Agenda Report
Fullerton City Council
MEETING DATE: JUNE 4, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: JONATHAN RADUS, CHIEF OF POLICE
PREPARED BY: LAUREN PARKHOUSE, SENIOR ADMINISTRATIVE ANALYST SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES
SUMMARY
This item proposes awarding a Professional Services Agreement to All City Management Services, Inc. for crossing guard services throughout the City.
PROPOSED MOTION
Authorize City Manager, or designee, to enter and administer a Professional Services Agreement with All City Management Services, Inc. for one year for crossing guard services, in a form approved by the City Attorney.
Authorize City Manager, or designee, to execute and administer related documents, in a form approved by the City Attorney.
ALTERNATIVE OPTIONS
Approve Proposed Motion
Reject agreement
Reduce contracted services to 15 locations warranted by the Manual of Uniform Traffic Control Devices Other options brought forth by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
Concur with staff recommendation.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
Public Safety
Fiscal and Organizational Stability.
FISCAL IMPACT
The proposed crossing guard services for Fiscal Year 2024-25 (FY) cost $639,576. Staff factored an increase to the crossing guard agreement in the FY 2024-25 Proposed Budget. However, the new annual cost totals approximately $27,219 above the prior agreement, primarily due to AB 1228 increasing the minimum wage for fast food employees which forced the vendor to offer competitive wages to retain and recruit employees. Staff would present a budget adjustment, if needed, later in FY 2024-25.
BACKGROUND AND DISCUSSION
The City partnered with the Fullerton School District for contractual crossing guard services from ACMS since 2010. The Fullerton School District has agreed to pay one-half of the charges related to crossing guard services provided at schools in their district resulting from a previous agreement. The current agreement provides crossing guard services at 30 locations throughout the city, expiring June 30, 2024.
Originally, staff sought to procure crossing guard services through “piggy-backing” off another competitively bid local agency agreement award to continue services with ACMS. However, staff could not identify a comparable services agreement or "piggy-back" agreement approved within the last year. The current agreement expires on June 30, 2024. Staff requests City Council approve a one-year agreement with ACMS to avoid service disruption and give the City adequate time to conduct a Request for Proposals (RFP) for crossing guard services. Staff plans to complete the RFP early in FY 2024-25 and award a new crossing guard services agreement by July 1, 2025.
The new agreement would provide 18,900 hours of crossing guard services at $33.84 per hour for a total not to exceed $639,576. The estimated share of the cost of service reimbursed to the City by the Fullerton School District at the end of the school year totals $127,915, resulting in a $511,661 net City cost.
Attachments:
Attachment 1 – All City Management Services Inc. Professional Services Agreement Attachment 2 – Fullerton School District MOA
cc: City Manager Eric J. Levitt
All City Management Services, Inc. PSA 2024
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