Agenda Report
Fullerton City Council
MEETING DATE: MAY 20, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, P.E., PUBLIC WORKS DIRECTOR
PREPARED BY: JUAN ZAVALA, P.E., PRINCIPAL CIVIL ENGINEER MELISSA RENDON, P.E., CIVIL ENGINEER
SUBJECT: $505,000 CONTRACT WITH HARDY & HARPER, INC. FOR
SOUTH GILBERT STREET REHABILITATION PROJECT
SUMMARY
Award $505,000 construction contract to Hardy & Harper, Inc. for the South Gilbert Street Rehabilitation Project.
PROPOSED MOTION
1. Approve Project 44081 South Gilbert Street Rehabilitation plans and specifications.
2. Approve the following budget transfers and appropriations in CIP Project 44081 South Gilbert Street Rehabilitation:
• $ 643,000 Infrastructure Funds (Fund 11) budget transfer and appropriation from Project 44400 Arterial Street Program to Project 44081 South Gilbert Street Rehabilitation within the Capital Projects Fund (Fund 74) • $13 ,000 Sewer Enterprise Fund (Fund 47) transfer and appropriation from CIP Project 51419 Annual Sewer Replacement Program to CIP Project 44081 South Gilbert Street Rehabilitation within the Sewer Enterprise Fund (Fund 47) • $ 30,000 Water Funds to CIP Project 44081 South Gilbert Street Rehabilitation within the Water Fund (Fund 44).
3. Award $ 505,000 construction contract for Project 44081 South Gilbert Street Rehabilitation Project to Hardy & Harper and authorize City Manager, or designee, to execute and administer the contract, in a form approved by the City Attorney.
4. Authorize Public Works Director, or designee, to approve change orders for construction and professional engineering construction support services within the approved project budget.
Contract with Hardy & Harper, Inc. for South Gilbert Street Rehabilitation Project May 20, 2025 - Page 2
ALTERNATIVE OPTIONS
• Approve the Proposed Motion
• Reject all bids
• Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval of award of contract for $505,000 to Hardy & Harper, Inc.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
• Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 202 4-25 Adopted Capital Improvement Program (CIP) Budget has sufficient funding for the project provided from Infrastructure Funds, Sewer Enterprise Fund and Water Fund. Staff recommends the following budget transfers and appropriation:
• $643,000 Infrastructure Funds (Fund 11) budget transfer and appropriation from Project 44400 Arterial Street Program to Project 44081 South Gilbert Street Rehabilitation within the Capital Projects Fund (Fund 74) • $13,000 Sewer Enterprise Fund (Fund 47) transfer and appropriation from CIP Project 51419 Annual Sewer Replacement Program to CIP Project 44081 South Gilbert Street Rehabilitation within the Sewer Enterprise Fund (Fund 47) • $30,000 Water Funds to CIP Project 44081 South Gilbert Street Rehabilitation within the Water Fund (Fund 44).
Staff attached a budget Data Sheet / Summary of Bids and the Contractor Bid Schedule for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
The proposed street improvements along S outh Gilbert Street, between West Valencia Drive and West Commonwealth Avenue, would rehabilitate approximately 0.22 miles of deteriorated arterial roadway. Work includes repairs to deteriorated and damaged curb and gutter, sidewalk, alley return and access curb ramps. See Attachment 3 for project limits. These improvements would build upon recent work completed on Gilbert Street south of Valencia Drive and on Valencia Drive, west of Gilbert Street.
Contract with Hardy & Harper, Inc. for South Gilbert Street Rehabilitation Project May 20, 2025 - Page 3
Street pavement rehabilitation would involve asphalt concrete pavement grind and overlay. Staff recommends this method based on a geotechnical investigation, current pavement conditions, traffic volume, construction logistics and available budget. The existing Pavement Condition Index (PCI) score along South Gilbert Street is 34 (Very Poor condition) and would reset to 100 (Very Good condition) upon project completion.
The City received eight bids on May 7, 2025 with Hardy & Harper, Inc. of Lake Forest submitting the lowest responsible $505,000 base bid. The low bid submitted is approximately 22% lower than the $653,000 e ngineers estimate. Staff reviewed the bid and found it acceptable.
Construction would tentatively start late June 2025 with anticipated project completion late August 2025 . Staff w ould notify impacted residents and businesses of upcoming project construction and potential impacts.
Staff prepared an environmental assessment in accordance with California Environmental Quality Act Guidelines and determined the project categorically exempt.
Attachments:
• Attachment 1 – Budget Data / Summary of Bids
• Attachment 2 – Bid Schedule
• Attachment 3 – Project Location Map
• Attachment 4 – Draft Agreement
cc: City Manager Eric J. Levitt