IMPLEMENTATION OF NEW STREET SWEEPING OPERATION – COST AND SCHEDULE ANALYSIS AUGUST 20, 2024
STREET SWEEPING
New Street Sweeping Operation
On August 6, 2024, Council voted 3-2 to implement a biweekly, alternating street sweeping operation.
Fiscal Impact
Potential annual cost savings of $185,000 in Sanitation Fund (Fund 23) Signage production cost
Sign removal and installation cost
Request to fund additional cost using General Fund (Fund 10)
New Street Sweeping Operation
Develop a new street sweeping routes and schedule with street sweeping contractor 3 months to complete
Schedule change requires updating and replacing citywide signage to inform residents and visitors.
Parking Citations will have to be suspended during the sign replacement. Enforcement will reinitiate once all signs are installed.
Sign Production Cost
Approximately 5,000 signs currently installed citywide
To ensure signage consistency, additional 1,000 signs will need to be installed Certain areas do not have signage posted due to residents’ concerns about visual aesthetic but will now have to comply.
Some signs may have to be relocated and anchored
Includes aluminum panels, rivets, poles, sleeves, concrete footing Production of signs total quoted at: $374,323.50
This cost is not appropriated in the department’s operation budget.
Sign Installation Cost
Current street sweeping signage took approx. 4 years to complete with a crew consisting of 2-3 employees This city-wide initiative required significant effort and added extra responsibilities to maintenance staff’s regular tasks Staff proposes four options of sign installation:
In-house at Straight Time, Part Time**
In-house at Straight Time, Full Time**
In-House at Over Time
Out-source
**Note: In-house straight time installation labor is appropriated in the Department’s operation budget.
One crew consisting of two maintenance staff:
Note: Sign installation is budgeted in the Department’s operating budget Option 1a: In-House Sign InstallationStraight Time Rate (Part Time) In-House Cost
Duration
Cost
Re-routing Analysis
3 months
$0
Sign Production
4 months
$374,323.50
Sign Installation
36 months
Budgeted
Total:
43 months
$374,323.50
One crew consisting of two maintenance staff:
Note: Sign installation is budgeted in the Departments operating budget Option 1b: In-House Sign InstallationStraight Time Rate (Full Time) In-House Cost
Duration
Est. Cost
Re-routing Analysis
3 months
$0
Sign Production
4 months
$374,323.50
Sign Installation
18 months
Budgeted
Total:
25 months
$374,323.50
Option 2: In-House Sign InstallationOver Time Rate
In-House Cost
Duration
Est. Cost
Re-routing Analysis
3 months
$0
Sign Production
4 months
$374,323.50
Sign Installation
18 months
$368,727.26
Total:
25 months
$743,050.76
Two crews consisting of four maintenance staff:
Option 3: Out-Sourced Sign Installation
Out-Sourced Cost
Duration
Est. Cost
Re-routing Analysis
3 months
$0
Sign Production
4 months
$374,323.50
Sign Installation
8 months
$535,825.00
Total:
15 months
$910,148.50
Contractor – will require formal bidding.
Summary
Option
Duration
Est. Cost
1a: In-house straight time (part time)
43 months
$374,323.50
1b: In-house straight time (full time)
25 months
$374,323.50
2: In-house overtime
25 months
$743,049.90
3: Out-sourced
15 months
$910,148.50
Recommendation
Approve suspension of street sweeping parking enforcement once sign replacement begins (roughly February 2025). Reinitiate enforcement once all signs are installed. Issue warnings for the first month of enforcement prior to issuing citations.
Approve in-house installation of the street sweeping signage with possible use of overtime to expedite the implementation of the new operation.
Authorize staff to proceed with the street sweeping signage replacement project with the understanding this project will potentially require the use of General Funds.
Questions