Agenda Report
Fullerton City Council
MEETING DATE: January 16, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: Stephen bise, public works director
PREPARED BY: david grantham, acting city engineer
Melissa rendon, associate engineer
SUBJECT: hunt library REVITALIZATION Project phase five site improvements project
SUMMARY
Award $524,840 construction contract to Towo Enterprise Inc. for Hunt Library Revitalization Project Phase Five - Site Improvements Project.
RECOMMENDATION
Approve plans and specifications for Hunt Library Revitalization Project Phase Five - Site Improvements Project.
Approve the following budget adjustments and transfers to Project 55050 Hunt Library Revitalization Project (Fund 74):
$232,934 Building Forward Grant from Project 55060 Hunt Library Technology Revitalization to Project 55050 Hunt Library Revitalization Project. $75,000 Refuse Collection Funds (Fund 46) from fund balance to Project 55050 Hunt Library Revitalization Project. $186,900 Infrastructure Funds (Fund 11) from Project 55057 Annual Citywide ADA Improvements Project to Project 55050 Hunt Library Revitalization Project.
Award $524,840 construction contract to Towo Enterprise Inc. for Hunt Library Revitalization Phase Five - Site Improvements Project and authorize City Manager, or designee, to execute contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
CITY MANAGER REMARKS
The City Manager recommends approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
State Grant and General Funds partially fund this project. Staff requests additional appropriations to cover the full cost of the Phase Five improvements and recommends a $232,934 budget transfer of State Building Forward Grant funds from Project 55060 Hunt Library Technology Revitalization to offset building lighting renovation costs, a $75,000 budget transfer from Refuse Collection Fund from fund balance for costs related to trash enclosure construction and a $186,900 Infrastructure Funds budget transfer for costs related to accessible walkways, parking stalls and other construction.
Staff attached a Budget Data Sheet / Summary of Bids and the contractor Bid Schedule for reference (Attachments 1 and 2 respectively).
DISCUSSION
The Hunt Library building and site is listed as a local historical landmark and pending inclusion on the National Register of Historic Places. The building previously functioned as a city library until closing in 2013. The City has completed building renovations and will provide library services, recreation programming and an event center for the general public.
The City received a $1,250,000 state grant in FY 2020-21 for renovations. The state awarded an additional $1,250,000 in FY 2021-22 and additional $2,750,000 grant in FY 2021-22 with $250,000 specifically allocated to library services.
Staff programmed the project in five phases due to the scope of the renovations:
Phase 1 – Roof Replacement (complete)
Phase 2 – Water and Sewer Improvements (complete)
Phase 3 – Building Renovations (complete)
Phase 4 – Site Fencing Improvements (complete)
Phase 5 – Site Improvements.
The scope of work for Phase Five includes constructing and modifying site walkways for ADA compliance, reconfiguring parking stalls and medians to improve fire access, trash enclosure construction, parking lot seal coating and new site lights and irrigation.
Staff formally bid and advertised the project in November 2023. The City received two bids on December 20, 2023 for the Hunt Library Revitalization Phase Five - Site Improvements Project. Towo Enterprise Inc. of Fullerton, CA submitted the lowest responsible base bid totaling $484,840. The low bid, as submitted, is approximately 2.8% percent below the $499,100 engineer estimate. Staff reviewed the bid documents and found the bid acceptable.
The bid documents require the City to award the contract on the base bid amount. The project also included two bid alternatives for site lighting installation. The submitted costs for the bid alternatives total $40,000. Staff reviewed the cost, found it acceptable and recommends awarding the bid alternatives for a total $524,840 contract.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act guidelines and determined that the project is categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Proposal
Attachment 3 – Project Map
Attachment 4 – Standard Contract / Agreement
cc: City Manager Eric J. Levitt
Hunt Library Revitalization Project Phase Five – Site Improvements January 16, 2024 - Page 2