SMART 1383
Compliance Proposal
Prepared for
City of Fullerton
Contact: Judi Gregory
[email protected]
855-724-1383 ext. 700
Michelle Duron
[email protected]
City of Fullerton
Dear Michelle,
Thank you for the opportunity to provide a subscription quote for the SMART 1383 Compliance System
. The SMART system allows for the convenient collection of pertinent information required for SB 1383 tracking and reporting. The system also has several built-in features designed to assist with outreach and inspection activities. Our system includes the following basic features:
Dashboard
Customized KPI’s and analytics
Generator Manager
Includes inspections, outreach activities, contact logs, waste assessments and recordkeeping
Route Review tool
Waste Evaluation tool
Waiver tracking
Edible food and food recovery inspection tracking
Extensive report features
Implementation Record tracking
Fully customizable features
The following pages provide details of the system capabilities. If you have any questions, please feel free to contact us at 855-724-1383 ext 700 or [email protected] .
Sincerely,
Judi Gregory
SMART Compliance, LLC
Learn More at SMART1383.com
Table of
Contents
SMART SYSTEM QUOTE
Base System
Standard Add-ons
Discounts
03 03
04 06
07 08
09 10
BASE SYSTEM
Generator Manager
Food Recovery Manager
ROUTE REVIEW TOOL
Field Audit Map
Customizable Collection Survey
Special Features
11 12
13 16
WAIVER TRACKING
EDIBLE FOOD TRACKING
IMPLEMENTATION RECORD
REPORTING FEATURES
SERVICE COST
One-time setup fee No Charge
Annual subscription $24,995
Unlimited user logins
Initial data import Included
03 SMART 1383
Sytem Quote
SERVICE COST
Additional data imports $350/each
As-needed customization $75-175/hr
BASE SYSTEM
STANDARD ADD-ONS
SMART Solutions for All SB 1383 Requirements
Included
ADVANCE PAYMENT DISCOUNT
Two years prepaid 5%
Three years prepaid 5%
04 Monthly, quarterly, annual hauler report integration $2,995 - One time set-up fee / No additional annual cost
Construction & demolition compliance tracking $4,995 - One time set up fee / $2,500 annual fee
DISCOUNTS
ADDITIONAL CUSTOM FEATURES
SMART Solutions for All SB 1383 Requirements
Stormwater program compliance tracking and
reporting / Customer buildout
$4,995 - One time set up fee /
$7,500 annual fee
Special event compliance tracking No Charge
05 Base System
SMART 1383 is designed to fully integrate all data and
recordkeeping functions for businesses and jurisdictions that manage solid waste programs. The system's base
model provides a robust platform for tracking all
programmatic aspects of SB 1383.
SMART Solutions for All SB 1383 Requirements
Figure 1: SMART Dashboard Home Screen
06 GENERATOR MANAGER
Integrated map with up to four distinct layers and data points with point color flips to indicate status.
Look up generators by name, account number, generator type, city, address SMART identify:
Tier 1 / Tier 2 status
AB 1826 & AB 341 subjectivity and compliance
SB 1383 compliance
Waiver eligibility
Ten (10) custom data fields
Quick links to all generator activities
Account service level screen that works with 1, 2, 3 and 3+ bins systems Right-size tool for estimating optimal service levels
PDF generated estimate/subscription form
Integrated map with up to four distinct layers and data points with point color flips to indicate status.
Visual material composition
Site visit survey that includes detailed generator compliance survey, photo uploads, and PDF generated follow up report.
Waiver assessment tool with PDF generated form that includes custom waiver content and logo.
Container waste assessment and contamination tracker
Inspection and enforcement tracking for all generators and food recovery organizations.
Generator SB 1383 compliance inspection
Generator self-haul inspection
Edible food generator inspection
Food recovery organization/service inspection
Complaint investigation
Inspection records show the results of inspection activities and renders a PDF or instant-print ticket Notice of Compliance/Violation.
Includes up to ten penalty/violation codes and ten custom tracking fields per each inspection type:
Contact log that tracks communications and allows creating tasks and reminders.
Generate reports, notices, and labels for: contamination, violations, survey results and recommendations, compliance letters, and outreach materials Data automatically feeds into SB 1383 Implementation Record Tool Here’s what the SMART 1383Base System includes:
07SMART Solutions for All SB 1383 Requirements
INTEGRATED FOOD RECOVERY MANAGER FOR
EDIBLE FOOD CAPACITY PLANNING
Figure 2: Sample Generator Information Screen
Look up organization by name, address, account number, city Track type of organization
Track services offered: transportation, distribution…
Track foods received
Track SB 1383 annual records
Inspection and enforcement tracking, records results of inspections, compliance reviews, schedule follow-up inspection, prepares PDF or instant-print ticket Notice of Violation. Includes several compliance report types and up to ten penalty codes per type and ten custom tracking fields per type.
Data feeds into SB 1383 Implementation Record Tool
Create shareable PDF reports of selected FRO/FRS for auto email to food generators as part of education and compliance assistance.
Tracks food donation usage and available capacity data for bi-annual edible food capacity planning.
02 Route Review Tool
The SMART Route Review Tool is a component of the SMART1383 System, designed to efficiently collect containercontamination records and provide immediate feedback tocustomers on the results. The collected data is analyzed inreal time to help identify common contaminants and theservice areas most affected by contamination. 08SMART Solutions for All SB 1383 Requirements
FIELD AUDIT MAP
Auditor field map with list of
all locations plotted for easy
selection.
Single touch, drop-down of
account details.
Custom color coding and map
layers designating auditors,
schedule, or other critical
elements.
Dot color flip on completion of
audit.
Up to four map layers
included.
Figure 3: Field Auditor Route Review Map
09 CUSTOMIZABLE ROUTE REVIEW
COLLECTION SURVEY
SMART Solutions for All SB 1383 Requirements
Complete contamination collection survey with 10 additional customizable fields Prepopulated customer information and service data (no re-entry) 1, 2, 3, or 3+ container streams
Photo upload
Geolocater and date/location timestamp
Built-in field label with custom messaging (printer hardware sold separately) Real time upload with data service enabled device
Use on any device: phone, tablet, or desktop
No cost, unlimited field auditors access through Survey123 App on the App store Figure 4: Route Review Data Screen and Sample Label
10 SPECIAL FEATURES OF THE ROUTE REVIEW
TOOL
KPI and in-depth analytics tab on dashboard
Integrated education and outreach materials
Integrated account notices
Results report showing real time data of container audits performed, including photos and labels
Customizable results view
Generate customized notice labels in-field or in the office in PDF format for download
Downloadable Excel or CSV file
Integration with Implementation Record
SMART Solutions for All SB 1383 Requirements
Figure 6: Route Review Data Report
Figure 5: Route Review Analytics Dashboard
SMART Solutions for All SB 1383 Requirements
The SMART Waiver Tracking System is a feature of the Generator Manager. It is designed to efficiently collect waiver assessment information and provides SMART technology to guide auditors on proper waiver assessment.
Waiver Tracking
Figure 8: Waiver Approval Screen
The collected data stored in real time
and pushed to authorized personnel to
review, approve/deny, and record
waivers. Waiver approvals and denials
automatically update in the generator
portal.
System alerts at a user specified date,
prior to expiration
System automatically generates
customer waiver PDF form
System logs history of waivers by
generator
System automatically pushes all waiver
information to Implementation Record
Figure 7: Sample Waiver Form
11 12
Edible Food Tracking
The SMART Edible Food Tracking System is a feature of the GeneratorManager. It is designed to efficiently collect edible food generator andfood recovery organization/service inspection and complianceinformation.The collected data is stored in real time. Additionally,SMART integrates with the Careit App for comprehensive foodrecovery data collection.
SMART Solutions for All SB 1383 Requirements
Figure 9: Sample Food Recovery Inspection Form
Dashboard with separate logins and views for city staff, designees, and CalRecycle.
Complies with Section 18995.2 of the SB 1383 regulations for a centralized location that can be readily accessed by the Department.
Includes templates of written descriptions of inspection and enforcement programs as required by 18995.2(f)(2), saving hundreds of hours of description development time.
Ease of collecting and storing for receipts, purchase orders, photos, and other documents required to be included with the IR.
Includes the following recordkeeping sections:
Complaint Investigations
Compliance Reviews
Contamination Minimization
Edible Food Recovery
Education and Outreach
Enforceable Mechanisms
Jurisdiction Hauler Program
Organic Waste Collection Service
Recovered Organics Procurement
Recycled Paper Procurement
Waivers and Exemptions
Written Program Descriptions
13 ImplementationRecord
SMART Solutions for All SB 1383 Requirements
The SMART Implementation Record standalone system is an electronic data and record storage system for all SB 1383 recordkeeping.
It is designed to store all SB 1383 records required under Section 18995.2. If used as a standalone feature, the portal stores various file formats to upload electronic records in a single location. The IR has several built-in features to ease the reporting and recordkeeping process.
14 Figure 10: Complaint Investigation Report Entry
Figure 11: Contamination Minimization Record Upload
SMART Solutions for All SB 1383 Requirements
15 Figure 12: Enforceable Mechanism File Upload
Figure 13: CalRecycle Implementation Record Access
SMART Solutions for All SB 1383 Requirements
16SMART Solutions for All SB 1383 Requirements
Figure 4: Route Review Data Screen and Sample Label
Reporting Features
SMART 1383 makes storing, exporting, and analyzing data a snap. The system comes with several pre-designed reports and the base system includes five custom reports. Standard reports include:
Waivers
Account information
Program compliance
MCR/MORe
Account information
Edible food and food recovery
Inspections
Activities and tasks…more
All reports are fully customizable and downloadable into CSV, XLS, PDF. The unique customization bar allows users to edit columns and data so that users only download the information that is needed. Several reports allow inline editing as well as downloadable links to photos and files. 17SMART Solutions for All SB 1383 Requirements
Figure 15: Sample Automated MCR/MORe Report
Figure 16: Easily Customize Reports
For inquiries,
contact us.
[email protected]
855-724-1383 ext. 700