Agenda Report
Fullerton City Council
MEETING DATE: MAY 20, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, P.E., PUBLIC WORKS DIRECTOR
PREPARED BY: JEROME JOAQUIN, PUBLIC WORKS ADMIN. MANAGER
MICHELLE DURON, SOLID WASTE AND RECYCLING
SPECIALIST
SUBJECT: AD HOC COMMITTEE TO REVIEW SOLID WASTE AND
RECYCLING SERVICES REQUEST FOR PROPOSALS
DEVELOPMENT
SUMMARY
Staff recommends City Council approve forming an Ad Hoc Committee comprised of two Council Members to assist with evaluating options for a new contract including review and evaluation of the Solid Waste and Recycling Services Request for Proposals (RFP) currently under development.
PROPOSED MOTION
Form an A d Hoc Committee comprised of two Council Members to work with staff on options for a new contract including the evaluation of the draft Solid Waste and Recycling RFP.
ALTERNATIVE OPTIONS
• Approve the Proposed Motion
• Direct staff to continue development of the RFP without an Ad Hoc Committee • Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
Solid Waste and Recycling RFP Ad Hoc Committee
May 20, 2025 - Page 2
CITY MANAGER REMARKS
The City Manager request City Council consideration of appointment of an Ad Hoc Committee comprised of two Council Members to work with staff on options for a new contract including the evaluation of a draft Solid Waste and Recycling RFP to stay in compliance with the Cal Recycle requirements.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
• Fiscal and Organizational Stability
• Infrastructure and City Assets.
FISCAL IMPACT
This item generates no direct fiscal impact associated with Ad Hoc Committee formation.
Staff would present the financial implications of any proposed contract to City Council for review and approval following the evaluation process.
BACKGROUND AND DISCUSSION
The City’s current contract for solid waste and recycling handling services with Republic Services expires on June 30, 2027. The City is developing a comprehensive RFP for solid waste and recycling services to govern the next contractual period for collection, processing and disposal. This critical process ensur es the City continues to meet regulatory compliance, achieves waste diversion goals and secures cost -effective and high-quality service for the community.
Given the complexity of the services involved including compliance with state mandates such as SB 1383, customer service standards, rate structures and landfill diversion targets, staff recommends City Council form an Ad Hoc Committee composed of two City Council Members to provide input and policy direction during RFP development and review proposals submitted in response to the RFP.
The City is on a SB 1383 Corrective Action Plan due to collection service implementation tasks delayed by contract negotiations with Republic Services since 2021 . The City received an extension from the state until June 30, 2027 under the contingency of a completed RFP process. The State has assigned an RFP timeline with the intention to begin new contract services by July 1, 2027.
This committee would work with staff to:
• review and provide feedback on the draft RFP content, evaluation criteria and process schedule
• offer policy -level input to ensure the RFP aligns with City Council priorities and community needs
• evaluate proposals for an extension from Republic
• participate in proposal review
Solid Waste and Recycling RFP Ad Hoc Committee
May 20, 2025 - Page 3
• consider the City’s SB 1383 Corrective Action Plan approved extension contingent on the successful completion of RFP timeline tasks.
The Committee w ould not have decision- making authority but w ould provide feedback and direction to staff during the process.
Pursuant to the Brown Act, the Ad Hoc Committee would consist of two Council Members serving temporarily and solely for evaluating and advising on the Solid Waste and Recycling Contract RFP. The committee would disband upon contract award.
cc: City Manager Eric J. Levitt