Agenda ReportFullerton City CouncilAgenda ReportFullerton City Council Agenda Report
Fullerton City Council
Agenda Report
Fullerton City Council
MEETING DATE: NOVEMBER 19, 2024
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: DAISY PEREZ, DEPUTY CITY MANAGER
PREPARED BY: DAISY PEREZ, DEPUTY CITY MANAGER
SUBJECT: FULLERTON GOLF COURSE NETTING PROJECT RATIFICATION
SUMMARY
This report seeks City Council approval to reimburse American Golf Corporation (AGC) for the Fullerton Municipal Golf Course Netting Project. The project, funded solely by the Brea Dam Fund, installed higher netting along the course perimeter to enhance resident safety undertaken in response to an increase in errant golf balls impacting nearby properties.
PROPOSED MOTION
Ratify and accept completed capital Fullerton Golf Course Netting Project including:
approve Fullerton Golf Course Netting Project and $511,800 capital project amount grant City Manager appropriation authority to make budget adjustments within the Brea Dam Fund (Fund 42) for this capital project accept AGC’s informal bid procurement process in lieu of the City capital procurement process and ratify selection of West Coast Netting as the lowest responsible bidder.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Deny reimbursement request and require an alternative funding source or payment structure Provide alternate direction to staff
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager requests City Council ratification of the completed capital project on the Fullerton Golf Course Netting Project.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
Infrastructure and City Assets.
FISCAL IMPACT
The capital project cost for the Fullerton Golf Course Netting Project totals $511,800, which exceeds the City’s $200,000 informal purchasing threshold as well as the City Manager authority for capital projects. The City made no budget appropriation in the Brea Dam Fund (Fund 42) for this capital project. The Brea Dam Fund has sufficient fund balance to cover the project and this project will not impact the General Fund.
BACKGROUND AND DISCUSSION
The Fullerton Municipal Golf Course, located at 2700 North Harbor Boulevard, operates within the Brea Dam Flood Control Basin on land leased by the City of Fullerton from the U.S. Army Corps of Engineers. This 18-hole course includes a driving range, clubhouse and maintenance facilities. The City ran the course when it opened in 1963 and transferred management to American Golf Corporation (AGC) in 1979. This public-private partnership allows the City to offer high-quality recreational amenities and to utilize AGC’s expertise in golf course management, making the course a successful and valued community asset.
The management agreement assigns responsibility to the City for major capital improvements, including renovations and upgrades. AGC handles routine operations and maintenance, but significant upgrades fall under City management and funding. The City reimburses AGC for approved operating and improvement expenses following a structured submission and approval process.
Residential homes adjacent to the Fullerton Municipal Golf Course experienced a significant increase in golf balls landing on their properties which presents safety risks to homeowners and visitors, potential property damage and general community concern, and underscored the need for action. A recent study assessed the course layout and determined installing higher netting along the perimeter near these homes the most effective solution to mitigate these risks.
AGC worked closely with City staff to proceed with the recommended netting project. AGC solicited bids from qualified contractors, ensuring the project adhered to competitive procurement standards. The bid solicitation process resulted in two bids due to the specialized nature of this service. AGC selected West Coast Netting as the lowest responsible bidder. West Coast Netting presented a competitive bid, which met the project technical and financial requirements.
Staff requests City Council approve formalizing completion of the Fullerton Municipal Golf Course netting project undertaken to address significant safety concerns affecting neighboring residential areas. Staff requests City Council ratify the approximately $511,800 total project cost, which exceeds the City’s informal purchasing threshold and City Manager authority for capital projects. Approving this purchasing threshold exception would recognize AGC's management of the procurement process, allowing them to solicit bids and select a contractor on the behalf of the City.
Staff deemed immediate action by AGC necessary, given the urgent safety issue, although the bid solicitation did not meet formal City bid requirements. Staff seeks City Council approval for a budget appropriation in the Brea Dam Fund, as the City has not previously allocated funds, and grant the City Manager authority for budget adjustments to facilitate proper closeout and compliance. This action would ensure the proper management of project costs and documentation allowing the City to complete this critical safety improvement. cc: City Manager Eric J. Levitt
Golf Course Netting Project
November 19, 2024 - Page 2