Agenda Report
Fullerton City Council
MEETING DATE: March 19, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: DAVID GRANTHAM, p.e., city engineer
joseph hernandez, assistant engineer
SUBJECT: CONTRACT WITH ALL AMERICAN ASPHALT FOR VALENCIA MESA DRIVE STREET REHABILITATION
SUMMARY
Award $799,799 construction contract to All American Asphalt for Valencia Mesa Drive Street Rehabilitation Project.
PROPOSED MOTION
Approve plans and specifications for Valencia Mesa Drive Street Rehabilitation Project.
Approve the following budget transfers and appropriations in CIP Project 44055 Valencia Mesa Drive Rehabilitation:
$899,000 ARPA Revenue Replacement Funds (Fund 38) transfer and appropriation from CIP Project 44589 Residential Street Program to CIP Project 44055 Valencia Mesa Drive Rehabilitation within the Capital Projects (Fund 74). $68,000 CIP Project 51419 Annual Sewer Replacement Program transfer and appropriation to CIP Project 44055 Valencia Mesa Drive Rehabilitation within the Sewer Enterprise Fund (Fund 47).
Award $799,799 construction contract to All American Asphalt for Valencia Mesa Drive Street Rehabilitation Project and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-24 Adopted Capital Improvement Program (CIP) Budget has funding for this project utilizing ARPA Revenue Replacement funds and Sewer Enterprise funds. Staff recommends the following budget transfers and appropriation:
$899,000 budget transfer and appropriation from Project 44589 Residential Street Program to Project 44055 Valencia Mesa Drive Rehabilitation within CIP Fund (Fund 74). $68,000 budget transfer and appropriation from Project 51419 Annual Sewer Replacement Program to Project 44055 Valencia Mesa Drive Rehabilitation within Sewer Enterprise Fund (Fund 47).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
Valencia Mesa Drive, from West Bastanchury Road to Euclid Street, has a Pavement Condition Index (PCI) ranging from 29 (very poor condition) to 50 (poor condition). The project would rehabilitate approximately 0.57 miles of deteriorated residential rural street, including deteriorated curb and gutter replacement, brick manhole lining and new signing and striping installation. PCI score would reset to 100 at project conclusion. See Attachment 3 for project limits. Staff programmed this street for rehabilitation because the City recently completed water main replacement within a portion of the street.
The City received six bids on February 22, 2024 with All American Asphalt of Corona submitting the lowest responsible base bid totaling $799,799 which is approximately 4.8% higher than the $763,000 Engineer estimate.
Construction would tentatively start late April / early May 2024 with anticipated project completion in July 2024. Staff would notify impacted residents and businesses of upcoming project construction and impacts.
Staff prepared an environmental assessment in accordance with the California Environmental Quality Act Guidelines and determined the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Proposal
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Valencia Mesa Drive Street Rehabilitation
March 19, 2024 - Page 2