Agenda Report
Fullerton City Council
MEETING DATE: MAY 20, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, P.E., PUBLIC WORKS DIRECTOR
PREPARED BY: DAVID GRANTHAM, P.E., CITY ENGINEER
ARKILLES JOSHUA JR., ASSISTANT ENGINEER
SUBJECT: $529,926.15 CONTRACT WITH ALL AMERICAN ASPHALT
FOR ACACIA AVENUE REHABILITATION
SUMMARY
Award $529,926.15 construction contract to All American Asphalt for the Acacia Avenue Rehabilitation Project.
PROPOSED MOTION
1. Approve Project 44084 Acacia Avenue Rehabilitation plans and specifications.
2. Approve the following budget transfers and appropriations in CIP Project 44084 Acacia Avenue Rehabilitation:
• $ 530,000 General Funds (Fund 10) budget transfer and appropriation from CIP Project 44589 Residential Street Program to CIP Project 44084 Acacia Avenue Rehabilitation within the Capital Projects Fund (Fund 74)
• $120 ,000 Sewer Enterprise Funds (Fund 47) budget transfer and appropriation from CIP Project 51419 Annual Sewer Replacement to CIP Project 44084 Acacia Avenue Rehabilitation within the Sewer Enterprise Fund (Fund 47).
3. Award $529,926.15 construction contract for Project 44 084 Acacia Avenue Rehabilitation to All American Asphalt and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
4. Authorize Public Works Director, or designee, to approve change orders for construction and professional engineering construction support services within the approved project budget.
ALTERNATIVE OPTIONS
• Approve the Proposed Motion
$529,926.15 Contract with All American Asphalt for Acacia Avenue Rehabilitation May 20, 2025 - Page 2
• Reject all bids
• Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends award of contract to All American Asphalt.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
• Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2024 -25 Adopted Capital Improvement Program (CIP) Budget has sufficient funding for the project provided from General Funds (Fund 10) and Sewer Enterprise Funds (Fund 47) . Staff recommends the following budget transfers and appropriation:
• $530,000 General Funds from Project 44589 Residential Street Program to Project 44084 Acacia Avenue Rehabilitation within the Capital Projects Fund (Fund 74) • $120,000 Sewer Enterprise Funds from Project 51419 Annual Sewer Replacement to Project 44084 Acacia Avenue Rehabilitation within the Sewer Enterprise Fund (Fund 47).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
This project would rehabilitate 0.3 miles of deteriorated street near Acacia Elementary School and repair deteriorated and damaged curb , gutters and sidewalk and ADA- compliant curb ramp installation. See Attachment 3 for project limits.
Staff recommends asphalt concrete pavement grind and overlay to rehabilitate street pavement based on geotechnical investigation, existing pavement conditions, traffic volume, construction operations and available budget. The existing Pavement Condition Index (PCI) score along Acacia Avenue ranges from 37 ( very poor) to 66 (fair), with Dorothy Lane at 71 (fair). The PCIs would reset to 100 (very good condition) upon project completion.
The City prefer s to keep existing trees with these projects , however, the City Arborist recommends removing five trees within the project limits because invasive root systems have caused significant street infrastructure damage including damaged curb and gutter and uplifted sidewalks which present tripping hazards and expose the City to damage liability. Cutting the tree roots to provide room to repair infrastructure would stress and $529,926.15 Contract with All American Asphalt for Acacia Avenue Rehabilitation May 20, 2025 - Page 3
destabilize the trees , potentially generating additional liability. Staff notified a djacent property of the proposed removals. Staff would replace trees would in fall 2025 with trees selected from the approved species in the 2023 Community Forest Management Plan to provide the best conditions for growth and survival.
The City received seven bids on May 1, 2025, with All American Asphalt of Corona, CA submitting a $529,926.15 lowest responsible base bid. The low bidder at the time of bid opening requested to withdraw their bid due to miscalculation and incomplete bid documents which staff accepted. The low bid submitted is approximately 7.6% lower than the $573,274 engineers estimate. Staff reviewed the bid and found it acceptable.
Construction would tentatively start June 2025 with anticipated project completion July 2025. The City must complete w ork prior to the Acacia Elementary School Fall 2025 semester. Staff would notify impacted residents and Acacia Elementary School of upcoming project construction and potential impacts.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined the project categorically exempt.
Attachments:
• Attachment 1 – Budget Data / Summary of Bids
• Attachment 2 – Bid Schedule
• Attachment 3 – Project Location Map
• Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt