Western-Pacific Region
Airports Division
Los Angeles Airports District Office
FAA LAX ADO
777 South Aviation Blvd., Suite 150
El Segundo, CA 90245
September 30, 2024
Brendan J. O’Reilly
Airport Manager
4011 West Commonwealth Avenue
Fullerton, CA 92833
Dear Mr. O’Reilly:
Fullerton Municipal Airport - (FUL)
AIP Project No. 3-06-0091-0XX-2025
Project Title: Southeast Hangars Rehabilitation
Professional Services Award of Contract
Reference is made to the Sponsor Certification for Selection of Consultants, dated September 9, 2024, that the City of Fullerton has met all statutory and administrative requirements for selection of consultant. Based on the certification, Record of Negotiations, and Sponsor’s Independent Fee Estimate, we hereby concur with your recommendation to award C&S Companies in the amount of $37,221.10 for engineering design services.
You may begin the contract award process. Please provide a copy of the executed contract for our review and records. Please remember to include the required Federal contract provisions in the contract documents. Information on procurement and contracting are available on the web at:
http://www.faa.gov/airports/aip/procurement/federal_contract_provisions/
Please remember FAA concurrence does not in any way constitute a commitment on the part of the United States to participate in the cost of the referenced project until such time that the project is included under a federal grant.
If you have any questions, please feel free to contact me at (424) 405-7286 or send me an email: [email protected]
Sincerely,
Vincent Nguyen
Airports Program Manager
SCHEDULE A
SCOPE OF WORK
Project Title: Southeast Hangar Roof Rehabilitation
Airport Name: Fullerton Municipal Airport
Services Provided: Design
Fee Type: Lump Sum
The
CONSULTANT shall provide required design services for the Sou theast Hangar Rehabilitation Project (the “Project”) at the Fullerton Municipal Airport (SPONSOR ). The Project will be performed and constructed by the SPONSOR with grant assistance from the Federal Aviation Ad ministration (FAA) Airport Infrastructure Grant (AIG).
PROJECT DESCRIPTION
The proposed project includes the restoration and repair of Airport-owned metal box hangars at Fullerton Municipal Airport (FUL). The roof panels of the existing hangars leak during rain events, which has caused damage to the hangars, roof panels, along with items within the hangars including equipment, furniture, and aircraft. The proposed project is needed to remedy the existing leaks and prevent future damage.
The scope of work includes:
• The removal of damaged roof panels, as well as the installation of roof sealant and coating to prevent future leaks. Determine if existing skylights are to be removed or can remain and be sealed.
• New Roof Gutters
ADMINISTRATION PHASE
The specific services to be provided or furnished for this Phase of the Project are the following:
1. During the Design Phase, to aid the SPONSOR by acti ng as its liaison and Project coordinator with the funding agencies.
2. The CONSULTANT shall evaluate the feasibility of the budget established by the SPONSOR, based upon the CONSULTANT’s experience as a design professional, and keep the SPONSOR apprised during each phase of the Project of the results of such evaluation. The CONSULTANT shall advise the SPONSOR as to options available for reducing construction costs to stay within the budget, if it appears like ly that contractor bid prices will exceed this budget.
3. Perform project management duties such as project p lanning, invoice preparation, schedule coordination and coordination of design team.
4. Provide to the SPONSOR monthly project status reports.
5. Schedule coordination - consultant shall provide co ntinued coordination so that project schedules are met for each phase of work included in this contract.
6. Coordinate and schedule Progress Project Meeting with Sponsor.
7. Coordinate design deliverable stages with the Sponsor and FAA.
SCHEMATIC DESIGN PHASE (30%)
The Schematic Design Phase is intended to identify and evaluate alternatives to provide cost- effective and practical solutions for the work items identified.
The CONSULTANT will evaluate
alternatives through contacts with local authorities, field investigations, and a practical design approach. The Project’s design will take advantage of local knowledge and experience and will utilize expertise from recent construction projects in an effort to design a cost-effective Project.
The specific services to be provided or furnished for this Phase of the Project are the following:
1. Schedule and conduct a pre-design meeting with the SPONSOR to review the scope of services and become familiar with the Project requi rements and operational concerns during the Project’s construction.
2. Acquire and review record documents (such as plans, specifications, reports, and studies) to become familiar with data that is available for the Project.
3. Perform a preliminary Project site inspection to fu rther familiarize the design team with Project areas.
4. Prepare preliminary plans identifying required topo graphic field surveys and other field investigative programs. Develop a schedule of completion of required survey s and investigations to minimize interference with airpor t and tenant operations. Coordinate schedule with SPONSOR and supervise programs at the Project site as necessary.
5. Acquire the necessary topographic survey of and utility data for, the Project site, including related office computations and drafting.
6. Prepare preliminary opinion of probable construction costs for each major element of the Project.
7. Develop a draft construction safety phasing plan (C SPP) that endeavors to limit interference by the Project’s construction with airport and tenant operations.
8. Submit schematic design to the sponsor for their review.
9. Schedule and conduct a schematic design review meeting with the SPONSOR to review the schematic design.
PRELIMINARY DESIGN (90%)
The services to be performed during this Phase consist generally of services required to furnish the
SPONSOR with a set of Preliminary Plans, Specifications, and Engineer’s Report.
The specific services to be provided or furnished for this Phase of the Project are the following:
1. Finalize Roof repair layouts and place sufficient i nformation on drawings to layout proposed rehabilitation in field during construction.
2. Update draft CSPP based on preliminary design.
3. Develop a soil erosion control plan that encompasses all phases of the project.
4. Prepare preliminary Contract Drawings (approximately 90% complete) providing sufficient detail for review of design concepts by
the SPONSOR .
5. Develop general specifications.
6. Develop technical specifications expected to be required for the proposed work.
7. Update opinion of probable construction cost to ref lect the outcomes of preliminary Project design.
8. Perform an internal quality control review on all design documents.
9. Submit sufficient copies of preliminary design documents to the SPONSOR for their review and comment.
10. Schedule and conduct a preliminary design review me eting to discuss and resolve SPONSOR comments.
FINAL DESIGN PHASE
The services included under this Phase shall generally consist of services required to furnish the
SPONSOR with a complete set of Contract Documents for the Project, including Final Plans, Specifications, Engineer’s Design Report, and opinion of probable construction costs. Services to be performed or furnished during this Phase may include revising the preliminary submittal information to comply with SPONSOR and then completion of the final design. Plans and Specifications, suitable for unit price bidding, will be completed; final design will be coordinated with the SPONSOR and a complete set of bid documents will be furnished to the SPONSOR . A final opinion of probable construction cost and the final Design Report will also be prepared and submitted. A final Construction Safety and Phasing Plan will be included as part of the Contract Documents.
The specific services to be provided or furnished for this Phase of the Project are the following:
1. Detail and finalize limits of rehabilitation.
2. Finalize detail installations.
3. Prepare final Contract Drawings. It is anticipated that the final drawings will consist of the following sheets:
Sheets Name
1 Title Sheet
2 Quantities for Canvass of Bids and Sheet Index
2 General Notes and Legend
3 General Plan
4-5 Construction Safety Phasing Plans and Details
6 Existing Conditions Plan
7-8 Demolition Plans
9 Soil Erosion and Sediment Control Plans & Details
10 Site Improvement Plans
11 Details
4. Perform a detailed quantity takeoff of all bid item s to be included on the Contract Drawings and in the General Specifications of the Contract Documents.
5. Finalize General Specifications
6. Finalize written Technical Specifications for all c onstruction materials and installations.
Project design will ensure all products, equipment, etc. specified on the plans or specification will be in accordance with Buy America standards.
7. Finalize CSPP and include in Specifications and on the Contract Drawings.
8. Prepare final opinion of probable construction costs based upon the actual bid items and quantity takeoffs.
9. Finalize design report to be consistent with the final design.
10. Submit both the construction safety phasing plan and 7460 form electronically to the FAA.
11. Perform final internal quality control review on all design documents.
12. Submit draft final documents to the SPONSOR for final review and comment.
13. Schedule and conduct draft final review meeting wit h the SPONSOR and to discuss and resolve final comments.
14. Reproduce and submit sufficient copies of bid docum ents to SPONSOR for bidding purposes. Bid documents shall consist of the Contract Drawings and Specifications.
CITY SUBMITTAL AND BUILDING PERMITS
The services included under this Phase shall generally consist of services required to acquire a building permit from the following City of Fullerton Public Work Department.
The specific services to be provided or furnished for this Phase of the Project are the following:
1. Assist the City of Fullerton with the submittal Project Plans to the building department for Hangar Roof rehabilitation.
2. Address any comments from City plan check
3. Assist City with the Re-submittal revised project plans
BID PHASE
The Bid Phase is that time frame between completion of the design process and beginning of actual construction when the SPONSOR publicly adver tises and receives bids, analyzes the bids and makes a recommendation for award. The CONSULTANT shall assist the SPONSOR during this Phase as required.
The specific services to be provided or furnished for this Phase of the Project are the following:
1. Assist SPONSOR in the advertisement of the Project and issuance of bid documents.
2. Receive and respond as required to questions from p otential bidders regarding the Contract Documents.
3. Schedule and conduct pre-bid conference if requested by SPONSOR and advise SPONSOR on matters relating to design. Prepare meeting minutes of the pre-bid conference.
4. Prepare addenda to the bid documents after advertis ement and prior to bidding as required upon the SPONSOR’s approval.
5. Upon receipt of bids, perform bid reviews. The bid review shall include items such as a check of the contractor’s bid extensions, bid secur ity, execution of bid, non-collusive bidding certificate, EEO certification, statement o f surety’s intent, addenda receipt, "Buy American "certificate, subcontractors and suppliers list, Disadvantaged Business Enterprise (DBE) certification, eligibility certification, cor porate bidder’s certification, non- discrimination statement and non-segregated facilit ies certificate. Request evidence of competency and evidence of financial responsibility from the contractor. Review contractor’s list of personnel, list of equipment, and financial statement. Formal contact of the contractor's references shall be made upon SPONSOR’s request or if the contractor has no past working relationship with CONSULTANT, SPONSOR, FAA, or CALTRANS.
DESIGN ASSUMPTIONS
The conditions and considerations in developing the scope and fee for the project described above include:
1. Access to the site for surveys and geotechnical investigations can be performed during day hours and will be coordinated by the SPONSOR.
2. No badging or training necessary and if needed we will be escorted to the investigation location.
3. Cost evaluations will be based on bid prices from r ecent project at the airport and other similar regional airports.
4. Uploading the as-built data on the AGIS website will not be required.
5. Underground utilities such as natural gas, sanitary sewer, and water will not be impacted.
6. City of Fullerton agency fees for processing and permits are to be provided by SPONSOR.
DESIGN EXCLUSIONS (A IRFIELD /C IVIL )
The scope and fee for the project described above e xcludes the following items, which can be provided for an additional fee, if requested:
1. The placement of boundary monumentation.
2. Underground utility inspections using a video camera.
3. Drainage studies, including hydrology or hydraulics unless otherwise identified above in scope of work.
4. Any services not specifically identified in this scope of work are not anticipated and excluded.
5. Unless requested, no hardcopies will be provided, only electronic submittals to be used.
END OF SCHEDULE
Date: 7/18/24
PROJECT: SOUTHEAST HANGAR REHABILITATION Service Group Mgr: LRM SERVICES: DESIGN Facility Manager: KG
CLIENT: CITY OF FULLERTON Project Manager: KG
CLIENT MGR: KENNETH GETHERS Project Number: N60
PROJ SEN TOTAL
CONT PHASE ADMIN SEN STAFF ENG PROJ MAN DEPT GROUP DIRECT SERVICES BY HOURS NO. NO. TASK ASST DES ENG ENG ENG ENG MAN MGR COSTS OTHERS TOTALS PER TASK Southeast Hangar Complex
100 PROJECT ADMINSTRATION AND COORDINATION $2,792
PROJECT MANAGEMENT 6 10 $2,792 16
200 SCHEMATIC DESIGN (30%) $16,210
RESEARCH/COORDINATION 6 6 4 $2,810 16
SITE PLAN VALIDATION 10 6 2 $2,880 18
30% DESIGN - DEMOLITION 12 4 2 $2,730 18
30% DESIGN - CSPP 6 3 $1,350 9
30% DESIGN - EROSION CONTROL 2 2 $650 4
30% DESIGN - HANGAR SITE ROOFING PLAN AND TECHNICAL SPECIFICATIONS 20 10 4 $5,360 34 MEETINGS (T&M) 2 $430 2
300 PRELIMINARY DESIGN (90%) $5,510
90% DESIGN - DEMOLITION 6 $750 6
90% DESIGN - CSPP 2 2 1 $865 5
90% DESIGN - EROSION CONTROL 2 $250 2
90% DESIGN - HANGAR SITE ROOFING PLAN AND TECHNICAL SPECIFICATIONS 16 5 1 $3,215 22 MEETINGS (T&M) 2 $430 2
400 FINAL DESIGN $4,520
FINAL DESIGN - DEMOLITION 4 $500 4
FINAL DESIGN - CSPP 3 1 $575 4
FINAL DESIGN - EROSION CONTROL 2 $250 2
FINAL DESIGN - HANGAR SITE ROOFING PLAN AND TECHNICAL SPECIFICATIONS 14 4 2 $2,980 20 MEETINGS (T&M) 1 $215 1
500 CITY SUBMITTALS AND BUILDING PERMIT $6,275
CITY BUIDING PERMIT APPLICATION REQUIRMENTS 8 5 2 $2,430 15 COMMENT RESPONSES (ADDRESS PLAN CHECK COMMENTS) 12 4 2 $2,730 18 SECOND SUBMITTAL 4 2 1 $1,115 7
501 BID PHASE SUPPORT 6 2 $1,630 8
600 DIRECT EXPENSES (ALL) $284.08 $284
6 129 60 38 $284.08 $37,221 233
SCHEDULE B - WORK SUMMARY
CIVIL ENGINEERING
C&S ENGINEERS, INC.
PROJECT NAME: Hangar Rehabilitation DATE: 18-Jul-24
PROJ DESCRIPTION:Southeast Hangar Magnolia Row A/E: C & S ENGINEERS, INC.
PROJECT NO: N60
CLIENT: CITY OF FULLERTON C&S CONTACT: KG
CLIENT MANAGER: Kenneth Gethers
I. ESTIMATE OF DIRECT SALARY COSTS:
RATE OF PAY ESTIMATED ESTIMATED
TITLE ($/HR) @ HOURS COST
A. MANAGING ENGINEER $215.00 X 38 = $8,170.00
B. SENIOR PROJECT ENGINEER $200.00 X 60 = $12,000.00
E. SENIOR DESIGNER $125.00 X 129 = $16,125.00
F. ADMINISTRATIVE ASSISTANT $107.00 X 6 = $642.00
$36,937.00
II. ESTIMATE OF DIRECT EXPENSES:
A. TRAVEL, BY AUTO:
2 TRIPS @ 212 MILES/TRIP @ $0.67 = $284.08
B. REPROGRAPHICS:
0 SUBMITTALS @ EACH $100.00 = $0.00
$284.08
III. SUBCONTRACTS:
A. NONE -
$0.00
IV. TOTALS:
A. MAXIMUM TOTAL COST FOR DESIGN SERVICES, AGREEMENT TOTAL:
$37,221.10
TOTAL OF SUBCONTRACT EXPENSES:
TOTAL ESTIMATE OF DIRECT EXPENSES:
TOTAL ESTIMATED DIRECT SALARY COST:
ARCHITECTURAL/ENGINEERING
COST SUMMARY
SCHEDULE "B"
DESIGN PHASE
B-1