Agenda Report
Fullerton City Council
MEETING DATE: JANUARY 16, 2024
TO: CITY COUNCIL
SUBMITTED BY: LUCINDA WILLIAMS, CITY CLERK
PREPARED BY: LUCINDA WILLIAMS, CITY CLERK
SUBJECT: BOARD, COMMISSION AND COMMITTEE RULES OF PROCEDURE AND DECORUM ANNUAL REVIEW
SUMMARY
City Council periodically reviews the Rules of Procedure and Decorum for Board, Commission and Committee Meetings and considers adjustments to the Rules of Procedure for future meetings.
RECOMMENDATION
Adopt Resolution No. 2024-XXX.
RESOLUTION NO. 2024-XXX – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FULLERTON, CALIFORNIA, ESTABLISHING RULES OF PROCEDURE AND DECORUM FOR BOARD, COMMISSION AND COMMITTEE MEETINGS AND REPEALING RESOLUTION NO. 2022-069
CITY MANAGER DISCUSSION
None.
POLICY PRIORITY STATEMENT
This item matches the following Budget Policy Priority Statement:
Fiscal and Organizational Stability.
FISCAL IMPACT
No fiscal impact.
DISCUSSION
City Council adopted Resolution No. 2022-069 setting the Rules of Procedure and Decorum for Board, Commission and Committee meetings on August 2, 2022. The Rules of Procedure and Decorum clarify procedural rules for the conduct of board, commission and committee meetings in the following areas:
General Laws
Parliamentary Procedure
Decorum
Signs
Photography / Film / Audio Recording
Regular and Special Meetings
Open Meetings
Quorum
Agenda and Agenda Packet
Supplemental Materials
Addressing the Legislative Body
Presentations and Audio-Visual Equipment
Staff and Legislative Communications
Consent Calendar
Motions and Processing of Motions
Voting
Reconsideration
Appeal
Minutes
Subcommittees and Work Groups
Business Cards
City Seal.
Staff has prepared a draft resolution in redline format proposing the following amendments to reflect current practice and provide clarification:
Section 24B: Added language regarding roll call voting for teleconferenced meetings.
Section 27: Added language clarifying content of action minutes and how to record minutes for a meeting adjourned due to lack of quorum.
Section 28: Added language emphasizing the need to conduct the public’s business during a public meeting.
Section 31: Added language to memorialize the practice for Chair and Vice Chair rotation at the first meeting of the calendar year and outline the nomination process.
Section 32: Added language clarifying member comments at other legislative body meetings.
Staff requests City Council review the proposed Rules of Procedure and Decorum. Should City Council have no other amendments to the draft resolution, staff recommends City Council adopt the draft resolution as presented. Should City Council have additional amendments, staff will draft a new resolution incorporating additional changes to the Rules of Procedure and Decorum as directed by City Council for consideration and adoption at a future City Council meeting.
Attachments:
Attachment 1 – City Council Resolution No. 2022-069
Attachment 2 – Draft Resolution No. 2024-XXX
Attachment 3 – Draft Resolution No. 2024-XXX (Redline)
Committee Rules of Procedure and Decorum Review
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