C ITY O F FU LL ERT ON
R E Q U E S T F O R P R O P O S A L S
CONSTRUCTION INSPECTION AND
LABOR COMPLIANCE MANAGEMENT SERVICES
FOR WELL 7A EQUIPPING PROJECT
CIP PROJECT #53005
PROPOSALS DUE: OCTOBER 24, 2024 AT 1:00 PM P.S.T.
City of Fullerton
303 W. Commonwealth Avenue
Fullerton, CA 92832-1775
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I. INTRODUCTION
The City of Fullerton is requesting proposals for Construction Inspection and Labor Compliance Management Services (Consultant) for the City of Fullerton Water Well 7A Equipping Project (CIP #53005) located at 627 W. La Palma Avenue, Anaheim, CA; pursuant to all Terms and Conditions of the Consultant’s current On-Call contract with the City of Fullerton.
Construction of the Well 7A Equipping Project generally consists of furnishing all materials, equipment, tools, labor, and incidentals to equip a new 500 horsepower municipal potable water well. Construction Work generally includes civil/site work; sound enclosure and foundation; deep well vertical turbine pump, motor, and support pedestal; above and below ground valves and piping; electrical and instrumentation; startup testing and training.
The City is seeking a Consultant to provide full time construction inspection services and labor compliance management services as required; in accordance with the approved plans and specifications prepared by Hazen and Sawyer engineers, as well as all bid addenda and subsequently approved shop drawings, submittals and Construction Change Orders, which shall be collectively referred to herein as the CONSTRUCTION DOCUMENTS.
The project is partially federally funded, including funding from a US Bureau of Reclamation (BOR) grant and an EPA Community Grant. Project funding also includes a grant award from the Orange County Water District (OCWD) under the Santa Ana River Conservation and Conjunctive Use Program (SARCCUP) grant through the California Department of Water Resources (DWR) under Proposition 84 Integrated Regional Water Management Program (IRWMP).The intent of the Labor Compliance Management Services is to ensure that the City is in full compliance with prevailing wage requirements under these grants and to ensure compliance with the agreement(s) terms and conditions. The requirements for the work are further described in Section II – Scope of Work and the CONSTRUCTION DOCUMENTS.
A Notice to Proceed is expected to be issued approximately February 2025.
Construction duration is expected to be 160 working days. Work is not expected to occur on weekends or holidays.
II. SCOPE OF WORK
A. INSPECTION SERVICES
The Construction Inspection Consultant (Inspector) shall provide the following services, but not limited to:
a. Attend the pre-construction meeting with the City, Design Engineer, and the Contractor to review the specifications, job conditions, schedules, etc. to prepare an efficient and expeditious operation.
b. Attend other meetings as required to discuss procedures, progress, concerns, potential problems, and scheduling with the Contractor and the City.
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c. The Inspector shall have all the inspection and testing equipment necessary to perform the inspections and to verify compliance with the Specifications. The inspection equipment shall be maintained in good working condition and routine checks shall be made to verify their accuracy.
d. Inspector shall provide a detailed daily inspection report that includes, but is not limited to: work performed, labor, material, equipment, and any discrepancies or deficiencies in the work performed by the Contractor. At a minimum, the following shall be included on these reports:
i. Date of report and period of time worked.
ii. Report number (numbered consecutively).
iii. Inspector's name. `
iv. Work performed and description.
v. Weather, including high and low temperature, humidity, surface temperature, dew point, etc.
vi. List of the total number of workers at the work site, names (first and last) of each worker, number of hours worked, their classifications, and the number of workers working on each item of work on a daily basis.
vii. Size and type of equipment being used, and the activity involved. viii. Observations.
ix. Material Storage.
x. Quality assurance attributes.
e. Attend other meetings as required to discuss procedures, progress, concerns, potential problems, and scheduling with the Contractor and the City.
f. Establish and implement procedures to ensure that the Contractor performs the work in compliance with the project specifications. g. Inspection – Inspector shall verify that the Contractor’s work is performed in compliance with the requirements of the CONSTRUCTION DOCUMENTS, and approved submittals and Manufacturer's Technical Data Sheets.
h. Staging – Check that equipment and materials stay within the designated Best Management Practices (BMP) staging area.
i. Equipment and Tools – Check that all equipment is new and free from defects in materials, design, and workmanship. Verify all tools, equipment, and supplies are in good working condition.
j. Ambient Conditions – Monitor the air and surface temperatures, relative humidity, and the dew point periodically every day to assure that the work is completed under proper weather conditions.
k. Coordination – Coordinate, confirm, and document manufacturer representatives, third party or City inspectors, and Anaheim Public Utilities (and other public and private utility) personnel are present for testing and special activities (e.g., electrical system) as-needed. Collect all manufacturers’ certificate of proper installation documents. Project is in final plan check with the city of Anaheim who will be issuing building -4-
permits to the contractor. Inspector shall ensure the contractor’s scheduling and observe and document all inspections required by City of Anaheim.
l. Compaction Testing – Coordinate with City’s on-call soils engineer to perform necessary compaction and compressive strength tests. m. Concrete Construction – Inspect that all formwork, subsurface conditions, rebar placement, and concrete construction adheres to the CONSTRUCTION DOCUMENTS. Collect concrete mix tickets and inspect materials used for construction. Coordinate with contractor to collect concrete specimens in cylinders and coordinate pick-up with City’s on-call consultant. City shall cover laboratory costs. Inspect placement of concrete, inspect concrete construction for surface defects, and provide final acceptance.
n. Coating and Painting – Inspect equipment, surface preparation, coating materials, coating application, and final coating for pinholes or irregularities. Measure the dry film thickness of each coat and use a holiday detection device to assure that coatings comply with the specification requirements and manufacturers' instructions. Verify adherence to the CONSTRUCTION DOCUMENTS.
o. Pump Installation – Inspect pumping unit installation, including disinfection of all pump components, and adherence to the CONSTRUCTION DOCUMENTS. Observe and document pumping unit field performance test.
p. Pipeline, Miscellaneous Piping, and Appurtenances – Inspect pipes, fittings, and appurtenances for defects. Inspect that the installation of piping and appurtenances and trench excavation activities adhere to the CONSTRUCTION DOCUMENTS and City of Fullerton Water Utilities Specifications. Check pump connections to pipelines to be tested and observe hydrostatic and leakage testing per the CONSTRUCTION DOCUMENTS.
q. Disinfection – Observe disinfection activities and total chlorine residuals in the system at the various appurtenances and/or at the test port per the CONSTRUCTION DOCUMENTS and City of Fullerton Water Utilities Specifications.
r. Water Pollution Control – Verify all discharge water complies with the City’s NPDES Areawide Urban Storm Water Runoff Permit and that construction activities are in compliance with the approved Water Pollution Control Plan.
s. Valves and Meter(s) – Inspect condition of valves and meter(s), installation, and adherence to the CONSTRUCTION DOCUMENTS and City of Fullerton Water Utilities Specifications. Verify valves are in working condition.
t. General Electrical – Inspect that all electrical work is in compliance with the CONSTRUCTION DOCUMENTS. Inspect condition of electrical equipment and enforce strict adherence to product delivery, storage, and handling requirements. Inspect installation and testing activities and -5-
verify the application of arc-flash and shock hazard labels. Apply “Green Tag” when all City of Anaheim building permit requirements and NEC grounding requirements are met.
u. General Instrumentation and Control (I&C) – Inspect the I&C components and adherence to the CONSTRUCTION DOCUMENTS.
Coordinate with the City’s SCADA consultant.
v. Record Drawings – Verify as-built drawings are being maintained and updated per the CONSTRUCTION DOCUMENTS. The Inspector shall also maintain a set of as-built drawings that will be submitted to the City in addition to the set maintained and submitted by the Contractor. w. Testing – Perform inspection during calibration and testing, electrical testing, and all functional testing activities. Witness and document all tests and measurements for conformity with Contractor’s recorded results and for compliance with plans and specifications and approved shop drawings and submittals.
x. Public Disputes – Assist the City in addressing and resolving any residents’ complaints or concerns.
y. Photos – Provide photographic documentation of the above services.
B. LABOR COMPLIANCE MANAGEMENT SERVICES
The intent of the labor compliance management services is to ensure that the City is in compliance with federal prevailing wage requirements (Davis Bacon) and any additional requirements assocaied with project grant funding. Labor Compliance Management Consultant (LCM Consultant) shall provide the following labor compliance services, which include, but are not limited to the following:
a. Prepare materials for and attend preconstruction meetings to explain labor standards requirements to contractors. Meeting minutes and any follow up actions shall be recorded and maintained.
b. The LCM Consultant shall receive and maintain daily inspector from the Inspector for work performed by the Contractor, review weekly certified payrolls, and submit copies of all reports weekly to the City. c. Respond to all audit requests for information received from the State of California Department of Industrial Relations (DIR), the Federal Department of Labor (DOL) and other regulatory authorities. d. Lead the creation and collection of forms, certified payroll verification and review for accuracy, completion, and compliance; confirmation of apprentice program; participation in on-site monitoring; field reviews, and all related follow-up, including assistance with electronic submissions of certified payrolls and all related documents into the California Department of Industrial Relations (DIR).
e. Provide technical guidance to contractors, as needed, to aid in contractor electronic registration process, as well as completion and submission of electronic payroll forms.
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f. Review, monitor and report weekly payrolls submitted by contractors and subcontractors.
g. Provide the City with a concise monthly report, mentioning specific work and tasks.
h. Follow-up and report on delinquent payrolls and wage underpayment, including leading corrective actions. This will be in the form of a Deficiency Notice to show all corrective actions needed to be undertaken to be compliant. The Consultant must also provide a Labor Compliance Monthly Certification to accompany each Contractor’s Progress Payment. This template should state the name of the project, and all other pertinent information and reference the wage determinations utilized for each project.
i. Verify contractor registration in SAM.gov for Unique Entity Identifier (UEI). j. Consultant shall ensure the Contractors are posting the appropriate wage determinations and labor posters within their trailers and any other posting requirements as required by grant funding.
k. Interview one employee, per contractor, per trade and verify results against submitted payrolls monthly.
l. Provide small, minority-owned, women-owned and other disadvantaged business enterprise programs verification and reports, if needed. The Consultant should be proficient in evaluating Good Faith Efforts (GFE) and the yearly DBE utilization forms.
m. Provide technical assistance and training for City staff to perform some or all the monitoring functions as may be requested.
n. Provide information on how any fees, fines and penalties that may be levied against any contractor or subcontractor by any federal, state or local agency as a result of these monitoring services are to be administrated.
o. Monitor and ensure contractor compliance with State apprenticeship requirements.
p. Provide necessary forms/instructions to project contractors in compliance with DIR and DOL requirements.
III. PROPOSAL CONTENTS
Responses must be submitted in the format described below.
A. SUBMITTALS
Please submit an electronic copy (pdf) of your proposal by October 24, 2024, at 1:00 PM to Deborah De Bow, City of Fullerton Public Works Department Engineering Division at [email protected]. The proposal must be signed by an official authorized to commit the firm. The proposal shall not be more than 15 pages in length.
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Questions regarding this Request for Proposal should be directed in writing electronically to: Deborah De Bow, City of Fullerton Public Works Department Engineering Division at [email protected]. Proposing firms shall submit all questions no later than October 4, 2024, at 1:00 PM. No questions will be accepted after this date. Responses will be released via Addendum.
Late proposals shall not be accepted. Proposals must be received by the City in order to be considered and issues with delivery are not reasons to be exempt from the deadline. The City maintains the right to reject any or all proposals. All proposals will become the property of the City of Fullerton and will not be subject to return.
B. ORGANIZATION AND CREDENTIALS
Proposal shall include, but not be limited to the following:
1. Firm name, address and telephone number
Local office that will handle City work
Local office of any proposed subconsultant
2. Firm Experience
Similar projects completed or in progress within the last five years.
Include the project’s scope, current contact information of references, and cost of inspection services.
3. Project Team
Identify all individuals who will be participating in the project as well as their qualifications, including any subconsultants. Pay particular attention to the Project Inspector and Alternate Project Inspector (in the event that the proposed Project Inspector in not available when the project begins construction) whose services will be committed for the duration of the project. The City reserves the right to interview, approve, and/or decline project team members.
Include resumes of all individuals who will work on the project. Key personnel assigned to the project shall not be reassigned without prior written approval from the City.
C. PROJECT UNDERSTANDING/APPROACH
Proposal should provide a precise overview of the firm's understanding of the City's needs for this project and the approach the firm would take to address them.
Anticipated challenges or obstacles should be identified and discussed. The City is not seeking construction management services (e.g., submittal, RFI management) nor a full-time inspector for the entire project duration. The actual number of construction days in the field is expected to be approximately 160 working days.
D. SUBCONSULTANTS
Identify and describe the role of any subconsultants anticipated to be used on the project.
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E. CURRENT WORKLOAD
With construction and activity not anticipated to begin before February 2025, it may not be possible for Firm to fully anticipate availability of Firm key personnel.
However, proposers are asked to provide a brief discussion/statement with respect to Firm’s history and commitment to provide the required services on a timely and continuous basis, particularly with respect to key personnel.
F. PROPOSED FEE
In a separate pdf, proposers are to provide an estimated total not-to-exceed (NTE) fee to complete all work stated in the proposal. Proposals should anticipate billing rates that will be effective beginning January 2025, and throughout the duration of project. These rates should be used in calculating estimated costs. Include a schedule of charges for individuals and/or positions for all project work, including lab fees and reimbursables.
The final fee determination shall be based on an agreed upon scope of work.
G. ADDITIONAL INFORMATION AND COMMENTS
The contents under this heading are left to the discretion of the consultant. Material must be pertinent to clarifying qualifications but not otherwise requested in the RFP.
IV. OTHER INFORMATION
A. PLAN AND SPECIFICATIONS
Attached is a copy of the CONSTRUCTION DOCUMENTS.
B. PRIME CONSULTANT RESPONSIBILITIES
The selected consultant shall be required to assume responsibility for all services offered in the proposal. The selected consultant shall be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the task order.
C. SELECTION PROCESS AND CONTRACTUAL DEVELOPMENT
The Project Selection Committee will review and evaluate all proposals received.
The Selection Committee may elect to interview proposed staff to make a final determination.
If a firm is selected, the City intends to enter into a contractual agreement with the firm for providing the subject services. Fee negotiations may follow selection of the qualified proposal. The final fee determination shall be based on an agreed upon scope of work.
Proposal shall be valid for a period of 90 days.
The content of the RFP and successful firm's proposal will become an integral part of the contract but may be modified by the provisions of the executed on-call contract. If, in the opinion of the City, the contract for any reason cannot be negotiated, the City may so notify the firm and shall then be free, if it so chooses, to select another firm.
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D. SERVICES PROVIDED BY THE CITY
The City shall provide the following items to the selected consultant:
1. Copies of approved project specifications and plans (i.e. CONSTRUCTION DOCUMENTS).
2. Copies of approved submittals.
3. City representative to coordinate the work between the Contractor, the Inspector, the Design Engineer, and the City.
Attachments:
Attachment A: Well 7A Plans- Bid Set
Attachment B: Well 7A Specs- Bid Set
Appendix: Well 7A Technical Specifications