318 W. Katella Avenue, Suite A
Orange, CA 92867
Office (714) 978.4407
Fax (714) 908.4654
www.jigconsultants.com
February 13, 2024
Michael Johansen
Assistant Engineer
City of Fullerton
Public Works
303 W Commonwealth Ave
Fullerton, CA 92832
Subject: Proposal for Engineering Design Services
Skyline-Raymond Water Main Replacement
Dear Michael:
JIG Consultants (JIG) is pleased to submit this proposal for engineering design services on the Skyline- Raymond Water Main Replacement. This project is part of the City of Fullerton’s (City) ongoing effort to replace aging infrastructures and meet future development fire flow needs.
The following design services are included in this proposal:
Waterline Replacement (Skyline-Raymond Project Area)
Construction of approximately 1,900 lineal feet (0.36 mi.) of 12-inch PVC waterline on Skyline Drive, from Ridgeview Terrace to Raymond Avenue.
Construction of approximately 6,000 lineal feet (1.14 mi.) of 8-inch PVC waterline on Skyline Drive, Skyline Way, Sky Crest Drive, Raymond Avenue, Kroeger Avenue, and Kenwood Place. Construction of approximately 600 lineal feet of 6-inch PVC waterline on Raymond Avenue. Abandonment of existing 10-inch, 8-inch, 6-inch, & 4-inch cast iron & ductile iron pipe, fire hydrants, services, and all replaced water appurtenances. Protect in place existing 4-inch cast iron waterline within easement through private properties between Sky Crest Drive and Skyline Drive.
Protect in place existing 6-inch ductile iron waterline on Miramar Place. Construction of new fire hydrants, valves, services, and all water appurtenances associated with the new water main replacement.
Trench Pavement restoration
Survey Services (Skyline-Raymond, Skyline-Longview, and Skyline Miramar Project Areas) Topographic survey of Skyline-Raymond, Skyline-Longview, and Skyline Miramar project areas with a total street length of approximately 14,950 lineal feet (2.83 miles).
SCOPE OF WORK
See attached Exhibit A for project location and limits. The design process will be separated into three phases.
Phase 1: Survey and Mapping
Obtain services of a Professional Land Surveyor for field survey and topographic mapping of the Skyline- Raymond, Skyline-Longview, and Skyline-Miramar project areas. A street repair project will be designed separately from this water main replacement project and will utilize the topographic base map produced for the three areas. The combined linear footage of all three areas is about 14,950 feet.
City of Fullerton Engineering Design Services for 5 3050 Skyline-Raymond Water Main Replacement February 13, 2024 Page 2 of 4
Field survey will include the following:
A. Research and plotting of street centerline, right-of-way lines, and lot lines based on record maps and monuments.
B. Survey points shall be every 25 ft and include centerlines.
C. Ground survey of all features up to the street ROW, including but not limited to ramps, curbs, gutters, cross gutters, spandrels, driveways, sidewalks, power poles, streetlights, walls, fences, hydrants, pedestals, trees, signs, utility boxes, back flow devices, water meters, gas meters, gas valves, manholes, catch basins, striping, edges of existing roadways, and all other features necessary for street design.
D. Ground survey of water valves (rim and top of valve nut elevation).
E. Ground survey of sewer manholes (rim and invert in and out elevations).
F. Ground survey of storm drain manholes (rim and invert in and out elevations).
G. Ground survey of catch basins (rim, local depression, and inverts in and out elevations).
H. Ground survey of existing access ramps (BCR to ECR).
I. Research and identify all monuments. Identify and t ie-out all preconstruction corner records after design is complete and prior to the start of construction. Identify an d tie-out all post construction corner records after the project is complete. This proposal includes labor-hours to preserve up to 50 monuments. County filing and plan check fees shall be provided by the City.
J. Survey Control: The survey scope shall use NAD83 Ca lifornia State Plans, Zone VI, US Foot coordinate system.
Deliverables:
1. Basemap in PDF at 20 scale.
2. Basemap in CAD at 20 scale using Fullerton’s layering standards.
3. Any field notes such as manhole dips, water valve, depts, etc.
4. ASCII point file.
5. Monument Corner Records.
Phase 2: Project Design
JIG shall design and prepare the bid documents for Skyline-Raymond Water Main Replacement in a format acceptable to the City. The City will contact utility companies to obtain utility record drawings. City will provide JIG with record drawings for incorporation on to the project base map.
A. JIG will provide project management throughout the duration of the project.
B. JIG will set up and administer progress review meetings and prepare minutes for distribution to attendees. At a minimum, a kick-off meeting and review meetings following the 60% and 90% milestone will be scheduled and will be virtual or in-person at the City’s discretion. Additional meetings may be requested by the City, as needed.
C. JIG will prepare construction plans at 20 scale. Construction plans will include plan view and waterline horizontal alignment.
For locations where additional detailing is necessary, prepare profile and vertical alignment of waterlines. This proposal includes two additional sheets for waterline profile design.
D. JIG will prepare up to five waivers and exhibits for DDW Waiver application. DDW exhibits will be submitted to the City and updated as needed to obtain the waivers.
E. Prepare pothole exhibit and submit to the City for approval. Obtain no-fee encroachment permit from the City. Mobilize and perform potholing operations of up to 10 utilities. Pavement restoration shall City of Fullerton Engineering Design Services for 5 3050 Skyline-Raymond Water Main Replacement February 13, 2024 Page 3 of 4
be in accordance with City of Fullerton Standard No. 315. Traffic control during pothole operations will use the MUTCD. Preparation of Traffic Control Plans for potholing operations are excluded.
F. Preliminary Design (30% Milestone) - At 30% milestone, the submittal will consist of the completed survey and simple layout of the plans, including placeholder blocks.
G. Preliminary Design (60% Milestone) - At 60% milestone, the submittal shall include a basic preliminary alignment of the waterline replacement. Construction notes and generic details will be included. Alternative alignments may be requested along with preliminary estimates for the alternatives only.
H. Detailed Design (90% Milestone) - The 90% submittal will integrate all City comments from the 60% milestone, including chosen alignment. Generic details will be tailored to the project where possible, and connection details will be added. JIG will provide the plans in PDF format, specifications in Microsoft Word, and estimates in Microsoft Excel.
I. Detailed Design (100% Milestone) - At 100% milestone, the submittal will incorporate all comments from the 90% milestone and address all QA/QC modifications. JIG shall not proceed to the final milestone until directed by the City.
J. Final PS&E (Final Milestone) - For the Final set, the PS&E shall be as complete as possible and shall integrate all comments. JIG shall provide the following:
Construction Plans: One 24”x36” original set with wet signatures (Sheet 1 plot on Mylar, all other sheets on bond), PDF scans of the original set, and all CAD files.
As construction will mostly be in residential streets, preparation of Traffic Control Plans is not included in this proposal. Traffic control plans, if required, will be prepared by the Contractor.
The construction plan set will include the following sheets:
Sheet No. Description
1 Title Sheet
2 Water Improvements Plan – Skyline Drive
3 Water Improvements Plan – Skyline Drive
4 Water Improvements Plan – Skyline Drive
5 Water Improvements Plan – Skyline Drive
6 Water Improvements Plan – Skyline Way & Skycrest Drive 7 Water Improvements Plan – Skyline Way
8 Water Improvements Plan – Raymond Ave
9 Water Improvements Plan – Raymond Ave & Kenwood P lace 10 Water Improvements Plan – Raymond Ave
11 Water Improvements Profiles
12 Water Improvements Profiles
13 Miscellaneous Civil & Connection Details
Specifications: Prepare specifications including City front end documents, and technical specifications in CSI 6-Digit format
Estimates: PDF & Microsoft Excel
Deliverables :
1. Pothole Exhibit
2. Utility pothole summary report in PDF
3. DDW Waiver exhibits in PDF
4. 30% Milestone – Plans and estimate in PDF format
5. 60% Milestone – Plans and estimate in PDF format
6. 90% Milestone – Plans, specifications and estimate in PDF format
7. 100% Milestone – Plans, specifications and estimate in PDF format. Specifications in native City of Fullerton Engineering Design Services for 5 3050 Skyline-Raymond Water Main Replacement February 13, 2024 Page 4 of 4
format (Word)
8. Final Milestone – Mylar for Sheet 1, all other shee ts to be full size bond, specifications in PDF and Word format, estimate in PDF and Excel format, AutoCAD files for construction plans Phase 3: Construction Support
Construction support services shall include the following tasks:
A. Assist the City in responding to Request for Information (RFIs). This proposal is based on five RFIs.
B. At the end of construction, receive redline as-built markups from the Contractor. Prepare record drawings and submit to the City for review and filing purposes.
Deliverables:
1. Responses to RFI’s
2. One full size mylar copy of the completed project record drawings.
FEE SUMMARY
JIG will complete the above Scope of Work for a total fee of $393,150. A breakdown of the fee is presented in the attached Fee Proposal.
SCHEDULE
The project will be executed based on the following schedule:
Task Description Duration
Survey and Mapping 8 Weeks from NTP
Base Map Preparation with Utilities 2 Weeks
30% Milestone 6 Weeks
City Review 1 Week
Prepare Pothole Exhibit 1 Week
Utility Potholing 3 Weeks
60% Milestone 6 Weeks
City Review 1 Week
90% Milestone 4 Weeks
City Review 1 Week
100% Milestone 2 Weeks
City Review 1 Week
Final Milestone 1 Week
Total Design Duration 37 Weeks
According to the RFP, the City intends to have the completed design for bid purposes before February 2025.
Assuming a Notice to Proceed of March 6, 2024, the bid documents will be ready by November 22, 2024.
CLOSING STATEMENT
We appreciate this opportunity to be of service to the City. We look forward to working with your staff and starting on this project. If you have questions regarding this proposal, please do not hesitate to contact our office.
Sincerely,
JIG CONSULTANTS
Joseph Gutierrez, PE, PMP
President / Senior Project Manager
Enc. Exhibit A – Location Map and Fee Proposal
Existing 4" CI Waterline
in Private Property will be
Protected in Place
Existing 6" DI Waterline
on Miramar Place will be
Protected in Place
Hrly Rate $200 Hrly Rate $180 Hrly Rate $155 Hrly Rate $85 KDM T2UE Hours Fee Hours Fee Hours Fee Hours Fee Surrvey Potholes 0 $0 0 $0 0 $0 0 $0 $0 $178,090 $0 $0 $178,090
0 $0 0 $0 0 $0 0 $0 $0 $71,500 $0 $0 $71,500
1 $200 2 $360 16 $2,480 0 $0 $3,040 $0 $0 $0 $3,040
40 $8,000 0 $0 0 $0 0 $0 $8,000 $0 $0 $0 $8,000
6 $1,200 6 $1,080 0 $0 3 $255 $2,535 $0 $0 $50 $2,585
1 $200 2 $360 16 $2,480 0 $0 $3,040 $0 $0 $0 $3,040
0 $0 0 $0 6 $930 0 $0 $930 $0 $23,865 $0 $24,795
7 $1,400 30 $5,400 76 $11,780 2 $170 $18,750 $0 $0 $0 $18,750 14 $2,800 59 $10,620 152 $23,560 4 $340 $37,320 $0 $0 $0 $37,320 11 $2,200 44 $7,920 114 $17,670 3 $255 $28,045 $0 $0 $0 $28,045 4 $800 15 $2,700 38 $5,890 1 $85 $9,475 $0 $0 $0 $9,475 2 $400 4 $720 12 $1,860 1 $85 $3,065 $0 $0 $250 $3,315
1 $200 2 $360 7 $1,085 0 $0 $1,645 $0 $0 $0 $1,645
1 $200 0 $0 20 $3,100 0 $0 $3,300 $0 $0 $250 $3,550
88 $17,600 164 $29,520 457 $70,835 14 $1,190 $119,145 $249,590 $23,865 $550 $393,150 Prepare Pre- and Post- Corner Records (50 Monuments @ $1430 each) Prepare Basemap with Underground and Overhead Utilities Final PSE (Final Milestone)
Respond to RFI's
Prepare Record Drawings
Utility Potholing (10 Potholes)
Phase 3: Construction Support
Project Management
Meetings (Kickoff, 60% and 90% Milestones)
DDW Waiver and Exhibits (5 waivers)
Preliminary Design (30% Milestone)
Preliminary Design (60% Milestone)
Detailed Design (90% Milestone)
Detailed Design (100% Milestone)
Sub
TOTAL
Total Fee
Project Engineer
City of Fullerton
Project Mgr. Direct
Costs
Fee Proposal
Engineering Design Services - 53050 Skyline - Raymond Water Main Replacement Admin
Subtotal
Sr. Civil Engineer
Scope of Work Phases
Phase 1: Survey
Phase 2: Project Design
Field Survey and Base Map
(Skyline-Raymond, Skyline-Longview, and Skyline-Miramar) JIG CONSULTANTS