Agenda Report
Fullerton City Council
MEETING DATE: September 17, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: DAVID GRANTHAM, P.E., CITY ENGINEER
Jeffrey Chinchilla, p.e., associate engineer
SUBJECT: CONTRACT WITH HIGH LIGHT ELECTRIC, INC. FOR TRAFFIC SIGNAL MODIFICATION AT EUCLID STREET AND ROSECRANS AVENUE PROJECT
SUMMARY
Award $516,888 construction contract to High Light Electric, Inc. for the Traffic Signal Modification at Euclid Street and Rosecrans Avenue Project.
PROPOSED MOTION
Approve plans and specifications for Traffic Signal Modification at Euclid Street and Rosecrans Avenue Project.
Approve $600,000 Measure M2 Funds budget transfer from CIP Project 46621 Traffic Signals and Rectangular Rapid Flashing Beacons Installation Program to Project 46991 Traffic Signal Modification at Euclid Street and Rosecrans Avenue Project within the Capital Projects Fund (Fund 74).
Appropriate $114,500 revenue from Developer Fair Share Contribution to Project 46991 Traffic Signal Modification at Euclid Street and Rosecrans Avenue.
Award $516,888 construction contract to High Light Electric Inc. for the Traffic Signal Modification at Euclid Street and Rosecrans Avenue Project and authorize City Manager, or designee, to execute and administer contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
None.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The FY 2024-25 Adopted Capital Improvement Program (CIP) Budget has project funding provided from Measure M2 Funds. Staff recommends a $600,000 Measure M2 Funds budget transfer and appropriation from CIP Project 46621 Traffic Signals and Rectangular Rapid Flashing Beacons Installation Program to Project 46991 Traffic Signal Modification at Euclid Street and Rosecrans Avenue Project within the Capital Projects Fund (Fund 74).
An adjacent private development project will provide a $114,500 fair share contribution to this project (more information follows). The City would use the contribution to offset project costs and reduce Measure M2 funds use.
Staff attached a budget Data Sheet / Summary of Bids and the Contractor’s Bid Schedule for reference (Attachments 1 and 2, respectively).
BACKGROUND AND DISCUSSION
This project would upgrade the traffic signal and associated equipment at the Euclid Street and Rosecrans Avenue intersection. The equipment includes all traffic signal poles and mast arms, traffic safety lighting, vehicle detection equipment and traffic signal controllers. These improvements would modernize the intersection and add increased visibility to the signal components, particularly during evening and nighttime hours.
A new housing development is under construction at the southwest corner of the intersection. This traffic signal modification project would help address higher vehicle and pedestrian volumes expected from the new development. The developer will make a $114,500 fair share contribution towards project costs. Staff expects to receive this contribution by December 2024 and will use funding to offset project expenses.
The City received five bids on August 29, 2024 with High Light Electric, Inc. of Colton, CA submitting a $516,888 lowest responsible base bid. Staff reviewed the bid and found it acceptable.
Staff anticipates construction to start in February 2025 with completion in May 2025, due to manufacturer equipment lead times.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Contract with High Light Electric, Inc. for the Traffic Signal Modification Project September 17, 2024 - Page 2