City of Fullerton Class Specification MAY 2025
City of Fullerton Class Specification March 2007
EQUIPMENT FLEET SUPERVISOR
Definition:
Under general supervision schedules, oversees fleet maintenance in the Equipment Division of the Public Works Department; plans, organizes, supervises and reviews the work of assigned staff; coordinates and supervises workers performing the servicingassigned activities with other divisions, City departments, and repair of City vehicles and equipmentoutside agencies; assigns work orders and establishes daily priorities; assists in developing division objectives; evaluates work performance and performs related work as required.
Essential Duties and Responsibilities:
The following responsibilities and essential duties are performed on a frequent and recurring basis by an incumbent in the class include the following:. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.
SchedulesPlans, coordinates and supervises workers performing Cityprogram activities for vehicle and equipment servicing and repair.
Receives and reviews service requests from City vehicle users/departments, initiates work orders and resolves complaints, concerns and technical problems.
Determines how work is assigned and establishesAssists in the selection, training, motivation and evaluation of assigned staff; identifies potential areas for training and development; coordinates training as needed.
Establishes daily work priorities and assigns work to fleet personnel in coordination with preventative maintenance schedules.
Assists in the selection, training and evaluation of assigned staff; oversees daily attendance and time reports and work activity records.
Inspects work in progress and upon completion for compliance with quality and safety standards; performs vehicle and equipment road tests and fuel tank inspections.
Interprets and applies applicable division/department rules and regulations.
Assists in coordinating work projectsassigned services and activities with other divisions/, departments and outside agencies as needed.
Conducts and participates in staff, safety and management meetings with assigned staff.
EquipmentFleet Supervisor
May 2025
Drafts and recommends equipment/fleet maintenance schedules, productivity and quality standards and safety procedures; recommends solutions to operational and technical problems.
Evaluates vehicle/equipment repair costs and compiles vehicle maintenance, repairs and accident investigations reports.
Recommends and drafts orders for materials, supplies and equipment; assists in obtaining quotes for equipment, materials and contracted services; prepares purchasing requisitions and approves purchase orders.
Oversees contractors as applicable, monitors their work and participates in contractor negotiations.
Writes all fleet vehicle and equipment purchase specifications including heavy, light, medium and unique application trucks, passenger vehicles and construction, farm and landscape equipment.
Maintains daily records for personnel, equipment and materials used for each maintenance or repair project; prepares and submits job cost estimates and reports.
Operates a personal computer and uses applicable software to compose/prepare a variety of correspondence and reports including performance, inspection and safety reports.
Lifts and moves equipment and tools weighing 50 pounds or less.
Demonstrates safe work procedures and equipment operation.
Assists with preparation of and monitors the Equipment Division budget which includes staffing, supplies, equipment, parts, materials and contractor support activities.
Drives a vehicle on City business.
Other Duties and Responsibilities Include:
May perform smog inspections.
Performs other projects/tasks as assigned.
Acts as Equipment SuperintendentFleet Manager as assigned.
May serve as a division representative at meetings of City staff or other organizations.
Class Characteristics:
EquipmentFleet Supervisor is a single incumbent supervisory position in the Maintenance ServicesPublic Works Department and has substantial responsibility for the quality of work, efficiency and safety through the effective scheduling and supervision of workers. Assigned duties require independent judgment and initiative.
EquipmentFleet Supervisor
May 2025
Contacts and Relationships:
An Equipment Supervisor establishes and maintains contact with Maintenance Services Division staff. Additional contact will occur with other City employees, vendors, contractors, the public and their representatives.
Bargaining Group: FMA
Qualification Guidelines:
The following generally describes the knowledge and abilities which areability required to enter the job and/or be learned within a reasonable period of time in order to successfully perform the assigned duties and responsibilities of this class include the following::
Knowledge of:
Effective supervisory and management techniques.
Principles and practices of employee supervision and public sector labor relations related to the direction, evaluation and training of assigned staff, as well as work planning, assignment review and evaluation, and discipline.
Methods, practices, procedures, equipment and techniques used in the repair of automotive, diesel and hydraulic vehicles and equipment.
Operating principles of internal combustion and diesel engines, electrical and electronic systems and related components.
Alternative fuel vehicles and vehicle related electronic equipment.
Record keeping and report writing techniques.
Math related to area assigned.
Basic budget principles.
Principles and practices of budget administration and monitoring.
Applicable federal, state and local laws, codes and regulations governing fleet operations including automotive/equipment emission health and safety codes.
Safety regulations, practices and procedures related to fleet operations.
Customer service Negotiation and conflict resolution techniques.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
Contract administration related to area assigned.
Computer applications related to area assigned.
English usage, syntax, spelling, grammar and punctuation
EquipmentFleet Supervisor
May 2025
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
AND
Ability to:
Determine work priorities and schedule, organize, assign and coordinate the work of assigned staff.
Assist in employeethe selection, training, of staff; provide supervision, training and evaluation.
Communicatedevelopment opportunities, ensure work is performed effectively orally and in writing.
Effectively evaluate and constructively address personnel work quality.
Independently organize work, set priorities, meet critical deadlines and follow-up on assignments.
Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines; make sound decisions in accordance with established procedures and policies.
Adhere to multiple deadlines and handle multiple projects.
Read and interpret maintenance and repair manuals.
Make sound decisions in accordance with established procedures and policies.
Initiate and carry out required procedural assignments; understand and carry out oral and written instructions and use independent judgment and initiative.
Estimate material, equipment and labor costs.
Prepare reports and compose correspondence.
Establish
Handle job stress and maintain effective relationships with those contacted in the course of workcomposure in public settings.
Operate a personal Effectively use computer systems and use applicable software applications relevant to work performed,.
Read and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Readwrite at the level required for successful job performance.
EquipmentFleet Supervisor
May 2025
Meet the public with courtesy and tact.
A typical way to obtain the knowledge and abilities is as follows:
Education:
Associates DegreeEstablish, maintain and foster positive and effective working relationships with those contacted in the course of work.
Education, Training and Experience:
Any combination of education, training and experience, which provides the required knowledge, skills and abilities is considered qualifying. A typical way to obtain the required qualifications is:
Associate’s degree or equivalent from an accredited community college or completion of two years of study towards a Bachelors Degreebachelor’s degree at an accredited college or university in Business Administration, Public Administrationbusiness administration, public administration or related field.
AND
Experience:
Four years of progressively responsible experience in the maintenance and repair of vehicles and equipment to include two years of lead or supervisory experience.
Possession of or ability to obtain a Smog Inspector License as issued by the California Bureau of Automotive Repair is desirable.
Special Requirements Include:
Valid and appropriate California Drivers License and acceptable driving record at time of appointment and throughout employment in this position. Employees in this classification will be enrolled in the Department of Motor Vehicles Government Pull Notice Program.
Possession of or the ability to acquire a specialized motor vehicle operator’s license within six months of employment in this position. Employees required to obtain and maintain a commercial California Driver’s License will be subject to the Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations and subject to random drug and alcohol testing.
Must be able to work flexible and extended hours to accommodate City needs and be available to respond to emergency calls as needed.
Physical Tasks and Working Conditions Include the Following:
Work is performed in an office environment and in an open automotive shop. The incumbent uses a computer, keyboard and related equipment and drives a vehicle on City business. When work is performed in the automotive shop the incumbent may lift and move tools and equipment weighing 50 pounds or less, be exposed to heat and cold, machinery/vehicle noise, traffic, vehicle and
EquipmentFleet Supervisor
May 2025
mechanical hazards, fumes, exhaust emissions, grease, engine oils, solvents, chemicals, dust, electrical hazards and vibration. The incumbent stands and walks on level and slippery/uneven surfaces, twists, bends, pushes, pulls, reaches, grasps, crouches, climbs stairs, reaches, bends, crawls and assists in the testing of and is exposed to a wide variety of hand and power tools and farm and construction equipment. The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing, sense of smell and dexterity levels appropriate to the duties to be performed.
Fair Labor Standards Act Designation: Exempt - Administrative
Revised May 2025 including title change from Equipment Supervisor Revised March 2007
Re-established February 2006