Agenda Report
Fullerton City Council
MEETING DATE: JULY 2, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: DAVID GRANTHAM, P.E., CITY ENGINEER
Nick Esposito, p.e., associate engineer
SUBJECT: CONTRACT WITH ROY ALLAN SLURRY SEAL, INC. FOR miscellaneous slurry seal fISCAL yEAR 2023-24 project
SUMMARY
Award $820,596.05 construction contract to Roy Allan Slurry Seal, Inc. for the Miscellaneous Slurry Seal Fiscal Year (FY) 23-24 Project.
PROPOSED MOTION
Approve plans and specifications for Miscellaneous Slurry Seal FY 2023-24 Project.
Approve the following budget transfers and appropriations in CIP Project 44699 Miscellaneous Slurry Seal FY 2023-24:
$600,000 SB1 Funds (Fund 74) from CIP Project 44589 Residential Street Program to CIP Project 44699 Miscellaneous Slurry Seal FY 2023-24 within the Capital Projects Fund (Fund 74). $400,000 General Fund (Fund 74) from CIP Project 44589 Residential Street Program to CIP Project 44699 Miscellaneous Slurry Seal FY 2023-24 within the Capital Projects Fund (Fund 74).
Award $820,596.05 construction contract for Miscellaneous Slurry Seal FY 2023-24 Project to Roy Allan Slurry Seal, Inc. and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends award of $820,596.05 construction contract for the Slurry Seal project.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2023-24 Adopted Capital Improvement Program (CIP) Budget has sufficient funding for the project provided from SB1 Funds and General Funds. Staff recommends the following budget transfers and appropriation:
$600,000 SB1 Funds (Fund 74) from CIP Project 44589 Residential Street Program to CIP Project 44699 Miscellaneous Slurry Seal FY 2023-24 within the Capital Projects Fund (Fund 74) $400,000 General Fund (Fund 74) from CIP Project 44589 Residential Street Program to CIP Project 44699 Miscellaneous Slurry Seal FY 2023-24 within the Capital Projects Fund (Fund 74).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
This project would rehabilitate numerous residential and arterial streets, utilizing multiple slurry seal repair methods to maintain existing pavement conditions. This project would utilize conventional Slurry Seal, Asphalt Rubber Aggregate Membrane (ARAM) with conventional Slurry Seal and Tire Rubber Modified Surface Seal (TRMSS) products as the City continues exploring cost-effective pavement treatment products and methods. Staff matched each method to existing pavement conditions and will evaluate against previous projects, products and methods to help determine the preferred treatments for future maintenance of fair and good pavement conditions. See Attachment 3 for project locations.
Staff programmed the project streets using the following criteria:
Pavement Condition Index (PCI)
Minimum Fair rating
Public Works – Street Division recommendations
Existing and expected future maintenance needs
Previous utility (water and/or sewer) improvement projects Locations related to recent street rehabilitation projects School locations
Maintain pavement conditions adjacent to school sites
Pavement conditions
Specified treatment methods need specific pavement conditions.
The City received four bids on June 5, 2024. Roy Allan Slurry Seal, Inc. of Santa Fe Springs submitted a $820,596.05 lowest responsible base bid. The low bid submitted totals approximately 0.8% lower than the $826,997 Engineer estimate.
Construction would tentatively start July 15, 2024 with anticipated project completion in September 2024. Staff would schedule work adjacent to schools for completion before the start of the school year. Staff would notify residents and businesses of upcoming project construction and potential impacts.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined that the project is categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Miscellaneous Slurry Seal FY 2023-24 Project
July 2, 2024 - Page 2