Agenda Report
Fullerton City Council
MEETING DATE: JUNE 18, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: DAISY PEREZ, DEPUTY CITY MANAGER
PREPARED BY: AMANDA ARBISO, PARKS AND RECREATION MANAGER
CAMRYN WORSHAM, PARKS AND RECREATION SUPERVISOR
SUBJECT: YOUTH COMMITTEE STRUCTURE REVISIONS
SUMMARY
City Council adopted Resolution No. 2020-97 to establish a Youth Commission on November 2, 2020. City Council directed staff to meet with the Fullerton Collaborative in April 2024 and report back in June 2024. Staff requests City Council provide direction for revision to the Youth Committee structure.
PROPOSED MOTION
Staff recommends City Council form a Youth Committee with revisions developed with Fullerton Collaborative input and direct staff to prepare a resolution to revise Resolution No. 2020-97 in July 2024.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Create a Youth Commission incorporating proposed revisions Direct staff to not move forward without a Youth Advisory Committee Provide alternate direction to staff
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
Staff has worked with the Fullerton Collaborative to put together new recommendations based on City Council discussion and based on further research on other Youth Committees.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Fiscal and Organizational Stability.
FISCAL IMPACT
No additional budget appropriation needed. The estimated annual costs for staff to administer a Youth Advisory Committee totals approximately $9,000 which includes preparing meeting materials and attending meetings.
BACKGROUND AND DISCUSSION
City Council adopted a resolution on November 2, 2020 establishing a Youth Commission to serve as a volunteer advisory board to give City Council insight on youth achievements, challenges and needs within the community. The resolution directs the Commission to host an annual Youth in Government Day and the Parks and Recreation Department to provide administrative support to the Commission.
The resolution states the Commission will meet monthly between September and June with nine members chosen by a City Council subcommittee from the following: one Fullerton High School student, one Sunny Hills High School student, one Troy High School student, one La Vista/Sonora High School student and five at-large city residents (one of which shall be an incoming freshman student from the Fullerton School District).
Staff conferred with the Fullerton Collaborative and recommends the following amendments:
Change the name from “Youth Commission” to “Youth Advisory Committee” Change the age requirement to a grade requirement of “grade level no earlier than 7th and no later than 12th” Remove the GPA requirement
Increase membership from nine to 17 members
Increase the number of high school representatives from five to seven to represent each high school Increase the number of 7th and 8th grade representatives to five Change the appointment process to follow process for at-large member appointment process in Fullerton Municipal Code Section 2.11. A Parks and Recreation Department staff member and Fullerton Collaborative member may join the panel in lieu of a Committee Chair for initial application reviews and interviews. The principal of each would appoint the School Representative for their school.
Attend all Youth Advisory Committee meetings and other City Council functions Participate in Youth Advisory Council communication(s) to City Council Solicit, receive and relay input and suggestions about any matters of concern to Fullerton youth to City Council Participate in Youth Advisory Committee publicity, fundraising and recruitment activities Complete any activity the Chair or Vice Chair may assign to the Youth Advisory Committee Attend all orientations and training programs
Participate in all City Events (i.e., 4th of July, New Year's Eve, Concerts in the Park, Farmers Markets, etc.) Promote City Council, City and public understanding of the achievements, problems and needs of young people in the community Encourage young people to participate in City activities and make recommendations to City Council, in accordance with City Council direction The Youth Committee will coordinate with City Council and the City Manager’s Office to hold an annual Youth in Government Day offering a student mock city council meeting and information about city operations from department directors and City staff. The members will have the opportunity to visit City facilities, attend community events and participate in service projects.
Require members to have Fullerton residency
Obtain parental or legal guardian permission to attend monthly meetings from September to June.
Timeline:
June 2024: City Council provides direction regarding Youth Advisory Committee development.
July 16, 2024: Staff presents draft resolution to City Council.
August 2024: Staff works with the Student Advisory Council and announces applications available for the Youth Advisory Committee. Open Applications.
September 2024: Application period end September 1, 2024. Staff forwards applications to school principals by September 3, 2024. Principals select applicants by September 9, 2024. Interview panel meets with remaining applicants between September 10 and September 20, 2024.
October 2024: Interview panel makes recommendations for five at-large members, ratified by City Council, at the October 1, 2024 City Council meeting. Staff contacts the Committee members following appointment and schedules first meeting after October 14, 2024.
All dates subject to change depending on the number of applicants.
Staff recommends City Council approve the Proposed Motion which includes the proposed amendments to the Youth Commission structure. Staff developed these amendments with Fullerton Collaborative input and to enhance Youth Advisory Committee effectiveness and relevance. These amendments ensure the Committee better aligns with the needs of the community and provides a meaningful platform for youth participation in local government. Staff will return in July with the adopted resolution revising Resolution No. 2020-97, ensuring a smooth transition to the updated structure and responsibilities of the Youth Committee.
Attachments:
Attachment 1 – PowerPoint Presentation
cc: City Manager Eric J. Levitt
Youth Committee Structure Revisions
June 18, 2024 – Page PAGE \* MERGEFORMAT 2