Agenda Report
Fullerton City Council
MEETING DATE: MAY 6, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: JUAN ZAVALA, P.E., PRINCIPAL CIVIL ENGINEER
ARKILLES JOSHUA, ASSISTANT ENGINEER
SUBJECT: $280,000 CONTRACT WITH HARDY AND HARPER, INC. FOR amerige avenue rehabilitation PROJECT
SUMMARY
Award $280,000 construction contract to Hardy and Harper, Inc. for the Amerige Avenue Rehabilitation Project.
PROPOSED MOTION
Approve Amerige Avenue Rehabilitation Project plans and specifications.
Approve $375,000 General Funds (Fund 10) budget transfer and appropriation from Project 44400 Arterial Street Program to Project 44082 Amerige Avenue Rehabilitation within the Capital Projects Fund (Fund 74).
Award $280,000 construction contract for Amerige Avenue Rehabilitation Project to Hardy and Harper, Inc. and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
Authorize Public Works Director, or designee, to approve construction and professional engineering construction support services change orders within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2024-25 Adopted Capital Improvement Program (CIP) Budget has General Fund funding programmed for streets and available for the Amerige Avenue Rehabilitation project. Staff recommends a $375,000 General Fund budget transfer and appropriation from Project 44400 Arterial Street Program to Project 44082 Amerige Avenue Rehabilitation within the Capital Projects Fund (Fund 74).
Staff attached a Budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
This project would rehabilitate approximately 0.13 miles of deteriorated street in the downtown area, including deteriorated and damaged curb, gutter and sidewalk repairs as well as ADA-compliant access ramp installation (Attachment 3). This project is part of an effort to improve downtown area infrastructure, supporting the ongoing commitment to revitalizing the district and encouraging economic growth.
Staff recommends asphalt concrete pavement grind and overlay to rehabilitate street pavement based on geotechnical investigation, existing pavement conditions, traffic volume, construction operations and available budget. The existing Pavement Condition Index (PCI) score along Amerige Avenue is 58 (Poor condition) and would reset to 100 (Very Good condition) upon project completion.
The City prefers to keep existing trees in place, however, the City Arborist recommended removing the trees in the project limits because their invasive root systems caused significant street infrastructure damage, including damaging curb and gutter and uplifting sidewalks which presents tripping hazards and exposes the City to damage liability. Staff anticipates needing to cut the tree roots to provide room to repair infrastructure which would stress and destabilize the trees. The project includes planting replacement trees selected from the approved species listed in the City’s 2023 Community Forest Management plan to enhance the downtown area and create a cohesive, visually appealing and uniform street corridor with new trees matching those on neighboring streets for a consistent overall appearance.
The City received 11 bids on April 18, 2025. Hardy and Harper, Inc of Lake Forest, California submitted the $280,000 lowest responsible base bid which is approximately. 25% lower than the $372,000.00 Engineers Estimate. Staff attributes the lower bid cost to the lower contractor mobilization, traffic control and pavement striping costs. Staff reviewed the bid and found it acceptable.
Construction would tentatively start June 2025 with anticipated project completion in August 2025. Staff would notify impacted residents and businesses of upcoming project construction and potential impacts.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined the project categorically exempt.
Attachments:
Attachment 1 – Budget Data / Summary of Bids
Attachment 2 – Bid Schedule
Attachment 3 – Project Location Map
Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt
Contract with Hardy and Harper, Inc. for Amerige Avenue Rehabilitation Project May 6, 2025 - Page 2