Agenda Report
Fullerton City Council
MEETING DATE: JUNE 18, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, PUBLIC WORKS DIRECTOR
PREPARED BY: andrew grajeda, acting water systems manager SUBJECT: WEST VALLEY VIEW DRIVE WATER MAIN BREAK EMERGENCY REPAIR ACTIONS RATIFICATION AND PAYMENT
SUMMARY
The City received a report of a water main break on West Valley View Drive on April 30, 2024. The break caused significant damage to the roadway requiring immediate repair. This item requests ratification of emergency actions taken to initiate repairs and authorization to use Water Funds for the emergency repair costs.
PROPOSED MOTION
Ratify selection of Allied Paving Company to provide materials and services for West Valley View Drive water main break emergency repairs, waiving formal bidding procedures.
Authorize Administrative Services Director, or designee, to issue $90,100 purchase order to Allied Paving Company for materials and services related to West Valley View Drive water main break emergency repairs.
ALTERNATIVE OPTIONS
Approved the Proposed Motion
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager concurs with request for ratification.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
Public Safety
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-2024 Adopted Budget has sufficient appropriation to cover costs associated with the emergency repair within the Water Enterprise Fund (Fund 44) Water Transmission and Distribution program.
BACKGROUND AND DISCUSSION
This item reports on the Public Works emergency related to a West Valley View Drive water main break per Fullerton Municipal Code 2.64.090.
Water Division staff received notification of a water main break and roadway damage on West Valley View Drive, west of North Berkely Avenue, north of North Orange County Justice Center on Tuesday, April 30, 2024 morning. Staff identified a break in an 8-inch-diameter cast iron water distribution pipeline which caused significant roadway damage. Staff quickly assessed road closure impacts on the courthouse, local businesses and residents and determined site conditions and safety concerns necessitated closing West Valley View Drive to eastbound traffic. Staff immediately initiated repairs and isolated the broken segment of water distribution pipe which interrupted courthouse water service between 11:00 a.m. and 2:00 p.m.
Staff determined the extent of roadway damage shutting down the water main. The break rendered eastbound traffic lanes unsafe for public use due to lifting and significant asphalt erosion. Staff recommended expedited critical service roadway repair due to the severity of the road condition and quickly restore critical courthouse access.
Public Works Water Division coordinated with Allied Paving Company to immediately start emergency repairs and temporarily reopen the road that same day, April 30, 2024, with final repaving scheduled for a later date. Allied Paving Company returned after normal business hours on Tuesday, May 7, 2024 to minimize public inconvenience and impact on courthouse operations. Work continued throughout the night to remove all damaged asphalt and pavement to accommodate pouring new pavement. The emergency repair performed by Allied Paving Company cost $90,100.
The City reopened the roadway at approximately 6:30 a.m. Wednesday, May 8, 2024. The Public Works Street Division completed all necessary roadway striping on May 31, 2024.
The City must report emergency repairs exceeding $50,000 to City Council for ratification per Fullerton Municipal Code 2.64.090. City Council approval ratifies the emergency repairs, waives formal bidding requirements to activate repair services and any internal costs expended to address the emergency.
Attachments:
Attachment 1 – Project Location Map
cc: City Manager Eric J. Levitt
West Valley View Drive Water Main Break Emergency Repair June 18, 2024 - Page 2