Agenda Report
Fullerton City Council
MEETING DATE: APRIL 15, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: DAVID GRANTHAM, P.E., CITY ENGINEER
JOSEPH HERNANDEZ, ASSOCIATE ENGINEER
SUBJECT: $649,044 contract with Copp CONTRACTING, INC. FOR HOLLYDALE AREA STREET REHABILITATION
SUMMARY
Award $649,044 construction contract to Copp Contracting, Inc. for the Hollydale Area Street Rehabilitation Project.
PROPOSED MOTION
Approve Hollydale Area Street Rehabilitation Project plans and specifications.
Approve the following budget transfers and appropriations in CIP Project 44077 Hollydale Area Street Rehabilitation:
$780,000 Infrastructure Funds (Fund 74) transfer and appropriation from CIP Project 44400 Street Reconstruction and Rehabilitation Program to CIP Project 44077 Hollydale Area Street Rehabilitation within the Capital Projects Fund (Fund 74) $40,000 Sewer Enterprise Fund (Fund 47) transfer and appropriation from CIP Project 51419 Annual Sewer Replacement Program to CIP Project 44077 Hollydale Area Street Rehabilitation within the Sewer Enterprise Fund (Fund 47).
Award $649,044 construction contract for Hollydale Area Street Rehabilitation Project to Copp Contracting, Inc. and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2024-25 Adopted Capital Improvement Program (CIP) Budget has sufficient funding for the Hollydale Area Street Rehabilitation Project provided from Infrastructure Funds (Fund 11) and Sewer Enterprise Funds (Fund 47). Staff recommends the following $820,000 budget transfers and appropriations:
$780,000 Infrastructure Funds (Fund 11) from Project 44400 Street Reconstruction and Rehabilitation Program to Project 44077 Hollydale Area Street Rehabilitation Project within the Capital Projects Fund (Fund 74) $40,000 Sewer Enterprise from CIP Project 51419 Annual Sewer Replacement Program to CIP Project 44077 Hollydale Area Street Rehabilitation within the Sewer Enterprise Fund (Fund 47).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
This project would rehabilitate approximately 0.40 miles of deteriorated residential streets, including deteriorated and damaged curb, gutters and sidewalk repair and ADA access ramp installation (see Attachment 3 for project limits). Staff scheduled these streets for rehabilitation following a water main replacement project in this area.
Street pavement rehabilitation would involve asphalt concrete pavement grind and overlay on each street. Staff opted for this based on multiple factors, including pavement conditions, traffic volume, existing pavement section, construction operations and available budget. The Pavement Condition Index (PCI) scores, shown in Attachment 3, range from 26 to 64 (Very Poor to Fair condition) and would reset to 100 (Very Good condition) after completing improvements.
The City received ten bids on April 2, 2025. Copp Contracting, Inc. of Buena Park, CA submitted the $649,044 lowest responsible base bid which is approximately 17.8% lower than the $789,300 Engineers Estimate. Staff reviewed the bid and found it acceptable.
Construction would tentatively start early June 2025 with anticipated project completion in August 2025. Staff would notify impacted residents and businesses of upcoming project construction and potential impacts.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Contract with Copp Contracting, Inc. for Hollydale Area Street Rehabilitation April 15, 2025 - Page 2