052124 PD Allied Universal Westminster Agreement — City Council - Successor Agency

8200Westminster CityofWestminster Boulevard
Westminster,
California 92683 StaffReport
File #: 23-329, Item #: 5.4 MeetingDate: September 27, 2023 WestminsterCityCouncil

SUBJECT
Title
Approval ofaFive-YearCustody OfficerServices Agreement inFiscalYear2023-2024.

End
From: DarinLenyi, ChiefofPolice
Requestedby: Administration
Preparedby: MavicHizon, PoliceBusiness Services Manager

RECOMMENDEDACTION
Recommendation
Staff recommends thatthe Mayor andCityCouncil approve afive-yearcontract with AlliedUniversal Security Services forcustody officer services inanamount notto exceed $1,945,153.28overthefive-yearcontract termandauthorize theCityManager toexecute theagreement onbehalfoftheCityinaformapproved bytheCityAttorney. end

BACKGROUND
OnSeptember 1, 2023, theWestminster Police Department invited proposals for The
selected contractor shallprovide custody officer services whichinclude thereceiving, processing ( LiveScanfingerprinting), monitoring, transporting, and/orreleasing prisoners arrested byofficersoftheDepartment and/oranyotherlawenforcement agency, andperforming otherrelated duties asoutlined inthedepartment'spolicy manuals. Services shallinclude allrequired staffing, labor, anduniforms needed to effectively andefficiently perform allduties required ofaTemporary Holding JailFacility.

Theselected contractor isrequired tosupply onefull-timeCustody OfficerSupervisor andthreefull-timeCustody Officers, providing atotalof160hoursofcoverage per week, including holidays. Included inthecoverage, afemale Custody Officer mustbe available 20hoursperdaytoconduct matron duties.

Requests forproposals weresenttothefollowing contractors:

CityofWestminster Page1of4
File #: 23-329, Item #: 5.4 MeetingDate: September 27, 2023

1. AlliedUniversal Security Services (Current Contractor) 1551N. TustinAve., Ste. 650
SantaAna, CA92705

2. CoreCivic Inc.
5501Virginia Way, Suite110
Brentwood, TN37027

3. TheGEOGroup, Inc.
6100Center Drive, Suite825
LosAngeles, CA90045
Onlyoneproposal wasreceived, anditwasfromourcurrent provider, AlliedUniversal Security Services.

TheCityoperates aTemporary JailHolding Facility. Approximately 2,500inmates are booked atthefacility peryearforvarious felonyandmisdemeanor violations oflaw.

TheCityispresently contracted withAllied Universal Security Services. Current staffing contracted full-timeCustody
OfficerSupervisor andthreefull-time, contracted Custody Officers working 10-hour professional staff. Thejailisimmediately overseen bytheon-dutyWatch Commander andmanaged byaPatrolCommander. Thecurrent contract termwithAlliedUniversal Security Services endsonOctober 1, 2023.
timestaffof
policeofficers tospend moretimeonpatrolduties andadministrative tasks. On average, ittakes threehours forapoliceofficertoprocess/transport thearrestees to Orange County Jail. Thetransport andprocessing timesatOrange County jailhave significantly increased andhavealsocosttheCityapproximately 2,000hoursofpolice officertimewiththistaskforoneyear. TheAlliedUniversal contract willalleviate this costandallowincreased lawenforcement presence withintheCitycontinuously.

Thecontract costinFiscalYear2022-2023was $321,484.80. Thenewfive-year contract taking effectonOctober 2, 2023, willcost $355,846.40initsfirstyear. Thenew contract willincrease by10.7% fromitscurrent cost. Theproposed contract price includes:

Overtime costsincurred bythevendorforsevenpaidholidays
Overtime costsincurred bythevendorduetovacations andsickcalls Background investigations
Screening/Recruiting
80hoursofvacation peryearforeachemployee
Title15training costsduetoturnover
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File #: 23-329, Item #: 5.4 MeetingDate: September 27, 2023 Title15annual training (Title15jailpersonnel training isasetofrulesand guidelines thatgovern howpeople whowork injailsaretrained. Itensures that theyarewell-prepared todotheirjobssafely, legally, andprofessionally. It coversawiderangeofskillsandknowledge needed tomanage andcarefor inmates whilemaintaining orderandsecurity withinthefacility) Training onWPDpolicies andprocedures, including 80hoursofon-sitetraining fornewhires
ndprocedures
Uniforms
Medical, dental, vision, andlifeinsurance benefits
Areasupervision andaccount management
Payroll taxesandinsurance
Contract PriceIncreases:

AlliedUniversal notedintheirproposal thattheirratesshallbeautomatically adjusted to fullyrecover anychange incosts mandated bylaw, including butnotlimited tolicensing fees, Federal Insurance Contribution Act (FICA), Federal Unemployment TaxAct FUTA), State Unemployment Insurance (SUI), Worker'sCompensation, Collective Bargaining Agreements, UnionActivities, regulatory costsassociated withcompliance withthePatientProtection andAffordable CareAct (PPACA), and/orFederal orState minimum wagelaws. Inaddition, theseratesmaybeadjusted eachNovember 1forany increased costsformedical insurance premiums, participation rates, orboth. Therates quoted arealsobased onnon-unionsecurity personnel. ShouldAlliedUniversal employees become represented byaunionorganization andAlliedUniversal negotiates acollective bargaining agreement, thenthewages andemployee benefits wouldbe contract priceincreases willbetakentotheCityCouncil forconsideration.

Background onAlliedUniversal Security Services:

In2014theCityconducted acompetitive bidding process andcontracted withG4S Secure Solutions USA forCustody OfficerServices. Itwasalargeinternational company founded in1901inNorthAmerica with40,000employees. Itwasthelargest provider ofsecurity andcustody services totheU.S. Government, providing custody andsecurity solutions tonuclearfacilities, detention facilities, transportation services, judicial centers, dispatch centers, airports, andmilitary facilities.

Afterthecontract termwithG4Sconcluded in2019, theCityonceagainconducted a competitive process andinvitedbidsforservices. ThesolebidderwasG4SSecure Solutions andtheCityonceagain entered intoamulti-yearCustody OfficerServices contract.
service organization withanoperational presence in85countries andaworkforce of approximately 800,000withregional headquarters located inOrange County, CA.

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File #: 23-329, Item #: 5.4 MeetingDate: September 27, 2023

FISCALIMPACT
Fundsof $355,846.40forthefirstyearofthefive-yearcontract areavailable inFiscal Year2023-24General PoliceServices - JailExpenses, Account No. 31000-43095.

Thefive-yearcontract termwithAlliedUniversal Security Services entails thefollowing costs:

FiscalYear MonthlyCost AnnualCost Increasefrom
PriorYear
2023-2024 $ 29,653.87 $ 355,846.40 10.7%
2024-2025 $ 31,022.51 $ 372,270.08 4.6%
2025-2026 $ 32,405.18 $ 388,862.21 4.4%
2026-2027 $ 33,801.90 $ 405,622.78 4.3%
2027-2028 $ 35,212.65 $ 422,551.81 4.2%
Total $ 1,945,153.28

LEGALREVIEW

CONCLUSION
Staff recommends thattheMayor andCityCouncil approve afive-yearcontract with AlliedUniversal Security Services forcustody officer services inanamount notto exceed $1,945,153.28overthefive-yearcontract termandauthorize theCityManager toexecute theagreement onbehalfoftheCityinaformapproved bytheCityAttorney.

ATTACHMENTS

1. Agreement

REVIEWEDBY
ErinBacks, Finance Director
Christian Bettenhausen, CityAttorney
Christine Cordon, CityManager
CityofWestminster Page4of4

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OFWESTMINSTER AND

ALLIED UNIVERSAL SECURITY SERVICES

FOR CUSTODY OFFICER SERVICES
ismadeandentered intothis
October 2, 2023
UNIVERSAL PROTECTION SERVICE, aCalifornia LimitedPartnership doingbusiness asAlliedUniversal SecurityServices
WITNESSETH :

A. WHEREAS, CityownsaTemporary Holding JailFacility usedtobookand fingerprint prisoners; and
B. WHEREAS, Cityproposes toutilize theservices ofConsultant asanindependent herein; and
C. WHEREAS, Consultant represents thatithasthatdegree ofspecialized expertise contemplated withinCalifornia Government Codesection 37103, andholdsall necessary licenses topractice andperformtheservices hereincontemplated; and D. WHEREAS, CityandConsultant desiretocontract forthespecific services d
connection withtheservices tobeperformed; and
E. WHEREAS, noofficialoremployee ofCityhasafinancial interest, withinthe provisions ofsections 1090-1092oftheCalifornia Government Code, inthesubject matterof thisAgreement.

NOW, THEREFORE, forandinconsideration ofthemutual covenants andconditions contained herein, thepartieshereby agreeasfollows:

1.0. SERVICES PROVIDED BYCONSULTANT
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1.1. ScopeofServices. Consultant shallprovide theprofessional services described in hereinby
thisreference.

1.2. Professional Practices. Allprofessional services tobeprovided byConsultant pursuant tothisAgreement shallbeprovided bypersonnel experienced intheirrespective fields andinamanner consistent withthestandards ofcare, diligence andskillordinarily exercised by professional consultants insimilarfieldsandcircumstances inaccordance withsoundprofessional practices. Consultant alsowarrants thatitisfamiliar withalllawsthatmayaffectitsperformance performance ofthisAgreement.

1.3. Performance toSatisfaction ofCity. Consultant agrees toperform alltheworktothe complete satisfaction oftheCityandwithinthehereinafter specified. Evaluations oftheworkwill bedonebytheCityManager orhisorherdesignee. Ifthequalityofworkisnotsatisfactory, City initsdiscretion hastherightto:
a) MeetwithConsultant toreviewthequalityoftheworkandresolve themattersof concern;
b) Require Consultant torepeattheworkatnoadditional feeuntilitissatisfactory; and/or
c) Terminate theAgreement ashereinafter setforth.

1.4. Warranty. Consultant warrants thatitshallperform theservices required bythis Agreement incompliance withallapplicable Federal andCalifornia employment laws, including, butnotlimitedto, thoselawsrelatedtominimum hoursandwages; occupational healthandsafety; fairemployment andemployment practices
employment; andallotherFederal, Stateandlocallawsandordinances applicable totheservices required underthisAgreement. Consultant shallindemnify andholdharmless Cityfromand againstallclaims, demands, payments, suits, actions, proceedings, andjudgments ofeverynature for, oronaccount ofanyliabilityunderanyoftheabove-mentioned laws, whichmaybeincurred 10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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1.5. Non-Discrimination. Inperforming thisAgreement, Consultant shallnotengage in, norpermititsagentstoengage in, discrimination inemployment ofpersons because oftheirrace, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, genderidentity, genderexpression, age, sexualorientation, ormilitaryorveteran status, exceptaspermitted pursuant tosection 12940oftheGovernment Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges thatCitymayenterinto agreements withotherconsultants forservices similartotheservices thataresubject tothis Agreement ormayhaveitsownemployees perform services similartothoseservices contemplated bythisAgreement.

1.7. Delegation andAssignment. Thisisapersonal service contract, andtheduties set forthhereinshallnotbedelegated orassigned toanyperson orentitywithout thepriorwritten consent ofCity. Consultant mayengage asubcontractor(s) aspermitted bylawandmayemploy expense.

1.8. Confidentiality. Employees ofConsultant inthecourseoftheirdutiesmayhave access tofinancial, accounting, statistical, andpersonnel dataofprivate individuals and employees ofCity. Consultant covenants thatalldata, documents, discussion, orother information developed orreceived byConsultant orprovided forperformance ofthisAgreement aredeemed confidential andshallnotbedisclosed byConsultant without writtenauthorization by City. Cityshallgrantsuchauthorization ifdisclosure isrequired bylaw. AllCitydatashallbe shallsurvive thetermination ofthisAgreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shallbepaidinaccordance withthefeeschedule set forthin Proposal. nsation shallnotexceedOneMillion, Nine Hundred Forty-FiveThousand, OneHundred Fifty-ThreeDollars andTwenty-EightCents 1,945,153.28).

2.2. Additional Services. Consultant shallnotreceive compensation foranyservices Project Manager forthisProject, priortoConsultant performing theadditional services, approves 10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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suchadditional services inwriting. Itisspecifically understood thatoralrequests and/orapprovals ofsuchadditional services oradditional compensation shallbebarredandareunenforceable.

2.3. Method ofBilling. Consultant maysubmitinvoices totheCityforapproval ona progress basis, butnomoreoftenthantwotimesamonth. Saidinvoice shallbebasedonthetotal ofallConsultant'sservices whichhavebeencompleted toCity'ssolesatisfaction. Cityshallpay Consultant'sinvoicewithin thirty (30) daysfromthedateCityreceives saidinvoice. Eachinvoice shalldescribe indetail, theservices performed, thedateofperformance, andtheassociated time forcompletion. Anyadditional services approved andperformed pursuant tothisAgreement shall be "designated as "Additional Services" andshallidentify thenumber oftheauthorized change order, whereapplicable, onallinvoices.

2.4. Records andAudits
shallbemaintained inaccordance withgenerally recognized accounting principles andshallbe madeavailable toCityoritsProject Manager forinspection and/orauditatmutually convenient timesfromtheEffective Dateuntilthree (3) yearsaftertermination ofthisAgreement.

3.0. TIME OFPERFORMANCE

Failure tocommence workinatimelymanner and/ordiligently pursueworktocompletion maybe grounds fortermination ofthisAgreement.

3.2. Excusable Delays. Neither partyshallberesponsible fordelaysorlackof performance resulting fromactsbeyond thereasonable controlofthepartyorparties. Suchacts shallinclude, butnotbelimitedto, actsofGod, fire, strikes, material shortages, compliance with lawsorregulations, riots, actsofwar, oranyotherconditions beyond thereasonable controlofa party.

4.0. TERM AND TERMINATION

4.1. Term. Thetermofthecontract isforaperiodoffiveyearscommencing onthe effective dateandterminating onOctober 1, 2028unlessearlierterminated orextended pursuant totheprovisions ofthisAgreement.
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4.2. NoticeofTermination. TheCityreserves andhastherightandprivilege of canceling, suspending orabandoning theexecution ofalloranypartoftheworkcontemplated by thisAgreement, withorwithout cause, atanytime, byproviding writtennotice toConsultant. If termination iswithout, CityshallgiveConsultant atleastthirty (30) dayswrittennotice. Intheevent thattermination isforcause, thetermination ofthisAgreement shallbedeemed effective upon receiptofthenoticeoftermination. Intheeventofsuchtermination, Consultant shallimmediately stoprendering services underthisAgreement unless directed otherwise bytheCity. Consultant mayterminate thisAgreement withcauseonlyifCitybreaches theAgreement inanymaterial respect andfailstocureorcommence tocuresaidbreachwithin thirty (30) daysfollowing receipt ofwrittennoticefromConsultant ofanymaterial breach anddemand tocure. ShouldCityfailto cureorreasonably commence tocuresaidbreachwithinthethirty (30) daynoticeperiod, then Consultant maygiveaminimum ninety (90) dayswrittennoticetoCitythatitwillterminate this Agreement. Provided, however, intheeventofnonpayment, Consultant mayterminate onthirty 30) daysfollowing awrittennoticeofbreach. Consultant mayterminate thisAgreement uponone hundred andtwenty (120) dayswrittennotice toCityintheeventthattheperformance of Consultant'sobligations undertheAgreement become commercially impracticable including changes inlegislative orregulatory requirements affecting theperformance oftheservices or business factors suchaschanges inlevelortypeofservice required bytheCitythatConsultant is unable tomeet.

4.3. Compensation. Intheeventoftermination, CityshallpayConsultant forreasonable costsincurred andprofessional services satisfactorily performed uptoandincluding thedateof thepercentage ofworkcompleted asoftheeffective dateoftermination inaccordance withthe feessetforthherein. Inascertaining theprofessional services actually rendered hereunder upto theeffective dateoftermination ofthisAgreement, consideration shallbegiventobothcompleted workandworkinprogress, tocomplete andincomplete drawings, andtootherdocuments pertaining totheservices contemplated hereinwhether delivered totheCityorinthepossession oftheConsultant.

4.4. Documents. Intheeventoftermination ofthisAgreement, alldocuments prepared byConsultant initsperformance ofthisAgreement including, butnotlimitedto, finished or unfinished design, development andconstruction documents, datastudies, drawings, mapsand reports, shallbedelivered totheCitywithinten (10) daysofdelivery oftermination noticeto Consultant, atnocosttoCity. Anyuseofuncompleted documents without specific written Consultant.

5.0. INSURANCE
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5.1. Minimum ScopeandLimitsofInsurance. Consultant shallobtain, maintain, and keepinfullforceandeffectduringthelifeofthisAgreement allofthefollowing minimum scopeof insurance coverages withaninsurance company admitted todobusiness inCa a) Broad-formcommercial general liabilitywithcoverage atleastasbroadasthe mostcurrent version ofISOCommercial General Liability coverage formCG 0001, andshallincludeinsurance forpremises andoperations, products/completed operations, broad formproperty damage, blanket contractual liability, independent contractors, personal injuryorbodilyinjury andpersonal andadvertising injurywithapolicy limitofnotlessthanTwo Million Dollars ($2,000,000.00) peroccurrence and $4,000,000annual aggregate. IfConsultant maintains higherlimitsthatthespecified minimum limits, Cityrequires andshallbeentitled tocoverage forthehighlimits maintained bytheConsultant.
b) Business automobile liability forallowned, hired, andnon-ownedvehicles at leastasbroad asthemostcurrent version ofISOBusinessAutoCoverage FormCA0001, withapolicylimitofnotlessthanOneMillionDollars 1,000,000.00) foreachoccurrence andTwoMillionDollars ($2,000,000) annual aggregate. IfConsultant maintains higherlimitsthatthespecified minimum limits, Cityrequiresandshallbeentitled tocoverage forthehigh limitsmaintained bytheConsultant.
c) theStateofCalifornia.
compensation insurance policyagainst theCity, itsofficers, agents, employees, andvolunteers arising fromworkperformed byConsultant for theCityandtorequire eachofitssubcontractors, ifany, todolikewise under d)
limitsofnotlessthanTwoMillionDollars ($2,000,000.00) per claim/occurrence, andnotlessthanThreeMillionDollars ($3,000,000) include contractual liability. Ifthepolicy
theretrodateshallbepriortothestartofthecontract work. Consultant shall obtainandmaintain, saidE&Oliability insurance duringthelifeofthis Agreement andforthreeyearsaftercompletion oftheworkhereunder. If 10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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Consultant maintains higherlimitsthatthespecified minimum limits, City requires andshallbeentitled tocoverage forthehighlimitsmaintained by theConsultant.

5.2. Endorsements. Thecommercial general liabilityinsurance policyandbusiness automobile liability policy shallcontain orbeendorsed tocontain thefollowing provisions:
a)
boards, officers, officials, agents, employees, andvolunteers areadditional insureds withrespectto: liability arising outofactivities performed byoron behalfoftheConsultant pursuant toitscontract withtheCity; products and completed operations oftheConsultant; premises owned, occupied orused bytheConsultant; automobiles owned, leased, hired, orborrowed bythe b) Notice:
coverage reduced, untilthirty (30) daysafterwritten noticeisgiventothe c)
insurance asrespects theCityofWestminster, itsofficers, officials, agents, employees, andvolunteers. Anyotherinsurance maintained bytheCityof Westminster shallbeexcessandnotcontributing withtheinsurance d) Anyfailure tocomplywiththereporting provisions ofthepolicies shallnot affectcoverage provided totheCityofWestminster, itsofficers, officials, agents, employees, andvolunteers.
e) The
whomclaimismadeorsuitisbrought, exceptwithrespect tothelimitsof 10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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5.3. Deductible orSelfInsured Retention. Ifanyofsuchpoliciesprovide foradeductible orself-insured retention toprovidesuchcoverage, theamount ofsuchdeductible orself-insured retention shallbeapproved inadvance byCity. Nopolicyofinsurance issuedastowhichtheCity isanadditional insured shallcontain aprovision whichrequires thatnoinsuredexceptthenamed insured cansatisfyanysuchdeductible orself-insured retention.

5.4. Certificates ofInsurance. Consultant shallprovide toCitycertificates ofinsurance showing theinsurance coverages andrequired endorsements described above, inaformand content approved byCity, priortoperforming anyservices underthisAgreement. Thecertificates C

5.5. Non-Limiting. Nothing inthisSection shallbeconstrued aslimiting inanyway, the indemnification provision contained inthisAgreement, ortheextenttowhichConsultant maybe heldresponsible forpayments ofdamages topersonsorproperty.

6.0. GENERAL PROVISIONS

6.1. EntireAgreement. ThisAgreement constitutes theentireagreement between the partieswithrespect toanymatterreferenced hereinandsupersedes anyandallotherprior writings andoralnegotiations. ThisAgreement maybemodified onlyinwritingandsignedbythe parties ininterestatthetimeofsuchmodification. ThetermsofthisAgreement shallprevailover anyinconsistent provision inanyothercontract document appurtenant hereto, including exhibits to thisAgreement.

Consultant shalldesignate arepresentative forpurposes ofthisAgreement who shallbeauthorized toissueallconsents, approvals, directives andagreements onbehalfof Consultant calledforbythisAgreement, exceptasotherwise expressly provided inthis Agreement.
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6.3. Project Managers. Cityshalldesignate aProject Managertoworkdirectlywith Consultant intheperformance ofthisAgreement.

Consultant shalldesignate aProject Manager whoshallrepresent itandbeits agentinallconsultations withCityduringthetermofthisAgreement. Consultant oritsProject Manager shallattendandassistinallcoordination meetings calledbyCity.

6.4. Notices. Anynotices, documents, correspondence orothercommunications concerning thisAgreement, ortheworkhereunder maybeprovided bypersonal delivery ormail andshallbeaddressed assetforthbelow. Suchcommunication shallbedeemed served or delivered: (a) atthetimeofdelivery ifsuchcommunication issentbypersonal delivery, and (b) 48 hoursafterdeposit intheU.S. Mailasreflected bytheofficialU.S. postmark ifsuch communication issentthrough regular UnitedStatesmail.

IFTOCONSULTANT: IFTOCITY:

ALLIEDUNIVERSAL SECURITY CityofWestminster
SERVICES 8200Westminster Blvd.
1551N. TustinAve #650 Westminster, CA 92683
SantaAna, CA92705
Tel. (866) 877-1965 Tel: (714) 548-3200
Email: [email protected]
Attn: MichaelPaysan, Client Attn: ChiefofPolice
Manager, Orange County Region

6.6. . Intheeventthatlitigation isbrought byanyparty inconnection withthisAgreement, theprevailing partyshallbeentitled torecoverfromtheopposing partyall exercise ofanyofitsrightsorremedies hereunder ortheenforcement ofanyoftheterms, conditions, orprovisions hereof.

6.7. Governing Law. ThisAgreement shallbegoverned byandconstrued underthe lawsoftheStateofCalifornia without givingeffecttothatbodyoflawspertaining toconflictof laws. Intheeventofanylegalactiontoenforceorinterpret thisAgreement, thepartieshereto agreethatthesoleandexclusive venueshallbeacourtofcompetent jurisdiction located in Orange County, California.
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6.8. Assignment. Consultant shallnotvoluntarily orbyoperation oflawassign, transfer, writtenconsent. Anyattempted assignment, transfer, subletting orencumbrance shallbevoidand shallconstitute abreach ofthisAgreement andcausefortermination ofthisAgreement. obligation toperformallotherobligations tobeperformed byConsultant hereunder forthetermof thisAgreement.

6.9. Indemnification andHoldHarmless. Consultant agrees toprotect, defend, indemnify, andholdfreeandharmless theCity, itselected andappointed officials, officers, agents and
demands, actions, expenses, damages, suitsorotherlegalproceedings brought againsttheCity, itselected andappointed officials, officers, agentsandemployees arising outoforinanyway connected withtheperformance oftheConsultant, itsemployees, and/orauthorized willfulmisconduct ornegligent conduct, whether activeorpassive, onthepartoftheConsultant, its employees and/orsubcontractors. Thedefense obligation provided forhereunder shallapply whenever anyclaim, action, complaint orsuitasserts liability against theCity, itselected and appointed officials, officers, agentsandemployees based upontheworkperformed bythe Consultant, itsemployees, and/orauthorized subcontractors underthisAgreement, whether ornot theConsultant, itsemployees, and/orauthorized subcontractors arespecifically named or otherwise asserted tobeliable, andwhether ornotthereisanyevidence offaultorwrongdoing by theConsultant, itsemployees and/oritssubcontractors. Notwithstanding theforegoing, the Consultant shallnotbeliableforthedefense orindemnification oftheCityforclaims, actions, complaints orsuitsarisingoutofthesoleactivenegligence orwillfulmisconduct oftheCity. This specif
Claims" asusedinthissection shallinclude, without limitation, thoseforpersonal injuries, wrongful death, mentaloremotional distress, lossofconsortium, damage toorlossofuseofreal, personal orintangible propertyofanykind, lossofincome, lossofearning capacity, andbusiness, financial, commercial orpecuniary lossesofanykindwhatsoever, and fees, andcosts andexpenses ofanykindwhatsoever.

Consultant'sindemnity anddefense obligations shallcoverthenegligent actsoromissions ofany ofConsultant'ssubcontractors, andsuppliers, andtheemployees ofanyoftheforegoing.

TheConsultant'sindemnity anddefense obligation underthisSection includes, without limitation, anyclaims, suits, demands, damages, losses, expenses, andliabilities arising fromallegations of violations ofanyfederal, State, orlocal laworregulation, andfromallegations ofviolations of Consultant'soritssubcontractor'spersonnel practices orfromanyallegation ofaninjurytoan employee oftheConsultant orsubcontractor performing workorlabornecessary tocarryoutthe provisions ofthisContract.
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Theindemnification obligations inthisSection shallnotbeconstrued tonegate, abridge or otherwise reduce anyotherobligation ofindemnity theConsultant mayhavewithrespect tothe Citywhichmayotherwise exist. Ifanyjudgment isrendered against theCityoranyoftheother individuals enumerated aboveinanysuchaction, theConsultant shall, atitsexpense, satisfyand discharge thesame. Thisindemnification shallsurvive termination orexpiration ofthisAgreement.

Notwithstanding theforegoing, innoeventwilleitherpartybeliabletotheotherforlossof business orprofits, penalties, orspecialorindirect, consequential, punitive, exemplary or liquidated damages.

Neither CitynoranyofitsagentsshallhavecontrolovertheconductofConsultant oranyof yees, exceptassetforthinthisAgreement. Consultant shallnot, atanytime, or inanymanner, represent thatitoranyofitsagentsoremployees areinanymanneragentsor employees ofCity. Consultant shallsecure, atitssoleexpense, andberesponsible foranyandall payment ofIncomeTax, SocialSecurity, StateDisability Insurance Compensation, Unemployment Compensation, andotherpayroll deductions forConsultant anditsofficers, agents, and employees, andallbusiness licenses, ifanyarerequired, inconnection withtheservices tobe performed hereunder. Consultant shallindemnify andholdCityharmless fromanyandalltaxes, assessments, penalties, andinterest asserted against Citybyreasonoftheindependent contractor relationship createdbythisAgreement. Consultant furtheragreestoindemnify andhold laws. Cityshallhavetherighttooffsetagainst theamountofanyfeesduetoConsultant underthis paytoCityanyreimbursement orindemnification arisingunderthisparagraph.

6.11. PERSEligibility Indemnification. IntheeventthatConsultant oranyemployee, agent, orsubcontractor ofConsultant providing services underthisAgreement claimsoris determined byacourtofcompetent jurisdiction ortheCalifornia PublicEmployees Retirement System (PERS) tobeeligible forenrollment inPERSasanemployee oftheCity, Consultant shall indemnify, defend, andholdharmless Cityforthepayment ofanyemployee and/oremployer contributions forPERSbenefits onbehalfofConsultant oritsemployees, agents, or subcontractors, aswellasforthepayment ofanypenalties andinterest onsuchcontributions, whichwouldotherwise betheresponsibility ofCity.

Notwithstanding anyotheragency, stateorfederal policy, rule, regulation, laworordinance tothe contrary, Consultant andanyofitsemployees, agents, andsubcontractors providing service under thisAgreement shallnotqualify fororbecome entitledto, andhereby agreetowaiveanyclaims to, anycompensation, benefit, oranyincident ofemployment byCity, including butnotlimitedto 10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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eligibility toenrollinPERSasanemployee ofCityandentitlement toanycontribution tobepaid byCityforemployer contribution and/oremployee contributions forPERSbenefits.

6.12. Cooperation. Intheeventanyclaimoractionisbrought against Cityrelating to reasonable assistance andcooperation whichCitymightrequire.

6.13. Ownership ofDocuments. Allfindings, reports, documents, information anddata including, butnotlimitedto, computer tapesordiscs, filesandtapesfurnished orprepared by Consultant oranyofitssubcontractors inthecourse ofperformance ofthisAgreement, shallbe andremain thesoleproperty ofCity. Consultant agrees thatanysuchdocuments orinformation shallnotbemadeavailable toanyindividual ororganization withoutthepriorconsent ofCity. Any useofsuchdocuments forotherprojects notcontemplated bythisAgreement, andanyuseof incomplete documents, shallbeatthesoleriskofCityandwithout liabilityorlegalexposure to Consultant. Cityshallindemnify andholdharmless Consultant fromallclaims, damages, losses, documents forotherprojects notcontemplated bythisAgreement oruseofincomplete documents furnished byConsultant. Consultant shalldelivertoCityanyfindings, reports, documents, information, data, inanyform, including butnotlimitedto, computer tapes, discs, filesaudiotapes oranyotherProjectrelated itemsasrequested byCityoritsauthorized representative, atno additional costtotheCity.

6.14. PublicRecordsActDisclosure. Consultant hasbeenadvised andisawarethatthis Agreement andallreports, documents, information anddata, including, butnotlimitedto, computer tapes, discsorfilesfurnished orprepared byConsultant, oranyofitssubcontractors, pursuant tothisAgreement andprovided toCitymaybesubject topublicdisclosure asrequired by theCalifornia PublicRecordsAct (California Government Codesection 6250etseq.). Exceptions topublicdisclosure maybethosedocuments orinformation thatqualifyastradesecrets, asthat termisdefined intheCalifornia Government Codesection 6254.7, andofwhichConsultant informs Cityofsuchtradesecret. TheCitywillendeavor tomaintain asconfidential allinformation obtained byitthatisdesignated asatradesecret. TheCityshallnot, inanyway, beliableor responsible forthedisclosure ofanytradesecretincluding, without limitation, thoserecords so marked ifdisclosure isdeemed toberequired bylaworbyorderoftheCourt.

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DuringthetermofthisAgreement, Consultant anditsofficers, employees, associates and subconsultants shallnot, without thepriorwrittenapproval oftheCityRepresentative, perform workforanother person orentityforwhomConsultant isnotcurrently performing workthatwould require Consultant oroneofitsofficers, employees, associates orsubconsultants toabstainfrom adecision underthisAgreement pursuant toaconflictofinterest statute.

6.16. Responsibility forErrors. Consultant shallberesponsible foritsworkandresults underthisAgreement. Consultant, whenrequested, shallfurnishclarification and/orexplanation asmayberequired by
Agreement atnoadditional costtoCity. Intheeventthatanerrororomission attributable to Consultant occurs, thenConsultant shall, atnocosttoCity, provide allnecessary designdrawings, estimates andotherConsultant professional services necessary torectifyandcorrectthematterto thesolesatisfaction ofCityandtoparticipate inanymeeting required withregardtothecorrection.

6.17. Prohibited Employment. Consultant willnotemploy anyregular employee ofCity whilethisAgreement isineffect.

6.18. OrderofPrecedence. Intheeventofaninconsistency inthisAgreement andanyof theattached Exhibits, thetermssetforthinthisAgreement shallprevail. If, andtotheextentthis Agreement incorporates byreference anyprovision ofanydocument, suchprovision shallbe deemed apartofthisAgreement. Nevertheless, ifthereisanyconflict among thetermsand conditions ofthisAgreement andthoseofanysuchprovision orprovisions soincorporated by reference, thisAgreement shallgovernoverthedocument referenced.

6.19. Costs. Eachpartyshallbearitsowncostsandfeesincurred inthepreparation and negotiation ofthisAgreement andintheperformance ofitsobligations hereunder exceptas expressly provided herein.

6.20. NoThird-PartyBeneficiary Rights. ThisAgreement isentered intoforthesole benefitofCityandConsultant andnootherpartiesareintended tobedirectorincidental beneficiaries ofthisAgreement andnothirdpartyshallhaveanyrightin, underortothis Agreement.

6.21. Headings. Paragraphs andsubparagraph headings contained inthisAgreement areincluded solelyforconvenience andarenotintended tomodify, explain ortobeafullor 10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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accurate description ofthecontent thereof andshallnotinanywayaffectthemeaning or interpretation ofthisAgreement.

6.22. Construction. Thepartieshaveparticipated jointly inthenegotiation anddrafting of thisAgreement. Intheeventanambiguity orquestion ofintentorinterpretation ariseswithrespect tothisAgreement, thisAgreement shallbeconstrued asifdraftedjointlybythepartiesandin accordance withitsfairmeaning. Thereshallbenopresumption orburden ofprooffavoring or disfavoring anypartybyvirtueoftheauthorship ofanyoftheprovisions ofthisAgreement.

6.23. Amendments. Onlyawritingexecuted bytheparties heretoortheirrespective successors andassigns mayamend thisAgreement.

6.24. Waiver. Thedelayorfailureofeitherpartyatanytimetorequire performance or compliance bytheotherofanyofitsobligations oragreements shallinnowaybedeemed a waiverofthoserightstorequiresuchperformance orcompliance. Nowaiverofanyprovision of thisAgreement shallbeeffective unlessinwritingandsignedbyadulyauthorized representative ofthepartyagainst whomenforcement ofawaiverissought. Thewaiverofanyrightorremedy in respect toanyoccurrence oreventshallnotbedeemed awaiverofanyrightorremedy inrespect toanyotheroccurrence orevent, norshallanywaiver constitute acontinuing waiver.

6.25. Severability. Ifanyprovision ofthisAgreement isdetermined byacourtof competent jurisdiction tobeunenforceable inanycircumstance, suchdetermination shallnotaffect thevalidityorenforceability oftheremaining termsandprovisions hereof oroftheoffending provision inanyothercircumstance. Notwithstanding theforegoing, ifthevalueofthisAgreement, baseduponthesubstantial benefitofthebargain foranyparty, ismaterially impaired, which determination madebythepresiding courtorarbitrator ofcompetent jurisdiction shallbebinding, thenbothparties agreetosubstitute suchprovision(s) throughgoodfaithnegotiations.

6.26. Counterparts. ThisAgreement maybeexecuted inoneormorecounterparts, each ofwhichshallbedeemed anoriginal. Allcounterparts shallbeconstrued together andshall constitute oneagreement.

6.27. Corporate Authority. Thepersons executing thisAgreement onbehalfoftheparties heretowarrant thattheyaredulyauthorized toexecute thisAgreement onbehalfofsaidparties andthatbydoingsotheparties heretoareformally boundtotheprovisions ofthisAgreement. 10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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INWITNESS WHEREOF, theparties heretohavecaused thisAgreement tobeexecuted byandthrough theirrespective authorized officers, asofthedatefirstabovewritten.

CONSULTANT: ALLIED UNIVERSAL SECURITY SERVICES
Date: __________________________
SteveClaton, RegionPresident
SocialSecurity orTaxpayer IDNumber

CITY OFWESTMINSTER
Date: __________________________
Christine Cordon, CityManager
ATTEST:

AshtonArocho, CityClerk
APPROVED ASTOFORM:

Date: ________________________
Christian Bettenhausen, CityAttorney
APPROVED ASTOINSURANCE:

Date: ________________________
JodieGriner
Human Resources andRiskManagement Director
10-2-23Agreement forCustody OfficerServices ALLIED UNIVERSAL SECURITY SERVICES.

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EXHIBIT A

CITYOFWESTMINSTER

REQUESTFORPROPOSAL
FOR

CUSTODYOFFICERSERVICES

PROPOSAL SCHEDULE
RFP Issued: September 1, 2023
RFP Submittal Deadline:Tuesday, September 12, 2023

CUSTODYOFFICERSERVICES

REQUESTFORPROPOSAL

TABLE OFCONTENTS
Section 1: Minimum Requirements for Submitting aProposal 4 Section 2: General Conditions 4
Section 3: Insurance and Indemnification Requirements 5 Section 4: BackgroundInformation 7
Section 5: Requirements 7
Section 6: Format of Response/Proposal 10
Section 7: Selection Process 11
ExhibitA: PriceProposal 12
ExhibitB: Scope of Services 14
ExhibitC: Compensation 19
ExhibitD: Sample Agreement 21
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OVERVIEW
TheCityofWestminster ("City") invitesprospective respondents tosubmit proposals forthe provision ofcustody officerservices fortheCityofWestminster PoliceTemporary Holding Jail Facility. Proposals mustbesubmitted inaccordance withtheconditions outlined inthisRequest forProposals (RFP).

TheRFPisbeingsenttoprospective respondents viae-mailon, September 1, 2023. Sealed proposals mustbereceived intheOfficeoftheCityClerklocated at8200Westminster Blvd., Westminster, California, nolaterthan3:00p.m. (Pacific) onTuesday, September 12, 2023via mailorin-person.

Lateproposals willnotbeaccepted, andwillbereturned unopened, regardless ofpostmark.

Prospective respondents areresponsible forhavingproposals deposited ontimeattheplace specified andassume allriskoflatedelivery, including anydelayinthemailorhandling ofthe mailbytheUnitedStatesPostalSystem orothermaildelivery service orCityemployees. All proposals mustbeinwritingandmustcontain anoriginal signature byanauthorized officerof thesubmitting company. Electronic proposals (i.e. telephone, fax, e-mail, etc.) arenot acceptable.

Allinquiries andcomments concerning theRFPmustbesentduringtheQuestion Period indicated below andsentinwritingdirected totheprimary contact, Commander RonWeberfor response, andsentviae-mailto: [email protected]. Anyinquiry shouldstatethequestion only, without additional information. Responses toquestions or comments provided byanyotherdepartment, employee, orCityofficeconcerning theRFPwill notbevalidandwillnotbindtheCity. Inquiries received viatelephone, fax, orin-personwillnot receive aresponse.

Respondents totheRFPmustsubmitoneoriginal signedproposal plustwo (2) copiesoftheir proposal inasealedenvelope. Theenvelope shouldbeclearlymarked asfollows:

Proposal for Custody Officer Services
Attention: Cmdr. Ron Weber, WPD
c/oOffice of the City Clerk
8200 Westminster Blvd.

Westminster, CA92683
RequestforProposalIssued Friday, September1, 2023
PresubmissionQuestionPeriod Friday, September1, 2023toThursday, September7, 2023
ProposalSubmissionDeadline Tuesday, September12, 2023
CouncilApprovalofProviderSelection & September27, 2023 (tentative) Agreement
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SECTION 1: Minimum Requirements forSubmitting aProposal 1-1. Respondents must have been inthe business ofproviding custody officer services for municipal temporary holding jailfacilities for aperiod ofatleast five years. 1-2. Respondents must provide complete proposals, including detailed descriptions ofhow they would provide the requested services, and detailed financial information that describe allaspects ofthe services they propose toprovide. 1-3. Respondent'sproposal must be valid for not less than one hundred eighty (180) days after theOpen Date.

SECTION 2: General Conditions
2-1. Proposals may bewithdrawn atany time prior totheOpen Date bysubmitting awritten request via emailto: RWeber@westminster- ca.gov No proposal may be withdrawn after theSubmission Deadline.
2-2. Respondents are advised to become familiar with all conditions, instructions, and specifications of thisRFP. By submitting a proposal, Respondent represents and warrants thatithasthoroughly examined and become familiar withwork requiredunder thisRFP, thatRespondent has conducted such additional investigation as it deems necessary and convenient, that Respondent is capable of providing the services requested by City in a manner that meets City's objectives and specifications as outlined in this RFP, and that Respondent has reviewed and inspected all materials submitted inresponse to this RFP. Once the award has been made, afailure tohave read the conditions, instructions, and specifications herein shall not be cause toalter thecontract orforRespondent torequest additional compensation. 2-3. TheRespondentselectedforthecontractwillberesponsible forcomplying with all conditionsof this RFP and any subsequent formalagreements. All responses provided should be as detailed as possible to provide the proposal evaluators with enough information to make anassessment ofthe
inaccordance withtherequirements specified. Please donotinclude videos. 2-4. The form of proposal shall be made in the format requested and each Respondent shall submit, infull, thecompleted originalsignedproposal, along withtheattachments and allother requested documentation.
2-5. Iftheproposal ismade byasole owner, itshall besigned with his/her name andhis/her address shall be given. If it is made by a partnership, it shall be signed with the partnership name byamember ofthefirm authorized tobind thepartnership who shall also signhis/her ownname, andthe· name and address ofeach member shallbegiven.

Ifitismade byacorporation, itshall bemade byanofficerorother individualwhohas the full and properauthorization to do so andtheir addressshall be given.

Iftheproposal ismade byajointventure, itshallbesignedonbehalfofeachparticipating company byofficers orother individuals who have fulland proper authorization todoso t

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REQUESTFORPROPOSAL
andtheiraddress shallbegiven.
2-6. Respondents totheRFPmust submittheoriginal signedproposal plustwo (2) copiesof their proposal in a sealed envelope. The envelope should be clearly marked as indicated onpage1ofthisRequest forProposals.
2-7. Sealed proposals must bereceived intheOffice oftheCityClerk locatedatCityHall8200 Westminster Blvd., Westminster, California, by no later than 3:00 p.m. (Pacific) on Tuesday, September 12, 2023, viamailorin-person.
2-8. All requests for clarification or questions concerning this RFP must beemailed to:

[email protected], September 1, 2023untilWednesday, September 6, 2023nolaterthan4:00P.M. (Pacific). Anyinquiry shouldstate thequestion only, without additional information. Responses to questions or comments provided byany other department, employee, orCityofficeconcerning theRFPwillnotbevalidandwillnotbind theCity. Inquiries received viatelephone, fax, orin-personwillnotreceive aresponse. 2-9. Respondent'sfailuretodulyandadequately respond tothisRFPwillrender theproposal non-responsive andisgrounds forrejectionbytheCity.
2-10. Late proposals will not be accepted, and will be returned unopened, regardless of postmark. Respondents are responsible for having proposals deposited ontime atthe place specified and assume allrisk of late delivery, including any delay in the mailor handling ofthemailbytheU.S. PostalService orCityemployees. Allproposals mustbe in writing and must contain an original signature by an authorized officer of the submitting company. Electronic proposals ( i.e., telephone, fax, e-mail, etc.) are not acceptable.
2-11. Respondent'sproposal must bevalidfornot less than one hundred eighty (180) days aftertheProposal Submission Deadline.
2-12. TheCityofWestminster shallnotbeliable foranypre-contractual expenses incurred by any respondent orthe selected Respondent. Respondents shall not include anysuch expenses aspartofthepriceproposal inresponse tothisRFP. 2-13. This Request for Proposals, its attachments, andthe Responsive Proposal will be incorporated aspartofthecontract.
2-14. Every supplier ofmaterials and services and allRespondents doingbusiness withthe City shall be an "Equal Opportunity Employer" as defined by Section 2000 (E) of Chapter21, Title42oftheUnitedStatesCodeandFederalExecutiveOrder #11375, and as such shall not discriminate against any person by race, creed, color, religion, age, sex, or physical or mental disabilities with respect to hiring, application for employment, tenure, terms orconditions ofemployment.
2-15. The Respondent selected for the contract shall cooperate in all matters relating to taxation andthecollection oftaxes.

SECTION 3: Insurance and Indemnification Requirements
3-1. The Respondent selected ("Respondent") shall at all times during the term of the t

CUSTODYOFFICERSERVICES

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Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of Ten Million Dollars 10,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by Respondent.
3-2. Respondent shall at all times during the term of the Agreement carry, maintain, and keep in full force and · effect, a policy or policies of Comprehensive Vehicle Liability Insurancecovering personal injuryandproperty damage, withminimum limitsof Two Million Dollars ($2,000,000) per occurrence combined single limit, covering any vehicle utilized by Contractor in performing the services required by theAgreement. 3-3. Respondent shall at all times during the term of the Agreement carry, maintain, and keep infullforce andeffect, a policy or policies of Employer's Liability Insurance with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury or disease.
3-4. Respondent agrees to maintain in force at all times during the performance of work undertheAgreement workers' compensation insurance asrequired bylaw. 3-5. Thepolicyorpoliciesrequired bytheAgreement shallbeissuedbyaninsurer admitted in the State of California and with arating of atleast an "A" inthe latest editionofBest's Insurance Guide.
3-6. Respondent agrees that if it does not keep the aforesaid insurance infull force and effect that City may either immediately terminate the Agreement or, if insurance is available at areasonable cost, City may take outthe necessary insurance and pay, at Respondent'sexpense, thepremium thereon.
3-7. Atalltimesduring theterm oftheAgreement, Respondent shallmaintain onfilewiththe City Clerk a certificate or certificates of insurance showing thattheaforesaid policies are in effect in the required amounts. Respondent shall, prior to commencement ofwork underthe Agreement, file withthe CityClerk suchcertificate or certificates.
3-8. The policies of insurance required by the Agreement shall contain an endorsement naming theCityand City'selected officials, officers, employees, agents, representatives, attorneys and volunteers as additional insureds. Allof the policies required under the Agreement shall contain an endorsement providing that thepolicies cannot be suspended, voided, canceled orreduced except onthirty (30) days' priorwrittennotice to City, and specifically stating that the coverage contained in the policies affords insurance pursuant totheterms andconditions assetforthintheAgreement. 3-9. The insurance provided by Respondent shall be primary to any coverage available to City, and any insurance or self-insurance maintained by City, its officers, officials, employees, agentsorvolunteers shallbeinexcess ofRespondent'sinsurance andshall not contribute withit. The policies ofinsurance required bytheAgreement shallinclude provisions for waiver of subrogation. The Respondent hereby waives all rights of subrogation againstCity.
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3-10. Anydeductibles orself-insuredretentionsmustbedeclared toandapprovedbyCity. Atthe optionofCity, Respondent shalleitherreduce oreliminate thedeductibles orself-insured retentions with respect to City, or Respondent shall procure a bond guaranteeing payment oflosses andexpenses.
3-11. Respondent shall indemnify, defend and hold City, its elected officials, officers, employees, agents and volunteers free and harmless with respect to all claims, suits, actions, liabilities, expenses and/or costs of any kind, whether actual, alleged or threatened, actualattorney'sfeesincurred byCity, courtcosts, interestanddefense costs including expert witness fees, where the samearise out of, or are connected with, in whole orinpart, the acts oromissions ofRespondent, orany ofRespondent'sofficers, agents, employees or contractors, intheperformance of the Agreement, and which result in death, personal injury or property damage toanyindividual orentity, including theemployees orofficials ofRespondent.
3-12. Respondent'sobligations underthisoranyotherprovision oftheAgreement will notbe limitedbytheprovisions ofanyWorkers Compensation Actorsimilaract. Respondent expressly waives its statutory immunity under such statutes or laws astotheCity, its elected officials, officers, agents, employees andvolunteers. 3-13. Citydoes notand shallnotwaive anyrights thatit maypossess againstRespondent because of the acceptance by City, or the deposit with City, of anyinsurance policy or certificaterequired pursuanttotheAgreement.

This holdharmless andindemnification provision shallapplyregardless ofwhetherornot anyinsurance policies are determined tobeapplicable totheclaim, demand, damage, liability, loss, cost orexpense. Respondent agrees that Respondent'scovenant under thissectionshallsurvivethetermination oftheAgreement.

Note: Proof of insurance need not be submitted with the proposal but must be provided before theCity canaward thecontract.)
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SECTION 4: Background Information
4-1. The City of Westminster is a 10.1 square-mile municipality surrounded by the citiesof Huntington Beach andGarden Grove. Approximately 94,500people liveinWestminster. 4-2. The City of Westminster successfully dedicates its resources to provide residents, businesses and visitors the highestquality safety services, recreational facilities, andphysical environment.
4-3. The City operates a Temporary Holding JailFacility ("Facility"), as described in the California Code of Regulations, Title 15. Approximately 2,500 inmates are booked per year inthe Facility for various felony and misdemeanor violations oflaw. Currently there areno "PaytoStays" orFederalbookings.
4-4. Current staffing atthe City'sTemporary Holding JailFacility consists of three, full time, contracted, custody officers andone, fulltime, JailSupervisor working 10-hour shifts 1000-2000 hours and 2000-0600hours). Supplemental coverage is provided by the department's Police ServiceOfficers andpolice officers. Contract custody officers are responsible for receiving, processing, monitoring, transporting and/orreleasing prisoners arrested by officersoftheDepartment and/or otherlaw enforcement agency. The jail is immediately overseen bythe on-duty Watch Commander and managed by a Patrol Commander.
4-5. Current services arebeing provided byaprivatecontractor withacontract termthatends onOctober 1, 2023.

SECTION 5: Requirements
5-1. Respondent shall provide custody officer services for WPD's Temporary Holding Jail Facility, which includes the receiving, processing (Live Scan finger printing), monitoring, transporting and/orreleasing prisoners arrested by officers of theDepartment and/orany other law enforcement agency, and performing other related duties as outlined in the department's policy manuals. Services shall include allrequired staffing, labor, and uniforms needed toeffectively and efficiently perform allduties required of aTemporary Holding Jail Facility including, but notlimited to, anymandatory stafftraining. ExhibitA ScopeofServices) detailsallaspectsofrequired services.

The vendor is required tosupply one full-time JailSupervisor and three (3) full-time custody officers, providing atotal of 160 hours of coverage per week, including holidays. Included intheaforementioned coverage, afemale custody officer must be available 20hours perday (ina24-hour period, from 1000-0600 hours). 5-2. Compliance: Respondent shallatalltimesduring thetermoftheAgreement complywith allapplicable federal, state, andlocallawsincluding, without limitation, Titles 15and 24 of the California Code of Regulations, all applicable Minimum Standards specified by all t

CUSTODYOFFICERSERVICES

REQUESTFORPROPOSAL
applicable Federaland Staterequirements, lawsand statutes, applicablecourtordersand theCalifornia BoardofStateandCommunity Corrections (BSCC), whether now in effect, hereafter affected or implemented as applicable toTemporary Holding Jail Facilities in thefuture. This includes, butisnot limited to, obtaining abusiness permitandabusiness license.
5-3. Equipment Requirements: Respondent shall, at its own costs and expense, provide all equipment thatmay berequired forperformance oftheservices required bythisbid. 5-4. AllRespondent'semployees assignedasCustodyServiceOfficers shall:

1. Beatleast21yearsofage.

2. HaveaHighSchoolDiploma/GED

3. Haveavalid California ClassCdriver'slicense

4. Must meet all minimum screening and background checks required forJailers.

5. Mustcomplete required trainingandorientation mandated forJailers.

6. BeFirstAidandCPRtrainedandqualified.

7. Havegoodwrittenandoralcommunications skills.

8. Be able toprepare written and/or computer-based daily logs and reports of incidents thathavetakenplace.

9. Beresponsible forprisonertracking andbooking information.

10. Bephysically abletoperform allaspects oftheassignment.

11. Providefavorable references frompreviousemployers.

12. Haveanacceptable priormilitary checkofDOform214 (ifapplicable).

13. Haveacurrent SocialSecurity card.

14. Haveacurrent greencard (ifapplicable).

15. Bewillingtotakeadrugtestatanytimeandpass.
5-5. Employee Background Checks: Respondent shallinstitute aprocedure forperforming background checks. The following are theminimum requirements thatmust be met, and written documentation provided to the City. All information, documentation, testing, certification, etc. isto beconducted and provided at no costto the City of Westminster Police Department. By responding to this Request forProposal, Respondent agrees to absorb any/allcosts associated withtheserequirements.
a. Employment Qualifications/Verification: Conduct a five ( 5) yearemployer background check toverify theapplicant wasnotterminated forother thanhonorable circumstances andverifyanyperiodsofunemployment. b. Education: Conduct a review ofthe schools attended by the applicant to verify completed educational level. Validate all references made to completing an EquivalencyTest" forHighSchoollevel.
c. Drugs: Conduct a random drug screening test to verify non-usage of drugs.

Applicants whoare narcotics offenders oruse dangerous drugs orusealcoholtoan excessive degreewillbedisqualified.
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e. DMVCheck: Respondent shall provide California Department ofMotor Vehicles {DMV) reports on all prospective employees toCityforreview. Cityshall establish minimum driving requirements for any Respondent employee who will be driving anyCity vehicle, which must be adhered to by the Respondent anditsEmployees.
f. CreditCheck: Conducta standard credit check to determine financial responsibility and interview all raters who have given anegative reviewtodetermine thecause ofsaidnegativereview.
g. Psychological Review: Conduct a Minnesota Multiphasic Personality & Intelligence Test ( MMPI) to determine moral integrity and mental stability of applicant. The psychological evaluation shall be conducted byaclinical psychologist acceptable totheCity.
h. Fingerprints: Theapplicant'sfingerprints must beprocessed through LiveScan for California Department of Justice and NCIC/FBI clearance. Fingerprinting and processing ofapplicant toobtainclearances shallbeperformed bytheCity, with the required Department ofJustice fees paid by Respondent. Fingerprinting must be completed, and clearances received prior. to applicant working in the City Jail Facility.
5-6. Employee Staffing Requirements: Respondent shallensure thatonefemale employee ison-dutyatalltimestooperatethejailfacilityfrom1000-0600hours, seven (7) daysaweek, 365daysperyear, including holidays.
5-7. Uniform Requirements: Respondent shall provide WPD-approved uniform items toits employees assigned totheCity.
5-8. HoursofOperation: The facility isopen 24hours perday, 7daysaweek, 365 daysper year, including holidays. The vendor is required to staff 20hours of a24-hour period, unless otherwise arranged tostafflonger basedondemand.
5-9. Inspections: Respondent shall be subject to inspections by authorized Police Department personnel todetermine ifallrelevant operators, records andequipment arein compliance with all applicable federal, state, and local laws and terms of itsagreement withtheCity.
5-10. Invoices: Respondent shallsubmit statements ofservicecharges tobepaidbytheCity to the Police Department's Fiscal Specialist on a monthly basis, in a formatapproved by the Police Department. Each invoice shall detail, with specificity, thenumber of hours worked byeach employee andtheservices forwhich theCityisbeingcharged. 5-11. Documents: Copies ofthefollowing documents shallbesubmitted totheCityClerkwithin fifteen (15) daysaftertheAgreement isexecuted:

Business License
Certificate ofInsurance
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5-12. E-Verify: IfRespondent isnot already enrolled in theU.S. Department of Homeland Security'sE-Verifyprogram, Respondent shallenrollintheE-Verifyprogramwithinfifteen 15) days of entering into any agreement with the City to verify the employment authorization ofnewemployees assigned toperform work. Information pertaining tothe E-Verify program canbefound athttp://www.uscis.gov/everify. Respondent shallcertify itsregistration withE- Verifyandprovide itsregistration numbertotheCity.

SECTION 6: Format of Response/Proposal
6-1. Respondents should submitapacket thatislabeled, includes atable ofcontents, and haseachpagenumbered individually thatincludes thefollowing sectionsorsubsections intheresponse withthefollowing:

A. CompanyDescription. Adescription ofthecompany, includingtheorganization's experience andhistoryofproviding servicesasrequired inthisRFP. i. Experience. Provide a detailed description of related experience in performing theservices requested.
ii. Scope of Work. Based on the requirements in Section 5, describe how yourcompany proposes tosupplytheservices requested inthisRFP. iii. Training and Transition. Provide a detailed description of how your company proposes to trainits employees to operate theCity's Temporary Holding Jail Facility. Also provide adetailed financial summary of thecosts associated withthistrainingandtransition.

B. References. Provide alistofthreeprofessionalreferences including:
i. NameofAgency/Organization
ii. ContactPerson
iii. Email Address
iv. Business Address
v. ContactPhoneNumber
vii. Description ofservices provided
viii. Length ofservice provision
C. Contractor and Subcontractor Listing If applicable, submit the names, addresses, phone numbers, andapplicable licenses ofallfirmsthatwillprovide services inconjunction withtheperformance ofthisagreement.

D. Additional Information. Respondents may provide additional information that isrelevant totheproposalforconsideration. Pleasedonotinclude videos.

E. Sample Agreement. Carefully review theterms ofthesample agreement in Exhibit Aand note in your proposal any termsor conditions to which you would like to propose modifications. Detail theproposed modification(s).

However, please be aware that deviations from City's standard terms and conditions mayresultinbidrejection.
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SECTION 7: Selection Process
The Cityreserves therighttoaccept orrejectany and allbids andreserves therighttowaive informalities and irregularities in the proposal process. The City also reserves the right to withdraw this Request for Proposal or decline toaward acontract at is solediscretion. The Citymay reject proposals from Respondents whocannot satisfactorily provethe experience and qualifications required by this RFP and/or provide the scope of services required.
7-1. The City reserves the right to require any or all respondent(s) to either make a presentation thatillustrates their abilities toprovide services and/orattend aninterview session to gauge their suitability to provide services forthis project. If sorequested, the Respondent(s} shall make their personnel available within ten (10) calendar days ofrequest. Nocostallowance shallbepermitted forthisrequirement. 7-2. The City will bethe sole and exclusive judge of quality and compliance withproposal specifications in any of the matters pertaining to this RFP. The City reserves the righttoawardthecontract(s) inanymanneritdeemstobeinthebestinterestoftheCity andmake theselection basedonitssolediscretion, including negotiating with one or moreRespondents forthesameservices.
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EXHIBIT A

PRICE PROPOSAL

OVERTIME RATE

HOURLY ADDITIONAL HOURS WEEKLY ANNUAL HOURLY POSITION WAGE BILL HOURS ATTHE PER COST COST

RATE REQUEST OFTHE WEEK TOCITY TOCITY
CITY)
JAILSUPERVISOR 160 $ $
CUSTODY $ 160
OFFICER (x3)
TOTAL $ $
Theabove hourlybill rates include:

Overtime costs incurred by Respondent for sixpaid holidays Overtime costs incurred byRespondent duetovacations, sick calls, etc.

Background investigations
Screening/Recruiting
80hours vacation per year foreach employee
Title 15training costs due toturnover
Title 15annual training
Training inWPD policies andprocedures, including 80hours ofon-site training fornewhires
Training inRespondent policies and procedures
Uniforms
Medical, dental, vision, and lifeinsurance benefits
Area supervision and account management
Payroll taxes and insurance
General Terms:

1. The Respondent understands and agrees that it will be bound by its proposal as expressed on this Bid Form and its attachments and the proposal submitted if Respondent isselected and subsequently approved bythe City.

2. The Request for Proposal, Bid Form and its attachments, the Response tothe Request for · Proposal and Addenda, if any, are made a part of the proposal submitted by t

CUSTODYOFFICERSERVICES

REQUESTFORPROPOSAL
Respondent.

3. The Respondent understands and agrees that the City reserves the right toreject any orallproposals orwaive any informality orirregularity intheproposal process assetforth inthe RFP.

4. Respondents' quoted rates shallremain ineffectfornotlessthanonehundred eighty (180) days aftertheProposal Submission Deadline.

5. Exceptions:

Any exceptions tothesetermsorconditionsordeviationsfrom thewritten specifications shall be shown in writing and attached to thePricingSheet.

However, suchexceptions ordeviations may result inbid rejection. t

EXHIBIT B

SCOPE OFSERVICES
The Operator shall provide the following services:

1. STAFFING OF THE JAIL FACILITY

1.1 Operator agrees tostaff and operate the JailFacility incompliance withallMinimum Standards, and inaccordance with thepolicies andprocedures setforthintheWPD PolicyManual, providing 160 hours of coverage per week, including holidays, with a minimum staffing of at least one (1) Custody Officer per shift. Operator shall regularly schedule afemale Custody Officer during the work shift, unless oneisnot immediately available duetosickness oremergency absence.

1.2 Employee Background Checks: Respondent shallinstitute a procedure for performing background checks. The following are the minimum requirements that must be met, andwritten documentation provided to the City. All information, documentation, testing, certification, etc. istobeconducted andprovided atnocostto theCityofWestminster PoliceDepartment. By responding to this Request for Proposal, Respondent agrees to absorb any/all costs associated with these requirements.
a. Employment/Qualifications Verification Conducta five (5) year employer background checktoverifytheapplicantwasnotterminated for otherthanhonorable circumstances andverifyanyperiods ofunemployment. b. EducationConduct areviewoftheschools attended bytheapplicant toverify completed educational level. Validate all references made to completing an Equivalency Test" forHighSchoollevel.
c. Drugs: Conduct a random drug screening test to verify non-usage of drugs.

Applicants whoarenarcotics offenders orusedangerous drugs orusealcoholto anexcessive degree willbedisqualified.
d. Reference Check: Conduct aminimum ofthree personalreference checks. e. DMV Check: Respondent shall provide California Department of Motor Vehicles (DMV) reports on all prospective employees to City for review. City shall establish minimum drivingrequirements foranyRespondent employee who willbedrivinganyCity vehicle, which must be adhered to by the Respondent anditsEmployees.
f. CreditCheck: Conduct a standard credit check to determine financial responsibility andinterviewallraterswho havegivenanegative reviewtodetermine thecauseofsaidnegative review.
g. Psychological Review: Conduct a Minnesota Multiphasic Personality Intelligence Test (MMPI) todeterminemoralintegrityandmental t
stability ofapplicant. The psychological evaluation shall be conducted bya clinicalpsychologist acceptable totheCity.
h. Fingerprints: The applicant's fingerprints must be processed through LiveScan forCalifornia Department ofJusticeandNCIC/FBI clearance. Fingerprinting and processing ofapplicant toobtain clearances shallbeperformed bytheCity, with therequired Department of Justice feespaidbyRespondent. Fingerprinting must becompleted, andclearances received prior toapplicant working intheCity Jail Facility.

1.3Operator shall immediately fillany vacancy arising out of sickness, vacation, and/or termination with a Custody Officer from Operator's personnel that have met the qualifications set forth inthis Agreement and have been pre-approved bythe City's Technical Representative. Operator may maintain a Jail FacilityStaffing List, which would include CustodyOfficers thathavebeenpreviouslyapproved bytheProfessional Standards Unit. IfOperator isrequired topay overtime tofill such vacancy, theovertimeshallbe paid byOperator.

1.4 In the event that the Operator is unable to fill the vacancy with an acceptable replacement Custody Officer, the City reserves the right to fill the vacancy with authorized Department personnel. Inthisevent, theOperatorshallbebilledforthehours workedbyPolicepersonnel atarateequaltothree (3) timestheregular hourly rateof atopsteppolice officer. ThetopsteplevelisP-39.

1.5 TheOperator shallraiseissuestothePatrolPoliceCommander including theback-up staff of Custody Officer that willbe maintained and available to replace regularly scheduled staffthatmaybeabsent forreasons ofillness, vacations, orotherreasons.

1.6 Scheduling ofOperator's own Custody Officers will be theresponsibility of the Operator and in accordance with the minimum staffing requirement outlined inthis section. The schedule ofthe assigned employees of the Operator acting in a Custody Officer capacity willbedetermined by mutual agreement with the City's TechnicalRepresentative.

1.7TheCity hastherighttoremoveanyEmployee ofOperatorfromtheJail Facility temporarily orpermanently upon written noticetoOperator, and atits sole discretion, provided such removal is in accordance with applicable law. Advance notice shallbegivenbytheCitytoOperator whenever reasonably possible.

2. JAIL OPERATIONS

2.1. Operator shallprovide a Custody Officer capable of working solo and as a team member intheJailFacility incompliance withtheapplicable Minimum Standards.

2.2WPD Policy Manual. City will provide complete WPD Policy sections of the WPD PolicyManual relating to all jail operations, policies, and procedures, including field operations affecting Jailoperations, medical andemergency provisions. Allapplicable provisions setforth in the WPD Policy Manual will be completely followed and strictlyadheredtobyEmployees oftheOperator. The Custody Officers will t
forward any questions, clarification, or interpretation issues to the attention of the on-duty Watch Commander intheabsence ofthePatrolCommander.

2.3 Specified Duties and Obligations. Operator's duties and obligations, including the duties andobligations ofitsEmployees, shall be set forth indetail inthe Policy Manual. Ingeneral, these shall include, but are not limited to, the performance of the services set forthbelow in accordance with the applicable Minimum Standards.

2.3.1. Intake and Release Processing: Operator shall provide intake, housing and release processing which shall include:

A Acceptance ofInmate custody.

B Inmate search as permitted bylaw.

C Inventory and storage of property and funds.

D Entry ofinmate data intoCity's andOrange County's booking systems.

Conducting law enforcement database checks ( JDIC/CLETS/NCIC) including but not limited to, the Criminal History System, Wanted E Persons System, Orange County Warrant System, Orange County Consolidated History System, Driver History database, and any other required check as may relate to aninmate.

F Fingerprinting ofinmate.

G Taking and processing ofDNA samples when required bylaw.

Generation of intake and release documents and records, including H allOrange County Health Department and Board required forms and reports related tointake, photographing and fingerprinting ofInmate.

I Initiation ofInmate health and wellbeing screening.

Review and/or inspection of documents pertaining to prisoners, J including release documentation and ascertainment of Inmate identification confirmation prior torelease.

K Return ofInmate personal property and funds.

Completion of internal release documentation and ascertainment of L Inmate identification confirmation prior torelease.

Transportation as described inSection 5, and any and all such other M duties asmay berequired by applicable statute orrule.

Schedule and conduct registration process forSex, Arson, and Narcotics N Offender registrants.

2.4 Disciplinary RulesandRegulations. Operator shallimposediscipline throughrules, regulations, andorders pursuant toadisciplinary system meetingorexceeding theapplicable Minimum Standards setforth intheWPD Policy Manual. Operator shall providetheCityacopy ofthe Operator'sdisciplinary t
policies and procedures and any applicable employee "codeof conduct." Operator shall require thatOperator'sEmployees adhere tothe Police Department'sCode of Conduct and such document shall be incorporated intoOperator's rules and regulations pertaining to Employee conduct. In the event that anEmployee of the Operatorisdeemed tohavebeenengaged inmisconduct orhascommitted aviolation any law, rule, or established procedure, the City shallrequest theOperator tobegin disciplinary actionagainst theEmployee forsaidviolation ormisconduct. TheCity, at its sole discretion, reserves the right to immediately remove any Employee of the Operator without cause, provided that the request is madein writing and is in accordance withapplicable law.

2.5 Safety. Operator'sEmployees shall maintain the Jail Facility incompliance with the WPDPolicy Manualandallapplicable Minimum Standards relative tosafety.

2.6 Security. Operator's Employees shall be responsible for providing security for all Inmates inaccordance with the WPD Policy Manual and all applicable Minimum Standards while theyareinside theJailand/orwhenbeing transported byOperator's Employees. The Operator'sEmployees will be responsible forinmate security until such time as the inmate isproperly transferred and taken into the custody of the Orange County Sheriff Office, another LawEnforcement Agency, authorized criminal justiceagency, oranyCourt authorized agency orentity.

2.7 Records. All inmate and jailfacility documents and records generated under the scope ofthis Agreement arethe property of theCity and shallremain with the City.

TheEmployees oftheOperator areprohibited fromremoving anyinmateorJailfacility document, record, orcopy thereof, except when required to execute a duty or responsibility asmandated by thisAgreement. NorshallEmployees oftheOperator removefromtheJailFacilityorrelease toanythirdparty, anyinmate, housing, orJail Facility document, record, or copy thereof (whether itis aphysical copy, electronic copyor copy by anyother means suchasaphotograph) withouttheexpress written approve oftheDepartment'sCustodian ofRecords. Any violation ofthis section shall result intheimmediate removal oftheemployee, arequest bytheCityfordisciplinary action by the Operator against the employee, and criminal or civilprosecution if appropriate. Operator shallrequire each Employee tosignadocument agreeing to abidebytheprovisions setforthherein inthisparagraph.

2.8 Operator's Employees shall generate and maintain all Inmate records in accordance withestablished Department procedures andtheapplicable Minimum Standards.

2.9 Vehicle Maintenance andInsurance: City shall self-insureandmaintain Cityowned vehicles used byOperator. Operator shall obtain and maintain liability insurance for allOperator'sEmployees iftheyaredrivingCity'svehicles. Operatorwillindemnifyand holdCityharmless for any accidents, damages, injuries and claims, caused. solely or comparatively byOperator's Employees. AllOperator's Employees using any vehicle in connection with theservices provided under this Agreement shall have a validCalifornia Driver'sLicense, whichshallbeavailable forinspection byCity.

2.10Uniforms. Operatorshallestablishapolicy, subjecttoapprovaloftheCity, prescribing t
astandard uniform for its Employees including shirts, pants, belts, jackets, and associated uniform articles of clothing that arc normally and routinely issued to corrections officers. Operator shallprovidesuchuniformitemstoitsEmployees either directly orthrough auniform allowance.

2.11Incaseofalocal, stateorfederalemergency, Operator agreestorequireandensure that its Employees will reportfor duty tothe Jail Facility pursuant tothe City's emergency response procedures.

2.12Employees assigned totheJailFacility shall participate inallCity training exercises asdirected bytheWPDProfessional Standards Unit.

2.13 Incase ofaProfessional Standards Unit investigation, an internal investigation, a formal orinformal investigation, orother similar investigation, Operator shallrequire as a condition ofemployment to Operator) that Employees will comply with the requestsoftheDepartment oranythirdpartyforstatements, testimonyorothersimilar acts.

2.14Allpersonal cellphones and/orelectronic devices used while on-duty and/orinthe jailfacilityaresubjecttotheprovisions ofthedepartment's "Personal Communication Devices."
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EXHIBIT C

COMPENSATION
The City shall compensate Operator for services performed on amonthly basis forthe termof theAgreement pursuant to Exhibit . Operator agrees to invoiceCity on a monthly basis forservices performed fortheprevious monthly period. Each invoice shall denote theidentityofeachCustody Officer, thedates, timesandhoursworked duringthe affected period.

City shall compensate Operator on an hourly basis (except as noted in the Additional Notes). Thehourlyemployees (JailSupervisor andCustodyOfficers) aretobepaidatthe hourly "BillRate" setforthbelow. Overtime costsincurred inthefulfillment oftheminimum staffingrequirements outlined inthisAgreement (including overtime hoursworked bystaff tocoverforsickorvacationing personnel) shallbethesoleresponsibility ofOperator.

Alltraining shallbeprovided byOperator atOperator'ssolecost. Thisshallinclude costs forEmployee salary, including overtime, licenses, certifications, courses, etc. For example, if anEmployee requires training and is already assigned to the facility, the Operator shall pay the costsassociated fortheEmployee toattendthetraining andthe attending thetraining.

OVERTIMERATE

HOURLY ADDITIONAL HOURS WEEKLY ANNUAL HOURLY POSITION WAGE BILL HOURSATTHE PER COST COST

RATE REQUESTOFTHE WEEK TOCITY TOCITY
CITY)
JAILSUPERVISOR 160
CUSTODY $ 160
OFFICER (x3)
TOTAL
Theabovehourlybillratesshallinclude:

A. Overtime costsincurred byOperator forsixpaidholidays B. Overtime costsincurred byOperator duetovacations, sickcalls, etc.

C. Background Investigations
D. Screening/Recruiting
E. 80hours vacation peryearforeachemployee
F. Title15training costsduetoturnover
G. Title15 annualtraining
H. TraininginWPDpolicies andprocedures, including 80hoursofon-sitetraining fornew hires.
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I. Training inOperator'spolicies andprocedures.

J. Uniforms
K. Medical, dental, visionandlifeinsurance benefits
L. Areasupervision andaccount management
M. Payroll taxesandinsurance

4. Initial Title 15Training Costs

4.1 Operator shall endeavor toidentify Employees with Title15Certification for assignment totheJailFacility.

4.2 City shall assistintheselection process andshall havesole discretion over assignment ofpersonneltotheJailFacilityasdescribed intheAgreement.

4.3 AllOperator'sEmployeeswillattendon-the-jobtrainingatWPDconcurrentlywith actualservice.

5. Additional Notes

5.1 Operator shallinvoicemonthly. Termsarenet30.
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SAMPLEAGREEMENT

AGREEMENT

BETWEEN THE CITY OF WESTMINSTER
AND \[CONTRACTOR NAME\]

FOR CUSTODY OFFICER SERVICES

FOR THE CITY'S TEMPORARY HOLDING JAIL FACILITY
ThisProfessional Services Agreement ("Agreement") is made and entered into this 2nd dayof October, 2023
WITNESSETH:

A. WHEREAS, City owns aTemporary Holding Jail Facility used to book andfingerprint prisoners; and
B. WHEREAS, Cityproposes toutilizetheservicesofConsultantasanindependent contractor toprovide staffing atCity'sTemporary Holding JailFacility, asmorefully described herein; and
C. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds allnecessary licenses topractice andperformtheservices herein contemplated; and D. WHEREAS, City and Consultant desire tocontract forthe specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection withtheservices tobeperformed; and
E. WHEREAS, noofficialoremployee ofCityhas afinancialinterest, withintheprovisions of sections 1090-1092 oftheCalifornia Government Code, inthesubject matterofthis Agreement.

NOW, THEREFORE, forand inconsideration of the mutual covenants and conditions contained herein, theparties hereby agreeasfollows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope ofServices. Consultant shallprovide theprofessional services described in the City' sRequest for Proposals (" RFP"), attached hereto as Exhibit "A," and Consultant'sResponse toCity'sRFP ("Consultant'sProposal"), attached hereto as t
Exhibit "B," bothincorporated hereinbythisreference.

1.2. Professional Practices. All professional services to beprovided by Consultant pursuant to thisAgreement shall be provided by personnel experienced in their respective fieldsandinamanner consistentwiththestandards ofcare, diligenceand skill ordinarily exercised byprofessional consultants in similarfields and circumstances in accordance with soundprofessional practices. Consultant also warrants that itisfamiliar with all laws that may affect itsperformance of this Agreement and shall advise City of any changes in any laws that may affect Consultant'sperformance ofthisAgreement.

1.3. Performance toSatisfaction ofCity. Consultant agreestoperformalltheworktothe complete satisfaction oftheCityandwithinthehereinafter specified. Evaluations of theworkwillbedone bytheCityManager orhisorherdesignee. Ifthequalityof workisnotsatisfactory, Cityinitsdiscretionhastherightto:
a) MeetwithConsultant toreviewthequality oftheworkandresolvethematters ofconcern;
b) Require Consultant torepeat theworkatnoadditional feeuntilitissatisfactory; and/or
c) Terminate theAgreement ashereinafter setforth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, butnotlimitedto, thoselaws related tominimum hours andwages; occupational health andsafety; fair employment and employment practices; workers' compensation insurance andsafety inemployment; andallother Federal, State and local laws and ordinances applicable tothe services required under this Agreement. Consultant shall indemnify and hold harmless Cityfrom and against all claims, demands, payments, suits, actions, proceedings, and judgments ofevery nature and description including attorneys' fees and costs, presented, brought, orrecovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under thisAgreement.

1.5. Non-Discrimination. Inperforming this Agreement, Consultant shall notengage in, nor permit its agents toengage in, discrimination inemployment ofpersons because of theirrace, religious creed, color, national origin, ancestry, physical disability, mentaldisability, medicalcondition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant tosection 12940 ofthe Government Code.
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1.6. Non-Exclusive Agreement. Consultant acknowledges thatCitymay enterinto agreements with other consultants for services similar tothe services that are subject to thisAgreement or may have its own employees perform services similar tothose services contemplated bythisAgreement.

1.7. Delegation and Assignment. This isapersonal service contract, and theduties setforthherein shallnotbedelegated orassigned toanyperson orentitywithout thepriorwritten consent ofCity. Consultant may engage asubcontractor(s) as permitted by law andmay employ other personnel to perform services contemplated by this Agreement at cost and expense.

1.8. Confidentiality. Employees ofConsultant inthe course oftheir duties may have access to financial, accounting, statistical, and personnel data of private individuals andemployees ofCity. Consultant covenants thatalldata, documents, discussion, orotherinformation developed orreceived byConsultant orprovided for performance of this Agreement are deemed confidential and shall not be disclosed byConsultant without written authorization byCity. Cityshall grant such authorization if disclosure is required by law. AllCity data shall bereturned to City upon the termination of this Agreement. Consultan under this Section shall survive thetermination ofthisAgreement.

2.0COMPENSATION AND BILLING

2.1. Compensation. Consultant shall bepaid inaccordance withthefeeschedule set forth in Exhibit "B," attached hereto and made apart of this Agreement by this reference (the Schedule"). Consultant'stotalcompensation shallnotexceed Dollars ($____ .00).

2.2. Additional Services. Consultant shallnot receive compensation forany services provided outsidethescopeofservices specified intheConsultant'sProposalunless theCity ortheProject Manager forthisProject, priorto Consultant performing the additional services, approves such additional services in writing. Itis specifically understood that oral requests and/or approvals of such additional services or additional compensation shallbebarredandareunenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, butno more often than two times a month. Said invoice shall be based onthetotalofallConsultant'sservices which have been completed toCity's sole satisfaction. City shallpayConsultant'sinvoice within thirty (30) days from the dateCity receives said invoice. Each invoice shalldescribe indetail, the services performed, the date of performance, and the associated time forcompletion. Any additional services approved and performed pursuant tothis Agreement shall be t
designated as "Additional Services" and shallidentify the number oftheauthorized change order, where applicable, onallinvoices.

2.4. Records and Audits. Records of Consultant's services relating tothis Agreement shall bemaintained inaccordance with generally recognized accounting principles andshallbemadeavailabletoCityoritsProjectManager forinspection and/oraudit at mutually convenient timesfrom the Effective Date until three (3) years after termination ofthisAgreement.

3.0 TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant tothisAgreement shall commence withinfive (5) days from theEffective DateofthisAgreement. TheProject Schedule maybeamended by mutual agreement oftheparties. Failure tocommence work inatimely manner and/ordiligentlypursueworktocompletion maybegrounds fortermination ofthis Agreement.

3.2. Excusable Delays. Neither party shall beresponsible for delays or lack of performance resulting from acts beyond the reasonable control of theparty or parties. Such actsshall include, butnotbelimitedto, actsofGod, fire, strikes, materialshortages, compliance withlawsorregulations, riots, actsofwar, orany otherconditions beyondthereasonable controlofaparty.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence ontheEffective Date and continue fora period of60months, ending onOctober 1, 2028, unless previously terminated as provided hereinorasotherwise agreed toinwritingbytheparties.

4.3. Compensation. Intheevent oftermination, Cityshall payConsultant forreasonable costs incurredandprofessional services satisfactorily performed uptoandincluding the dateof City'swritten notice oftermination. Compensation forwork inprogress shallbeproratedbasedonthepercentage ofworkcompleted asoftheeffective date of termination inaccordance with the fees set forth herein. Inascertaining the t
professional services actually rendered hereunder upto the effective date of termination ofthis Agreement, consideration shallbegiven tobothcompleted work andworkinprogress, tocomplete andincomplete drawings, andtootherdocuments pertaining totheservices contemplated herein whether delivered totheCityorinthe possession oftheConsultant.

4.4. Documents. Intheeventoftermination ofthisAgreement, alldocuments prepared by Operator in itsperformance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shallbe delivered totheCitywithin ten (10) days ofdelivery oftermination notice toConsultant, atnocosttoCity. Anyuse of uncompleted documents without specificwrittenauthorization fromConsultant shall beatCity'ssoleriskandwithout liabilityorlegalexpense toConsultant.

5. INSURANCE

Consultant agrees towaive, andtoobtain endorsements from itsworkers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed byConsultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
d) Professional errors and omissions (" E&O") liability insurance with policy limitsofnotlessthanOneMillion Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' andengineers' coverage t
shall be endorsed toinclude contractual liability. Ifthe policy iswritten as a "claims made" policy, the retro date shall be prior to the startof the contract work. Consultant shall obtain and maintain, said E&Oliability insurance during the life of this Agreement and for three years after completion ofthework hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain orbeendorsed tocontain the following provisions:
a) Additional insureds: "TheCity ofWestminster anditselected andappointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising outofactivities performed by oron behalf of the Consultant pursuant toitscontract withtheCity; products and completed operations oftheConsultant; premises owned, occupied orused by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
b) Notice: "Saidpolicy shallnotterminate, besuspended, orvoided, norshall itbecancelled, northecoverage orlimitsreduced, untilthirty (30) daysafter writtennoticeisgiventoCity."
c) Other insurance: "TheConsultant's insurance coverage shall beprimary insurance as respects theCity ofWestminster, its officers, officials, agents, employees, and volunteers. Any other insurance maintained bythe City of Westminster shallbeexcess andnotcontributing withtheinsurance provided bythispolicy."
d) Anyfailuretocomplywiththereportingprovisionsofthepolicies shallnotaffect coverage provided to theCity ofWestminster, its officers, officials, agents, employees, andvolunteers.
e) The Consultant'sinsurance shall apply separately to each insured against whomclaim ismade orsuitisbrought, except withrespect tothelimitsofthe insurer'sliability.

5.3. Deductible orSelf-InsuredRetention. Ifanyofsuchpoliciesprovide foradeductible orself-insuredretention toprovide such coverage, theamount of suchdeductible orself-insured retention shallbe approved in advance by City. No policyof insurance issued as towhich theCity is an additional insured shall contain a provision whichrequires thatnoinsured except thenamed insuredcansatisfyany suchdeductible orself-insured retention.

5.4. Certificates ofInsurance. Consultant shall provide toCity certificates ofinsurance showing theinsurance coverages andrequired endorsements described above, in aform and content approved byCity, priortoperforming any services under this t
Agreement. Thecertificates ofinsurance shall be attached hereto asExhibit "_" andincorporated hereinbythisreference.

5.5. Non-Limiting. Nothing inthis Section shallbeconstrued aslimiting inanyway, theindemnification provision contained inthisAgreement, ortheextent towhich Consultant may beheldresponsible for payments of damages to persons or property.

6. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes theentire agreement between the parties with respect to anymatter referenced herein and supersedes any and all otherpriorwritings andoralnegotiations. ThisAgreement maybemodified only in writingand signed bythe parties ininterestatthe time of suchmodification. The terms of this Agreement shall prevailover any inconsistent provision inany other contract document appurtenant hereto, including exhibits tothisAgreement.

6.2. Representatives. TheCityManager orhisorherdesignee shallbetherepresentative of City for purposes of this Agreement and may issue all consents, approvals, directives andagreements onbehalf oftheCity, called forbythisAgreement, except asotherwise expressly provided inthisAgreement. ·
Consultant shalldesignate arepresentative forpurposes ofthisAgreement whoshall beauthorized toissue allconsents, approvals, directives and agreements onbehalf ofConsultant calledforbythis Agreement, except asotherwise expressly provided inthisAgreement.

6.3. Project Managers. City shalldesignate a Project Manager to work directly with Consultant intheperformance ofthisAgreement.

Consultant shalldesignate aProject Manager whoshall represent it and beits agent inallconsultations withCityduring thetermofthisAgreement. Consultant oritsProject Manager shall attend andassist inallcoordination meetings called byCity.

6.4. Notices. Anynotices, documents, correspondence or other communications concerning this Agreement, orthework hereunder may beprovided by personal delivery ormailand shallbeaddressed assetforthbelow. Suchcommunication shall be deemed servedordelivered: ( a) atthe time of delivery if such communication issentbypersonal delivery, and (b) 48hours after deposit inthe U.S. Mail as reflected by the official U.S. postmark ifsuchcommunication is sent through regular United States mail.
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IF TO CONSULTANT: IFTO CITY:

City ofWestminster
8200 Westminster Blvd.

Westminster, CA 92683
Tel: Tel: (714) 548-3200
Attn: Attn:

6.6. Attorneys' Fees. Intheevent thatlitigation isbrought byanyparty inconnection with this Agreement, the prevailing party shall be entitled torecover from the opposing party allcosts and expenses, including reasonable attorneys' fees, incurred bythe prevailing party in theexercise of any of its rights orremedies hereunder orthe enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under thelaws of the State of California without giving effect to that body of laws pertaining to conflict oflaws. In the event of any legal action to enforce or interpret this Agreement, the parties heretoagree that the sole and exclusive venue shall be a court of competent jurisdiction located inOrange County, California.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting orencumbrance shall bevoid and shall constitute abreach of this Agreement and cause fortermination of thisAgreement. Regardless of City's consent, no subletting or assignment shall release Consultant of to perform all other obligations to be performed by
Consultant hereunder fortheterm ofthis Agreement.

6.9. Indemnification andHoldHarmless. Consultant agrees todefend, indemnify, holdfreeandharmless theCity, itselected officials, officers, agentsand employees, atConsultant'ssoleexpense, fromandagainst anyandallclaims, actions, suitsorotherlegalproceedings brought against theCity, itselected officials, officers, agentsandemployees arisingoutoftheperformance ofthe Consultant, itsemployees, and/orauthorized subcontractors, ofthework undertaken pursuant tothisAgreement. Thedefense obligation provided for hereunder shallapplywithoutanyadvance showing ofnegligence or wrongdoing bytheConsultant, itsemployees, and/orauthorized t
subcontractors, butshallberequired whenever anyclaim, action, complaint, or suitassertsasitsbasisthenegligence, errors, omissions ormisconduct ofthe Consultant, itsemployees, and/orauthorized subcontractors, and/orwhenever anyclaim, action, complaint orsuitasserts liability against theCity, itselected officials, officers, agentsandemployees basedupontheworkperformed bythe Consultant, itsemployees, and/orauthorized subcontractors underthis Agreement, whether ornottheConsultant, itsemployees, and/orauthorized subcontractors arespecifically named orotherwise asserted tobeliable.

Notwithstanding theforegoing, theConsultant shallnotbeliableforthedefense orindemnification oftheCityforclaims, actions, complaints orsuitsarisingout ofthesoleactivenegligence orwillful misconduct ofthe City. Thisprovision shallsupersede andreplace allotherindemnity provisions contained eitherin theCity'sspecifications orConsultant'sProposal, whichshallbeofnoforceand effect.

6.10. Independent Contractor. Consultant isandshallbeactingatalltimesasan independent contractor andnotasanemployee ofCity. Consultant shallhave nopowertoincuranydebt, obligation, orliability onbehalfofCityorotherwise actonbehalfofCityasanagent. Neither Citynoranyofitsagents shallhave controlovertheconduct ofConsultant oranyofConsultant'semployees, except assetforthinthisAgreement. Consultant shallnot, atanytime, orinany manner, represent thatitoranyofitsagentsoremployees areinanymanner agentsoremployees ofCity. Consultant shallsecure, atitssoleexpense, and beresponsible foranyandallpayment ofIncomeTax, SocialSecurity, State Disability Insurance Compensation, Unemployment Compensation, andother payroll deductions forConsultant anditsofficers, agents, andemployees, and allbusiness licenses, ifanyarerequired, inconnection withthe services tobe performed hereunder. Consultant shallindemnify andhold Cityharmless from anyandalltaxes, assessments, penalties, andinterestasserted against City byreason oftheindependent contractor relationship created bythisAgreement.

Consultant furtheragrees toindemnify andholdCityharmless fromanyfailure ofConsultant tocomplywiththeapplicable worker'scompensation laws. City shallhavetherighttooffsetagainst theamountofanyfeesduetoConsultant underthisAgreement anyamountduetoCityfromConsultant asaresultof Consultant'sfailure topromptly paytoCityanyreimbursement or indemnification arisingunderthisparagraph.

6.11. PERSEligibility Indemnification IntheeventthatConsultant oranyemployee, agent, orsubcontractor ofConsultant providing services underthisAgreement claimsorisdetermined byacourtofcompetent jurisdiction ortheCalifornia PublicEmployees Retirement System (PERS) tobeeligible forenrollment in PERSasanemployee oftheCity, Consultant shallindemnify, defend, andhold harmless Cityforthepayment ofanyemployee and/oremployer contributions forPERSbenefits onbehalfofConsultant oritsemployees, agents, or t
subcontractors, aswellasforthepayment ofanypenalties andinterest onsuch contributions, whichwouldotherwise betheresponsibility ofCity.

Notwithstanding anyotheragency, stateorfederal policy, rule, regulation, law orordinance tothecontrary, Consultant andanyofitsemployees, agents, and subcontractors providing service underthisAgreement shallnotqualify foror become entitled to, andherebyagreetowaiveanyclaims to, any compensation, benefit. oranyincident ofemployment byCity, including butnot limitedtoeligibility toenroll inPERSasanemployee ofCityandentitlement to anycontribution tobepaidbyCityforemployer contribution and/oremployee contributions forPERSbenefits.

6.12. Cooperation. Intheevent anyclaimoractionisbrought against Cityrelating to services rendered under thisAgreement,
Consultant shallrenderanyreasonable assistance andcooperation whichCity mightrequire.

Consultant agrees thatanysuchdocuments orinformation shallnotbemade available toanyindividual ororganization withoutthepriorconsent ofCity. Any useofsuchdocuments forotherprojects notcontemplated bythisAgreement, andanyuseofincomplete documents, shallbeatthesoleriskofCityand withoutliability orlegalexposure toConsultant. Cityshall indemnify andhold harmless Consultant fromallclaims, damages, losses, andexpenses, including attorneys' fees, arisingoutoforresulting fromCity'suseofsuchdocuments for otherprojects notcontemplated by thisAgreement oruseofincomplete documents furnished byConsultant. Consultant shalldelivertoCityany findings, reports, documents, information, data, inanyform, including butnot limitedto, computer tapes, discs, filesaudiotapesoranyotherProjectrelated itemsasrequested byCityoritsauthorized representative, atnoadditional costtotheCity.

Exceptions topublic disclosure maybethosedocuments orinformation that qualifyastradesecrets, asthattermisdefined intheCalifornia Government Codesection 6254.7, andofwhichConsultant informsCityofsuchtradesecret. t
TheCitywillendeavor tomaintain asconfidential allinformation obtained byit thatisdesignated asatradesecret. TheCityshallnot, inanyway, beliableor responsible forthedisclosure ofanytradesecretincluding, without limitation, thoserecords somarked ifdisclosure isdeemed toberequired bylaworby orderoftheCourt.

6.15. ConflictofInterest. Consultant anditsofficers, employees, associates and subconsultants, ifany, willcomplywithallconflictofinterest statutes oftheState ofCalifornia applicable toConsultant'sservices underthisagreement, including, butnotlimited to, the Political Reform Act (Government Code sections 81000, etseq.) andGovernment Codesection 1090. Duringtheterm ofthisAgreement, Consultant anditsofficers, employees, associates and subconsultants shallnot, without thepriorwrittenapproval oftheCity Representative, performworkforanother person orentityforwhomConsultant isnotcurrently performing workthatwouldrequire Consultant oroneofits officers, employees, associates orsubconsultants toabstain fromadecision underthisAgreement pursuant toaconflictofinterest statute.

6.16. Responsibility forErrors. Consultant shallberesponsible foritsworkand results underthisAgreement. Consultant, whenrequested, shallfurnish clarification and/orexplanation asmayberequired bytheCity'srepresentative, regarding anyservices rendered underthisAgreement atnoadditional costto City. Intheeventthatanerrororomission attributable toConsultant occurs, thenConsultant shall, atnocosttoCity, provide allnecessary design drawings, estimates andotherConsultant professional services necessary torectifyand correct themattertothesolesatisfaction ofCityandtoparticipate inany meeting required withregardtothecorrection.

6.17. Prohibited Employment. Consultant willnotemploy anyregular employee of CitywhilethisAgreement isineffect.

6.18. OrderofPrecedence. Intheeventofaninconsistency inthisAgreement and anyoftheattachedExhibits, thetermssetforthinthisAgreement shallprevail.

If, andtotheextentthisAgreement incorporates byreference anyprovision of anydocument, suchprovision shallbedeemed apartofthisAgreement.

Nevertheless, ifthereisanyconflict among thetermsandconditions ofthis Agreement andthoseofanysuchprovision orprovisions soincorporated by reference, thisAgreement shallgovernoverthedocument referenced.

6.19. Costs. Eachpartyshallbearitsowncostsandfeesincurred inthepreparation andnegotiation ofthisAgreement andintheperformance ofitsobligations hereunder exceptasexpressly provided herein.

6.20. NoThird-PartyBeneficiary Rights. ThisAgreement isenteredintoforthesole t
benefitofCityandConsultant andnootherpartiesareintended tobedirector incidental beneficiaries ofthisAgreement andnothirdpartyshallhaveanyright in, underortothisAgreement.

6.21. Headings. Paragraphs andsubparagraph headings contained inthis Agreement areincluded solelyforconvenience andarenotintended tomodify, explainortobeafulloraccurate description ofthecontent thereof andshall notinanywayaffectthemeaning orinterpretation ofthisAgreement.

6.22. Construction. Theparties haveparticipated jointlyinthenegotiation and drafting ofthisAgreement. Intheeventanambiguity orquestion ofintentor interpretation ariseswithrespect tothisAgreement, thisAgreement shallbe construed asifdrafted jointlybythepartiesandinaccordance. withitsfair meaning. Thereshallbenopresumption orburden ofprooffavoring or disfavoring anypartybyvirtueoftheauthorship ofanyoftheprovisions ofthis Agreement.

6.23. Amendments. Onlyawritingexecuted bythepartiesheretoortheirrespective successors andassigns mayamend thisAgreement.

6.24. Waiver. Thedelayorfailure ofeitherpartyatanytimetorequire performance or compliance bytheotherofanyofitsobligations oragreements shallinno waybedeemed awaiverofthoserightstorequire suchperformance or compliance. Nowaiverofanyprovision ofthisAgreement shallbeeffective unlessinwritingandsignedbyadulyauthorized representative oftheparty against whomenforcement ofawaiverissought. Thewaiverofanyrightor remedy inrespecttoanyoccurrence oreventshallnotbedeemed awaiverof anyrightorremedy inrespect toanyotheroccurrence orevent, norshallany waiver constitute acontinuing waiver.

Notwithstanding theforegoing, ifthevalueofthisAgreement, baseduponthe substantial benefitofthebargain foranyparty, ismaterially impaired, which determination made bythepresiding courtorarbitrator ofcompetent jurisdiction shallbebinding, thenbothpartiesagreetosubstitute suchprovision(s) through goodfaithnegotiations.

6.26. Counterparts. ThisAgreement maybeexecuted inoneormorecounterparts, eachofwhichshallbedeemed anoriginal. Allcounterparts shallbeconstrued together andshallconstitute oneagreement.
t

6.27. Corporate Authority. Thepersons executing thisAgreement onbehalfofthe partieshereto warrant thattheyaredulyauthorized toexecute thisAgreement onbehalfofsaidpartiesandthatbydoingsotheparties heretoareformally boundtotheprovisions ofthisAgreement.

INWITNESS WHEREOF, thepartiesheretohavecaused thisAgreement tobe executed byandthrough theirrespective authorized officers, asofthedatefirstabove written.

CITY OFWESTMINSTER,
Amunicipal corporation
Date: __________________________
Christine Cordon, CityManager
ATTEST:

AshtonArocho
CityClerkandex-officioClerk
oftheCityofWestminster

CONSULTANT
Date: __________________________
Signature
NameandTitle
SocialSecurity orTaxpayer IDNumber
APPROVED ASTOFORM:

Date: ________________________
Christian L. Bettenhausen, CityAttorney
t
APPROVED ASTOINSURANCE:

Date: ________________________
JodieGriner,
Director ofHuman Resources & RiskManagement

DEPARTMENTAL APPROVAL
Date: ________________________
DarinLenyi, ChiefofPolice
APPROVED ASTOCONTENT:

Date: ________________________
RonWeber, PolicePatrolCommander
t

EXHIBITA

REQUESTFORPROPOSALS

EXHIBIT B

CONSULTANTSPROPOSAL

EXHIBIT C

FEE SCHEDULE

EXHIBIT D

CERTIFICATES OF INSURANCE

EXHIBIT B

EXHIBIT C

CERTIFICATES OFINSURANCE
Certificate OfCompletion
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DocumentPages: 83Signatures: 1EnvelopeOriginator:

CertificatePages: 5Initials: 0MavicHizon
AutoNav: [email protected]
EnvelopeIdStamping: EnabledIPAddress: 12.206.145.194
TimeZone: (UTC-08:00) PacificTime (US & Canada)
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Status: OriginalHolder: MavicHizonLocation: DocuSign
September15, 2023 | 17:22 [email protected]
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[email protected]: September18, 2023 | 11:26
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MichaelPaysanSent: September18, 2023 | 10:42
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MavicHizonSent: September18, 2023 | 10:42
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CityofWestminster
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TanyaRamirezSent: September18, 2023 | 10:42
[email protected]: September18, 2023 | 12:15 SecurityLevel: Email, AccountAuthentication
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RonWeberSent: September18, 2023 | 10:42
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CertifiedDeliveredSecurityCheckedSeptember15, 2023 | 17:41 SigningCompleteSecurityCheckedSeptember18, 2023 | 10:42 CompletedSecurityCheckedSeptember18, 2023 | 10:42
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Electronic Record andSignature Disclosure

ELECTRONIC RECORD ANDSIGNATURE DISCLOSURE
Fromtimetotime, CityofWestminster (we, usorCompany) mayberequired bylawtoprovide toyoucertain written notices ordisclosures. Described below aretheterms andconditions for providing toyousuch notices anddisclosures electronically through theDocuSign system.

Please readtheinformation below carefully andthoroughly, andifyoucanaccess this information electronically toyour satisfaction andagree tothisElectronic Record andSignature Disclosure (ERSD), please confirm your agreement byselecting thechecksystem.

Getting paper copies
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Ifyoudecide toreceive notices anddisclosures fromuselectronically, youmayatanytime change yourmindandtellusthatthereafter youwanttoreceive required notices anddisclosures onlyinpaperformat. Howyoumustinform usofyourdecision toreceive future notices and disclosure inpaperformat andwithdraw your consent toreceive notices anddisclosures electronically isdescribed below.

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Ifyouelecttoreceive required notices anddisclosures onlyinpaperformat, itwillslowthe speed atwhich wecancomplete certain steps intransactions withyouanddelivering services to youbecause wewillneedfirsttosendtherequired notices ordisclosures toyouinpaper format, andthenwaituntilwereceive back from youyouracknowledgment ofyourreceipt ofsuch paper notices ordisclosures. Further, youwillnolonger beabletousetheDocuSign system to receive required notices andconsents electronically fromusortosignelectronically documents fromus.

Allnotices anddisclosures willbesent toyouelectronically Unless youtellusotherwise inaccordance withtheprocedures described herein, wewillprovide electronically toyouthrough theDocuSign system allrequired notices, disclosures, authorizations, acknowledgements, andother documents thatarerequired tobeprovided ormade available toyouduring thecourse ofourrelationship withyou. Toreduce thechance ofyou inadvertently notreceiving anynotice ordisclosure, weprefertoprovide alloftherequired notices anddisclosures toyoubythesame method andtothesame address thatyouhavegiven us. Thus, youcanreceive allthedisclosures andnotices electronically orinpaperformat through thepaper maildelivery system. Ifyoudonotagreewiththisprocess, please letusknowas described below. Please alsoseetheparagraph immediately above thatdescribes the consequences ofyourelecting nottoreceive delivery ofthenotices anddisclosures electronically fromus.

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Youmay contact ustoletusknowofyour changes astohowwemaycontact youelectronically, torequest paper copies ofcertain information from us, andtowithdraw yourprior consent to receive notices anddisclosures electronically asfollows:

Tocontact usbyemail send messages to: lcolombo@westminster- ca.gov Toadvise CityofWestminster ofyournewemailaddress
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Acknowledging youraccess andconsent toreceive andsigndocuments electronically Toconfirm tousthat youcanaccess thisinformation electronically, whichwillbesimilar to other electronic notices anddisclosures thatwewillprovide toyou, please confirm thatyouhave readthisERSD, and (i) thatyouareabletoprintonpaperorelectronically savethisERSD for yourfuture reference andaccess; or (ii) thatyouareabletoemail thisERSD toanemail address where youwillbeabletoprintonpaperorsaveitforyourfuture reference andaccess. Further, ifyouconsent toreceiving notices anddisclosures exclusively inelectronic format asdescribed herein, thenselect thecheckByselecting thecheckthat:

Youcanaccess andreadthisElectronic Record andSignature Disclosure; and YoucanprintonpaperthisElectronic Record andSignature Disclosure, orsaveorsend thisElectronic Record andDisclosure toalocation where youcanprintit, forfuture reference andaccess; and
Untilorunless younotifyCityofWestminster asdescribed above, youconsent toreceive exclusively through electronic means allnotices, disclosures, authorizations, acknowledgements, andother documents thatarerequired tobeprovided ormade available toyoubyCityofWestminster during thecourse ofyourrelationship withCity ofWestminster.

City Council - Successor Agency - Housing AuthorityMay 21, 2024

City Council - Successor Agency - Housing Authority
May 21, 2024