SPILL EMERGENCY RESPONSE PLAN (SERP) January 2024
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 2 of 20) SERP Review and Approved By Name/Title Signature/Date Legally Responsible Official (1) Legally Responsible Official (2) Legally Responsible Official (3) Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 3 of 20) PART 1 (COMPLIANCE GUIDE) COMPLIANCE POINT #1 ........................................................................................................................ 9 COMPLIANCE POINT #2-1 ................................................................................................................... 10 COMPLIANCE POINT #2-2 ................................................................................................................... 11 COMPLIANCE POINT #2-3 ................................................................................................................... 12 ACTIVITY CHANGE LOG (SERP) Date Responsible Person/Title Description Activity/Change Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 4 of 20) COMPLIANCE POINT #3 ...................................................................................................................... 13 COMPLIANCE POINT #4 ...................................................................................................................... 14 COMPLIANCE POINT #5-1 ................................................................................................................... 15 COMPLIANCE POINT #5-2 ................................................................................................................... 16 COMPLIANCE POINTS #6-1 ................................................................................................................ 17 COMPLIANCE POINT #6-2 ................................................................................................................... 18 COMPLIANCE POINT #6-3 ................................................................................................................... 19 COMPLIANCE POINT #6-4 ................................................................................................................... 20 COMPLIANCE POINT #6-5 ................................................................................................................... 21 PART 2 (FIELD GUIDE) LIST OF TABLES Table 1 - Summary of Applicable Spill Emergency Response Plan Requirements .......................................... 7 Table 2 – City spill data and compliance benchmarks ......................................................................................... 8 Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 5 of 20) LIST OF ATTACHMENTS Attachment 1 — WDR Implementation guidance (SWRCB) Attachment 2 — SERP Key Performance Indicators (KPIs) Attachment 3 — Spill Category Determination Worksheet Attachment 4 — Spill Time Estimation Worksheet Attachment 5 — Spill Duration and Flow Worksheet Attachment 6 — Spill Measured Volume Estimation Worksheet Attachment 7 — Spill Upstream Connections Volume Estimation Worksheet Attachment 8 — Spill Response Evaluation Worksheet Attachment 9 — Training Record Worksheet Attachment 10 —Cleaning Services Declination Waiver Attachment 11 —Equipment Inventory and Critical Spare Parts List Attachment 12 —Spill Data and Trends Worksheet Attachment 13— SPILL RESPONSE FIELD FORM Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 6 of 20) Introduction This document, the Spill Emergency Response Plan (SERP), formerly known as the Overflow Emergency Response Plan (OERP) has been prepared by Fischer Compliance LLC with assistance from the City of Fullerton (City) staff for complying with one of a series of updated regulatory requirements resulting from the State Water Resources Control Board 2022 adoption of the “reissued” Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems1 (referred to as “the 2022 WDR” throughout this document.” One primary area of focus by the State Water Board through updated regulatory requirements in the 2022 WDR is objective compliance with effective implementation of elements of the City’s Sewer System Management Plan (SSMP). The State Water Board emphasizes urgency on the structure, content, and organization of an agency-specific SERP for ensuring effective spill, containment, control, and mitigation2. The effectiveness of the SERP is measured by the following objectives, providing City-specific translation of the corresponding State Water Board expectations for required effective spill responses: • Implement effective and proactive spill containment, control, and mitigation • Comply with State Water Board guidance on SERP implementation (see Attachment 1) • Reduce future City WDR violations, potential water quality impacts, and nuisances • Meet/exceed all WDR compliance points in a systematic, streamlined, and transparent manner to facilitate use by Legally Responsible Official(s), Managers, and field staff • Measure and improve City SERP effectiveness (see Attachment 2) • Expedite review by Water Board compliance inspectors and prepare the City for future regulatory audits of the SERP These objectives provide the cornerstone for PART 1 (COMPLIANCE GUIDE) of this document, formulated by Fischer Compliance LLC around a streamlined process for objectively reviewing each applicable SERP compliance point, presenting the method(s) for how City is complying with each requirement, and providing customized Key Performance Indicators (KPIs) for the City SERP for measuring effectiveness. PART 2 (FIELD GUIDE) includes streamlined information and procedures for City first responders and field operations staff. Table 1 below provides a summary of applicable Spill Emergency Response Plan requirements for full compliance with the WDR. 1 See Order No. 2022-0103-DWQ 2 See Order No. 2022-0103-DWQ, Attachment D (page D-2) which states “the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.” Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 7 of 20) Table 1 - Summary of Applicable Spill Emergency Response Plan Requirements Compliance Point WDR Section Page Regulatory Requirements 1 Spec. 5.7 22 • Allocate necessary resources for spill responses 2-1 5.12 23 • Update and Implement SERP within 6 months of 2022 WDR adoption date (6/5/2023); certify SERP up to date in Annual Report) 2-2 5.12 24 • Targets and measures for protection of public health and environment 2-3 5.12 24 • Timely spill responses, minimized impacts and nuisances by stopping, intercepting, recovering, cleaning publicly accessible areas, preventing toxic discharges to waters of the State 3 5.13 24 • Comply with Notification, Monitoring, Reporting, Recordkeeping requirements 4 ATT D-3 D-4 • Collaborate with storm drain agencies and ensure easement accessibility agreements for locations requiring operations 5-1 ATT D-4 D-5 • SERP training and practice drills 5-2 ATT D-4 D-4.4 • Inventory of sewer system equipment/identification of critical replacement and spare parts 6-1 ATT D-6 D-6 • Ensure Training/Implementation of SERP for staff and contractors 6-2 ATT D-6 D-6 • Address Emergency Operations/Traffic Control 6-3 ATT D-6 D-6 • Implement technologies, practices, equipment, coordination 6-4 ATT D-6 D-6 • Conduct Post-spill assessments 6-5 ATT D-6 D-6 • Annually review/assess effectiveness of SERP/update see 2-1 above ATT D-6 D-6 • Spill Emergency Response Plan/prompt detection/response see 3 above ATT D-6 D-6 • Notifications (primary responders, agencies) see 3 above ATT D-6 D-6 • Notifications (other potentially affected agencies) see 3 above ATT D-6 D-6 • Comply with WDR Att. E1 requirements see 2-3 above ATT D-6 D-6 • Containment, minimize/prevent spills to waters of state and drainage conveyances see 2-2 above ATT D-6 D-6 • Minimize public health and environmental impacts see 2-2 above ATT D-6 D-6 • Remove sewage from drain conveyance see 2-2 above ATT D-6 D-6 • Clean spill area/drain conveyance see 4 above ATT D-6 D-6 • Implement pre-planned coordination and collaboration with storm drain agencies see 3 above ATT D-6 D-6 • Document and report spill events Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 8 of 20) Compliance Evaluation For preparing the SERP, an assessment was completed of the City’s existing spill prevention, containment, control, and mitigation effectiveness3. This included review of the City’s existing Overflow Emergency Response Plan (OERP), spill prevention/reduction strategies, field practices, data collection approach, critical spare parts/inventory, and field staff training. In addition, the inspection included review of data in the State Water Board’s “California Integrated Water Quality System” (CIWQS4) including agency spill response metrics and benchmarks (see Table 2 below for details). Table 2 – City spill data and compliance benchmarks Element Benchmarks • Spill Response Metrics (agency notification - operator arrival) • Notification Compliance (Category 1 spill notification to Cal-OES >2 hours) • Draft Reporting Compliance (Category 1 spills within 3 business days) • Spill Recovery (%) Spill data- 10/28/2018-10/28/2023 SERP Effectiveness For facilitating review, assessment, and measurement of SERP effectiveness, Key Performance Indicators (KPIs) were generated for facilitating annual review, assessment, and update of the SERP for improving its effectiveness (see Attachment 2). 3 See Order No. 2022-0101-DWQ, Provision 6.1.6 (Water Boards’ considerations for discretionary enforcement purposes) 4 CIWQS, publicly available at: https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportAction=criteria&reportId=sso_main Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 9 of 20) COMPLIANCE POINT #1 1-1 Regulatory Requirement WDR Section Summary of Requirements Specif. 5.7 (p22) • Allocate necessary resources for spill responses 1-2 Compliance • The City Legally Responsible Official (LRO) is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City LRO and Data Submitters for the sewer system are authorized to submit electronic and written spill reports and other required information to the CIWQS. • For an overview of ensuring adequate resources for spill responses, refer to the City SSMP Elements 2 (Organization), 4 (Operations and Maintenance), and 6 (Emergency Response Plan). • The City has ample resources, including three combination units, a fully stocked emergency response trailer including a 4” trash pump, air compressor and blocking plugs to effectively handle sewer spills within its jurisdiction. This equipment ensures a quick and efficient response to sewer spills, demonstrating the City's dedication to protecting the environment and public health. • The City has allocated funds for its Capital Improvement Projects. The City has developed a comprehensive list of CIPP rehabilitation and open cut sections and has prioritized the list based on the condition assessment of each asset. 1-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, the City utilizes Attachment 2, Compliance Point #1.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 10 of 20) COMPLIANCE POINT #2-1 2-1-1 Regulatory Requirements WDR Sections Summary of Requirements • Specif. 5.12 (pgs23-24) • ATT D-6 (pgD-6) • Update and Implement SERP within 6 months of 2022 WDR adoption date (6/5/2023) • Certify the SERP up to date in the Annual Report • Prompt detection and response to spills to reduce spill volumes and collection information for prevention of future spills. • Containment, minimize/prevent spills to waters of state and drainage conveyances 2-1-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City’s SSMP includes the following goals with regards to preventing and mitigating spills: o Conduct a well-organized and comprehensive Operation and Maintenance (O&M) program o Minimize the potential for and the occurrences of spills. o Comply with all regulatory requirements o Ensure the public’s health and safety o Provide appropriate staffing o Acquire appropriate funding o Manage an effective Fats, Oils and Grease (FOG) program o Ensure adequate capacity to convey peak wastewater flows o Maintain a long range planning and improvement plan o Maintain a new and renewed wastewater collection system o Inform and educate the public on programs, projects and issues related to the wastewater collection system • During business hours, calls are answered by Administrative staff at the Public Works Department. For after-hours notifications, the City relies on Police Dispatch. While the contact information is available on the City's webpage, the Sewer Division should ensure clearer instructions on the phone tree for residents experiencing sewer issues. • For procedures to ensure prompt detection and responses to spills, reducing spill volumes, and collecting information for prevention of future spills, refer to the City Spill Response Field Guide (PART 2) Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 11 of 20) • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 2-1-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, the City utilizes Attachment 2, Compliance Point #2-1. COMPLIANCE POINT #2-2 2-2-1 Regulatory Requirements WDR Section Summary of Requirements • Specif. 5.12 (p24) • ATT D-6 (pgD-6) • Targets for protection of public health and the environment • Minimize public health and environmental impacts • Remove sewage from drain conveyance • Clean spill area/drain conveyance 2-2-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The LRO for the City of Fullerton has sole responsibility for the operation and maintenance, inspection and repair of the City’s sewer and storm drain conveyance system. • The City has identified the process for removing sewage from a drainage conveyance system in the City Spill Response Field Guide Part 2. Crews will remove all debris and solids, Hydro-Vac to clean and vacuum all water from the drainage conveyance system and wash all affected concrete areas with the high-pressure wand. All wash water will be captured and removed with final containment measures. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 2-2-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, City utilizes Attachment 2, Compliance Point #2-2.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 12 of 20) COMPLIANCE POINT #2-3 2-3-1 Regulatory Requirements WDR Section Summary of Requirements • Specif. 5.12 (p23-24) • ATT D-6 (pgD-6) • Timely spill responses, minimized impacts and nuisances by stopping, intercepting, recovering, cleaning publicly accessible areas, preventing toxic discharges to waters of the State • Containment, minimize/prevent spills to waters of state and drainage conveyances 2-3-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City has identified strategies in the SERP Field Guide to intercept, contain and divert spills from entering waters of the state. • The City has established processes in place for prompt response to the report of a spill. These processes are identified in the SERP Field Guide- Part 2. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 2-3-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, see Attachment 2, Compliance Point #2-3.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 13 of 20) COMPLIANCE POINT #3 3-1 Regulatory Requirements WDR Section Summary of Requirements • Spec. 5.13 (p24) • ATT D-6 (pD-6) • Comply with Notification, Monitoring, Reporting, Recordkeeping requirements • Notifications (primary responders, agencies) • Notifications (other potentially affected agencies) • Comply with WDR Att. E1 requirements and document and report spill events 3-2-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City has identified both internal and external contacts to enable prompt notification to regulatory agencies and City Staff primary responders should a spill occur. • The City conducts extensive research for its spills for ensuring accurate volume estimations prior to the Legally Responsible Official (LRO) certifying spill reports in CIWQS. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 3-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, City utilizes Attachment 2, Compliance Point #3-1.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 14 of 20) COMPLIANCE POINT #4 4-1 Regulatory Requirements WDR Section Summary of Requirements • ATT D-3 (pD-4) • ATT D-6 (pD-6) • Procedures: Collaborating with storm drain agencies • Implement pre-planned coordination and collaboration with storm drain agencies and other utilities/departments prior to, during and after a spill. 4-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City Public Works Department has responsibility for the operation and maintenance of both the sewer system and storm drain system within its boundaries. • The City utilizes a GIS Layer to identify all storm drain assets and outfall locations. In addition the City uses the following resources for its storm drain collaboration activities: USGS mapping tool with watershed and topography information5, California Board Basin Plan Beneficial Use Viewer tool,6 and the State Water Board eWRIMS tool7. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 4-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, City utilizes Attachment 2, Compliance Point #4. 5 See https://apps.nationalmap.gov/viewer/ 6 See https://gispublic.waterboards.ca.gov/portal/apps/webappviewer/index.html?id=116f7daa9c4d4103afda1257be82eb16 7 See https://waterrightsmaps.waterboards.ca.gov/viewer/index.html?viewer=eWRIMS.eWRIMS_gvh# Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 15 of 20) COMPLIANCE POINT #5-1 5-1-1 Regulatory Requirement Page #(s) WDR Section Summary of Requirements Page D-5 ATT D-4.3 • SERP training and practice drills 5-1-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP including review of internal response procedures, practice drills, skilled volume estimation, and CIWQS reporting. • For ensuring compliance, the City is conducting SERP training covering the following subjects for field staff: o Annual refresher training on the City’s Spill Emergency Response Plan including hands-on and practical scenarios. o Spill Volume Estimation o Bypass pumping • The City has established processes in place but no written Standard Operating Procedures (SOPS) to support the on-boarding and training of its wastewater staff. Prioritizing and developing written procedures for training and certifying the competency of its wastewater staff is recommended for the City. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 5-1-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, the City utilizes Attachment 2, Compliance Point #5-1.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 16 of 20) CO1MPLIANCE POINT #5-2 5-2-1 Regulatory Requirement Page #(s) WDR Section Summary of Requirements Page D-5 ATT D-4.4 • Inventory of sewer system equipment/identification of critical replacement and spare parts 5-2-2 Compliance • The City LRO is responsible for ensuring full compliance with an inventory of system equipment, including identification of critical replacement and spare parts. • The City’s SSMP doesn’t currently include a list of system equipment and replacement parts inventory to operate and maintain the City’s wastewater infrastructure. The City needs to develop a written list of critical and spare parts required to operate their system. • The City will utilize Attachment 11 —Equipment Inventory and Critical Spare Parts List, to document spare parts and equipment needed to operate its system. 5-2-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, the City utilizes Attachment 2, Compliance Point #5-2.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 17 of 20) COMPLIANCE POINTS #6-1 6-1-1 Regulatory Requirement Page #(s) WDR Section Summary of Requirements Page D-6 ATT D-6 • Ensure training/implementation of SERP for staff and contractors 6-1-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City performs annual drills on spill volume estimation, emergency response to spills and drills for bypass pumping. • The City LRO is responsible for ensuring the annual review and assessment of the effectiveness of the SERP, and to update as needed. If changes are made to the SERP, employees shall be trained on the updated SERP. • It is recommended the Sewer Department develop language with assistance from the City Attorney’s office, requiring contractors to train their staff on the City’s SERP prior to starting any project. The language should be included in contract documents during negotiations and requiring Contractor acceptance when signing contract documents. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 6-1-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, the City utilizes Attachment 2, Compliance Point #6-1.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 18 of 20) COMPLIANCE POINT #6-2 6-2-1 Regulatory Requirement Page #(s) WDR Section Summary of Requirements Page D-6 ATT D-6 • Address Emergency Operations/Traffic Control 6-2-2 Compliance/Effectiveness • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City trains with an outside contractor and uses Cal Trans WATCH manual for guidance. • For additional procedures, refer to the City Spill Response Field Guide. 6-2-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, City utilizes Attachment 2, Compliance Point #6-2).
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 19 of 20) COMPLIANCE POINT #6-3 6-3-1 Regulatory Requirement Page #(s) WDR Section Summary of Requirements Page D-6 ATT D-6 • Implement tech, practices, equipment, coordination 6-3-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • Currently the City hasn’t seen the need for using technology to monitor and provide early detection within their system. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 6-3-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, City utilizes Attachment 2, Compliance Point #6-3.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 20 of 20) COMPLIANCE POINT #6-4 6-4-1 Regulatory Requirement WDR Page #(s) Section Summary of Requirements Page D-6 ATT D-6 • Conduct Post-spill assessments 6-4-2 Compliance • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • The City LRO is responsible to conduct an assessment of every spill response to determine the effectiveness of the response, and to modify the SERP, should a deficiency be noted. • The City will utilize forms in Attachment 8 to document its response to spills, and ensure the SERP program is utilized and modified as necessary. In addition, it would be a best practice for the first responder to write a spill narrative to be included in all spill documentation. • The City Sewer Department conducts a failure investigation for every spill to determine the cause of the spill and identify necessary corrective actions to prevent future spills from the same location. All relevant data will be reviewed as part of the investigation to determine the appropriate corrective actions for the sewer line segment or lift station. • For additional procedures, refer to the City Spill Response Field Guide. 6-4-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, City utilizes Attachment 2, Compliance Point #6-4.
Spill Emergency Response Plan Update Part 1 – Compliance Guide City of Fullerton January 2024 PART 1 (page 21 of 20) COMPLIANCE POINT #6-5 6-5-1 Regulatory Requirement WDR Page #(s) Section Page D-6 ATT D-6 • Annually review/assess effectiveness of SERP/update 6-5-2 Compliance/Effectiveness • The City LRO is responsible for ensuring full compliance through implementation, review, and training on the updated SERP. • For additional details demonstrating compliance, refer to the City Spill Response Field Guide. 6-5-3 Effectiveness • For tracking ongoing operational performance metrics required for conducting its annual review/assessment of the SERP, City utilizes Attachment 2, Compliance Point #6-5.
Spill Emergency Response Plan Update Part 1 – Compliance Guide
LIST OF ATTACHMENTS (These attachments are designed for assisting agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-0103-DWQ) Attachment 1 — WDR Implementation guidance (SWRCB) Attachment 2 — SERP Key Performance Indicators (KPIs) Attachment 3 — Spill Category Determination Worksheet Attachment 4 — Spill Time Estimation Worksheet Attachment 5 — Spill Duration and Flow Worksheet Attachment 6 — Spill Measured Volume Estimation Worksheet Attachment 7 — Spill Upstream Connections Volume Estimation Worksheet Attachment 8 — Spill Response Evaluation Worksheet Attachment 9 — Training Record Worksheet Attachment 10 —Cleaning Services Declination Waiver Attachment 11 —Equipment Inventory and Critical Spare Parts List Attachment 12 —Spill Data and Trends Worksheet Attachment 13— SPILL RESPONSE FIELD FORM Spill Emergency Response Plan Update Part 2 – Field Guide PART 2 (FIELD GUIDE) 1.0 RESPOND AND ASSESS .......................................................................................................... 2 2.0 SPILL CATEGORIES .................................................................................................................. 4 3.0 CONTAIN AND MITIGATE .................................................................................................... 5 4.0 EMERGENCY SYSTEM OPERATIONS ................................................................................. 6 5.0 CORRECT CAUSE AND RESTORE FLOW ........................................................................... 6 6.0 SPILL SPECIFIC MONITORING ............................................................................................. 7 7.0 INITIATE SPILL CLEAN UP ..................................................................................................... 7 8.0 REMOVE SEWAGE FROM DRAINAGE CONVEYANCE ................................................. 8 9.0 REGULATORY NOTIFICATION/REPORTING REQS. ..................................................... 9 10.0 REGULATORY NOTIFICATION PROCEDURES ............................................................. 11 11.0 RECEIVING WATER SAMPLING ......................................................................................... 13 12.0 FINAL SPILL VOLUME ESTIMATION ............................................................................... 17 13.0 SPILL EVENT DOCUMENTATION ..................................................................................... 18 LIST OF TABLES Table 1- Spill Containment Strategies ...................................................................................................................... 5 Table 2 - Monitoring and Reporting ........................................................................................................................ 9 Table 3 -Internal Regulatory Notification Contacts ............................................................................................. 11 Table 4- External Regulatory Notification Contacts ............................................................................................ 12 Spill Emergency Response Plan Update Part 2 – Field Guide City Piedmont SERP Update Jan 2024 PART 2 (page 2 of 18)
1.0 RESPOND AND ASSESS WDR General Order 2022-0103-DWQ Section D-6 The response begins upon notification of the potential spill. The task sequence may vary depending on the circumstance(s) encountered, and the First Responder shall exercise the best judgment while responding to and mitigating the spill's effects. The first responder shall contact their supervisor for direction as appropriate. The First Responder's Goals are to:
o Prevent, contain, control, and mitigate the spill o Safely respond to the site as quickly as possible. The City of Fullerton has established response time goals of 10 minutes during business hours and 30 minutes for after-hour calls. o Thoroughly assess to determine the responsibility, if additional resources are needed, and the best course of action to control and mitigate the spill. o Collect all required data and document on forms provided. A. Arrival o Document the "Arrival Time" and how the call was received (dispatch, answering service, City staff, etc.) on the Sewer Spill Response Field Report o Take a 10-second video of the spilling structure (if currently active) o Take photos of the affected area B. Is problem within City of Fullerton’s owned/operated sewer system? (if no, proceed to C below) The first responder will quickly assess the spill to determine the extent, the category, and the resources needed to mitigate the spill. The First Responder is responsible for the following: o If the spill is a category 1 or 2, immediately contact the Sewer Supervisor at 714-412-1116 to make the 2-hour notification to Cal Office of Emergency Services (CAL-OES) o Determine the spill appearance point and attempt to contain or divert the spill. Block or plug any storm drain inlets in the spill path. o Use storm drain maps to determine the potential destination of the spill if it has entered a storm drain conveyance system. o Determine and request additional resources and personnel as needed. o Setup traffic control measures to divert pedestrians away from the affected area(s). o Determine if Raw Sewage signs need posting to alert the public. o Determine if Contaminated Water Signs need posting and if water quality sampling is required. o Record all field documentation, including photographs, drawings, and measurements of the spill, to complete the Field Spill Report Form.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 3 of 18) C. Is problem due to another agency's facility? o Contact the agency and inform them of the problem. o Control and contain the spill to keep it from reaching a DCS and redirect the public until the agency's staff arrives. D. Is problem due to a privately-owned facility? o Contact the property manager, owner, or resident and inform them of their responsibility. Request they stop using all water until the problem is rectified. o Recommend that they call a plumbing service and setup containment if there is immenent danger of the spill reaching waters of the state, danger to public health or damage to public or private property. Continue containment until the plumber arrives and clears the blockage. o If necessary, contact the Orange County Health Care Agency at 714-4333-6000 for assistance. o Contact your supervisor for further directions. E. Is there a backup in a home or building? o Advise the customer to keep people and pets out of the spill areas to not track any contamination into non-affected areas. If necessary, people should evacuate the premises. o Contact the Sewer Supervisor to inform them of a spill event into a home or business. o During business hours, notify Veronica Gutierrez– Risk Management Analyst 2 at 714-738-5328 of the spill. o The owner or resident should contact a restoration company to repair any water damages, then file a claim with the City. The claim forms are available at City Hall or online at https://www.cityoffullerton.com/home/showpublisheddocument/4981/637592691709770000 o Document activities and findings on the Spill Response Field Report (Attachment 13).
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 4 of 18)
2.0 SPILL CATEGORIES WDR General Order 2022-0103-DWQ Section 5.13.1 Individual spill notification, monitoring, and reporting must be in accordance with the following spill categories: Category 1: Any volume of sewage from or caused by a sanitary sewer system regulated under the General Order that results in a discharge to: o A surface water, including a surface water body that contains no flow or volume; o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sewer system; o Any spill volume not recovered is considered discharged to surface water unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility; o A spill from an agency-owned and/or operated lateral that discharges to a surface water is a Category 1 spill Category 2: A spill of 1,000 gallons or greater from or caused by a sanitary sewer system regulated under this general Order that does not discharge to a surface water. o A spill of 1,000 gallons out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 2 spill Category 3: A spill of 50 gallons and less than 1,000 gallons from or caused by a sanitary sewer system regulated under this general Order that does not discharge to a surface water. o A spill of 50 gallons and less than 1,000 gallons that spill out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill. Category 4: A spill of less than 50 gallons from or caused by a sanitary sewer system regulated under this general Order that does not discharge to a surface water. o A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 5 of 18)
3.0 CONTAIN AND MITIGATE WDR General Order 2022-0103-DWQ Section 5.12 and Section D-6, 6.6 & 6.7 Containment is a primary strategy for minimizing the consequences of a spill. The environment and public health can be protected by swiftly determining the source and extent of spills, enabling containment or control. Immediately cover or plug storm drain inlets, diverting flow to a containment point. If a spill enters a drainage conveyance system or waterway, it becomes increasingly difficult to control and contain. The first responder’s decisions should be based on the best action(s) for mitigation to prevent discharging to surface waters. Multiple techniques are listed in Table 1 for spill containment depending on circumstances, spill category, and available material. Table 1- Spill Containment Strategies Location Strategies for Containment Curb & Gutter Create a berm or dam using the following: o Rubber Berm o Dry Sweep o Dirt o Sandbags o Deploy Absorbent Bags o Hydro-Vac Open Space o Hand-Dig a trench to contain the spill o Create sandbag dam/for diverting sewage to natural low point Drainage Channel o Create a Dam using sandbags or dirt o Use vacuum retrieval if accessible by hydro-vac Strom Drain o Block inlets using rubber mats and/or sandbags o Plug manhole outlets using pneumatic plugs or sandbags o Plug outfall manhole to prevent discharge into the environment Backup In Building o Attempt to remove cleanout caps to allow the sewage to discharge outside the building o Establish containment using the most effective method from above Creeks/Streams (Low flow only) o Create Sandbag Dams o Install a silt fence to contain floating solids o Contact the local health department or Fish and Wildlife for direction NOTE: Containment attempts should not negatively impact aquatic life Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 6 of 18)
4.0 EMERGENCY SYSTEM OPERATIONS WDR General Order 2022-0103-DWQ Section D-6, 6.5 First responders may need to set up temporary traffic control to protect the public's health and safety in the event of a street collapse or undermining of a roadway. Temporary traffic control allows crews responding to safely contain and clear the blockage and prevent sewage from further dispersing by vehicular traffic. In addition, responding crews shall use temporary traffic control devices or barriers to divert the public from contact with the spill. If needed, the City of Fullerton can request additional help from the Police Department for traffic control. City of Fullerton uses the Cal Trans Work Area Traffic Control Handbook (WATCH) for temporary traffic control. 5.0 CORRECT CAUSE AND RESTORE FLOW Correcting the cause and restoring flow depends on the type of Agency infrastructure the spill is discharging from. A. Mainline If the blockage is in the main, it will be between a manhole with little to no flow and a manhole surcharging or spilling. Response crews should set up the hydro-vac or jetter truck on the dry manhole, downstream from the surcharged manhole, to clear the blockage and restore flow. Clear the blockage and observe the flow in the manhole to ensure the blockage doesn’t reoccur downstream. If it is difficult to remove the blockage, increase containment, request an additional Hydro-Vac or initiate bypass pumping to control flows. Request additional assistance to CCTV inspect the line to assess the problem. If needed, contact your supervisor for assistance.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 7 of 18)
6.0 SPILL SPECIFIC MONITORING WDR General Order 2022-0103-DWQ Section D-6, 6.3 & E-1, 2.1 The City of Fullerton shall visually assess the spill locations and spread using photography, a global positioning system (GPS), or other best available tools. In addition, a best practice would be to provide a drawing of the spill spread and dimensions specific to the spill. In the drawing, indicate the spill’s final destination or containment point. The City of Fullerton shall document the spill locations, including; A. Photography and GPS coordinates for: o The system location where the spill originated. If multiple spill appearance points exist, use the point closest to the spill origin; o Include GPS coordinates for the spill destination or containment point if available o Drainage conveyance system entry locations o The locations of discharge to surface waters, if applicable o The extent of the spread, and o The location(s) of the spill clean up 7.0 INITIATE SPILL CLEAN UP WDR General Order 2022-0103-DWQ Section 5.12 & Section D-6, 6.9 Recovery and thorough cleanup are necessary for all sewer spills. When recovering spills, all solids and materials should be recovered and removed from the site, and every effort should be made to recover as much of the spill as possible. Disinfection of contaminated soil or drainage ways is only performed when directed by Orange County Health Care Agency or California Department of Fish and Wildlife. Any water that is used in the cleanup process should be de-chlorinated before using. Sewer staff will post signs, place barricades, and other traffic control devices as needed to keep vehicles and pedestrians away from the spill area. Additionally, all posted warning signs in critical public areas, such as parks and creeks, shall be left in place until the Orange County Health Care agency or Regional Board staff authorizes removal. Procedures for cleaning affected areas after a spill are as follows: A. Backups in Building o Under no circumstances should City staff enter a residence. o If the backup is due to a blockage or failure in the City of Fullerton’s system, the resident should reach out to a restoration and remediation company to repair any water damage, followed by filing a claim with the City.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 8 of 18) B. Street, Curb or Gutter or Hardscape o Remove all debris and solids with broom, shovels and wash down water o Before removing any contaminated soil and plants, photograph the area and speak to the property owner. o Wash pavement, curb and gutter area, with the high-pressure wand, then vacuum all wash water with a hydro-vac. o Photgraph the entire area after cleanup is completed. C. Open Area/ Landscape o In an open area that is primarily dirt, response crews shall use either a hydro-vac vacuum nozzle or dig and remove dirt until a dry layer is visible. o If the area is a grass landscaped area, flush the spill area with copious amounts of water and vacuum the area thoroughly. D. Natural and Man-Made Waterways o Contain contaminated creeks where feasible. Remove all contaminated water by pumping to the collection system or vacuuming using a vacuum truck and return all collected water to the sewer system. Introduce additional wash water to flush contaminated areas towards the containment area. o Photograph the area(s) cleaned to confirm the spill has been thoroughly cleaned, and document the locations on the Field Spill Report form 8.0 REMOVE SEWAGE FROM DRAINAGE CONVEYANCE WDR General Order 2022-0103-DWQ Section 5.12 & Section D-6, 6.8 & 6.9 First responders and cleaning crews must take photographs or videos to verify the conditions before and after cleaning activities. Response crews shall remove all sewage that has entered the drainage conveyance system by vacuuming all water, debris, solids, and paper in the drainage conveyance system. The City of Fullerton will use GIS mapping to establish the flow direction within the Drainage Conveyance System (DCS) and set up containment below where evidence of the sewer spill has ended. With containment in place, either hydro-jet the storm drain or flush the affected area with water to the containment location and vacuum water and debris. The City of Fullerton determines the condition of the DCS when deciding to hydro-jet. If the pipe condition may damage the hydro-vac equipment, flushing to the containment point is the best option. Once thoroughly cleaned, remove the containment and flush and vacuum the remaining area, capturing all water.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 9 of 18)
9.0 REGULATORY NOTIFICATION/REPORTING REQS. WDR General Order 2022-0103-DWQ Section D-6, 6.3 The notification requirements of this section apply to all spills resulting from a failure or blockage in the City of Fullerton’s owned and /or operated sanitary sewer system regulated under this Order. Table 2 will aid field staff, data submitters and the LRO (s) in meeting the requirements for notification and reporting in the re-issued general order. Once the event is complete, Collection staff will provide the draft event summary to be submitted into CIWQS within the required timeframe (See Table 2). Table 2 - Monitoring and Reporting Spill Category OES Notification Monitoring Draft Report Certified Report Category 1 Any volume of sewer discharging to surface water • Within 2 hours of the Agency’s knowledge of the spill of 1,000 gallons or greater discharging or threatening to discharge to surface waters. • Obtain a Control number from OES • Conduct spill-specific monitoring. • Conduct water quality sampling within 18 hours of knowledge of a spill 50,000 gallons or greater to surface waters • Due within 3 business days of knowledge or self-discovery of Category 1 spill. • Due within 15 calendar days of the spill end date. Upon completion, the CIWQS will issue final spill event ID number. • Submit Technical Report within 45 calendar days after the spill end date for spill greater than 50,000 gallons. • Submit the Amended Report within 90 calendar days after spill end date Category 2 Spills of 1,000 gallons or greater that do not discharge to waters of the State • Within 2 hours of the Agency’s knowledge of the spill of 1,000 gallons or greater discharging or threatening to discharge to surface waters. • Conduct spill-specific monitoring. • Due within 3 business days of the Agency’s knowledge of the spill • Due within 15 calendar days of the spill end date. Upon completion, the CIWQS will issue final spill event ID number. • Submit Amended reports within 90 Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 10 of 18)
Spill Category OES Notification Monitoring Draft Report Certified Report • Obtain a Control number from OES calendar days of Certified Report due date Category 3 Spills of 50 gallons to less than 1,000 gallons that don’t discharge to surface waters • N/A • Conduct spill-specific monitoring. • N/A • Due 30 calendar days after the end of the month in which the spills occurred. After LRO certifies the spill, CIWQS will issue a spill identification number for each spill. • Submit Amended reports within 90 calendar days of Certified Report due date Category 4 Spills less than 50 gallons that don’t discharge to surface waters • N/A • Conduct spill-specific monitoring. • N/A • Within 30 calendar days after the end of the month in which the spills occurred, certify monthly the volume spilled and the total number of spills. • Upload and certify a digital report of all Category 4 spills in CIWQS by 1 FEB after the end of the calendar year in which the spills occur.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 11 of 18)
10.0 REGULATORY NOTIFICATION PROCEDURES WDR General Order 2022-0103-DWQ Section D-6, 6.1 & 6.2 If a spill that discharged in or on the waters of the State or discharged to a location where it will probably be discharged to the waters of the State, the City of Fullerton shall notify the Office of Emergency Services (OES) and obtain a control number as soon as possible, but no later than 2 hours after becoming aware of the discharge; and notification can be provided without substantially impeding clean-up or emergency measures. Tables 3 and 4 below provide the required contacts for complying with the regulatory notification requirements. During business hours, the Sewer Supervisor will make the required notifications. The Sewer Supervisor or their designee will handle after-hours notification requirements. Table 3 -Internal Regulatory Notification Contacts Agency Name Number Notes City of Fullerton Stephen Bise- Public Works Director 714-738-6852 LRO City of Fullerton Anthony Reynoso – Sewer Supervisor 714-412-1116 (M) 714-738-2802 (O) LRO/Data Submitter City of Fullerton TBD Data Submitter
City of Fullerton Veronica Gutierrez – Human Resources Analyst II 714-738-5328 Property Damage/Claims City of Fullerton Delaney Felix – Water Quality 714-738-2835 WQ Sampling Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 12 of 18) Table 4- External Regulatory Notification Contacts
Agency Number Notes CA Office of Emergency Services (800) 852-7550 Obtain a control number and contact name Regional Water Quality Control Board (RWQCB) Region 8 951-782-4130 [email protected] Leave a voicemail with date/time. Send follow up email. Orange County Health Care Agency 714-4333-6000 [email protected] Environmental Compliance CA Department of Fish and Wildlife- Region 5 865-467-4201 [email protected] Guidance for Sensitive Riparian areas Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 13 of 18)
11.0 RECEIVING WATER SAMPLING WDR General Order 2022-0103-DWQ Section E-1, 2.3 For sewage spills in which an estimated 50,000 gallons or greater are discharged into surface water, the City of Fullerton shall conduct water quality sampling no later than 18 hours after the knowledge of a potential discharge to a surface water. Samples will be collected and preserved by either the Water Quality or Public Works sewer staff, following established field sampling and standard operating procedures. In addition, the City of Fullerton shall gather information during and after the spill event to assess the spill magnitude and update its notification and estimated spill volume. The water quality sampling results will enable the division to prioritize areas of concern regarding water quality impacts. A. Spill Assessment Through visual observation, spill volume-estimating and field calculation techniques, the City of Fullerton shall gather and document the following information for spills discharging into receiving waters: 1. Estimated spill travel time to receiving water; for spills entering a drainage system o Estimated travel time from point of entry to point of discharge into receiving water 2. Spill travel time can be calculated by: o Travel time based on standard pipe design slope/velocity (2 feet per second, fps) o Timed field flow test (water/marker released in clean flowing pipe timed/measured over total distance traveled) 3. Estimated spill volume entering receiving water 4. Photographs: o Waterbody bank erosion o Floating matter o Water surface sheen (potentially from oil and grease) o Discoloration of receiving water o Impact to the receiving water o Other Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 14 of 18) B. Water Quality Sampling and Analysis Surface water samples will be collected using a grab sample technique. Employees must wear clean, new nitrile laboratory gloves when collecting all samples. 1. Trigger for Sampling: Water quality sampling is required within 18 hours of initial spill notification for Category 1 spills in which 50,000 gallons or greater are spilled into a surface water. 2. Safety and Access: Water quality sampling should only be performed if it is safe to do so and access is not restricted or unsafe. Unsafe conditions include traffic, heavy rains, slippery or steep creek banks, visibility issues, high-flowing creeks, and limited access due to soil conditions or poor terrain. If access restrictions or unsafe conditions prevent compliance with these monitoring requirements, the City of Fullerton shall provide documentation of the access restriction or safety hazards in the required report. 3. Where to Sample: The City of Fullerton must use the best professional judgement to determine the upstream and downstream distances based on receiving water flow, accessibility to waterbody banks, and size of visible plume. Collect one sample each day for the duration of the spill. In addition, the City of Fullerton shall collect receiving water samples from the following locations. o A point in the drainage conveyance system before the flow discharges into the receiving water. Label this sample DCS-001 o Point of Discharge into the receiving water where sewage initially enters the receiving water. Label this sample RSW-001 o Upstream Sample – A point in the receiving water upstream of the point of sewage discharge. Label this sample RSW-001U o Downstream Sample – A point in the receiving water downstream of the point of discharge where the spill is thoroughly mixed with the receiving water. Label this sample RSW-001D Determine the water velocity in the stream or body of water during the spill. Dropping debris in the stream and timing how long the debris takes to travel a known distance is a good indicator of the water velocity present. Use this information to determine the next downstream sampling point. Then, multiply the water velocity by the spill duration to determine the furthest point downstream to sample.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 15 of 18) C. Required Water Quality Analyses All samples will be immediately transported to ?? Laboratory for sample analysis. Analysis, at a minimum, will include the following: 1. Ammonia 2. pH 3. Electrical Conductivity 4. Bacterial indicators, such as total and fecal coliform, enterococcus, and e-coli, per the regional Basin Plan or as directed by SWRCB 5. Temperature D. Equipment and Supplies The following items and PPE are required for sampling: 1. Cooler with Ice Packs 2. Clean sampling bottles, appropriate for parameters – Coliform samples bottles must be sealed up to the point of sample collection 3. Nitrile gloves 4. Safety glasses 5. Marking pen 6. Field log forms for notes and observations 7. Chain of Custody for lab samples 8. Portable meter, if available, to record Temperature, pH and EC in the field (if a meter is not available, collect samples to be run in laboratory) Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 16 of 18) E. Sampling Procedures Put on the required PPE prior to sampling (safety glasses and nitrile gloves) 1. Drainage Conveyances: sample in drainage conveyance system before wastewater source flow discharging into receiving water. Field staff should collect this sample before starting to clean up spill o Label this sample DCS-001 and take pictures of sampling location o Avoid any debris or scum layer from the drainage system o Fill bottle against direction of flow, replace the cap, and secure sample to avoid contamination o Use a thermometer to measure sample temperature and record results 2. Receiving Water: sample approximately 100 feet upstream of wastewater source flow 3. Point of Discharge: sample approximately 10 feet downstream of the location where the spill enters the receiving stream. o Label the bottle RSW-001 and take a pictures of sampling location. o Sample away from the bank and avoid any debris or scum layer from the surface. o Fill the bottle against the direction of flow, replace the cap, and secure the sample to avoid contamination. o Use a thermometer to measure the temperature, pH and EC of the source sample location and record the results. 4. Downstream Sample: sample approximately 100 feet downstream of the source. o Label the bottle RSW-001 and take a pictures of sampling location. o Sample away from the bank and avoid any debris or scum layer from the surface. o Fill the bottle against the direction of flow, replace the cap, and secure the sample to avoid contamination. o Use a thermometer to measure the temperature, pH and EC of the source sample location and record the results. 5. Following Collection: store all samples in a cooler with ice packs until delivered to laboratory and ensure all information is properly completed on Chain of Custody (COC) with signatures for laboratory staff.
Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 17 of 18)
12.0 FINAL SPILL VOLUME ESTIMATION WDR General Order 2022-0103-DWQ Section E-1, 2.3 The final spill volume estimation is critical for CIWQS reporting and determines whether additional reporting to regulatory agencies is required. Additionally, the City of Fullerton shall update its notification and reporting of estimated spill volume, including spill volume recovered, as further information is gathered during and after a spill event. To assess the approximate spill magnitude and spread, the City of Fullerton shall estimate the total spill volume using updated volume estimation techniques, calibration, and documentation for CIWQS reporting. The City of Fullerton trains on the following methods for volume estimations: A. Measured Area/Volume o The spill volume of most small spills that have been contained can be estimated using this method. The shape, dimensions, and depth of the contained wastewater are needed. This information is used to calculate the area and volume of the spills. Measured volume is not an appropriate estimation matrix if the spill occurs during a rain event. B. Duration and Flow o The spill volume can be estimated by multiplying the spill duration by the spill rate. The spill rate can be determined by pick hole or vent hole spill height, flow meter data, SCADA information, and pump data from lift stations. C. Upstream Connections/EDU o This method can be used for spills from residential properties when enough information has been gathered through interviewing the resident. Be clear with your questions and explanation for the interview. Only interview residents from the household contributing to the spill Spill Emergency Response Plan Update Part 2 – Field Guide City of Fullerton SERP Update Jan 2024 PART 2 (page 18 of 18)
13.0 SPILL EVENT DOCUMENTATION WDR General Order 2022-0103-DWQ SectionD-6, 6.13 During business hours, the Public Works Dispatch staff will receive the call for service and gather caller information. Afterward, they will contact the Sewer Maintenance Department who will dispatch a sewer system operator to assess the call. The City of Fullerton's Police Department Dispatch handles after-hours calls for service. The Dispatcher will gather the caller's details and then reach out to the Night Response Unit, the sanitation crew or standby crew for after-hours assistance. The First Responder will collect information for the service request form and capture all necessary details about the spill event including notes, all times, equipment, and resources used during spill mitigation and closes the service request. This form provides the necessary information for the City of Fullerton to respond to the spill and document its actions. The First Responder will also fill out the Spill Response Field Form, recording the complete spill event according to the General Order. Upon completion, the First Responder will deliver the Spill Response Field Report, event photos, service request, and any necessary additional forms to the Sewer Supervisor for evaluation. Once the information is reviewed and verified, the Data Submitter submits it on CIWQS for certification. After reviewing the draft report and the documentation, either the Sewer Supervisor or the Director will certify the spill report in CIWQS. The Sewer Supervisor or designee will create a specific file containing the following information for each spill. o SPILL Field Report o CIWQS-certified reports o All incident correspondence, field notes, and customer interviews. o Volume estimate calculations of spilled and recovered volumes. o Appropriate maps showing the spill location, sampling, and signage location if applicable. o Photographs of spill location. o Water quality sampling and test results, if relevant. (For additional references, refer to SERP PART 1 (COMPLIANCE GUIDE).
Attachment 1 —WDR Implementation Guidance (SWRCB)
The SERP implementation guidance provided by the State Water Board in this attachment is designed for helping sewer managers and operators comply with the Reissued WDR (Order No. 2022-0103-DWQ).
5/19/2023
1 Newly-Reissued
Statewide Sanitary Sewer Systems
General Order
Effective June 5, 2023
Diana Messina, P.E., Regulatory Manager
State Water Resources Control Board
April 26, 2023 Roseville Training Event
1Statewide Sanitary Sewer Systems General Order
Initial 15 minutes – Address information overload
December 2022
• The State Water Board reissued the Statewide Sanitary Sewer Systems General Order in its entirety
• Order becomes effective on June 5, 2023
• Everything is not due on June 5th
• Walk-thru Upcoming Compliance Items for Existing Enrollees • Due prior to June 5, 2023
• Overview of Longer-term Compliance
2Statewide Sanitary Sewer Systems General Order
Today’s Regulatory Presentations
Sit back, listen, ask questions, provide your examples.
Copy of presentation will be made available to all attendees 1 2
5/19/2023
2 Later Presentation
Get into the weeds with needed clarification
• “Regulatory Basics”
• Overview of the Reissued Order
• To understand the high-level changes and increased enforceability • To understand the Order Organization - Identifying Critical Sections • Why the Spill Emergency Response Plan is a Short-term compliance item?
• Examine approaches to the expanded Legally Responsible Official Designation
• Open Question and Answer Forum
3Statewide Sanitary Sewer Systems General Order
Today’s Regulatory Presentations
Sit back, listen, ask questions, provide your examples.
Copy of presentation will be made available to all attendees Short-Term Compliance Due Dates
For
Existing Enrollees
4 Statewide Sanitary Sewer Systems General Order
Current
Legally Responsible Official
Certifies in
California Integrated Water Quality
System (CIWQS)
Item 1: Electronic Continuation of
Regulatory Coverage to
Reissued Order
April 5 – June 4, 2023
(60-day window)
Reissued Order is In Effect
2006 and 2013 Orders are rescindedJune 5, 2023
Item 2: Existing SSMP must be uploaded into CIWQS
Item 3: Spill Emergency Response Plan must be updated for implementation
Item 4: All Spill Reporting per Reissued Order
Item 5: Legally Responsible Official per Reissued Order Due by June 5, 2023
4 3
4 5/19/2023
3 Short Term Compliance
April 5 – June 4, 2023
Item #1: Electronic Continuation of Regulatory Coverage to Reissued Order
90 and 60-day Notices issued to all LROs in CIWQS records Staff available today to assist an LRO in continuing coverage today! 5 Please spread the word to other agencies!
If missed:
• Full loss of regulatory coverage starting June 5th until a full application package is submitted and approved
• Potential enforcement for no coverage
• (Note – compliance records are now electronic)
To Certify Continuation of Existing Regulatory Coverage (Available since April 5th in CIWQS)
Current Legally Responsible Official logs into established CIWQS account 6 5
6 5/19/2023
4 7
Continuation of Existing Regulatory Coverage Certification (must be completed by June 4, 2023)
To Certify Continuation of Existing Regulatory Coverage (Available since April 5th in CIWQS)
To Certify Continuation of Existing Regulatory Coverage 8 7
8 5/19/2023
5 9
2023-04-26 10:07:45 [LRO Name] certified that the [Enrollee Name] is continuing regulatory coverage from General Order 2006-0003-DWQ to General Order 2022-0103-DWQ
Confirmation Message and Email
Continuation of Existing Regulatory Coverage
Short Term Compliance
by June 5, 2023
Item #2: Existing Sewer System Management Plan (aka SSMP) must be uploaded into CIWQS
(If files size too big – insert link to online SSMP)
10 9
10 5/19/2023
6 Uploading Existing Sewer System Management Plan
Available since April 5th in CIWQS
Current Legally Responsible Official logs into established CIWQS account 11 Upload Existing Sewer System Management Plan documents Available since April 5th in CIWQS
12 Existing Sewer System Management Plan Upload
(must be completed by June 4, 2023)
2023-04-26 10:07:45 [LRO Name] certified that the [Enrollee Name] is continuing regulatory coverage from General Order 2006-0003-DWQ to General Order 2022-0103-DWQ
11 12
5/19/2023
7 Upload Existing Sewer System Management Plan documents 13 Go here if you forgot your security
question answer
Enter URL if files are too big to
upload
Select “Upload”, do not select “Update”
Short Term Compliance
by June 5, 2023
Item #3: Spill Emergency Response Plan must be
updated and implemented
(Not required to be submitted to CIWQS)
14 13
14 5/19/2023
8 Short Term Compliance by June 5, 2023
Item #4: Legally Responsible Official Designation in CIWQS per expanded qualifications in reissued Order
Questions for Audience
How many LROs here today?
How many LROs have viewed if they meet expanded qualifications in reissued Order? How many enrollees here have concern that they will not be able to comply with the new LRO qualifications?
15 Longer Term Compliance
(preparation is key)
16 15
16 5/19/2023
9 Preparing for Longer-Term Compliance
• Annual Report replaces existing
Questionnaire
Annual Reporting of Cat 4 and
Lateral Spills
First Annual Report Submittal with
10-year performance graph
February 1, 2024
April 1, 2024
• Audit to identify gaps in SSMP
• Audit Report to be Uploaded into
CIWQS
End of Audit Period
Audit Reports due 6 months later
2024 or 2025
Both to be uploaded into CIWQS
Updated Plan w/ additional system-
specific elements required in
Attachment E
Service Area Boundary Map
Sewer System Management Plan
Update
July – Dec 2025
2025 or 2026
Statewide Sanitary Sewer Systems General Order
17 More Details
In next presentation
Statewide Sanitary Sewer Systems General Order
18 17
18 5/19/2023
10 Diving Deeper Into the
Newly-Reissued
Statewide Sanitary Sewer Systems
General Order
Effective June 5, 2023
Welcome back!
Diana Messina, P.E., Regulatory Manager
State Water Resources Control Board
April 26, 2023 Roseville Training Event
19Statewide Sanitary Sewer Systems General Order
Get into the weeds with needed clarification
• “Regulatory Basics”
• Overview of the Reissued Order
• High-level changes and increased enforceability
• Navigating through the Order - Identifying Critical Sections • Why Spill Emergency Response Plan is a critical Short-term compliance item?
• The expanded Legally Responsible Official Designation • Open Question and Answer Forum
20Statewide Sanitary Sewer Systems General Order
This Presentations
Sit back, listen, ask questions, provide your examples.
Copy of presentation will be made available to all attendees 19 20
5/19/2023
11 Regulatory Basics
The Clean Water Act
The California Water Code
The State Water Resources Control
Board
The Nine Regional Water Quality
Control Boards
Statewide Sanitary Sewer Systems General Order
21 The 1972
Clean Water Act (CWA)
Statewide Sanitary Sewer Systems General Order
22 .
1972 - Congress enacted the Clean Water
Act
• The primary federal law governing water
quality
• To address pollution in the nation’s
waters and tributaries.
• Prohibits discharge of pollutants to a
waters of the United States except as
authorized by an NPDES permit
Federal
21 22
5/19/2023
12 What is a Water
of the United States?
A surface waterbody with deemed national
importance to the United States:
• Oceans, rivers, streams, lakes, creeks,
marshes, wetlands, vernal pools, etc.
• Considered "jurisdictional" under
the Clean Water Act
• In the regulatory jurisdiction of the United
States Army Corps of Engineers (USACE)
Statewide Sanitary Sewer Systems General Order
23 Federal
Is a Dry Waterbody a Water of the United States?
Yes. A waterbody that is deemed a water of the U.S. is a water of the U.S. whether or not surface flow exists (surface and subsurface flow) 24 AMany surface waters are
hydrologically connected to
shallow groundwater
Groundwater feeds surface
water when levels are high
Surface water flows feed
groundwater when
groundwater levels are low
Federal
23 24
5/19/2023
13 More examples of
Waters (waterbodies) of the
United States, regardless of visible
flow
Statewide Sanitary Sewer Systems General Order
25 Federal
California Water Code (WC)
Statewide Sanitary Sewer Systems General Order 26
State regulations that regulates pollution discharges to our Waters of the State.
Surface waters
• Pacific Ocean
• Rivers, streams and creeks
• Manmade infrastructure
conveying natural flows,
• Vernal pools, marshes and
wetlands,
• Washes and Sloughs
• Lagoons and Estuaries
• Other
Waters of the U.S. (federal surface waters)
are a subset of Waters of the State
Groundwater
State
25 26
5/19/2023
14 How would a sewage
spill enter
groundwater?
1. Through engineered
infrastructure
specifically designed to
maximize infiltration of
stormwater
Statewide Sanitary Sewer Systems General Order
27 Statewide Sanitary Sewer Systems General Order 27
How would a sewage spill
enter groundwater?
2. Through a hydrologically
connected surface water
body
• A gaining stream
• A losing stream
Statewide Sanitary Sewer Systems General Order 28
27 28
5/19/2023
15 The State Water Board
• Regulates statewide water quality,
water rights and drinking water
The Nine Regional Water Boards
• Regulate water quality within own region
(primary watershed)
• Enforce State Water Board statewide Orders
Statewide Sanitary Sewer Systems General Order 29
10 Governor-appointed Boards
established by the Water Code
What are the
State Water Resources Control Board
and
Nine Regional Water Quality Control Boards
Nine Regional Water
Quality Control Boards
• Nine Regional Water Boards
• Regulate water quality within own
region (primary watershed)
• Enforce Statewide Orders and their
Regional Water Board Orders
• Per 2017 State Water Board
Enforcement Policy
Statewide Sanitary Sewer Systems General Order 30
29 30
5/19/2023
16 How are Sewage Spills Regulated?
Per Water Code Authority
• State Water Board adopts state wide Waste Discharge Requirements (WDRs or General Order)
• Nine Regional Water Boards enforce the statewide Order • In 2006
31 Item 8. It is the State Water Board’s intent to gather additional information on the causes and sources of SSOs to augment existing information and to determine the full extent of SSOs and consequent public health and/or environmental impacts occurring in the State.
How are Sewage Spills Regulated?
Per Water Code Authority
• In 2008
• In 2013
32 Item 10. Based on over six years of implementation of the SSS WDRs, the State Water Board concludes that the February 20, 2008 MRP must be updated to better advance the SSO Reduction Program objectives, assess compliance, and enforce the requirements of the SSS WDRs. 31 32
5/19/2023
17 State Water Board Reissued
the Statewide Order Regulating Sewage Spills
Statewide Sanitary Sewer Systems General Order
• Dec 2022
33 Section 3. Findings addressing, at minimum:
• Water Code Authority to protect waters of the State and their beneficial uses • Need for Proactive System Management
• Protection of our Drinking Water Supply
• Climate Change Impacts on Infrastructure and Regulatory Programs • Human Right to Water for all Californians
• Open and accessible data
Reissued Statewide Waste Discharge Requirements
(General Order)
• Effective on June 5, 2023
• 2006 and 2013 Orders currently still in effect
• On June 5, 2023:
• The 2006 and 2013 Orders are rescinded (no longer in effect) • Re-issued Order supersedes the 2006 and 2013 Orders
Continues Existing Regulatory Structure of 2006 Order
Statewide Sanitary Sewer Systems General Order
• Dec 2022
34 33
34 5/19/2023
18 Reissued Statewide Waste Discharge Requirements
(General Order)
The reissued Order is not a new Order:
• Continues regulating the same type of public systems plus private systems, as applicable
• Updates the 17-year-old statewide Order to:
• Clarifies existing Water Code authority:
• Addresses spills to waters of the State (surface and groundwater) • Addresses climate change impacts on a system-specific level • Reduces some spill reporting frequencies
• Extend audit and planning periods
35 16-year Evolution: 2006 - 2022
Focus of 2006 Order
• Clean Water Act
• Spills to waters of the United States
• Spill Reports
• Development of a Sewer System
Management Plan (SSMP)
Expanded Focus of Reissued Order
• Clean Water Act and Water Code
• Spills to waters of the States (includes waters
of the U.S.)
• Spill Reports
• Development and effective
implementation of SSMP
• Emphasize on “system-specific”
• Long-term system resiliency
• Adaptability of utility management to
address changing impacts
36 35
36 5/19/2023
19 Enhanced Enforceability
Reissued Order requires:
• Full electronic reporting into CIWQS
• Spill Reports
• Audit Reports
• Sewer System Management Plans
• Enhanced Legally Responsible Official qualifications
• Enhanced Penalty of Perjury clause in CIWQS when electronically submitting reports
Goal – public transparency of sewer system compliance
37Statewide Sanitary Sewer Systems General Order
Regional Boards will have
electronic CIWQS reports of
non-compliance
High-level Order Changes
38Statewide Sanitary Sewer Systems General Order
37 38
5/19/2023
20 High-level
Administrative
Changes
in
Re-Issued Order
• Structure of Order – One document
• Streamlined transfer of existing Enrollee enrollment
• Expanded scope for regulating privately-owned
systems (Regional Boards discretion)
• Clarification for federally-owned facilities
• Enhanced qualifications for Legally Responsible
Official
• To certify compliance with entire Order
Statewide Sanitary Sewer Systems General Order
39 1
High-level
Regulatory
Changes
in
Re-Issued Order
• Clarified definition of “Spill”
A discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure.
• Clarified prohibition of sewage to a surface
water unless properly cleaned up and reported
• Prohibition of sewage to waters of the State
(Full implementation of Water Code compared
to only waters of the U.S.)
Statewide Sanitary Sewer Systems General Order
40 2
39 40
5/19/2023
21 High-level
System
Management
Changes
in
Re-Issued Order
Additional SSMP Elements
• Emphasis on:
• Implementation of effective SSMP
• Effective Emergency Spill Responses to minimize sewage to waters of the State
• Examination of system-specific climate change impacts to proactively address causes of future spills
• Problem system areas identif ied by condition assessment data and previous spill information
• Further source control for wipes , rags, debri and other causes of blockage
• Prioritization of capital improvement projects based on data from condition assessments, past spills, etc.
Statewide Sanitary Sewer Systems General Order
41 3
Note – SSMP Element subjects did not change
SSMPs do not need to be re-written
High-level
Notification
and
Monitoring
Changes
in
Re-Issued Order
• 2-hour CA Office of Emergency Service notification of Category 1 and 2 Spills (>1000 gallons)
• Water quality monitoring within 18 hours of knowledge of spill
• Enhanced data collection of spill observations
• Clarified receiving water monitoring for >50,000 gallon spills to surface waters
• Use of Environmental Laboratory Accreditation
Program (ELAP)-certified lab for sample analysis
Statewide Sanitary Sewer Systems General Order
42 4
41 42
5/19/2023
22 High-level
Reporting
Changes
in
Re-Issued Order
• Full electronic reporting in CA Integrated Water Quality System (CIWQS) for compliance determination
• Existing Sanitary Sewer Management Plan
• Individual spill reports
• Future Audit Reports
• Sewer System Management Plan Updates
•
Reduced reporting frequency of small spills and of
spills from agency-maintained laterals
• Annual Report (in place of questionnaire)
• Includes system-specific spill performance graphs for Enrollee to report system performance
• Longer periods between audits and sewer system
management plan updates
Statewide Sanitary Sewer Systems General Order
43 5
General Order Organization
Identifying Critical Sections
44Statewide Sanitary Sewer Systems General Order
43 44
5/19/2023
23 General Order Organization
Sections for information and
clarification only
Informational
45 General Order Organization
Critical sections containing compliance
requirements for Enrollees
Important to understand and implement
For
clarification
of terms
For quick
reference
46 45
46 5/19/2023
24 47
Let’s look at Section 4. Spill Prohibitions
Section 4. Prohibitions
4.1. Any sewage discharge that has the potential to discharge to surface waters unless promptly cleaned up and
reported.
An effective Spill Emergency Response and coordination with storm drainage agency:
• May capture and cl eans up entire spill –
• Eliminating a violation of prohibition
• Eliminating basis for 3
rd party CWA lawsuit
• May minimize amount of sewage to receiving water
• Potential reduction in monitoring and enforcement
48 Note – a municipal storm conveyance system is (typically) not a surface water Not all spills violate a Prohibition
47 48
5/19/2023
25 Section 4. Prohibitions
4.2. Any sewage discharge direct ly or indirectly through a drainage conveyance system or other route, to waters of the State.
49 Importance of coordination with local storm drainage agency:
• Know where your spill is going
• Spills to dedicated groundw ater recharge is not a
violation of Prohibition 4.1
• Avoid erroneous report of sp ill as a federal violation • Eliminate potential basis for 3 rd party CWA lawsuit
Section 4. Prohibitions
4.3. Any sewage discharge that cr eates a nuisance or condition of pollution.
50 See definition in Attachment A
Nuisance: For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property…;
• Affects at the same time an entire community or neighborhood, or any considerable number of persons…;
• Occurs during, or as a result of, the treatment or disposal of wastes. 49 50
5/19/2023
26 51
Overview of Section 5. Specifications
Section 5 – Provides all Requirements
Attachments D and E1 - Provide Requirement Details
Attachment D
Attachment E1
SECTION 5
SPECIFICATIONS
52 51
52 5/19/2023
27 Be very familiar with these sections
Statewide Sanitary Sewer Systems General Order 53
Quick Overview of
Section 5. Specifications
54 5.1 & 5.8: Designation of a Legally Responsible Official and Data Submitters
5.2 - 5.5: Sewer System Management Plan and Audit requirements
5.6: System Resilience
5.7: Allocation of Resources
5.9: Reporting Certificat ion under penalty of perjury
5.10: System Capacity
5.11: System Performance Analysis (running 10-year)
5.12.: Spill Emergency Response Plan and Remedial Actions
5.13: Spill-specific Notification, Monitoring, Reporting and Recordkeeping Requirements (including Spill Categories)
5.14: Electronic Boundary Map
5.15 - 16: Voluntary Reporting
5.17-10: Other
IMPORTANT!!!
Implementation is
“system-specific”
(find/count)
53 54
5/19/2023
28 Be familiar with Updated Spill Categories in Section 5.13.
Category 1
Any volume of sewage that discharges to:
• A surface water, including a surface water body that contains no flow or volume of water, or • A drainage conveyance system that discharges to a surface water, when the sewage is not fully captured and returned to the sewer system or disposed of properly.
Category 2
A spill of 1,000 gallons or greater that does not discharge to a surface water. 55 Category 3
A spill of less than 1000 gallons, that does
not discharge to a surface water.
Category 3
A spill equal to or greater than 50 gallons, and
less than 1000 gallons, that does not discharge to
a surface water.
Category 4
A spill of less than 50 gallons that does not
discharge to a surface water.
2006 Order Reissued Order (2022-0103-DWQ)
Updated Spill Categories in Section 5.13., continued
(Existing Category 3 separated for reduced reporting of small spills) 56 55
56 5/19/2023
29 Notifications, Monitoring, Reporting and
Recordkeeping Requirements
57 • Attachment E1: Contains all detailed requirements
per Categories
(fully replaces 2013 Order)
• Attachment E2: Summary of Spill-specific Requirements • Five Tables for Quick Reference - with section reference to Attachment E1 Back to Short-Term Compliance Due Dates
Upcoming Compliance Dates for
Existing Enrollees
58 Statewide Sanitary Sewer Systems General Order
58 57
58 5/19/2023
30 Focus on Short-Term Compliance
59 Statewide Sanitary Sewer Systems General Order
Current
Legally Responsible Official
Certifies in CIWQS
Item 1: Electronic Continuation of
Regulatory Coverage to Reissued
Order
April 5 – June 4, 2023
(60-day window)
Reissued Order is In Effect
2006 and 2013 Orders are rescindedJune 5, 2023
Item 2: Existing SSMP must be uploaded into CIWQS
Item 3: Spill Emergency Response Plan must be updated for implementation
Item 4: All Spill Reporting into CIWQS per Reissued Order, Attachment E1 Item 5: Legally Responsible Official per Reissued Order Due by June 5, 2023
59 Short Term Compliance
by June 5, 2023
Item #3: Spill Emergency Response Plan must be updated and implemented
(Not required to be submitted to State Water Board)
60 59
60 5/19/2023
31 Spill Emergency Response Plan
Must be updated annually to address for prompt detection and response to spills
• Notification of primary responders, regulatory agencies and affected entities • Coordination with storm drain agencies and other utility agencies • Spill containment to prevent/minimize discharge to waters of the State • Appropriate clean up per drainage agency standards (and per NPDES permit) 61 Spill Emergency Response Plan
Must address:
• Notification to CalOES, as applicable
• Spill clean up and documentation
• Monitoring and reporting requirements per Spill Category (Attachment E1)
• Collection of spill information for prevention of future spills • Post-spill assessment of spill response activities
• Other – See Section 6 of Attachment D
62 61
62 5/19/2023
32 Why Emergency Response Plan must be Updated Now
(although a part of the SSMP)
• A quick effective response:
• Can prevent a violation of one or more prohibitions
• Will reduce spill volume to surface waters
• May prevent sampling requirements
• Local utility agency coordination is a must-have
• Immediate access to drainage conveyance system
• Advanced coordination provides immediate action to block and clean up spill • Knowing if drainage leads to groundwater infiltration or retention prevents erroneously Category 1 spill reporting
• Documentation provides defense from a 3rd party lawsuit • Sewage discharges to groundwater are not a federal violation • Have an Environmental Laboratory Accreditation Program (ELAP) laboratory 63 Short Term Compliance
by June 5, 2023
Item #4: Legally Responsible Official Designation in CIWQS 64 Attachment A: Definitions
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.
- Spill Reports -
- Annual Reports (showing system performance) -
- Audit Reports -
- Sewer System Management Plans -
63 64
5/19/2023
33 Section 5.1: Legally Responsible Official Designation 65 The Legally Responsible Official must:
• Have the authority to ensure Enrollee complies with the Order • Serve as the duly authorized representative
The Legally Responsible Official must:
• Have responsibility over management of t he Enrollee’s entire sanitary sewer system • Be authorized to make managerial decisions that govern the operation of the system • Including implicit or explicit duty of making major capital improvement recommendations to ensure long-term compliance
• Have direct authority over individuals that:
• Possess a degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience rela ted to the management of sanitary sewer systems
Why the Expansion of the
Legally Responsible Official Qualifications
66 • Have responsibility over management of
the Enrollee’s entire sanitary sewer
system
• Be authorized to make managerial
decisions that govern the operation of
the system
• Including making capital improvement
recommendations for long-term compliance
• Have direct authority over degreed,
certified, experienced, trained system
personnel
Expanded Focus of Reissued Order
(beyond spill reporting)
• Development and effective
implementation of SSMP
• Long-term system resiliency
• Adaptability of utility management to
address changing impacts
• Emphasize on “system-specific”
Expanded LRO Qualifications
65 66
5/19/2023
34 Why the Expansion of the
Legally Responsible Official Qualifications
67 • Have responsibility over management of
the Enrollee’s entire sanitary sewer
system
• Be authorized to make managerial
decisions that govern the operation of
the system
• Including making capital improvement
recommendations for long-term compliance
• Have direct authority over degreed,
certified, experienced, and trained
system personnel
Expanded Focus of Reissued Order
(beyond spill reporting)
• Examination of annual performance and long term
spill trends
• Examination of system-specific climate change
impacts to proactively address causes of future
spills
• Address problem system areas identified by
condition assessment data and previous spill
information
• Prioritization of capital improvement projects
based on data from condition assessments, spills
• Further source control for wipes, rags, debris and
other causes of blockage
Expanded LRO Qualifications
In Greater Detail
Agency Head
Examining Potential [Regulation-driven] Options
for Legally Responsible Official Designation
Field OperationsAdministrative Support Asset Management Maintenance Planner
Fleet Services
Equipment
Engineering Source Control
Programs
Superintendent Superintendent
Superintendent Superintendent
Department Director
Manager
Assistant Manager
Assistant Manager
Manager
Department Head
Other Departments
1. LRO up to higher position
Example Organizational Chart for Discussion Purposes
Assistant Manager
2 1LRO
Related
Authority
Consolidate Manager
3 4. Other
• Consultant
• Event-based
3. Reorg to a restructured position
2. Push authority down to lower
existing positions
67 68
5/19/2023
35 Longer Term Compliance
(preparation needed for upcoming due dates)
69 Longer-Term Compliance
Annual Report replaces
Questionnaire
Annual Reporting of Cat 4 and
Lateral Spills
First Annual Report Submittal
February 1, 2024
April 1, 2024
• Audit to identify gaps in SSMP
• Audit Report to be Uploaded into
CIWQS
End of Audit Period
Audit Reports due 6 months later
2024 or 2025
• Updated Plan w/ additional system-
specific elements required in
Attachment E
• Both to be uploaded into CIWQS
Sewer System Management Plan
Update
Service Area Boundary Map
2025 or 2026
July – Dec 2025
Statewide Sanitary Sewer Systems General Order
70 69
70 5/19/2023
36 Plan Audit Due Dates for Existing Enrollees
End of current
3-year Audit
period*Required Plan Audit Due Dates per Order 2006-0003-DWQ Population that
Served as Basis
for Initial SSMP
Due Date
5/2/20245/2/20215/2/20195/2/20175/2/20155/2/20135/2/2011> 100,000 8/2/20248/2/20218/2/20198/2/20178/2/20158/2/20138/2/2011100,000 to 10,000 5/2/20255/2/20225/2/20205/2/20185/2/20165/2/20145/2/201210,000 to 2,500 8/2/20258/2/20228/2/20208/2/20188/2/20168/2/20148/2/2012< 2,500 * The Audit Report is due within six months after the end of the required 3-year audit period. 71 Sewer System Management Plan Update
Due Dates for Existing Enrollees
Upcoming (6-year)
Plan Update
Due Date
Required
Plan Update
Due Date
Required
Plan Update
Due Date
Original Required
Plan
Due Date
Population that
Served as Basis for
Initial SSMP
Due Date
5/2/20255/2/20195/2/20145/2/2009> 100,000
8/2/20258/2/20198/2/20148/2/2009100,000 to 10,000
5/2/20265/2/20205/2/20155/2/201010,000 to 2,500
8/2/20268/2/20208/2/20158/2/2010< 2,500
72 71
72 5/19/2023
37 Sewer System Management Plan Crosswalk
Attachment D of General Order
Reissued General Order Existing General Order
1. Sewer System Management Plan Goal and Introduction 1.Goal
2. Organization 2. Organization
3. Legal Authority 3. Legal Authority
4. Operation and Maintenance Program 4. Operations and Maintenance Program
5. Design and Performance Provisions 5. Design and Performance Goals
6. Spill Emergency Response Plan 6. Overflow Emergency Response Plan
7. Sewer Pipe Blockage Control Program 7. Fats, Oils, and Grease (FOG) Control Program
8. System Evaluation, Capacity
Assurance and Capital Improvements 8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement and Program Modifications9. Monitoring, Measurement, and Program Modifications
10. Internal Audits 10. Sewer System Management Plan (SSMP) Program Audits
11. Communication Program 11. Communication Program
Enrollee-specific Audit (2024 or 2025) to identify gaps for Plan Update (2025 or 2026) Electronic Service Area Boundary Map
To be submitted between July – Dec 2025
• Detailing the boundary of
the Enrollee’s service area
• Mapping specifications on State
Water Board program webpage by
June 5, 2023
• The Legally Responsible Official shall
submit the geospatial data:
• Starting July 1, 2025, and no later
than December 31, 2025
74 73
74 5/19/2023
38 Training and Customer Assistance taking
place statewide... • Water Board staff will continue to assist in professional training of regulations:
• California Water Environment
Association
• Develop and deliver cost-effective
interactive online trainings
• Order implementation workshops
• Looking to Consultants and Industry
associations to
• Develop guidance documents
• Conduct Order implementation training
events
• Assist Enrollees to stay in ongoing
compliance
Statewide Sanitary Sewer Systems General Order 75
Thank you
For updates and guidance tools:
https://www.waterboards.ca.gov/water_issues/
programs/sso/
For direct assistance, please em ail
[email protected]
75 76
SERP Part 1 – Attachment SERP Report Card Updated 10/26/2023 Page 1 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
No. WDR SERP Key Performance Indicators (KPIs) Evaluation Frequency
Annual Success
Rate (%)
COMPLIANCE POINT #1
1.1 5.7 Annual Emergency Response Operations Expenditures vs. Budget Amount Annual
1.2 5.7 Annual Emergency Response Equipment Expenditures vs. Budget Amount Annual COMPLIANCE POINT #2
2.1 5.12 SERP Certified in Annual Report is Up to Date Annual
2.2 5.12 Annual Review/Assessment of SERP Completed by Required Due Date Annual
2.3 5.12 SERP Modifications Documented in Change Log Each Modification
2.4 5.12 Spill Volume Recovered and Properly Disposed vs. Total Volume Spilled Annual
2.5 ATT D-6 Cat. 1 Spills Prevented Due to Containment Operations vs. all Cat. 1 spills Annual
2.6 ATT D-6 Spill Volume Recovered from Drainage Conveyance Systems (DCS) vs. total volume entering DCS Annual
2.7 5.13 Response Time Goals Met (Response = Receipt of Call to operator arrival) Annual COMPLIANCE POINT #3
3.1 5.13 Field Records Match Data Input into CIWQS (each Report) Annual
3.2 ATT D-6 Outside Agencies and Internal Contacts Up to Date Annual
3.3 ATT D-6 Cat. 1 Spills Requiring Water Quality Monitoring Sampled w/in 18 hours Each Event
3.4 ATT D-6 Compliance with Regulatory Reporting and Notification Deadlines Annual
3.5 ATT D-6 Field Data Collection Forms Verified for Completeness and Accuracy Each Event
3.6 ATT D-6 Spill Notifications from the Public and Remote Sites Functioned as Intended Annual
SERP Part 1 – Attachment SERP Report Card Updated 10/26/2023 Page 2 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
No. WDR SERP Key Performance Indicators (KPIs) Evaluation Schedule
Success
Rate (%)
COMPLIANCE POINT #4
4.1 ATT D-3 Easements Inspected to Ensure Access Semi
Annual
4.2 ATT D-3 Obtain Easement Access Agreements Annual
4.3 ATT D-3 Number of times Easement Access Inhibited Spill Response Activities Annual
4.4 ATT D-3 Adherence to Agreed-Upon Coordination/Procedures w/Storm Drain Owner Each Event COMPLIANCE POINT #5
5.1 ATT D-4 SERP Training and Assessments Performed for all Appropriate Field Staff Annual
5.2 ATT D-4 Response Staff Training Records Complete and Up to Date Annual
5.3 ATT D-4 Response Staff Participation in Annual Spill Response Drills Annual
5.4 ATT D-4 Response Staff Qualified on Response Drill Procedures and Practices Annual
5.5 ATT D-4 Equipment Inventory and Critical Spare Parts List Up to Date Annual
5.6 ATT D-4 Contractors Trained and Documented in Accordance with SERP Annual COMPLIANCE POINT #6.2
6.2 ATT D-6 Adherence to SERP for Emergency System Operations/Response Activities Annual COMPLIANCE POINT #6.3
6.3 ATT D-6 Effective Implementation of Technologies and Inter Agency Coordination Annual
6.4 ATT D-6 Effective Implementation of Established Mutual Aid Coordination Annual COMPLIANCE POINT #6.4
6.5 ATT D-6 Post Spill Assessments Completed for Each Spill Event Annual
6.6 ATT D-6 Modifications to SERP Implemented or Scheduled Annual
Spill Start Time Estimation Worksheet
SERP Part 1 – Attachment Spill Start Time Worksheet Updated 10/26/2023 Page 1 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Milestones
Agency Notified Date: Time: AM PM Spill First Observed By Caller Date: Time: AM PM Caller Observed Not Spilling Date: Time: AM PM
Spill First Observed by Agency Date: Time: AM PM Spill End Time Date: Time: AM PM
Caller/Witness Description of the Spill
First Responder Description of the Spill
Site Conditions
Evidence of Solids YES NO Distance Solids Traveled from Spilling Structure: Feet Other Observations:
Spill Rate: GPM Method to Determine Spill Rate:
Calculation Sheet (Can Be Used if Volume Can Be Determined without Duration i.e., Measured Volume Method) Spill
Volume Gals ÷ Spill Rate GPM = Duration: Minutes
Spill
End Time AM PM - Duration Minutes = AM PM
Describe How Information Was Used to Establish the Basis for Spill Start Time Estimate
Attachments
Responsible Person
Estimation Determined By: Date:
Spill Event ID (From CIWQS) Spill Name:
Start Time: AM PM Date:
Spill Start Time Estimation Worksheet
SERP Part 1 – Attachment Spill Start Time Worksheet Updated 10/26/2023 Page 2 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Start Time: The start time is sometimes difficult to establish. Many times, a combination of methods will need to be employed. Here are some approaches:
Nearby Witnesses: Residents and/or witnesses’ interviews can be used to establish the start time. Inquire as to their observations. Spills that occur in public rights-of-way (streets, shopping centers, etc.) are usually observed and reported promptly. Spills that occur out of the public view (fields, access roads, etc.) can go on longer.
Observed Spill Rate + Volume: If the spill rate and volume spilled can be reasonably determined, this information can be used to work backwards to better determine the spill start time. Example. If the spill was discovered at 9:00 am, crews determined the spill rate was fl10 GPM and you were able to completely contain and measure the spill, which was 540 gallons. The spill end time was 9:26 am.
540 gals / 10 GPM = 54 minutes. The spill end time was 9:26. Go back 54 minutes from the spill end time and you would arrive at a spill start time of 8:32 am. This assumes that the spill rate was the same throughout the entire spill. You can consider the diurnal flow patterns, if available, and fine -tune the start time.
Telemetry Data: Lift stations and flow recorders utilize SCADA and Manholes and vaults can be monitored using Level Sensors. The data collected by these devices will indicate when flows have changed due to a blockage. A blockage upstream or downstream of a flow recorder will cause measured flows to increase or decrease. A blockage upstream of a lift station will reduce the flows into the station and cause the pumps to run less frequently. Comparing typical daily flows to the change in flows due to a blockage can help to determine spill start time.
Site Conditions: Conditions at the spill site change over time. Initially there will be limited deposits of toilet paper and other sewage solids. As time goes on, sewage solids turn black and cause staining . The quantity of toilet paper and other materials of sewage origin increase over time. The sewer solids /tissue paper will dry over time. These observations can be used to help estimate the start time and to support assumptions. Taking photographs to document the observations can be helpful if questions arise later in the process. In addition, A low spill rate and a large amount of sewage spilled might indicate a longer duration.
Accounting for Flow Variation: It is important to remember that spills may not be continuous. Blockages are not usually complete (some flow continues). Refer to agency diurnal flow patterns for typical flow variations.
Response personnel should open the first manhole downstream from the blockage and, if flow is observed, measure, document and take pictures.
Spills that occur due to peak flows in excess of capacity will occur only during, and for a short period after, heavy rainfall. Use available rainfall data as appropriate.
Interviews: Interview the caller and ask, “when did you first observe the spill.” Also ask “can you recall the last time you observed it was not spilling.” This will help you to establish a Start Time window. “…I first noticed the spill at 8:20 am. Last night when I came home from dinner at 7:30 pm last night it was not spilling.” This information in conjunction with spill volume, spill rate, site data, personal experience, etc. can help to make the best estimation under the circumstance.
Is it Reasonable: When you believe you have done all you can and you have reached a conclusion, ask yourself “… is it reasonable to believe this spill began at (time) based on all the other evidence.
End Time: The end time is usually much easier to establish. Once the sewage is contained in the system (e.g., in the manhole, wet well, clean out, etc. the spill has ended.
Duration and Flow Rate Worksheet
SERP Part 1 – Attachment Duration and Flow Rate Worksheet Updated 10/26/2023 Page 1 of 1 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Table A
Spill Start Time (See Spill Start Time Estimation Worksheet) 1 Date/Time:
Spill End Time (See Spill Response Field Report, Page 4) 2 Date/Time:
Duration (Subtract 1 from 2) 3 Minutes
Spill Rate 4 GPM
Total Volume (Multiply #3 x #4) 5 Gallons
Required Photo & Video
Photo of Spilling Structure Attached 10-Second Video of Spilling Structure on File
Method to Determine Spill Rate
Flow Monitoring Single Family Home Flow Chart
Spill Rate Calculator Photo Comparison
Visual Method (Only for Low Spill Rates < 10 Gallons)
Other:
Notes:
Attach Calculation Worksheets
Responsible Person
Estimation Determined By: Date:
Spill Event ID (From CIWQS) Spill Name:
Measured Volume Spill Estimation Worksheet
SERP Part 1 – Attachment Measured Volume Spill Estimation Worksheet Updated 10/26/2023 Page 1 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Spill Event ID (from CIWQS) ___________________ Spill Name: __________________________________ * Depths: Asphalt = 0.0013’ Concrete = 0.0026’ Ponding = Average Measured Depth
Table A
Area ID Surface Length x Width x % Wet Depth* = Volume (c.f.) x x =
x x =
x x =
x x =
x x =
☐ Attach Photo(s) of Wetted Perimeter (Spill Footprint) Total Volume:
Table B
Total Volume: x 7.48 (Gallons/Cubic Foot) = Gallons
Completed By: ___________________ Date: _____/_____/_____
Measured Volume Spill Estimation Worksheet
SERP Part 1 – Attachment Measured Volume Spill Estimation Worksheet Updated 10/26/2023 Page 2 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
This method can be used when:
• The limits of the wetted area can be determined.
• The surfaces are dry prior to the spill.
• Sewage has left a wet stain on hard surfaces.
• Sewage has ponded and the depth can be measured.
• Sewage is contained in a structure like a storm drain or vault.
The Procedure on hard surfaces:
Step 1. Sketch the perimeter of the spill/wetted area.
Step 2. Identify the surface type.
i. Determine the depth of the wet area.
Step 3. Break down the wetted area into shapes using rectangles and/or squares. i. Use cones to mark the corners of the shape.
a. This improves measurements.
b. Helps ensure all portions of the wetted area are measured. c. Helps ensure the same area is not measured twice.
Step 4. Label Each Shape (This is the Area ID)
i. Use Letters so they are not confused with the measured dimensions.
Step 5. Measure each shape.
Step 6. Estimate the percentage of the shape that is wet.
Step 7. Complete Table A
i. Transfer Total Volume to Table B
Step 8. Complete Table B
Step 9. Sign and date to indicate who completed the form.
Example
Upstream Connections Spill Volume Estimation Method
SERP Part 1 – Attachment Upstream Connections Spill Volume Estimation Method Updated 10/26/2023 Page 1 of 1 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
NOTES:
• A Single-Family Residential Unit is One Equivalent Dwelling Unit (EDU) • This Method Can Be used for a Single Home/Building or Multiple Homes/Buildings Procedure:
Step 1: Determine the Location of the Blockage
i. This May Require CCTV Inspection
Step 2: Determine the Use Type for Each Connection
i. Single Family Residential (1 EDU)
ii. Multi-Family Residential (1 EDU for each Residence) iii. Commercial/Industrial (# of EDU’s Per Agency Records) Step 3: Count the Number of Connections Upstream from the Blockage i. If a Building is Known to Be Vacant, Do Not Include It Step 4: Determine the Number of EDUs for each Use Type (Enter into Table A) Step 5: Determine Duration of the Spill (Difference
Between Start Time and End Time)
i. In Table B, Column E, Enter the Time the Spill
Was Active for that Time Period
ii. Multiply Column D x Column E and Enter into
In Table B, Column F,
iii. Total Column F for all Time Periods
Table C Calculation
Spill Volume/EDU: Gals. x # of EDU’s = Est. Spill Volume Gals. (from Table B, Cell G) (from Table A)
Table A
Use Type EDU
Single Family Residential
Multi-Family Residential
Commercial/Industrial
Total EDU’s
Table B Estimated Flow Rate Per EDU (190 gpd) Spill
A B C D E F
Time Period Gallons Per
Period
Hours Per
Period
A÷B =
Gals. Per Hour
C÷60 =
Gals. Per Min.
Minutes Spill
Was Active
D x E= Gallons
Spilled Per Period
6am -Noon 75 6 12.5 .21
Noon – 6pm 55 6 9.16 .15
6pm - Midnight 50 6 8.33 .14
Midnight -6am 10 6 1.67 .03
Total Estimated Spill Volume per EDU: (G)
(values in highlighted cells are
established by the agency)
Sewer Spill Response Evaluation Worksheet
SERP Part 1 – AttachmentSewer Spill Response Evaluation Worksheet Updated 10/26/2023 Page 1 of 5 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Spill Event ID: ______________________ Spill Event Name: _____________________________________
1. Notification and Communication Procedures
a. Were notification procedures adhered to? Yes No
b. Were notification procedures effective? Yes No
2. Response Procedures
a. Were response time goals met? Yes No
b. Were safety procedures adhered to? Yes No
c. Were safety procedures effective? Yes No
d. Were initial response procedures adhered to? Yes No Sewer Spill Response Evaluation Worksheet
SERP Part 1 – AttachmentSewer Spill Response Evaluation Worksheet Updated 10/26/2023 Page 2 of 5 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
2. Response Procedures
e. Were initial response procedures effective? Yes
No
f. Were containment procedures adhered to? Yes
No
g. Were containment procedures effective? Yes
No
h. Were clean up and recovery procedures adhered to? Yes No
i. Were clean up and recovery procedures effective? Yes No
j. Were Sewer Back up procedures adhered to? Yes No N/A
Sewer Spill Response Evaluation Worksheet
SERP Part 1 – AttachmentSewer Spill Response Evaluation Worksheet Updated 10/26/2023 Page 3 of 5 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
2. Response Procedures
k. Were Sewer Back up procedures effective? Yes
No N/A
l. Were coordination procedures with Storm Drain Owner/Department adhered to?
Yes No
N/A
m. Were coordination procedures with Storm Drain Owner/Department effective?
Yes No
N/A
3. Reporting and Notification Procedures
a. Were reporting and notification timeline requirements met? Yes No
4. Documentation
a. Was Spill file created? Yes No
Sewer Spill Response Evaluation Worksheet
SERP Part 1 – AttachmentSewer Spill Response Evaluation Worksheet Updated 10/26/2023 Page 4 of 5 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
4. Documentation
b. Was field data verified and does it match CIWQS Records? Yes No
c. Was Failure Analysis Performed? Yes No
a. Were Any Corrective Actions Implemented as a Result? Yes No
5. Recommended Changes: N/A
Sewer Spill Response Evaluation Worksheet
SERP Part 1 – AttachmentSewer Spill Response Evaluation Worksheet Updated 10/26/2023 Page 5 of 5 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Attendees:
Facilitated by:
Date / /
Training Record
SERP Part 1 – Attachment Training Record Updated 10/26/2023 Page 1 of 3 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Notification and Communication Procedures
Trainer: Trainer Position/Company:
Training Location/Environment:
Basis for Training & Materials Used:
1. 2.
3. 4.
Comments:
(Basis Examples: SOP, Power Point, Manufacturer’s Recommendations, on-the-job-training. Reference Title when applicable) Training Description Attachments: ☐
(Describe in detail what training entailed)
Training Method: (Check all that apply) Attachments ☐ ☐ Classroom/Instructor ☐ Breakout Sessions ☐ Tabletop Exercise ☐ Drill ☐ Hands-on ☐ Coaching/Mentoring ☐ Role Playing ☐ Computerized/on-line Training ☐ Other: ____________________________________________________________________
Method to Qualify Trainees: (Check all that apply) Attachments ☐ ☐ Exam/Quiz ☐ Assessment of Ability ☐ Attendance/Participation ☐ Other: ______________________________________________________________________ (Maintain Qualifying Records with Training Records)
Trainer Signature: ___________________________________ Date: ______/______/______ Length of Training (Time) _____________ hours
Training Record
SERP Part 1 – Attachment Training Record Updated 10/26/2023 Page 2 of 3 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Signature Sheet
Trainee Name (Print) Signature Qualified Qualified By
(initials)
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
Training Record
SERP Part 1 – Attachment Training Record Updated 10/26/2023 Page 3 of 3 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Trainee Name (Print) Signature Qualified Qualified By
(initials)
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
Cleaning Services Declination Waiver
SERP Part 1 – Attachment Cleaning Services Declination Waiver Updated 10/26/2023 Page 1 of 1 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Customer Name:
Customer Address:
Customer Phone: (H) (W) (C)
On (date) _________________ at (time): __________ approximately _______gallons of (check one):
☐ Sewage ☐ Grey Water ☐ Toilet Bowl Water ☐ odor ☐other Overflowed from/odor emanating from:
☐ Toilet ☐ Shower/Tub ☐ Toilet Bowl Water ☐ Washer ☐other ☐ Other (specify): ____________________________________________________________________________ The overflow affected the following area:
☐ Bathroom ☐ Hallway ☐ Kitchen ☐ Dining Room ☐ Living Room ☐ Crawlspace ☐ Other (specify): ____________________________________________________________________________ The overflow affected the following materials:
☐ Tile ☐ Linoleum ☐ Carpet ☐ Wood Flooring ☐ Area Rugs ☐ Towels ☐ Clothing ☐ Other (specify): ________________________________________________ Photos were/were not taken (circle one): _________________ # of photos taken.
This Form Completed By: __________________________ Date & Time: ______________________________ I/We acknowledge that ____________(AGENCY) has offered to provide professional cleaning and decontamination services to remediate the sewage backup and/or overflow described above and that I/We declined the offer. I/We further understand and acknowledge that because I/We have declined the AGENCY’s offer of assistance, the AGENCY will not be responsible for any necessary remediation activities and will not be responsible for any expenses incurred as a result of this incident.
I/We understand that by signing this form, I/We hereby waive any and all claims I may have against the AGENCY as a result of the sewage backup and/or overflow described above.
The information above was explained to the customer by (please print):
Employee Signature: __________________________ Title: ________________________________
Customer Signature: __________________________ Date: ________________________________
Equipment Inventory – Critical Spare Parts List
SERP Part 1– Attachment Equipment Inventory – Critical Spare Parts List Updated 10/26/2023 Page 1 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Agency shall Maintain an inventory of sewer system equipment, including the identification of critical replacement and spare parts. 1 If an Item can be used at Lift Stations (i.e., pump, portable generator, relay, etc.) list stations that item can be used.
Critical? Item ID
(If Applicable) Item Description Manufacturer Qty
1 Lift Station Compatibility
(List Stations Item Can Be
Used)
Storage Location
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
Equipment Inventory – Critical Spare Parts List
SERP Part 1– Attachment Equipment Inventory – Critical Spare Parts List Updated 10/26/2023 Page 2 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Critical? Item ID
(If Applicable) Item Description Manufacturer Qty
1 Lift Station Compatibility
(List Stations Item Can Be
Used)
Storage Location
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
Spill Data and Trends Worksheet
Asset ID Spill Date Spill
Category Age Pipe
Material Dia. Spill Cause Cause
Location
Repeat
Location
Notification
Category
Response
Time (min)
Response
Goal (min)
Response
Outcome
Volume
Spilled
Volume
Recovered
%
Recovered
2-Hour
Notification
Met?
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 © 2023 Fischer Compliance LLC SERP Part 1 – Attachment Spill Data and Trends Worksheet_updated 10-26-23 1 of 1
Attachment 12a (Cal-OES Notification Log)
(WDR - E1, Sections 1.1, 1.2 and 1.3 Notification Requirements and 4.3 Spill Reports)
“…Shall Provide the following spill information to the Cal-OES before receiving a Control Number, as applicable:” SERP Part 1– Attachment Cal-OES Notification Log Updated 10/26/2023 Page 1 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Name of Agency Responsible for the Spill: __________________________________________________________
Person Notifying Cal-OES: Name: ___________________________________ Phone: _______________________
Notification Time: _____________
AM PM Date: ______/______/______
When was Agency Informed of the Spill? Time: ___________ AM PM Date: ______/______/______
This is Internal Documentation and Does Not Have to be Reported to Cal-OES Was 2-Hour Notification Delayed Because it would have Substantially Impeded Response Efforts? Yes No Explain Reason(s) for Delay: _____________________________________________________________________ ____________________________________________________________________________________ N/A
Estimated: Spill Volume: _________ Gals. Spill Rate: __________ GPM Volume Contained: _________ Gals.
Estimated Spill Rate Directly or Indirectly to Waters of the State: ____________ GPM N/A Name of Water Body Receiving or Potentially Receiving Discharge: ______________________________________ Description of Water Body Impact and/or Potential Impact to Beneficial Uses: _____________________________ ____________________________________________________________________________________________
Spill Incident Description: _______________________________________________________________________ ____________________________________________________________________________________________ Spill Location: City: _________________________________ Address/Street Number: ______________________ Street: _______________________________ Cross Street or Landmark: _________________________________ Contact Person on Scene: Name: __________________________________ Phone: ________________________ Spill Cause or Suspected Cause: _____________________________________________________ Unknown
Name of Cal-OES Representative: _____________________________ Control Number: _____________________
Attachment 12a (Cal-OES Notification Log)
(WDR - E1, Sections 1.1, 1.2 and 1.3 Notification Requirements and 4.3 Spill Reports)
“…Shall Provide the following spill information to the Cal-OES before receiving a Control Number, as applicable:” SERP Part 1– Attachment Cal-OES Notification Log Updated 10/26/2023 Page 2 of 2 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Notification of Spill Report Updates After Initial Notification
Updated: Date: ______/______/______ By: ______________________________________________ • Discharge Volume (Increase or Decrease): ________________________________________________________
• Volume Discharged to Surface Water (Increase or Decrease): ________________________________________
• Additional Impacts to surface water and Beneficial Uses: ____________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Attachment 12b (FAILURE ANALYSIS AND CORRECTIVE ACTIONS)
SERP Part 1– Attachment Failure Analysis and Corrective Actions Updated 10/26/2023 Page 1 of 1 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Failure Analysis (To be completed by Supervisor)
Spill Name or Location Description: ______________________________ Spill Date: ______/______/______ Failure Point Asset ID: _________________________________________ Age of Asset: __________ Years Asset Type: Gravity Main Lateral Manhole Force Main Lift Station Siphon Other: ____________________________________________________________________
Cause of Spill: ___________________________________________________________________________ _______________________________________________________________________________________ Spill Cause Verified by CCTV Inspection (Attach TV Report to this form) N/A
Maintenance Activities Prior to Failure:
Last Cleaned Date: ______/______/______ Last Inspected Date: ______/______/______ Last Maintenance Date: ______/______/______
Any Open Work Orders for Asset? Describe: _______________________________________________ Describe if it Contributed to the failure: ______________________________________________________ _______________________________________________________________________________________
Has a Spill Occurred at this Same Location in the Past? Yes No If YES, Date: _____/_____/_____
Corrective Actions (To be completed by Supervisor)
Follow-Up or Corrective Action Taken to Prevent Recurrence (Select All that Apply):
Place on Scheduled PM Adjust Scheduled PM Interval Provide More Training Perform Scheduled Repair Perform Immediate Repair Perform Targeted Outreach Other: ______________________________________________________________________________ List Work Order Numbers: __________________________________________________________ N/A
Comments: _____________________________________________________________________________
_______________________________________________________________________________________
SERP Part 1– Attachment Interview Script Updated 10/26/2023 Page 1 of 1 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Attachment 12c (Spill Event Interview Script)
Name of Person Being Interviewed: ____________________________ Date: ______/______/______
Interviewed By: _____________________________ Title: ____________________________________
Spill Name or Location Description: ____________________________________________________
1. When did you first observe the Spill? _____: _____ AM PM Date: ____/_____/_____
Response:
_________________________________________________________________________________
2. Is it currently spilling? Yes No If YES, How Would You Describe the Spill? Interview Prompt: (Is it Trickling, or more like a garden hose running full?)
Response:
_________________________________________________________________________________
3. Can you recall a time prior to seeing the spill when you observed it was not spilling?
Response:
_________________________________________________________________________________
4. Can you describe where the spill is coming from?
Interview Prompt: (Cleanouts are the size of dinner plate; manholes are the size of car wheels)
Response:
_________________________________________________________________________________
5. Can you describe the size of the wetted area?
Interview Prompt: (Compared to the Size of your driveway)
Response:
_________________________________________________________________________________
6. Do you know if the Spill has reached a water way, storm drain, or gutter? Yes No
Response:
_________________________________________________________________________________
NOTES: _____________________________________________________________________________
SPILL CONTAINED ON SOIL
1 You can Measure the Area, but…
How Much of the Sewage
Soaked into the Ground?
2 1. Conditions Must Be Dry
a. No Recent Rain
b. No Irrigation perimeter
2. The Edges of the Wetted Area Must Be Visible
APPLYING THIS METHOD
1. Measure the wetted area (Measured Volume Method)
2. Dig down to dry soil in several places within the wetted area to get average depth of wetted soil.
3. Determine Volume of wetted soil.
STEP 1
20’
10’
5’
12’
75%80%
Measured Area / Volume
Method
Step 1 – Determine the “AREA” of the Wetted Soil
1. It is Difficult to Determine the Area of an Irregular Shape
2. Enclose the Wetted Area in a Measurable Shape (i.e., Rectangle or Square)
3. Measure the Shape
4. Estimate the Percent of the Wetted Area Inside the Shape 20’
10’
5’
12’
75%80%
12 x 5 x 0.80 = 48 SF 20 x 10 x 0.75 = 150 SF
48 SF + 150 SF = 198 SF
Now We Know the “Area”
Step 1 – Determine the “AREA” of the Wetted Soil
Formula: Length x Width = Area
3”
3”
2”
1.5”
3” + 2” + 3” + 2” + 1.5” = 11.5”. 11.5” / 5 = 2.3” average depth (or 0.19’) Average Depth of Wetted Soil
6 2”
1. Measure the Depth of the Wetted Soil by digging down until dry soil is found.
2. Do This in Enough Places to Get a Representative Sample of the Depth.
3. Average the Measurements Taken to Arrive at the Average Depths of Wetted Soil.
Step 2 – Determine the “Depth” of the Wetted Soil
20’
10’
5’
12’
X
2”
X
3”
Average Depth: 3” + 2” + 3” + 1.5” + 2” = 11.5 / 5 = 2.3” X
3” X
2”
X
1.5”
48 SF + 150 SF = 198 SF x 0.19’ = 37.6 CF
37.6 CF x 7.48 = 282 gallons of wetted soil
Step 3 – Determine the “Volume” of the Wetted Soil
Now We Have to Figure Out the Water Content because some of the Volume is Dirt Take a Sample of the
Soil
(Near the Affected Area)
Samplin
g
Location
Next – Take a Representative Soil Sample
Needed – A Form and a Known Amount of Water
Any Form can be
Used
(or some known
amount)
Give it time to soak in…
Soil Sample Step 1
11 Get Representative samples of the depth
of the wetted soil inside the form.
Usually, three samples or more
depending on the size of the form.
Soil Sample Step 2
Three Samples – Determined 2.25” Average Depth of Wet Soil Soil Sample Step 3
Formula: Diameter Squared x 0.785 x Depth = Cubic Feet
Ring/Form is 2’ Diameter
Measured Average Depth is 2.25” (0.188’)
2’ x 2’ x 0.785 x 0.188 = 0.59 C.F .
0.59 C.F . x 7.48 gallons = 4.4 gallons of wetted soil
We Know 1 Gallon of water was poured into the ring…
1 Gallon / 4.4 gallons = 23.0%
So, the water content is 23%
Soil Sample Step 4
20’
10’
5’
12’
X
2”
X
3”
X
3” X
2”
X
1.5”
282 gallons x 0.23 = 65 gallons spilled
37.6 CF x 7.48 = 282 gallons of wetted soil
Soil Sample Step 5
SERP Part 1– Eqivalents and Conversions Updated 10/26/2023 Page 1 of 3 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Attachment 12e (Spill Equivalents Conversions Formulas) EQUIVALENTS:
Values, numbers, quantities which are the same.
• 12 Inches = 1 Foot
• 60 Seconds = 1 Minute
• 60 Minutes = 1 Hour
• 24 hours = 1 Day
• 1440 minutes = 1 Day
• 7.48 Gallons = 1 Cubic foot
CONVERSIONS
Changing from one unit of measure to another.
When using formulas, units of measurement must be the same. • Convert Inches to Feet: Divide the inches by 12.
o Example: 39” ÷ 12 = 3.25 feet.
• Convert cubic feet to gallons: Multiply cubic feet by 7.48. o Example: 8 cubic feet x 7.48 = 59.8 gallons
TO AVERAGE NUMBERS
The find the average of a group of numbers, add the numbers together, then divide by the number of numbers that were added.
• Example: 12 + 21 + 33 + 18 = 84 (four numbers totaling 84) o 84 ÷ 4 = 21 (average)
TO SQUARE A NUMBER
To Square a number, multiply the number by itself.
• Example: 7
2 is 49 (7 x 7 = 49)
TERMS TO BE FAMILIAR WITH
Radius: Represented by r, is the distance from the center of a circle to any point on its edge.
Diameter: Represented by D, is a straight line passing from side to side through the Center of a circle.
• The Diameter is twice as long as the radius, or radius is ½ of the Diameter.
Circumference: Represented by C, is the distance around a circle (the perimeter)
Quick Reference
Conversion
Inch to Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
5” = 0.42’
6” = 0.50’
7” = 0.58’
8” = 0.67’
9” = 0.75’
10” = 0.83’
11” = 0.92’
12” = 1.00’
SERP Part 1– Eqivalents and Conversions Updated 10/26/2023 Page 2 of 3 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
Pi: Represented by π, is the ratio of a circle’s circumference to its diameter and is equal to 3.14 AREA
• Two Dimensional
• Represented in square feet (ft2)
• Example: a surface is two dimensional (i.e., wall, tabletop, the ground) Formulas:
• Area of a Square or Rectangle: Length x Width = ft2 (Area = L x W) o 10’ x 4’ = 40 ft2
• Area of a Circle: Pi x radius squared (Area = π x r
2)
o r = 15’
o 152 = 225 (15 x 15 = 225)
o 3.14 x 225 = 706.5 ft2
• Area of a Right Triangle: Base x Height x 0.5 (Area = b x h x 0.5) o 12’ x 10’ x 0.5 = 60 ft2
VOLUME
SERP Part 1– Eqivalents and Conversions Updated 10/26/2023 Page 3 of 3 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
• Three Dimensional
• Represented in cubic feet (ft3)
• Example: a box is three dimensional and a so is a bucket
Formulas:
• Volume of a Square or Rectangle (L x W x d = ft3) or (L x W x h = ft3) o d = Depth
o h = Height
Height is the vertical distance from the bottom to the top of an object. Depth is the distance from front to back or top to bottom of an object. They can be used interchangeably.
o 10’ x 4’ x 4’ = 160 ft3
• Volume of a Cylinder (Pi x radius squared x depth) (Volume = π x r 2 x d) or (π x r2 x h)
o r = 5’
o d = 15’
o π x r2 x d
o 3.14 x (5 x 5) x 15 = 1,177.5 ft3
Addressing depth when it is a stain on concrete
or asphalt.
For smooth surfaces use:
• Asphalt: 0.0013’ (which is 1/64”)
• Concrete: 0.0026’ (which is 1/32”)
If surface is rough or cracked, your calculations
need to be inflated. As a general rule:
• Slightly rough/cracked ………………+ 15%
• Moderately rough/cracked ……… + 30%
• Severely rough/cracked ………….…+ 50%
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 1 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
TABLE OF CONTENTS
13.1 NOTIFICATION OF SPILL ................................................................................................................ 2
13.2 CALLER INTERVIEW ......................................................................................................................... 2
13.3 RESPOND/ASSESS ............................................................................................................................. 3
13.4 SPILL CATEGORY DETERMINATION ......................................................................................... 3
13.5 CONTAINMENT LOCATION .......................................................................................................... 4
13.6 CONTAINMENT METHOD ............................................................................................................... 4
13.7 FAILURE LOCATION ......................................................................................................................... 4
13.8 SPILL APPEARANCE POINT(S) ...................................................................................................... 5
13.9 RESTORE FLOW .................................................................................................................................. 5
13.10 SPILL CAUSE ...................................................................................................................................... 5
13.11 SPILL RESPONSE ACTIVITIES ...................................................................................................... 6
13.12 FINAL SPILL DESTINATION .......................................................................................................... 6
13.13 IMPACT TO RECEIVING WATERS ................................................................................................ 6
13.14 ESTIMATED TRAVEL TIME TO RECEIVING WATERS ......................................................... 7
13.15 REQUIRED PHOTOS ....................................................................................................................... 7
13.16 SPILL LOCATION AND SPREAD ................................................................................................. 8
13.17 SPILL VOLUME ESTIMATIONS ..................................................................................................... 9
13.18 CLEANUP TIMELINE ....................................................................................................................... 10
13.19 CLEAN UP METHOD: ..................................................................................................................... 10
13.20 DISPOSAL OF RECOVERED SEWAGE ....................................................................................... 10
13.21 REQUIRED PHOTOS ....................................................................................................................... 10
13.22 RESPONSE COMPLETE .................................................................................................................. 11
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 2 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.1 NOTIFICATION OF SPILL (Select Method and Received From) (Pg. E-1-20 Sec. 4.3) Method: During Business Hours After Business Hours Received From: Remote Alarm Public Discovery Employee Discovery Contractor Discovery Other: ___________________________________
Agency Notified Time: ______________ AM PM Date: ______/______/______ Caller’s Address: _____________________________________________ Received by ____________________ Caller’s Name: ____________________________________ Phone: __________________________________
13.2 CALLER INTERVIEW (Pg. E-1-20 Sec. 4.3)
( Interview Method and Received From by other (attached)
1. When did you first observe the Spill? _____: _____ AM PM Date: ______/______/______
Response: ________________________________________________________________________________
2. Is it currently spilling? Yes No If YES, How Would You Describe the Spill? Interview Prompt: (Is it Trickling, or more like a garden hose running full?)
Response: ________________________________________________________________________________
3. Can you recall a time prior to seeing the spill when you observed it was not spilling?
Response: ________________________________________________________________________________
4. Can you describe where the spill is coming from?
Interview Prompt: (Cleanouts are the size of dinner plate; manholes are the size of car wheels)
Response: ________________________________________________________________________________
5. Can you describe the size of the wetted area? Interview Prompt: (Compared to the Size of your driveway)
Response: ________________________________________________________________________________
6. Do you know if the Spill has reached a water way, storm drain, or gutter? Yes No Response: ________________________________________________________________________________
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 3 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.3 RESPOND/ASSESS (Pg. E-1-20 Sec. 4.3)
First Responder’s Name: ____________________________ Arrival Time: ___________ AM PM Actively spilling Upon Arrival? Yes No Photos and Video Taken of Spilling Structure Additional Resources Needed?
None Supervisor Hydro-Vac Containment Items Traffic Control Devices Assistance/Personnel (x _______) Electrical/Controls Tech Mechanical Maint./Pump Tech Public Notification Signage Confined Space Equipment Other: ___________________________
Resources Requested Time: _________ AM PM N/A
Notes: ______________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
13.4 SPILL CATEGORY DETERMINATION ( Pg. 24,Spec. 5.13.1) Answer the questions below, in order, beginning with Category 1. A YES answer to ANY Question Determines the Spill Category. When you Determine the Correct Category, Check the Box to the Left)
Is a CATEGORY 1 (if answer to ANY question is Yes)
• Discharge Surface Water? Yes No
• Discharge to Drainage System that Discharges to Surface Water, but NOT Fully Captured? Yes No • Exfiltrated to Hydraulically Connected Surface Water? Yes No
Is CATEGORY 2 (if spill is NOT a Category 1, and answer to question is Yes) • Is Discharge Volume 1,000 Gallons or Greater? Yes No
Is a CATEGORY 3 (if spill is NOT a Category 1 and answer to question is Yes) • Is Discharge Volume is between 50 Gallons and 999 Gallons? Yes No Is a CATEGORY 4 (if spill is NOT a Category 1 and answer to question is Yes) • Is Discharge Volume is Less than 50 Gallons Yes No
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 4 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.5 CONTAINMENT LOCATION (Pg. E1-10, SEC. 3.1.2-9) (Select all that apply):
Curb & Gutter Street Open Space Storm Drain System Drainage Channel Inside Building Lawn/Landscaped Area Creek/Stream Wetland Other: _________________________________________________________________________________
Description: _______________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
13.6 CONTAINMENT METHOD (Pg. E1-10, SEC. 3.1.2-9) (Select all that apply):
Photo(s) of
Inlet Mats Sandbags Dirt Dam/Berm Rubber Berm Vacuum Retrieval Spill Kit Naturally Contained Hand Dig Trench Dry Sweep Pneumatic Plugs Divert to Sewer System Absorbent Waddles Other: _________________________________
Description: _______________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
13.7 FAILURE LOCATION (Pg. E1-10, SEC. 3.1.2-5&6)
Lower Lateral Upper Lateral Gravity Main Force Main Air Release Valve Lift Station Siphon Manhole Backflow Prevention Device Other: ________________________________________________________________________________ List Asset ID(s): ___________________________________________________________________________ Age of Failed Asset: ______ Years. If Failure Location is a Pipe: Material: _______ Diameter: _______
Description: _______________________________________________________________________________
__________________________________________________________________________________________
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 5 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.8 SPILL APPEARANCE POINT(S) (Pg.E1-5, Sec. 2.1)
# of Appearance Points: _____
Lower Lateral Clean Out - Private Lower Lateral Clean Out - Public Manhole Upper Lateral Clean Out - Private Upper Lateral Clean Out – Public Force Main Lift Station Inside Building Other: _____________________________________________ List Asset ID(s) or Address: _________________________________________________________________ __________________________________________________________________________________________
GPS Coordinates: Longitude: ________________________ Latitude: _______________________ NOTE: If more than one appearance point, use coordinates for the point closest to failure point
13.9 RESTORE FLOW (Select all that apply) (Pg. E1-10, Sec.3.1.2-10) Gravity Line Blockage - ☐ Hydro-Vac ☐ Power Rodder ☐ Hand Rods ☐ Excavation ☐ By-Pass Manhole - ☐ Hydro-Vac ☐ Hand Rods ☐ Confined Space Entry ☐ By-Pass Lift Station - ☐ Electrical ☐ Mechanical ☐ De-Rag Pump ☐ By-Pass ☐ Generator Force Main - ☐ Hydro-Vac. ☐ By-Pass ☐ Excavation
Lateral - ☐ Cable Machine/Snake ☐ Hand Rods ☐ Excavation Description of Actions taken to restore flow: __________________________________________________ __________________________________________________________________________________________ Spill End Time: __________ AM PM Date: ______/______/______ By: _______________
13.10 SPILL CAUSE (Select all that apply)
(Pg.29 Sec. 6.1.6-6)
Debris Dirt/Solids Debris Rags Non-Dispersible Wipes Debris Construction Lift Station – Power Loss Lift Station - Telemetry/Controls Lift Station - Mechanical Vandalism Root Intrusion FOG Pipe/ Structural Failure Operator Error Natural Disaster Capacity Exceeded- I&I Other: __________________________________
Description: _______________________________________________________________________________
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 6 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.11 SPILL RESPONSE ACTIVITIES (SELECT ALL THAT APPLY ) (Pg. E1-10, Sec.3.1.2-10)
Mitigated Effects of the Spill Contained all or Portion of Spill Restored Flow CCTV Inspection for Cause Clean Drainage Conveyance System Cleaned Spill Area Captured and Removed All Washdown Water Notify Property Owner Returned All the Spill to Sewer System Returned a Portion of the Spill to the Sewer System Collected Required Coordinates Collected Required Photos Other: ________________________________________________________________________________
Description Of Spill Response Actions: _______________________________________________________ ____________________________________________________________________________________________
13.12 FINAL SPILL DESTINATION (Select all that were contacted by the spill):
(Pg. E1-9,Sec.3.1.2-(1)
Building/Structure Drainage Conveyance System Ground Water Infiltration System Paved Surface Street/Curb/Gutter Unpaved Surface Landscaped Area Surface Water Other: _______________________________________________________________ Destination 1: Longitude: _____________________ Latitude: __________________________ Destination 2: Longitude: _____________________ Latitude: __________________________ Destination 3: Longitude: _____________________ Latitude: __________________________
Description: _______________________________________________________________________________
__________________________________________________________________________________________
13.13 IMPACT TO RECEIVING WATERS ( Pg.11 Spec. 3.2.2 –(6&7) (Pg. E1-10 Sec.3.1.2-(15) N/A Public Closure Restricted Public Access Temporary Restricted Use
Other: _________________________________________________________________________________
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 7 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.14 ESTIMATED TRAVEL TIME TO RECEIVING WATERS
(Pg.29 Spec. 6.1.6 (7) )
N/A Point of Entry to Drainage System to Point of Discharge to Receiving Waters: _______ Minutes • Distance from Entry to Drainage System to Discharge to Surface Waters: __________ Feet
• Description of Drainage Conveyance System: ______________________________________________
_______________________________________________________________________________________
• Description of Receiving Waters: ________________________________________________________ _
_______________________________________________________________________________________
Method to Estimate Travel Time: _______________________________________________________________
____________________________________________________________________________________________
N/A Spill Appearance Point to Receiving Waters: _______ Minutes
• Distance from Spill Appearance Point to Receiving Waters: __________ Feet
• Description of Receiving Waters: __________________________________________________________ _
________________________________________________________________________________________
Travel Time Estimation Method: _______________________________________________________________
____________________________________________________________________________________________
13.15 REQUIRED PHOTOS
Photo Taken of Entry Point to Drainage Conveyance System ……………………….…………… N/A Photos Taken of Entry Point to Surface Water …………………………………….……………….. N/A If Entered surface water,:
Water Body Bank Erosion Water Sheen Floating Matter Discoloration Impact to Receiving Waters Notes: ____________________________________________________ __________________________________________________________________________________________
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 8 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.16 SPILL LOCATION AND SPREAD (Pg. E1-5 Sec. 2.1) Sketch the footprint of the spill and provide dimensions (in feet) for size and extent of spill (use sketch area below). Include spill appearance point, spill destination(s), and indicate locations where GPS coordinates were taken.
SPILL LOCATION AND SPREAD EXAMPLE
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 9 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.17 SPILL VOLUME ESTIMATIONS (Pg. E1-5, Sec.2.2) Spill Volume Estimation Worksheet(s) Attached Spill Start Time Worksheet Attached Telemetry Records Attached
Spill Volume Estimation Details:
Estimate volume discharged to drainage conveyance system flowing to surface water _________Gals.
Estimate volume recovered from drainage conveyance system flowing to surface water _________Gals.
Estimate spill volume discharged directly to surface water _________Gals.
Estimate spill volume recovered from surface water _________Gals.
Estimate spill volume discharged to land _________Gals.
Estimate spill volume recovered from discharge to land _________Gals.
Method to Estimate Spill Volume Recovered: ___________________________________________________ ____________________________________________________________________________________________ ___________________________________________________________ Same as Spill Volume Estimation
CONTACT CAL-OES (800) 852-7550 N/A CAL-OES Notification Log Attached Attachment E1 Requirements (1.1. Notification of Spills of 1,000 Gallons or Greater to Cal-OES)
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergen dcy measures.
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 10 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.18 CLEANUP TIMELINE
Clean Up Begin: ______:______ AM PM Date: ______/______/______
Clean Up Complete: ______:______ AM PM Date: ______/______/______
13.19 CLEAN UP METHOD: (Select All that Apply): (Pg. E1-10, Sec.3.1.2-(9) )
Fresh Water Washdown Broom/Rake/Retrieve Solids Vacuum Retrieval Soil Removal Hydro-Jet/Vacuum Retrieve from Storm Conveyance System Building Restoration Disinfectants Other Clean Up Method: _________________________________________________ ____________________________________________________________________________________________
Description of Clean Up Activities: _____________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________
13.20 DISPOSAL OF RECOVERED SEWAGE
Returned to Sewer System Disposed of at Treatment Plant or Authorized Facility Other: ___________________________________________________________________________________
13.21 REQUIRED PHOTOS
Entire Affected Area After Cleanup is complete.
SPILL RESPONSE FIELD REPORT
SERP Part 2 – Spill Response Field Report Updated 10/26/2023 Page 11 of 11 © 2023 Fischer Compliance LLC | The purpose of this form is to assist agencies in complying with the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-01013-DWQ).
13.22 RESPONSE COMPLETE
Departure Time: ______:______ AM PM Date: ______/______/______
Spill sample/analysis conducted (for spills >50K gallons reaching surface waters only) _____________________________________________________________________________________________
_________________________, _________________________, ________________________________________
Name(s) of Personnel Completing this Form: _________________________, _________________________
Data Verified by Response Personnel: __________________________ Date: _________________________
Data Verified by Supervisor: __________________________________ Date: _________________________
Spill Event Details:
Name(s) of all Spill Response Personnel: _________________________, _________________________