Agenda Report
Fullerton City Council
MEETING DATE: JULY 15, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e., public works director PREPARED BY: TODD LE, P.E., PRINCIPAL WATER ENGINEER
MICHAEL JOHANSEN, ASSISTANT ENGINEER
SUBJECT: $151,584 contract with WEST YOST FOR KIMBERLY WELL 2 WATER PFAS TREATMENT PLANT SCADA INTEGRATION
SUMMARY
Request to approve $151,584 purchase order for professional Supervisory Control and Data Acquisition (SCADA) integration services with West Yost for the Kimberly Well 2 Water Treatment Plant SCADA Integration Project.
PROPOSED MOTION
Approve West Yost proposal scope and fee and authorize Director of Administrative Services to issue a $151,584 purchase order.
Approve $175,000 Water Funds (Fund 44) budget transfer and appropriation from Fund Balance to CIP Project 52023 PFAS Management within the Water Fund (Fund 44).
Authorize Public Works Director, or designee, to approve construction and professional engineering construction support services change orders within the approved project budget.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject all bids
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
The City Manager recommends approval.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The PFAS [Per- and Polyfluoroalkyl Substances] Treatment Facilities and Program Agreement (Agreement) between the City of Fullerton and Orange County Water District (OCWD) states “OCWD shall reimburse the Producer [City of Fullerton] for all of the Producer’s reasonable expenses for the planning, design, construction, and start-up of Treatment System…” These eligible reimbursables would include the West Yost work for the Kimberly Well 2 PFAS Treatment Plant. The City would need to pay West Yost for services prior to seeking reimbursement from OCWD.
The Fiscal Year 2024-25 Adopted Capital Improvement Program (CIP) Budget does not have sufficient funding for the project. Staff recommends a $175,000 Water Funds budget transfer and appropriation from Fund Balance to CIP Project 52023 PFAS Management (Fund 44).
Staff attached a budget Data Sheet and the contractor proposal for reference (Attachments 1 and 2).
BACKGROUND AND DISCUSSION
City Council approved an agreement with West Yost to provide on-call (SCADA) services for the City water department on December 19, 2023. The on-call agreement with West Yost expires December 18, 2026.
OCWD will finance the Kimberly Well 2 PFAS Water Treatment Plant per the Agreement. OCWD has managed most design and construction contracts. The new treatment plant needs integration with the City SCADA platform for control and security. The City asked West Yost to complete the integration work as part of the as-needed support services agreement. The West Yost scope of work includes project management, coordination with contractor and submittal reviews, Programmable Logic Controller (PLC) programming, SCADA and Operator Interface Terminal (OIT) configuration, network and communications configuration, factory acceptance testing, site acceptance testing and commissioning and staff training. OCWD would fully reimburse the City for West Yost services after providing proof of payment because this work relates to the treatment system.
The cost for West Yost services for the SCADA integration at the Kimberly Well 2 PFAS Water Treatment Plant totals $174,400, which includes a 15% contingency. Attachment 2 shows the table of project hours and budget.
Staff reviewed the proposal with OCWD and both parties found it acceptable. The bulk of the West Yost SCADA integration services would commence Summer 2026 with some West Yost services needed for submittal review in early phases of the project.
Attachments:
Attachment 1 – Budget Data Sheet
Attachment 2 – West Yost Proposal
cc: City Manager Eric J. Levitt
Kimberly Well 2 Water PFAS Treatment Plant SCADA Integration Contract July 15, 2025 - Page 2