Agenda Report
Fullerton City Council
MEETING DATE: March 19, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: david grantham, p.e., city engineer
joseph hernandez, assistant engineer
SUBJECT: CONTRACT WITH HARDY & HARPER, INC. FOR RESIDENTIAL STREET REHABILITATION – VARIOUS LOCATIONS FISCAL YEAR 2023-24
SUMMARY
Award $980,000 construction contract to Hardy & Harper, Inc. for Street Rehabilitation – Various Locations Fiscal Year (FY) 2023-24 Project.
PROPOSED MOTION
Approve plans and specifications for Residential Street Rehabilitation – Various Locations FY 2023-24 Project.
Approve $1,173,000 ARPA Revenue Replacement Funds (Fund 38) appropriation and transfer from Project 44589 Residential Street Program to Project 44067 Residential Street Rehabilitation – Various Locations within the Capital Projects Fund (Fund 74).
Award $980,000 construction contract to Hardy & Harper, Inc. for Residential Street Rehabilitation – Various Locations FY 2023-24 Project and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids and rebid.
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval of the $1,173,000.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-24 Adopted Capital Improvements Program Budget has funding for the project utilizing ARPA Revenue Replacement funds. Staff recommends a $1,173,000 budget transfer and appropriation from Project 44589 Residential Street Program to Project 44067 Residential Street Rehabilitation – Various Locations FY 2023-24 Project within the CIP Fund (Fund 74).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
This project would rehabilitate approximately 0.56 miles of deteriorated residential street, including deteriorated curb and gutters, sidewalk, cross gutters and spandrel replacement and ADA access ramp installation. See Attachment 3 for project limits. Staff programmed these streets for rehabilitation in conjunction with recent water main replacement within the streets.
Street pavement rehabilitation would involve a combination of grind and overlay and full reconstruction. The following lists the current Pavement Condition Index (PCI) scores for the residential streets in the project area:
Hillsboro Place from West Bastanchury Road to Cul-De-Sac: 23 (very poor) Peppertree Lane from Valencia Mesa Drive to Cul-De-Sac: 14 (very poor) Stephens Avenue from Malvern Avenue to Johnson Place: 32 (very poor) Norby Lane from Stephens Avenue to Cul-De-Sac: 13 (very poor) Shadow Lane from Cul-De-Sac to Sheppard Dr: 29 (very poor) Shadow Lane from Sheppard Dr to Cul-De-Sac: 31 (very poor) Sheppard Drive from Shadow Lane to Skyline Drive: 24 (very poor).
Staff expects PCI scores to reset to 100 (very good) at project conclusion.
The City received six bids on February 22, 2024. Hardy & Harper, Inc. of Lake Forest submitted the lowest responsible base bid totaling $980,000. The low bid is approximately 5.3% lower than the $1,035,000 Engineer estimate.
Construction would tentatively start late April / early May 2024 with anticipated project completion in July 2024. Staff would notify impacted residents and businesses of upcoming project construction and impacts.
Staff prepared an environmental assessment in accordance with the California Environmental Quality Act Guidelines and found the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Proposal
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Residential Street Rehabilitation – Various Locations FY 2023-24 March 19, 2024 - Page 2