Agenda Report
Fullerton City Council
MEETING DATE: july 16, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: DAVID GRANTHAM, P.E., CITY ENGINEER
Nick Esposito, p.e., associate engineer
SUBJECT: contract with sully miller contracting co. FOR orangethorpe avenue infrastructure IMPROVEMENTS project
SUMMARY
Award $3,976,752 construction contract to Sully Miller Contracting Co. for Orangethorpe Avenue Infrastructure Improvements Project.
PROPOSED MOTION
Approve plans and specifications for the Orangethorpe Avenue Infrastructure Improvements Project.
Approve the following budget transfers and appropriations in Capital Improvement Program (CIP) Project Orangethorpe Avenue Infrastructure Project:
$3,100,000 Road Maintenance Rehabilitation Account / Senate Bill (RMRA / SB) 1 Funds (Fund 29) from CIP Project 44400 Annual Arterial Street Program to Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Capital Projects Fund (Fund 74) $50,000 Sewer Enterprise Funds (Fund 47) from CIP Project 51419 Annual Sewer Replacement Program to CIP Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Sewer Enterprise Fund (Fund 47) $439,234 from American Rescue Plan Act (ARPA) Funds within CIP Project 53250 Water Main System Replacement and Upgrade Project (Fund 44) to Lemon Street to CIP Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Water Fund (Fund 44) $60,000 ARPA Funds (Fund 44) from CIP Project 44054 Orangethorpe Avenue Infrastructure Improvements – Harbor Boulevard to Lemon Street to CIP Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Water Fund (Fund 44).
Award $3,976,752 construction contract for Orangethorpe Avenue Infrastructure Improvements Project to Sully Miller Contracting Co. and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve any future change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval of the award of #,976,752 construction contract for Orangethorpe Avenue Infrastructure Improvements Project to Sully Miller Contracting Co.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2024-25 Adopted CIP Budget has sufficient funding for the project provided from RMRA / SB1 Funds, Sewer Enterprise Funds and ARPA Funds. Staff recommends the following budget transfers and appropriations:
$3,100,000 RMRA / SB1 Funds from CIP Project 44400 Annual Arterial Street Program to Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Capital Projects Fund (Fund 74) $50,000 Sewer Enterprise Funds from CIP Project 51419 Annual Sewer Replacement Program to CIP Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Sewer Enterprise Fund (Fund 47) $439,234 ARPA Funds from CIP Project 53250 Water Main System Replacement and Upgrade Project (Fund 44) to CIP Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Water Fund (Fund 44) $60,000 ARPA Funds from CIP 44054 Orangethorpe Avenue Infrastructure Improvements – Harbor Boulevard to Lemon Street to CIP Project 44062 Orangethorpe Avenue Infrastructure Improvements Project within the Water Fund (Fund 44).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2, respectively).
BACKGROUND AND DISCUSSION
This segment of Orangethorpe Avenue from State College Boulevard to Placentia Avenue makes an ideal candidate for rehabilitation due to existing pavement condition, additional damage sustained from the recent City of Placentia sewer main replacement project and construction traffic related to the recently completed Goodman development.
Project improvements would include:
water main replacement
full depth pavement replacement
deteriorated curbs, gutters and sidewalk repair
new ADA curb ramps and sidewalk construction
Class 2 bicycle lane installation.
City Council approved using $1 million ARPA Funds for the water main replacement at the August 16, 2022 meeting. The existing water main needs replacement due to the extensive scope of pavement rehabilitation combined with the pipe age (over 60 years old) and condition.
Project limits incorporate the Fullerton, Anaheim and Placentia city boundaries. Each city pays an equal share of roadway maintenance and construction costs with a common boundary in accordance with roadway maintenance agreements between the cities. City of Fullerton is the lead agency for this project and will pay design and construction costs upfront. The cities of Anaheim and Placentia will reimburse Fullerton for their share of the final project costs. Staff expects reimbursement costs to total approximately $1 million.
Significant coordination occurred with the property owners and tenants impacted by the improvements, especially properties with large truck traffic. Staff included site specific requirements and details in the project plans and specifications to address the property concerns and needs and minimize impacts.
The City received seven bids on June 27, 2024 with Sully Miller Contracting Co. of Brea, CA, submitted a $3,976,752 lowest responsible base bid. The low bid submitted totals approximately 4.1% lower than the $4,147,269 Engineer estimate.
Construction would tentatively start September 2024 with anticipated project completion in December 2024. Staff would perform outreach with impacted residents and businesses to notify them of upcoming project construction and potential impacts.
Staff prepared an environmental assessment in accordance with the California Environmental Quality Act Guidelines and determined that the project is categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Contract for Orangethorpe Avenue Infrastructure Improvements Project July 16, 2024 - Page 2