Agenda Report
Fullerton City Council
MEETING DATE: April 15, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: DAVID GRANTHAM, P.E., CITY ENGINEER
todd le, p.e., principal engineer - water
gar huang, associate engineer
SUBJECT: $311,500 CONTRACT WITH BEST DRILLING AND PUMP, INC FOR WELL 6 PUMP REPLACEMENT
SUMMARY
Award $311,500 construction contract to Best Drilling and Pump, Inc for the Well 6 Pump Replacement Project.
PROPOSED MOTION
Approve Well 6 Pump Replacement Project plans and specifications.
Award $311,500 construction contract for Project 53045 Well 6 Pump Replacement Project to Best Drilling and Pump, Inc and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2024-25 Adopted Capital Improvement Program (CIP) Budget has sufficient funding for Project 53045 Well 6 Pump Replacement, from the California Department of Water Resources (DWR) 2021 Urban and Multibenefit Drought Relief Program (UMDRP) Grant and Water Funds within Water Enterprise Fund (Fund 44). The grant does not require matching funds, however, the City would pay all costs beyond the grant amount.
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
Well 6 has seen a decrease in production from 1,450 gallons per minute (gpm) to 1,250 gpm. An energy efficiency test revealed an overall plant efficiency (OPE) of only 37.2%. This project would rehabilitate the well and replace the existing pump with a high-efficiency pump to restore production capacity. Staff expects well rehabilitation and pump upgrade to increase production capacity by 320 acre-feet per year and increase OPE to 72%, resulting in 167,231 kWh or $14,750 in annual electrical energy savings.
The 2021 DWR UMDRP set aside grant funding to the Disadvantaged Communities Involvement (DACI Set Aside) Program. DWR and the Santa Ana Watershed Project Authority (SAWPA) entered an UMDRP DACI Set-Aside Program agreement, provided that SAWPA serves as the program manager. SAWPA selected the Fullerton Well 6 Rehabilitation project to receive grant funding due to potential increased production and energy savings. The City signed the grant agreement on October 26, 2022 (Attachment 5). The original September 30, 2024 grant deadline has extended to December 31, 2025. The grant will have no additional extensions.
The project has two phases: Phase 1 - Well Rehabilitation and Phase 2 - Pump Replacement. City Council awarded the well rehabilitation construction on November 11, 2023 and the City has completed Phase 1. This award covers the pump replacement phase which replaces discharge head, column pipes, lineshaft, pump bowls and impellers and modifies new discharge head piping.
The City received five bids on March 25, 2025, with Best Drilling and Pump, Inc of Colton, CA submitting a $311,500 lowest responsible base bid. Staff evaluated the bid and found it acceptable.
Project construction would tentatively start October 2025 with anticipated completion by December 2025. Staff needs to complete the project before December 31, 2025 to meet DWR Grant requirements.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Draft CIP Agreement
Attachment 5 – SAWPA Agreement
cc: City Manager Eric J. Levitt
Contract with Best Drilling and Pump, Inc for Well 6 Pump Replacement April 15, 2025 - Page 2