Agenda Report
Fullerton City Council
MEETING DATE: September 16, 2025
TO: CITY COUNCIL
SUBMITTED BY: Daisy Perez, Deputy City Manager
PREPARED BY: CHRISTIAN HERNANDEZ, PARKS AND RECREATION MANAGER SUBJECT: $1,499,699 CONTRACT WITH KYA GROUP FOR LIONS FIELD TURF REPLACEMENT PROJECT
SUMMARY
Staff requests City Council award a contract to KYA Group for the Lions Field Turf Replacement Project and authorize project funding allocation, including additional project amenities.
PROPOSED MOTION
Award $1,499,699 contract to KYA Group for the Lions Field Turf Replacement Project.
Authorize City Manager, or designee, to allocate $2,000,000 from the Park Dwelling Fund for the project budget, inclusive of turf replacement, amenities, staff administration and contingency.
Approve incorporating the following additional amenities into the project scope: sixteen dugout benches, five scoreboards, conference room furniture and a football field bleacher shade structure, subject to funding availability and construction schedule alignment.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion
CITY MANAGER REMARKS
None.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2025–26 Adopted Capital Improvement Program (CIP) Budget includes $2,000,000 in Park Dwelling Funds allocated to Project 54721 Lions Field Turf Replacement Project within the Capital Projects Fund (Fund 74). The proposed project costs including staff time, contingency and additional amenities total $2,000,000. Approving this item would formally direct funds toward project implementation as project execution depended on park dwelling revenue timing which the City has now received.
BACKGROUND AND DISCUSSION
Lions Field is located at 1440 North Brea Boulevard adjacent to Hillcrest Park. It serves as the primary City synthetic field, hosting thousands of youth and adult athletes annually. Lions Field is one of the most heavily used sports facilities in the City, supporting youth leagues, high school athletics, adult sports and community programming. The synthetic turf, installed in 2012, has exceeded the recommended 8 to 10 year service life and shows significant wear. The City needs to replace turf to maintain safety standards, extend facility usability and preserve Lions Field as a premier athletic venue.
The proposed project would remove the current turf system, inspect the sub-base and install a modern synthetic turf surface with improved safety technology and durability. The project would replace amenities such as scoreboards and dugout benches and install two new field goal posts. The total $2,000,000 cost includes design, demolition, installation, supplies and contingency.
Staff initiated a competitive bidding process using the California Multiple Award Schedules (CMAS) procurement framework to evaluate proposals from qualified synthetic turf vendors in compliance with City Purchasing Policy No. 4.1.2. Three firms submitted proposals with costs ranging from approximately $1.45 million to $1.63 million, depending on scope, warranty coverage and product specifications. The KYA Group proposal totaled $1,499,699 and included Tencate turf with rubber infill and GeoCool technology with a ten-year warranty. Shaw submitted a $1,510,724 proposal for Game On 2.0 turf with Geofill and an eight-year warranty. FieldTurf submitted a $1,629,839.84 proposal for its Elite Vertex Prime and Triple Threat Natural systems with CoolPlay infill and an eight-year warranty.
Staff solicited and reviewed multiple vendor proposals via the California Multiple Award Schedules database. The proposals ranged between $1.45 million $1.7 million, depending on the scope, warranty, and materials offered.
Vendor
Base Proposal
Key Inclusions
Notes
KYA Group
$1,499,699.00
Tencate with rubber infill and GeoCool
10-year warranty
Shaw
$1,510,724.00
Game On 2.0, Geofill
8-year warranty.
Field Turf
$1,629,839.84
FieldTurf Elite Vertex Prime and Triple Threat Natural with CoolPlay infill. 8-year warranty
Staff reviewed product specifications, warranty terms, long-term value and overall safety standards and determined the KYA Group proposal provides the best combination of quality, durability and fiscal responsibility. Staff recommends awarding a $1,499,699 million contract to KYA Group for Lions Field turf replacement under CMAS contract #4-20-78-0089C.
Staff also reviewed cooperative agreement pricing for several proposed amenities designed to enhance the overall quality of Lions Field. The proposed costs for these elements include: sixteen dugout benches for $16,000, five scoreboards for $52,000, conference room furniture for $8,300, two field goal posts for $13,480 and a football field bleacher shade structure for $215,000. The City would procure all amenities through cooperative purchasing according to City purchasing policies. Including these amenities would improve functionality and user experience. However, shade structure installation depends on the turf replacement schedule as heavy machinery required for structure installation could damage new turf surface if installed afterward. Staff does not recommend proceeding with the shade structure unless installation can occur concurrently with the overall project timeline.
The project has a critical schedule given the high community demand for Lions Field. Construction would tentatively begin mid-November 2025 with anticipated completion in January 2026. This timeline would minimize disruption to partner leagues, high school athletics and community programming. Staff would notify user groups about project impacts in advance and have timely communication throughout the project.
Vendor
Amenity
Pricing
BSN Sports
Dugout Benches (16)
$16,000
BSN Sports
Field Goal Posts (2)
$13,480
BSN Sports
Scoreboards (5)
$52,000
Consolidated Office
Lions Office
$14,090.28
USA Shade
Football Field Bleacher Shade Structure
$215,000
Total
$310,570.28
The Parks and Recreation Commission voted 4 – 0 - 1 (Absent: Kim) to recommend City Council approval this item on September 8, 2025.
Next Steps
If City Council approves this item, staff would finalize the contract with KYA Group, coordinate construction scheduling, outreach to user groups and oversee project implementation to ensure timely delivery within the approved budget and scope.
Attachments:
Attachment 1 - Budget Data Sheet
Attachment 2 - KYA Proposal
cc: Interim City Manager Eddie Manfro
Lions Field Turf Replacement Project
September 16, 2025 - Page 2