Agenda Report
Fullerton City Council
MEETING DATE: May 7, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: David grantham, P.E., city engineer / Assistant Director of Public Works gar huang, associate engineer
SUBJECT: CONTRACT WITH ALL CITIES ENGINEERING, INC FOR EUCLID AND ROSECRANS WATER MAIN REHABILITATION PROJECT
SUMMARY
Award a $2,576,550 construction contract to All Cities Engineering, Inc. for the Euclid and Rosecrans Water Main Rehabilitation Project.
PROPOSED MOTION
Approve plans and specifications for the Euclid and Rosecrans Water Main Rehabilitation Project.
Approve the following budget transfers to and appropriations in CIP Project 53051 Euclid and Rosecrans Water Main Rehabilitation:
Transfer and appropriate $2,780,000 Water Fund (Fund 44) from CIP Project 53250 Water Main System Replacement to CIP Project 53051 Euclid and Rosecrans Water Main Rehabilitation within the Water Fund (Fund 44) Transfer and appropriate $320,000 Sewer Enterprise Fund (Fund 47) from CIP Project 51419 Annual Sewer Replacement Program to CIP Project 53051 Euclid and Rosecrans Water Main Rehabilitation within the Sewer Enterprise Fund (Fund 47).
Award $2,576,550 construction contract for Euclid and Rosecrans Water Main Rehabilitation Project to All Cities Engineering, Inc. and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
Recommend approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-24 Adopted Capital Improvement Program (CIP) Budget has sufficient funding for the project provided from Water Funds and Sewer Enterprise Funds. Staff recommends the following budget transfers and appropriation:
$2,780,000 from Project 53250 Water Main System Replacement to Project 53051 Euclid and Rosecrans Water Main Rehabilitation within the Water Fund (Fund 44) $320,000 from Project 51419 Annual Sewer Replacement Program to Project 53051 Euclid and Rosecrans Water Main Rehabilitation within the Sewer Enterprise Fund (Fund 47).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
This project would replace 0.56 miles and install a liner in an additional 0.16 miles of water pipe within Euclid Street, Rosecrans Avenue and Paseo Dorado as shown on Attachment 3. This project would also install new water and sewer pipes under the Union Pacific Railroad tracks on Euclid Street, including installing a new casing sleeve for both.
This project would help the City meet the established 2019 Water Rate Study water main replacement goals. Staff has reprioritized and deferred many other planned Water Capital Improvement Projects to meet those goals due to recent construction cost escalation.
The City received three bids on April 22, 2024 with All Cities Engineering, Inc. of Ontario, California submitting a $2,576,550 lowest responsible base bid. The low bid submitted is approximately 18.9% lower than the $3,177,900 engineers estimate.
Construction would tentatively start June 10, 2024 with anticipated project completion in January 2025. Staff would notify impacted residents and businesses of upcoming project construction and potential impacts.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined that the project is categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Euclid and Rosecrans Water Main Rehabilitation
May 7, 2024 - Page 2