I certify that the foregoing is a true and correct copy of the Minute Order adopted by the Board of Supervisors , Orange County, State of California.
Robin Stieler, Clerk of the Board
By:_______________________________________
Deputy
1 of 3
ORANGE COUNTY BOARD OF SUPERVISORS
MINUTE ORDER
January 28, 2025
Submitting Agency/Department: County Executive Office
Approve FY 2024-25 Mid-Year Budget Report; approve related budget adjustments and reserve changes; amend master position control; direct Auditor-Controller to make Fund F12J payments under certain conditions; approve FY 2025-26 budget adoption schedule; approve John Wayne Airport (JWA) and OC Public Works reorganization of OC Facilities Design & Construction Division, Project Management Unit 3, effective 2/7/25; authorize JWA Director or designee to execute or amend related documents under certain conditions; authorize County Procurement Officer or Deputized designee to update Contract
Continued on attached page...
The following is action taken by the Board of Supervisors:
APPROVED AS RECOMMENDED
OTHER
APPROVED AS RECOMMENDED; DIRECTED COUNTY EXECUTIVE OFFICE TO PROVIDE A REPORT IDENTIFYING THE DIVERSITY, EQUITY, AND INCLUSION (DEI) PROGRAMS ( I.E., WHAT ARE THEY,
WHAT ARE THEY INTENDED TO ACCOMPLISH, HOW ARE THEY EVALUATED AND WHO SUPERVISES
THEM, HOW
Continued on attached page...
Unanimous
(1) NGUYEN: Y (2) SARMIENTO: Y (3) WAGNER: Y (4) CHAFFEE: Y (5) FOLEY: Y Vote Key: Y=Yes; N=No; A=Abstain; X=Excused; B.O.=Board Order Documents accompanying this matter:
Resolution(s)
Ordinances(s)
Contract(s)
Item No. 29
Special Notes:
Copies sent to:
CEO – Victoria Lim
2/4/25
I certify that the foregoing is a true and correct copy of the Minute Order adopted by the Board of Supervisors , Orange County, State of California.
Robin Stieler, Clerk of the Board
By:_______________________________________
Deputy
2 of 3
ORANGE COUNTY BOARD OF SUPERVISORS
MINUTE ORDER
January 28, 2025
The following is action taken by the Board of Supervisors:
APPROVED AS RECOMMENDED
OTHER
Unanimous
(1) NGUYEN: Y (2) SARMIENTO: Y (3) WAGNER: Y (4) CHAFFEE: Y (5) FOLEY: Y Vote Key: Y=Yes; N=No; A=Abstain; X=Excused; B.O.=Board Order
Policy Manual under certain conditions; direct Auditor-Controller to close Social Services Agency Leased Facilities Fund 102 and transfer any residual balances to Budget Control 063; approve new and revised classification specifications and title descriptions; set or adjust pay grades and recruiting steps; and delete obsolete classifications as summarized, effective 2/7/25; approve and adopt Side Letter Agreement with International Union of Operating Engineers, Local 501; approve and adopt revisions to the Personnel & Salary Resolution; approve phased reorganization of County's procurement function to County Executive Office and shift all procurement personnel to County Procurement Office and direct various agencies to facilitate changes and related actions, effective 2/7/25; direct County Executive Office to return to the Board as necessary for implementation of all centralization activities; and approve addition or revisions of events to the FY 2024-25 County Event Calendar and make related findings per Government Code Section 26227 - All Districts (R.A.s 1 and 8 require 4/5 vote of members present)
Item No. 29
I certify that the foregoing is a true and correct copy of the Minute Order adopted by the Board of Supervisors , Orange County, State of California.
Robin Stieler, Clerk of the Board
By:_______________________________________
Deputy
3 of 3
MINUTE ORDER
The following is action taken by the Board of Supervisors:
APPROVED AS RECOMMENDED
OTHER
Unanimous
(1) NGUYEN: Y (2) SARMIENTO: Y (3) WAGNER: Y (4) CHAFFEE: Y (5) FOLEY: Y Vote Key: Y=Yes; N=No; A=Abstain; X=Excused; B.O.=Board Order
MANY EMPLOYEES ARE STAFFED BY EACH PROGRAM, HOW THEY ARE FUNDED AND WHETHER THE FEDERAL FUNDING IS AT RISK, AND GIVEN FUNDING UNCERTAINTY, PUT A PAUSE ON PROGRAMS);
AND DIRECTED COUNTY EXECUTIVE OFFICER OR COUNTY FINANCIAL OFFICER, IF MORE
APPROPRIATE, TO ESTABLISH AND IMPLEMENT A CONTRACT REDUCTION PROGRAM THAT OFFERS
EITHER A ONE OR A TWO-YEAR CONTRACT EXTENSION FOR VENDORS OFFERING A REDUCTION IN PRICING. THE PROGRAM WOULD INCLUDE COMMUNICATIONS TO THE VENDORS, INFORMING AND
INVITING PARTICIPATION IN THE PROGRAM, COLLABORATING WITH VENDORS TO AMEND
CONTRACTS TO REFLECT THE EXTENDED TERM IN COST REDUCTION AND TO REPORT BACK ON THE STATUS, PARTICIPATION AND THE AMOUNT AND TYPE OF SAVINGS REALIZED.
Item No. 29
Agenda Item
AGENDA STAFF REPORT
ASR Control 24-001054
MEETING DATE: 01/28/25
LEGAL ENTITY TAKING ACTION: Board of Supervisors
BOARD OF SUPERVISORS DISTRICT(S): All Districts
SUBMITTING AGENCY/DEPARTMENT: County Executive Office (Approved) DEPARTMENT CONTACT PERSON(S): Kimberly Engelby (714) 834-3530 Oana Cosma (714) 834-7410
SUBJECT: FY 2024-25 Mid-Year Budget Report
CEO CONCUR COUNTY COUNSEL REVIEW CLERK OF THE BOARD
Concur No Legal Objection Discussion
4/5 Vote
Budgeted: N/A Current Year Cost: N/A Annual Cost: N/A
Staffing Impact: See Staffing Impact
Section
# of Positions: Sole Source: N/A
Current Fiscal Year Revenue: N/A
Funding Source: N/A County Audit in last 3 years: No
Levine Act Review Completed: N/A
Prior Board Action: N/A
RECOMMENDED ACTION(S):
A four -fifths vote is required on Recommended Actions One and Eight. The requested appropriation, revenue, transfers in/out and reserve changes are summarized in this section of the report in the Budget Adjustment Summary document. The requested position changes are summarized in the Position Change Summary.
1. Direct the Auditor -Controller to revise appropriations, revenues, transfers in/out, reserves and obligated fund balances as detailed in the Budget Adjustment Summary in accordance with Government Code Sections 29130, 29125 and 25252. (Requires four-fifths vote)
2. Direct County Executive Office -Human Resource Services to amend the master position control, subject to final classification review, as detailed in the Position Change Summary.
3. Direct the Auditor -Controller to make payment(s) from Fund 12J to the entities and up to amounts summarized in the table included in the Budget Issues section of this report and upon receipt of approved payment request form(s) from the County Executive Office.
4. Approve the FY 2025 -26 budget adoption schedule as follows: (a) The FY 2025 -26 Recommended Budget will be available to the public on or before May 21, 2025; (b) A notice stating that the Recommended Budget is available to members of the public a nd the time and place of the public hearing will be published on or before May 21, 2025; (c) The Board shall conduct the public budget
hearing on the Recommended Budget beginning on June 10, 2025 and concluding no later than June 23, 2025; and (d) On June 24, 2025, or no later than June 30, 2025, the Board shall adopt the FY 2025-26 Budget by resolution.
5. Approve the John Wayne Airport and OC Public Works reorganization for the OC Facilities Design & Construction Division, Project Management Unit 3, effective February 7, 2025, in accordance with County Administrative Procedure 0112-04 for Organizational Changes.
6. Authorize the John Wayne Airport Director or designee to execute or amend non -financial, documents and/or changes related to the current OC Facilities Design & Construction Division, Project Management Unit 3 associated contracts.
7. Authorize the County Procurement Officer or Deputized designee to make administrative changes to the Contract Policy Manual to update delegation of authority by adding John Wayne Airport Director as an authorized delegate to procure Architect -Engineer service and public works c ontracts in accordance with §3.4 Architect -Engineer Service Contracts and §3.5 Public Works Construction Contracts and make minor, non-material updates as needed.
8. Direct Auditor-Controller to close Social Services Agency Leased Facilities Fund 102, and transfer any residual balances to Social Services Agency, Budget Control 063. (Requires four-fifths vote)
9. Effective February 7, 2025, approve revised classificat ion specifications and adjust pay grades for Cadastral Technician Trainee (Title Code 1780GE), Cadastral Technician I (Title Code 1781GE), Cadastral Technician II (Title Code 1787GE), Senior Cadastral Technician (Title Code 1789GE), and Supervising Cadastr al Technician (Title Code 1790SM); delete Chief Cadastral Technician (Title Code 1793SM) and direct Human Resource Services to remove the obsolete classification from all Orange County Plan documents.
10. Approve and adopt Side Letter Agreement between the County of Orange and the International Union of Operating Engineers, Local 501, to add Electrician Certification Pay premium included as Attachment D.
11. Effective February 7, 2025, approve revised ti tle description, classification specifications, and adjust the pay grade and recruiting step for Engineering Geologist Associate (Title Code 1855GE), Engineering Geologist (Title Code 1859GE), Senior Engineering Geologist (1860SM); delete Geologist (Title Code 1858GE) and direct Human Resource Services to remove the obsolete classification from all Orange County Plan documents.
12. Effective February 7, 2025, approve revised classification specification for Facilities Mechanic (Title Code 3166CP) and dele te Facilities Mechanic Leadworker (Title Code 3167CP); direct Human Resource Services to remove the obsolete classification from all Orange County Plan documents after all budgeted positions have been reallocated.
13. Effective February 7, 2025, approve revised classification specification, title description, and adjust pay grade for Investigative Assistant II (Title Code 6524GE); approve and adopt new classification specification and set pay grade for Investigative Assistant I (Title Code 6519GE).
14. Effective February 7, 2025, approve and adopt revisions to the Personnel & Salary Resolution included as Attachment E.
SUMMARY:
The Mid -Year Budget Report provides the Board of Supervisors, members of the public, County departments and other interested parties with an overview of the current status of revenues, expenditures, Net County Cost, total budgeted positions and various dep artmental issues requiring recommended changes to the County's budget.
BACKGROUND INFORMATION:
The following components of the FY 2024 -25 Mid -Year Budget Report for Board of Supervisors consideration can be found in Attachment A:
Executive Summary
Budget Issues
Human Resources Issues, including:
Position Summary and Vacant Positions - Aged
Recommended Actions
Budget Adjustment Summary
Position Change Summary
The County of Orange uses the OpenOC Data Tool, which is a web-based software providing increased transparency and easy access to finance and budget information. Supplemental expense and revenue data are available by accessing the OpenOC link: http://data.egovoc.com/?FY2025Q2#/b0. Budget and actual reports, as of December 31, 2024, can be viewed using the Budget Report – Report Links found on the left-hand side of the web page.
FINANCIAL IMPACT:
Please see Attachment A for Financial Impact detail.
STAFFING IMPACT:
Detailed departmental position change request information is included in the Budget Issues section of Attachment A, including a summarization of Department requests to add positions. The position change summary of Attachment A documents the specific positions and position titles.
REVIEWING AGENCIES:
Auditor-Controller
ATTACHMENT(S):
Attachment A - FY 2024-25 Mid-Year Budget Report
Attachment B - Government Code Sections
Attachment C - Classification Maintenance Studies
Attachment D - IUOE Side Letter Agreement Electrician Certification Premium Pay Attachment E - Personnel & Salary Resolution