconfiguration.  All digital files prepared for the City that document changes or as-built revisions (e.g., AutoCAD files, repositories) sha ll be provided to the City within 15 business days of work completion.
 Coordinate with City Information Technol ogy (IT) group to troubleshoot network configuration issues.

4. Assessment and Recommendations
 Provide detailed review of existing (dra ft) assessments of the City’s SCADA system, network architecture, hardware, software, and communication system. 7  Provide recommendations to improv e the City’s SCADA system, network architecture, hardware, software, and communication system. These recommendations shall be prioritized and feed into an implementation plan as well as a roadmap for future upgrades, maintenance, and optimization.  Conduct a series of workshops with City st aff to discuss findings, solicit input, and provide alternatives to improve the City’s SCADA system. Alternatives or recommendations should be accompanied by formal cost estimates on firm’s letterhead, schedule forecasts, and software/hardware lifespans.  Prepare and update City’s master I/O list, IP address list, network architecture drawings, PLC and HMI standards, and control strategies.  Provide recommendations and support for long-term SCADA infrastructure needs including technical data needed for future RFP(s) and/or task orders.

5. Cyber Security
 Review City’s 2020 Risk and Resiliency As sessment, including results from the AWWA Cyber Security tool, and provide recommendations.
 Assist in auditing the cybersecurity practi ces of the water system against the City’s current Risk and Resilience Assessment (AWWA Cyber-Security Guidance Tool) and prepare risk mitigation plans.
 Provide strategies to improve resilience, including physical security and cybersecurity.
 Implement any cyber securi ty regulations including a ddressing deficiencies that may be identified in future sanitary su rveys, Risk and Resilience Assessment, or other cyber security audits.
 Develop and prepare the City’s succeedi ng Risk and Resilience Assessment per America’s Water Infrastructure Act of 2018.

6. Implementation/Design
 Procure reliable, new, and secure hardwar e for the controls and operations of the Water Division including, but not limited to, servers, routers, workstations, network switches, power supplies, and/or other hardware required for a resilient, redundant SCADA system and transfer ownership to City with warrantie s and operations manuals.
 Review current architecture, backup all files, and migrate existing information to and build HMI compatible with new Wonderware platform. Software shall be tested in a sandbox environment prior to being depl oyed for production, and integrator shall provide all backup files to City staff. As a minimum, the integrator must be registered in the “AVEVA System Platform” but certified is preferred. Provide remote access for production operators to have full access to SCADA via City- provided ipads.
 Configure the system to per form routine, automatic backups and provide network redundancy. Address and maintain all ba ckup procedures and system restore protocols.
 Install and configure new AVEVA Historian a nd provide training to City staff on how to access and create reports.
8  Conduct workshops with City staff to discuss changes, solicit input, and provide training.
 Assemble control panels with City standar dized PLC and provide programming, installation, and start-up services.
 Provide radio replacement program, new radios, radio configuration backup creation, radio path analyse s, and diagrams. Alternativ ely, provide substitute communication system, including studi es, hardware, and all required documentation.
 Install electric conduits, wiring, cabi nets, and all required control hardware.  Install monitoring devices and trans mitters and provide programming.  Provide detailed loop diagram s, electrical ladder diagr ams, P&IDs, control panels and PLC enclosures drawings, and documentation. All drawings shall be stamped by a licensed Control System Engineer or Electrical Engineer in the State of California in good standing. All digital f iles and drawings shall be provided to the City in pdf and/or AutoCAD format, 2023 version.
 For new project integration, review pl ans, specifications, and estimates; work and coordinate with other consultants; review submittals; program PLC(s); develop HMI/SCADA screen(s); support loop checks and functional testing/startup; and update drawings.
 Create operations and/ or control memorandums for any new equipment or changes.
 Design and install site specific surveill ance systems that can be viewed in the Water Operations Office.
 Coordinate with City staff, City IT, and/ or outside vendors on SCADA design and instrumentation.

7. Miscellaneous
 Provide staff training, as needed.
 Coordinate with software support services from third parties through City-owned support agreements and with manufacturers of equipment.  Provide the necessary equipment, cabling, safety measures, and other services and materials necessary to perform work on the City’s facilities.  Provide construction inspection services over any projects related to controls.  Submit invoices on a monthly basis that include all work performed, including vendor invoices and certified payrolls where applicable.  Provide assistance for grant applicati ons for cybersecurity improvements or SCADA-related upgrades and administration, where needed.  Other SCADA related tasks requested by the City.

The City encourages the proposers to include any other SCADA-related support services.

While not required, the City is also encour aging proposers to include any electrical assessment, testing, repair, installation, and electrical engineering services.

9 SECTION III
INSTRUCTIONS TO PROPOSERS

Examination of Proposal Documents

By submitting a proposal, the firm represents that it has thoroughly examined and become familiar with the work required under this RFQ and is capable of performing quality work to achieve the City’s objectives.

Addenda

Any changes to the requirements will be made by written addendum to this RFQ and will be posted on Public Purchase website and City of Fullerton Bid Webpage. Any written addenda issued pertaining to this RFQ shall be incorporated into the terms and conditions of any resulting Agreement. City will not be bound to any modifications to or deviations from the requirements set forth in this RFQ as the result of oral instructions. Firms shall acknowledge receipt of addenda in their proposals.

If a Proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFQ, the proposer should immediately
provide the City written notice of the problem and request that the RFQ be  clarified  or  modified.  Without  disclosing  the  source  of  the  request,  the  City  may  modify  the documents prior to the date fixed for submission of proposals by issuing an addendum.

If prior to the date fixed for submissions, a firm(s) knows of or should have known of an error in the RFQ but fails to notify the City of the error, the firm shall submit a proposal at their own risk, and if awarded a contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.

Request for Information

Submitting Questions
All  questions  must  be  submitted  and  received  by  the  City  no  later  than  4:00  P.M.  PST  on  Friday, September 28, 2023.

Request  for  clarifications,  questions  and  comments  must  be  submitted  through  the  City’s eProcurement Portal via Public Purchase (www.publicpurchase.com ), a third‐party website that hosts the City’s eProcurement’s. Registration is free and interested firms can select to receive automatic bid notifications from the City.

City Responses
Responses from the City will be posted on the City’s bid webpage and the City’s eProcurement Portal, Public Purchase, tentatively scheduled to be posted on October 5, 2023.

City’s Bid Webpage: www.cityoffullerton.com/business/bids‐rfps City’s eProcurement Portal – Public Purchase: www.publicpurchase.com 10 General Inquiries
General questions regarding this RFQ are to be directed to the following:

Vanessa Slouka, Buyer
Email: [email protected]
**Any contact outside of the City staff/representative shall be cause for disqualification**

Submission of Proposals

Date and Time
Proposals must be submitted at or before 4:00 PM on Wednesday, October 11, 2023.

Proposals received after the above specified date and time will not be accepted by the City and will not be considered evaluation.

How to Submit
Proposer shall submit one (1) complete electronic copy for each applicable category through the  City’s  eProcurement  Portal  via  Public  Purchase  (www.publicpurchase.com).   The  cover page of the Proposal must bear the firm’s name and address with the following clearly marked as follows:

RFQ #2324‐02 On‐Call SCADA Integration Services
City of Fullerton – Purchasing Division
Attn: Vanessa Slouka, Buyer

Proposer shall ensure that proposals are received by the City on or before the specified date and time. Failure to adhere to the deadline will result in disqualification.

California Public Records Act (CPRA)

All proposals submitted in response of this RFQ become the property of the City and under the Public Records Act (Government Code Section 7920.000   el. Seq.) are public record, and as such, may be subject  to  public  review.  However,  the  proposals  shall  not  be  disclosed  until  negotiations  are complete and/or recommendation for action is made to the City Manager and/or City Council.

If  a  proposer  claims  a  privilege  against  public  disclosure  for  trade  secret  or  other  proprietary information, such information must be clearly identified in the proposal. Note that under California Law, price proposal to a public agency is not a trade secret.

Acceptance of Proposals

1. City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals.

2. City reserves the right to withdraw or cancel this RFQ at any time without prior notice, and the 11 City makes no representations that any contract will be awarded to any proposer responding to this RFQ.

3. City reserves the right to postpone proposal openings (if applicable) for its own convenience.

4. Submitted proposals are not to be copyrighted.

5. City does not guarantee any work upon award of an agreement.

Pre‐Contractual Expenses

City  shall  not,  in  any  event,  be  liable  for  any  pre‐contractual  expenses  incurred  by  firm  in  the preparation of its proposal. Firm shall not include any such expenses as part of its proposal.

Pre‐contractual expenses are defined as expenses incurred by firm(s) in:

1. Preparing its proposal in response to this RFQ;

2. Submitting that proposal to the City;

3. Negotiating with the City any matter related to this proposal; or any other expenses incurred by firm prior to date of award, if any, of the Agreement.

Joint Offers

Where two or more firms desire to submit a single proposal in response to this RFQ, they should do so on a prime‐sub‐consultant/contractor basis rather than as a joint venture. City intends to contract with a single firm and not with multiple firms doing business as a joint venture.

Exceptions and Deviations

The firm shall enter into an agreement with the City based upon the contents of the RFQ and the firm’s proposal. The City’s standard form of professional services agreement is included in Section VI.

The firm shall carefully review the City’s standard agreement, especially with regard to the indemnity and insurance provisions, and include with the proposal a description of any exceptions, technical or contractual, requested to the standard contract. If there are exceptions or if there are no exceptions, a statement to the effect shall be included in the proposal as well. See the exceptions attachment included in Section VIII that must be included with your proposal.

Insurance Requirements

The consultant/contractor  shall  procure  and maintain  throughout  the  duration of  this  Agreement, appropriate insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the consultant/contractor, his agents, representatives, employees or subcontractors. Consultant/Contractor shall provide current evidence of the required insurance(s) in a form acceptable to the City and shall provide replacement evidence for any required insurance which expires prior to the completion, expiration or termination of  this  Agreement.  See  attached  sample  Professional  Services  Agreement  for  insurance requirements as outlined in Section 5.0.

12 City Business License

The  successful  consultant(s)/contractor(s)  and  sub‐consultants/sub‐contractors  are  required  to obtain  and  maintain  a  City  of  Fullerton  business  license.   The  license  shall  be  maintained  for  the duration  of  the  Agreement.   A  current  business  license  is  not  a  prerequisite  for  submittal  of  the qualifications.
13 SECTION IV
REQUIRED PROPOSAL CONTENT

Proposal Format and Content

This section provides the requirements which the City will look for and expect to be included in the proposal.

Electronic proposals shall be submitted electronically in a format that will print on 8 ½’’ x 11’’ size paper.  Charts and schedules must adhere to this requirement as well.  Proposals should not include any  unnecessary  elaborate  or  promotional  material.   Lengthy  narrative  is  discouraged,  and presentations  should  be  brief  and  concise.   There  is  no  page  limitation:  however,  excessive  or irrelevant material will not be favorably received.  Links to sample work should be clearly labeled and identified in the proposal.

The Proposal should be
in the order shown and include the following:

Letter of Transmittal

The Letter of Transmittal shall be addressed to the City of Fullerton and, at a minimum, contain the following:
(1) Clearly indicate the on‐call service category(ies). (2) Express why firm is interested in the RFQ.
(3) Identification  of  proposer  that  will  have  contractual  responsibility  with  the  City.

Identification  shall  include  legal  name  of  company,  corporate  address,  telephone  and email address. Include name, title, address, email and telephone number of the contact person identified during period of proposal evaluation. (4) Identification of all proposed sub‐consultants/sub‐contractors (if known) including legal name of company, contact person’s name and address, phone number and email address.

Relationship between proposer and sub‐consultant/sub‐contractor if applicable. (5) Acknowledgment of receipt of all RFQ addenda, if any. (6) A statement to the effect that the proposal shall remain valid for a period of no less than 120 days from the date of submittal.
(7) Signature of a person authorized to bind proposer to the terms of the proposal. (8) Signed statement attesting that all information submitted with the proposal is true and correct.
(9) Note ‐   All  licensed  professionals  in  “responsible  charge”  working  on  City  projects  are required  to  disclose  all  disciplinary  actions  against  them,  including  any  future  actions.

Provide a copy of the actions with submittal of proposal.  Please provide statement if there are no disciplinary actions.
14 Technical Proposal

Qualifications, Related Experience, and References of Proposer

This section of the proposal should establish the ability of the firm(s) to satisfactorily perform the required  work  by  reasons  of:  experience  in  performing  work  of  the  same  or  similar  nature; demonstrated experience working with other public agencies and cities; strength and stability of the firm(s);  staffing  capability;  work  load;  record  of  meeting  schedules  on  similar  contracts;  and supportive client references. Most recent references preferred.

Consultant  staff  assigned  to  execute  the  scope  of  services  must  have  relevant  experience  and appropriate licenses in providing and/or performing the necessary services as described under the scope of services. The proposed team must include a licensed professional engineer with technical expertise in the appropriate area specified within the scope.

Proposer to:
(1) A brief profile of your firm’s background, size, office/service locations in California, number of engineers, integrators, and electricians (if available) and relevant experience history as it may be relevant to the services required. Include subconsultants/subcontractors as applicable. (2) Provide a general description of the firm's financial condition, identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede Proposer's ability to complete the contract.
(3) Describe your experience providing similar services for other public agencies and authorities, with an emphasis on local area jurisdictions and agencies. (4) Similar  Projects/Contracts  –  Provide  a  brief  description  of  the  project  scope,  personnel involved  and  their  roles,  plus  agency  and  contact  information  for  agency  Project Manager.

Indicate firm’s role in project (prime or sub). Furnish at least three (3) projects of similar nature and include project description, status of project, year of installation, design cost, construction cost (if applicable), and project manager.
(5) References  –  Please  provide  at  least  three  (3)  client  references  for  whom  your  firm  has performed similar work to that requested in this RFQ during the past five (5) years. For each client, please provide the name, street address, telephone number, and email address. (6) Provide a list of past joint work by the Proposer and each subcontractor, if applicable. The list should clearly identify the contract and provide a summary of the roles and responsibilities of each party.
(7) Other Services – Please provide list of other services that your firm provides which are not identified in the Scope of Work but could be beneficial to the City.

15 Work Plan
Proposer  shall  provide  a  narrative  that  addresses  the  Scope  of  Services  and  shows  Proposer's understanding of City's needs and requirements.

(1) Describe  your  firm’s  general  approach  to  projects  related  to  the  requested  scope  of  work, including how your firm produces deliverables free of errors and how you will address errors if they occur.
(2) Describe your firm’s strengths. Provide any unique attributes or distinguishing characteristics which would be of value to the City.
(3) Describe  the  approach  to  managing  resources,  including  a  description  of  the  role(s)  of  any subcontractors,  if  applicable,  their  specific  responsibilities,  and  how  their  work  will  be supervised. Identify the methods that Proposer will use to ensure quality, budget, and schedule control.

Proposed Staffing and Organization

This section of the proposal should establish the method that will be used by the firm to manage the contract, as well as identify key personnel assigned. Proposed Staffing and Organization are to be presented by firm identified in the Scope of Work.

Proposer to:
(1) Provide  current  position,  education,  experience  and  applicable  professional  credentials  of contract staff. Include applicable professional credentials of “key” contract staff only and how long each person has been with the firm.
(2) Furnish brief resumes (no more than one page each) for key personnel. (3) Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work. Include the person's name, current location, and proposed position for this project, and how long each person has been with the firm. Key personnel must have a minimum of 10 years of professional experience in the area of work described in the Scope of Service/Scope of Work. At least one key person must be professionally licensed in the state of California as a Control System Engineer in good standing. (4) Include an Organization Chart that clearly delineates communication/reporting relationships among the staff, including sub‐consultants/contractors. (5) Include  a  statement  that  key  personnel  will  be  available  to  the  extent  proposed  for  the duration of the project, acknowledging that no person designated as "key" to the contract shall be removed or replaced without the prior written concurrence of the City.

Fee Schedule

Submit a Fee Schedule of rates of key personnel who will be assigned to perform the services outlined in the “Scope of Work” of this RFQ. Describe how customary reimbursable expenses will be charged, including attendance at meetings in the City. Respondents verify the proposed costs are their best 16 offer. The City may seek to enter into cost negotiations with Proposer over various aspects of the fee proposal with the selected firm(s) based on the needs of the City.

The  Fee  Schedule  shall  include  a  comprehensive  list  of  positions  and  labor  rates  for  all  services provided by the prime consultant
and all subconsultants.  Rates shall include all necessary resources including labor, equipment, materials, incidental report, transportation, etc.  Any percentage markup of subconsultant/contractor invoices shall be specified. The fee schedule should also indicate if there is a minimum onsite or remote service time (or fee) when applicable.

The Fee Schedule shall
remain fixed for each year of the Agreement, unless formally amended by the City Council.  Adjustment of the fee schedule can be negotiated at the beginning of each Agreement year; however, the maximum increase shall be based on the applicable consumer price index (CPI) rate.  Rate increases must be approved in writing by the City.

The City is subject to prevailing wage laws which apply to those professional services providers and their subconsultants/subcontractors for whom the Department of Industrial Relations has established a wage determination, including but not limited to, Field Soils Materials Testers, Operating Engineers, Surveyors, and Building/Construction and Specialty
Inspectors.

Prevailing wage requirements apply when a consultant/contractor and/or consultant/contractor.

Team is awarded a contract for a specific project which is designated by the issuance of a City Purchase Order.   Invoices will not be paid unless accompanied with copies of applicable certified payroll and copies of receipts where applicable.

Appendices

Information  considered  by  Proposer  to  be  pertinent  to  this  agreement  and  which  has  not  been specifically  solicited  in  any  of  the  aforementioned  sections  may  be  placed  in  a  separate  appendix section. Please note that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices should be relevant and brief.

Status of Past and Present Contracts Form

Firm(s) are required to complete and sign the form entitled “Status of Past and Present Contracts” provided  in  this  RFQ  and  submit  as  part  of  the  proposal. The  firm  shall  list  the  status  of  past  and present  contracts  where  either  the  firm  has  provided  services  as  a  prime  contractor  or  a  sub‐ consultant/sub‐contractor during the past five (5) years and the contract has ended or will end in termination, settlement or litigation. A separate form shall be completed for each contract.  If the contract was terminated, list the reason for termination.  Firm must also identify and state the status of any litigation, claims or settlement agreements related to any of the identified contracts. Each form must be signed by the firm confirming that the information provided is true and accurate. The firm(s) are required to submit a copy of the completed form(s) as part of the proposal. 17 SECTION V
EVALUATION AND AWARD

Evaluation Criteria

City will evaluate the proposals received based on the following criteria outlined below and may use different weighting factors and percentages for different criteria or sub‐criteria. Respondents who are not actively engaged in providing services of the nature proposed in their response to this request and/or who cannot clearly demonstrate to the satisfaction of the City their ability to satisfactorily perform the work in accordance with the requirements set forth in this request will not be considered.

The  City  shall  be  the  sole  judge  of  the  qualifications  and  services  and  its  decision  shall  be  final.

Discussions  may  be  conducted  with  respondents  who  submit  qualifications  determined  to  be reasonably acceptable of being selected for award.

The City will evaluate the proposals received based on the following criteria:

1. Adherence  to  RFQ  Instructions  ‐  Presentation,  completeness,  clarity,  organization,  and conformance to the RFQ content.

2. Qualifications  of  the  Firm ‐   Technical  experience  in  performing  work  of  a  similar  nature; experience working with public agencies; strength and stability of the firm; and assessment by client references.

3. Project  Management  Approach ‐   Qualifications  of  proposed  key  personnel;  logic  of organization;  and  adequacy  of  labor  and  resources  to  satisfactorily  perform  the  requested services and meet the City’s needs.

4. Work Plan ‐  Understanding of the City's requirements, objectives, and approach and firm’s quality management system.

5. Fee Schedule ‐ Reasonableness of proposed fees and/or most cost‐effective rates to City.

The  City  will  select  a  firm  based  upon  the  completeness  and  adherence  to  RFQ  instructions, responding  firms’  qualifications  and  experience,  project  management  approach  and  work  plan  or implementation plan, as well as responses to any requests for information as set forth herein to this RFQ. If any addenda are made to the RFQ, the information provided will be considered as well. It should  be  noted  that  none  of  these  factors  in  and  of  themselves  are  determinative,  and  the  City reserves the right to select a firm on any basis or weighted criteria that is in the best interests of the City.

The City may contact firms in response to questions raised in their proposals and the City reserves the right
to cancel this solicitation without selecting any firms.

Evaluation Procedure

An  Evaluation  Committee  will  be  selected  to  review  and  evaluate  all  proposals.  The  Evaluation Committee will be comprised of City staff and may include outside consultants/contractors. The City 18 of Fullerton reserves the right to request clarification of additional information from any firm at any time. After the proposals are evaluated; the City, at its sole discretion, may elect to interview all, some, or  none  of  the  firms  for  clarification  of  additional  information  at  any  time.   If  interviews  with Proposer(s) are to take place, the firm is expected to prepare a presentation that demonstrates the firm’s  capability  in  performing  any  or  all  services  presented  in  the  Scope  of  Work  (Exhibit  A).  The presentation  must  be  given  by  personnel  who  will  be  executing  the  SCADA  assessment,  design, support, and/or implementation services.

Firms may be asked to submit additional documentation at or after the interview stage.  Based upon evaluation  of  the  proposals  and  any  interviews  (if  requested),  the  evaluation  committee  will recommend to the City Manager the top‐ranked firm(s) whose proposal(s) are the most advantageous to the City of Fullerton. If required, the City Manager will then forward its recommendation to the City Council for final action.

The City reserves the right to select a firm without conducting interviews or abandon this RFQ. Final selection of the awarded firm(s) and the authority of awarding the agreement to proceed with these services shall be at the sole discretion of the City and if required, City Council.

Award

After conclusion of the evaluation period, a “Notice of Intent to Award” will be sent to all proposers to  this  RFQ  identifying  the  firm(s)  selected.  Award  to  any  firm(s)  selected  is  contingent  upon  the successful  negotiation  of  final  agreement  terms  and  the  approval  of  City.  The  City  may  negotiate agreement  terms  with  the  selected  firm(s)  prior  to  award,  and  expressly  reserves  the  right  to negotiate with several firms simultaneously. However, since the selection and award may be made without  discussion  with  any  firm,  the  Proposer’s  Proposal  submitted  should  contain  firm’s  most favorable terms and conditions.

Negotiations  shall  be  confidential  and  not  subject  to  disclosure  to  competing  Proposers  until  an agreement  is  reached.  If  contract  negotiations  cannot  be  concluded  successfully,  the  City  may negotiate an agreement with the next best qualified Proposer or withdraw the RFP. In the event the City does not approve the recommendation to award, the RFP may be cancelled without any cost or obligation of City.

City Manager and/or City Council action will be requested by City staff to award agreement(s) to the selected firm(s).

Notification of Award

Proposer  who  submit  a  proposal(s)  in  response  to  this  RFQ  shall  be  notified  regarding  the  firm(s) awarded  an  agreement.  Such  notification  shall  be  made  within  seven  (7)  days  of  the  date  the agreement is awarded. Notice of Intent to Award will be sent to all firms who submitted a proposal via  Public  Purchase,  the  City’s  eProcurement  platform,  and  will  also  be  available  on  the  City’s  bid webpage www.cityoffullerton.com/business/bids‐rfps.

19 SECTION VI
SAMPLE PROFESSIONAL SERVICES AGREEMENT

PSA Revised 07/14/2022 [ CONSULTANT NAME]

CITY OF FULLERTON

PROFESSIONAL SERVICES AGREEMENT
WITH
[VENDOR/CONSULTANT BUSINESS NAME]

THIS AGREEMENT is made and entered into this __ day of [ MONTH, YEAR] (“Effective Date”), by and between the CITY OF FULLERTON, a California municipal corporation (“City”), and [VENDOR/CONSULTANT BUSINESS NAME], a [California corporation] (“Consultant”).

W I T N E S S E T H :

A. City proposes to utilize the services of Consultant as an independent contractor to provide certain [ INSERT BRIEF DESCRIPTION OF SCOPE OF SERVICE ] services, as more fully described herein.

B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated.

C. City and Consultant desire to contract for the specific services described herein, and desire to set forth their rights, duties and liabilities in connection with the services to be performed.

D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services.

Consultant shall provide the professional services described in the City’s Request for Proposals (“RFP”), attached hereto as Exhibit “A,” and Consultant’s Response to City’s RFP (“Consultant’s Proposal”), attached hereto as Exhibit “A,” both incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws and regulations that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the reasonable satisfaction of the City, in accordance with the applicable professional standard of care and City specifications and within the hereinafter specified. Evaluations of the work will be done by the City Manager or his designee. If the quality of work is not satisfactory, City in its discretion has the right to:

PSA Revised 07/14/2022 [ CONSULTANT NAME]

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable and non conflicting Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employm ent; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services sim ilar to the services that are subject to this Agreement or may have its own employees perfo rm services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the Fee Schedule set forth in Exhibit “B”.

PSA Revised 07/14/2022 [ CONSULTANT NAME]

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in Consultant’s Proposal set forth in Exhibit “B” unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may s ubmit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date of this Agreement until three (3) years after the termination date.

2.5. W-9. Consultant must provide City with a current W-9 form prior to the commencement of work under this Agreement. It is the Consultant’s responsibility to provide to the City any revised or updated W-9 form during the term of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue through [ INSERT TERMINATION DATE (i.e. December 31, XXXX ], unless terminated as provided herein. [Add renewal language if applicable.]

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such terminat ion, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

PSA Revised 07/14/2022 [ CONSULTANT NAME]

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of te rmination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Insurance Required. Consultant shall procure and maintain throughout the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors subject to the limitations of Civil Code Section 2782.8. Consultant shall provide current evidence of the required insurance in a form acceptable to the City and shall provide replacement evidence for any required insurance which expires prior to the completion, expiration or termination of this Agreement.

Nothing in this section shall be construed as limiting in any way, the Indemnification and Hold Harmless clause contained herein in Section 6.8 or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.2. Minimum Scope and Limits of Insurance.

A. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance coverage in a form at least as broad as ISO Form #CG 00 01, with a limit of not less than $1,000,000 each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Agreement or shall be twice the required occurrence limit.

B. Business Automobile Liability Insurance. Consultant shall maintain business automobile liability insurance coverage in a form at least as broad as ISO Form # CA 00 01, with a limit of not less than $1,000,000 each accident. Such insurance shall include coverage for owned, hired and non-owned automobiles.

C. Workers’ Compensation and Employers’ Liability Insurance. Consultant shall maintain workers’ compensation insurance as required by the State of California and employers’ liability insurance with limits of not less than $1,000,000 each accident.

PSA Revised 07/14/2022 [ CONSULTANT NAME]

D. Professional Liability Insurance. Consultant shall maintain professional liability insurance appropriate to Consultant’s profession with a limit of not less than $2,000,000 per occurrence or claim and $2,000,000 aggregate.

E. Cyber Liability Insurance. Consultant shall maintain cyber liability insurance coverage with a limit of not less than $2,000,000 per claim and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this Agreement and shall include but not be limited to claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines, penalties and credit monitoring expenses with limits sufficient to respond to these obligations.

5.3. Deductibles and Self-Insured Retentions . Any deductible or self-insured retention must be declared to and approved by City.

5.4. Other Insurance Provisions. The required insurance policies shall contain or be endorsed to contain the following provisions:

A. Commercial General Liability. City, its elected or appointed officials, officers, employees and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work or operations. Such coverage as an additional insured shall not be limited to the period of time during which Consultant is conducting ongoing operations for City but rather, shall continue after the completion of such operations. The coverage shall contain no special limitations on the scope of its protection afforded to City, its officers, employees and volunteers. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

B. Commercial General Liability. This insurance shall be primary insurance at least as broad as ISO CG 20 01 04 13 as respects City, its officers, employees and volunteers and shall apply separately to each insured against whom a suit is brought or a claim is made. Any insurance or self-insurance maintained by City, its officers, employees and volunteers shall be excess of this insurance and shall not contribute with it.

C. Professional Liability. If the Professional Liability policy is written on a “claims made” form, the Retroactive Date must be shown and must be before the date of the contract or beginning of contract work. The insurance must be maintained and evidence of insurance must be provided for at least (5) years after completion of the contract work. If the coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting coverage” for a minimum of five (5) years after completion of work.

PSA Revised 07/14/2022 [ CONSULTANT NAME]

D. Workers’ Compensation and Employers’ Liability Insurance. Insurer shall waive their right of subrogation against City, its officers, employees and volunteers for work done on behalf of City.

E. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to City.

If Consultant maintains higher limits or has broader coverage than the minimums shown above, City requires and shall be entitled to all coverage, and to the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

F. Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein and Consultant shall ensure that City is an additional insured on insurance required from subconsultants.

G. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

5.5 Acceptability of Insurers. All required insurance shall be placed with insurers acceptable to City with current BEST’S ratings of no less than A, Class VII. Workers’ compensation insurance may be placed with the California State Compensation Insurance Fund.

All insurers shall be licensed by or hold admitted status in the State of California. At the sole discretion of City, insurance provided by non-admitted or surplus carriers with a minimum BEST’S rating of no less than A- Class X may be accepted if Consultant evidences the requisite need to the sole satisfaction of City.

5.6 Verification of Coverage. Consultant shall furnish City with certificates of insurance which bear original signatures of authorized agents and which reflect insurers names and addresses, policy numbers, coverage, limits, deductibles and self-insured retentions.

Additionally, Consultant shall furnish copies of all policy endorsements required herein. All certificates and endorsements must be received and approved by City before work commences.

City reserves the right to require at any time complete, certified copies of any or all required insurance policies and endorsements.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modif ication. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

PSA Revised 07/14/2022 [ CONSULTANT NAME]

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

[VENDOR/CONSULTANT NAME]
[MAILING ADDRESS]
Attn: [NAME AND TITLE]

City of Fullerton
303 W. Commonwealth Ave.

Fullerton, CA 92832
Attn: [NAME AND TITLE]

6.5. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereu nder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

PSA Revised 07/14/2022 [ CONSULTANT NAME]

6.8. Indemnification and Hold Harmless. To the fullest extent of the law, Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, and employees, at Consultant’s sole expense, from and against claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the professional services undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, and employees based upon the work per formed by Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints, or suits arising out of the sole negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby

PSA Revised 07/14/2022 [ CONSULTANT NAME]

agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, CAD drawings, documents, information and data, including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shal l be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including a ttorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any fo rm, including but not limited to, computer tapes, discs, files, audio tapes or any other Project relat ed items as requested by City or its authorized representative, at no additional cost to the City.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, infor mation and data, including, but not limited to, computer tapes, discs or files furnished or prepar ed by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq .).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the Calif ornia Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, without prejudice to any other remedy to which City may be entitled to at law or equity, Consultant

PSA Revised 07/14/2022 [ CONSULTANT NAME]

shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. In addition, Consultant shall reimburse City for any and all costs, expenses and/or damages, if any, that the City has incurred due to the aforementioned error or omission.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any su ch provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the perfo rmance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending

PSA Revised 07/14/2022 [ CONSULTANT NAME]

provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.27 Executive Order N-6-22. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the City determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The City shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the City.

Contractor shall immediately notify City in writing upon being subjected to Economic Sanctions or upon being charged by an government agency of conducting prohibited transactions within the meaning of Executive Order N-6-22.

IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF FULLERTON

__________________________________ Date: __________________________ Eric J. Levitt, City Manager

CONSULTANT

__________________________________ Date: __________________________ [NAME AND TITLE]

On File__________________________
Social Security or Taxpayer ID Number

PSA Revised 07/14/2022 [ CONSULTANT NAME]

APPROVED AS TO FORM:

__________________________________
Richard D. Jones, City Attorney

32 SECTION VII
STATUS OF PAST AND PRESENT CONTRACT FORM

Firm is required to complete and sign the form entitled “Status of Past and Present Contracts” provided in this RFQ and submit as part of the proposal. Firm shall list the status of past and present contracts where either the firm has provided services as a prime contractor or a sub‐ consultant during the past five (5) years and the contract has ended or will end in termination, settlement or litigation. A separate form shall be completed for each contract. If the contract was terminated, list the reason for termination. Firm must also identify and state the status of any litigation,  claims  or  settlement  agreements  related  to  any  of  the  identified  contracts.  If  no contract ended in termination, settlement or litigation, a statement to that effect shall be made on this form. Each form must be signed by the firm’s confirming that the information provided is true  and  accurate.  Firm  is  required  to  submit  a  copy  of  the  completed  form(s)  as  part  of  the electronic proposal on the one (1) USB Drive requested.

By signing this Form entitled “Status of Past and Present Contracts,” I am affirming that all of the information provided is true and accurate.

Signature_________________________     Date___________________________

Name: ___________________________                   Title:_____________________________

33 SECTION VIII
EXCEPTIONS FORM

If your company is taking exception to any of the specifications, terms or conditions (including insurance indemnification and/or proposed contract language) stated in this Request for Qualifications, please indicate below and describe details: (check any that apply).

_____ No exceptions taken
_____ Exception taken to the scope of work or specifications _____ Exception taken to indemnification and insurance requirements _____ Exception to proposed contract language
_____ Other

Please explain any of the checked items
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

PROPOSING FIRM___________________________________________ DATE____________

BUSINESS ADDRESS _________________________________________________________

SIGNATURE OF REPRESENTATIVE:_____________________________________________

BY:_____________________________________ TITLE ______________________________

INSTRUCTION  REGARDING  SIGNATURE:  If  proposer  is  an  individual,  state  "Sole  Owner"  after signature. If firm is a partnership, signature must be by a general partner, so stated after "Title".

Names of all other partners and their business addresses must be shown below. If proposer is a corporation, signature must be by an authorized officer, so stated after "Title", and the names of the President and Secretary and their business addresses must be shown below:

___________________________________            ______________________________________

___________________________________            ______________________________________

___________________________________            ______________________________________

___________________________________            ______________________________________

CITY OF FULLERTON
_______________________________________________________________________________________________________________________________ Public Works Department – Engineering Division

THE EDUCATION COMMUNITY
303 West Commonwealth Avenue, Fullerton, California 92832-1775 (714) 738-6845 • www.cityoffullerton.com

October 5, 2023

RFQ#2324-02 On-Call SCADA Integration Services
Addendum No. 1 – Questions & Answers

1. Question: If the City selects and awards multiple consultants a contract who have similar capabilities and qualifications, how does the City intend to select and award individual projects to firms? Will the City request multiple firms to provide proposals for the same project or will only one firm be requested to provide a proposal at a time? If the latter, will price be the determining factor in awarding that project?

Answer: The City may elect to issue request for quotes or proposals to all firms on the on- call list, some, or only one for individual projects. Fee would not be the only factor considered; other factors such as scheduling, personnel qualifications, and other factors would be considered in the City’s decision to create a purchase order for the project.

2. Question: Does the City of Fullerton (City) have the ability to provide remote access for the selected vendor(s) for appropriate troubleshooting or support? Assuming this is available will the City approve this type of support? Our experience has shown it leads to quicker resolution in certain scenarios.

Answer: The City’s current integrator has remote access via their own jumpbox, so a new vendor could have remote access via similar means. Any new vendors can suggest their own means for remote access, which will need to be reviewed by the City’s IT department.

3. Question: How many Programmable Logic Controllers (PLCs) are included within the City of Fullerton system?

Answer: The City has 20 Programmable Logic Controllers.

4. Question: Does the City of Fullerton have any OIT's as part of City of Fullerton system? If so what kind and how many?

Answer: The City does not have any OITs. The City will have an HMI controller and screen at one of its water treatment plants at the end of this year.

5. Question: Is there any remote access to the city's SCADA system for maintenance and support?

Answer: See the answer to Question 2.

6. Question: Please quantify the number of physical servers the City of Fullerton's SCADA system is comprised of.

Answer: The City has three existing physical servers.

RFQ #2324-02 - Addendum No. 1

7. Question: What does the City of Fullerton's SCADA telemetry system consist of?

Answer: The City has 22 water sites, which includes its Water Production office. The sites largely communicate via radio.

8. Question: Will the City of Fullerton IT play a large role in the management of OT systems and/or network? Or will the City of Fullerton's Public Works Water Production rely on the integrator to manage, administer, and maintain the OT systems and network?

Answer: The City of Fullerton’s Public Works Water Production intends to rely upon the integrator to manage, administer, and maintain the OT systems and network. However, the new integrator(s) shall coordinate with the City’s IT department to maintain network segregation and ensure compliance with cybersecurity best practices/polices.

9. Question: Does the City of Fullerton have the latest copies of the following: network diagrams, credentials, asset inventories, PLC programs, AVEVA backups, radio backups/encryption keys, site/RTU drawings etc.? Additionally, if under the possession of the current or soon-to-be-past integrator, will they relinquish and return to the City of Fullerton?

Answer: Yes, the City has received the latest copies of the network diagrams, credentials, asset inventories, PLCs programs, AVEVA backups, and radio backups/encryption keys from its current integrator. The City has control drawings from its 2008 SCADA upgrades and other CIP projects.

10. Question: Is there any proprietary OT/ICS hardware or software being utilized in the City of Fullerton that has not been disclosed?

Answer: The City is utilizing radios managed by a proprietary management system at several of its sites. However, City staff does not use this management system. The City also has a historian server that hosts ONSITE software; however, the City does not currently use this server. Otherwise, the City does not have any other proprietary OT/ICS hardware or software.

11. Question: What is the City's projected timeline in replacing any aging/obsolete equipment?

Answer: The City is projected to upgrade its Wonderware software in the next year, which may also require upgrading its servers and workstations.