City Council - Successor Agency - Housing Authority
November 4, 2025

C I T Y O F F U L L E R T O N

R E Q U E S T F O R Q U A L I F I C A T I O N S

RFQ #2425-07

ENGINEERING DESIGN SERVICES FOR

HARBOR BOULEVARD COMPLETE STREETS

IMPROVEMENT PROJECT
2023 ORANGE COUNTY COMPLETE STREETS PROJECT

PROPOSAL DUE: MAY 6, 2025 @ 4 P.M. PST

SUBMIT BIDS ELECTRONICALLY AT:

WWW.PUBLICPURCHASE.COM

RFQ Posted: March 31, 2025

Table of Contents

SECTION I NOTICE OF REQUEST FOR QUALIFICATIONS ......................................................... 1

SECTION II SCOPE OF SERVICES/SCOPE OF WORK ................................................................. 4

SECTION III INSTRUCTIONS TO PROPOSERS ............................................................................ 11

SECTION IV REQUIRED PROPOSAL CONTENT ........................................................................... 15

SECTION V EVALUATION AND AWARD ....................................................................................... 21

SECTION VI SAMPLE PROFESSIONAL SERVICES AGREEMENT .............................................. 24

SECTION VII STATUS OF PAST AND PRESENT CONTRACT FORM ........................................... 37

SECTION VIII EXEMPTIONS FORM .................................................................................................. 38

SECTION IX CALTRANS LAPM FORMS – CONSULTANT SELECTION EXHIBITS…….……........39 EXHIBIT 10-I: NOTICE TO PROPOSERS DBE INFORMATION
EXHIBIT 10-O1: CONSULTANT PROPOSAL DBE COMMITMENT
EXHIBIT 10-Q: DISCLOSURE OF LOBBYING ACTIVITIES

SECTION X CONCEPT EXHIBIT .................................................................................................... 49

SECTION XI SLOPE STABILITY REPORT ...................................................................................... 51

1 SECTION I

NOTICE OF REQUEST FOR QUALIFICATIONS
Engineering Design Services for Harbor Boulevard Complete Streets Improvements

NOTICE IS HEREBY GIVEN that the City of Fullerton is requesting proposals of qualifications from professional engineering consulting firms to design Complete Street Improvements along Harbor Boulevard between Valley View Drive/Brea Boulevard and Bastanchury Road (Project).

This project is funded by federal funds . As such, the requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation , Participation by Disadvantage Business Enterprises (DBE) in Department of Transportation Financial Assistance Programs, apply to this contract. A DBE contract goal of 20% has been established for this contract. Additional DBE information and forms can be found on Section IX of this document.

This Request for Qualifications (RFQ) provides information on the City of Fullerton , the required scope of services, the consultant selection process, and the minimum information that must be included in the RFQ Response. Proposals will be evaluated on the basis of the overall best value to the City based on quality, service , and any other criteria set out herein including but not limited to, the proposer’s ability to meet the requirements, qualifications, and competencies set out herein. The City shall be the sole judge of the qualifications and services and reserves the right to select a firm on any basis or weighted criteria that is in the best interests of the City.

BACKGROUND

The City of Fullerton is located 22 miles southeast of metropolitan Los Angeles, in the center of North Orange County with a population of 139,431 residents. Fullerton is a full-service, general law city that was incorporated in 1904. Fullerton is renowned for its unique mix of residential, commercial, industrial, educational, and cultural environments and is known for being the “Education Community”. During the school year, the population grows by 60,000 people with California State University Fullerton (CSUF), Hope University, Fullerton College, and Ketchum School of Optometry.

Fullerton has 52 City parks, a museum, a cultural center, a public library, a go lf course, and 29 miles of recreational trails. Fullerton provides an outstanding quality of life for both residents and businesses. At 22.4 square miles, Fullerton is also one of the largest cities in Orange County by area and is the sixth most populous.

The City is a recipient of a 2023 Orange County Complete Streets Program (OCCSP) grant which consists of $4,548,000 of Federal Surface Transportation Block Grant (STBG) and Congestion Mitigation Air Quality (CMAQ) Funds by Federal Highways Administration (FHWA) to help fund the development of the Harbor Boulevard Complete Streets Improvements Project. The total Project budget, including local match share , is estimated at $5,868,000 which includes design engineering services, construction, and construction management services.

The project location is on Harbor Boulevard between Valley View Drive/Brea Boulevard and 2 Bastanchury Road; approximately 1 mile in length. This segment of Harbor Boulevard is a 6 -lane Primary Arterial with a posted speed limit of 50 miles per hour. There are mid-block Class II bike lanes that terminate prior to the intersections and discontinu ous sidewalks on both sides of the roadway.

There are six bus stops that service OCTA Route 143 from the Fullerton Transportation Center to the cities of Brea and La Habra. Adjacent land uses include various commercial facilities, Golfers Paradise facility, Brea Dam Park, and several medical facilities associated to Providence St. Jude Medical Center.

The proposed project includes lane reduction (6 -lane to 4 lane) which will provide additional space for enhanced bikeways (buffered Class II bike lanes and Class IV bikeways) and close the sidewalk gap on both sides of Harbor Boulevard. A new signalized intersection is proposed at the Brea Dam Park entrance, which will bene fit Brea Dam Park, Golfer’s Paradise, and facilitate cyclist traversing the Fullerton Loop (local mountain bike trail). The project also includes, addressing slope conditions, enhanced transit stops, ADA upgrades, upgraded street lighting, new center media ns, drought tolerant landscape, and other complete streets features. A traffic study has been performed and concluded the lane reduction is not expected to negatively affect existing or future traffic conditions.

In addition, Orange County Transportation Authority (OCTA) has approved an amendment to the Master Plan of Arterial Highways, reclassifying Harbor Boulevard from a major (six -lane, divided) arterial to a primary (four-lane, divided) arterial between Berkeley Avenue and Bastanchury Road.

SUBMITTAL DEADLINE

COMPLETE ELECTRONIC PROPOSALS SHALL BE SUBMITTED NO LATER THAN TUESDAY, MAY 6, 2025 AT 4:00 PM PST to the City’s eProcurement portal, Public Purchase at www.publicpurchase.com.

Proposals submitted by email, mail, or fax will not be accepted nor considered. Failure to upload due to electronic glitches is not a legitimate reason for proposals submitted after the deadline. The City may extend the deadline at its discretion. Please see instructions in Section III for details on how to submit a proposal to this RFQ.

Technical Proposals shall be titled “Proposal for Harbor Boulevard Complete Streets Improvements Project – (Proposer's Name)”. Proposals must bear agreement binding signatures.

It is not the responsibility of the City to notify potential bidders. Prospective bidders shall register as a vendor and will be notified via the City’s eProcurement portal. Registration is free and bidders may select to be notified of all future bids posted by the City of Fullerton.

3 Proposed RFQ Schedule

** Proposed RFQ Schedule is “Tentative” and may be changed at the City’s discretion, Interviews and Negotiations will be scheduled if required **

Release of RFQ March 31, 2025

Question Submittal Deadline April 14, 2025, at 4:00 P.M. PST

Response to Questions Posted April 21, 2025

RFQ Submittal Deadline May 6, 2025, at 4:00 P.M. PST

Consultant Interviews Week of June 2th (Tentative)

Scope/Fee Proposal Finalized Week of July 7th (Tentative)

Agreement/Contract Award August 2025 (Tentative)

4 SECTION II

SCOPE OF SERVICES/SCOPE OF WORK

The City of Fullerton is seeking a qualified and experienced engineering firm to provide professional engineering services to design complete streets enhancements along Harbor Boulevard between Valley View Drive/Brea Boulevard and Bastanchury Road (Project). The engineering firm should have extensive and ample experience with similar Complete Streets projects. It is strongly encouraged to designate a project manager with strong Active Transportation design experience. We encourage proposals to include innovative approach methodologies and/or added value to the base scope.

Federal funding from the Congestion Mitigation and Air Quality Improvement (CMAQ) Program funding and the Surface Transportation Block Grant (STBG) Program will be used for a portion of this Project. The successful Consultant shall be required to comply with all the federal funding requirements associated with this federal grant. Consultant must also comply with all federal regulations as set forth in this RFQ, the City/Consultant Professional Services Agreement and Caltrans Local Assistance Procedures Manual (LAPM).

Please note that the City is seeking a Statement of Qualifications Proposal, in which a ‘Cost Proposal’ or ‘Fee Schedule’ is not being requested at this time. The City is intending to select and award one (1) engineering firm from the qualification proposals to design the Project. Once the top -ranked firm is selected, the City will seek a Cost Proposal for said Project. The City reserves the right to negotiate with the top firm, and reserves the right to negotiate with any other qualified firm(s) that best meets the City’s needs and in order to meet Project budget.

MINIMUM QUALIFICATIONS
Only those consultants with verifiable experience as it relates to the services requested in this solicitation will be considered during the evaluation process. Consultant staff assigned to execute the scope of services must have relevant experience in providing the necessary services as described under the scope of services. All personnel assigned to the work shall possess appropriate certifications or registrations as required by state and local agencies.

SCOPE OF WORK
The Scope of Services is intended to be a general guide and may not be a complete list of all work necessary to be performed. The Consultant shall prepare a Scope of Work that includes all tasks to deliver a complete project. Selected firms will report to, and operate under, the direction of the City of Fullerton Public Works staff, to provide professional engineering services to the City. Items of work not specifically excluded in the proposal , but required for a complete project, are assumed included in Consultant’s Scope of Work.

The Project Scope of Work includes, but is not limited to:

Task 1: Project Management, Coordination, & Administration Kick-off Meeting:
5 The City will meet with Consultant to discuss the overall project scope. The agenda will include, at a minimum, the project’s goals, objectives, tasks, timeline, expectations of the City, and grant requirements. The Project Kick-off Meeting will be led by the Consultant. All key staff will be required to attend. Detailed meeting minutes shall be provided and distributed for comments within two (2) days of the meeting.

Project Design Team (PDT) Meetings:

Consultants Project Manager will conduct collaborative monthly project design team meetings. All parties will work together to monitor project progress, prepare for next steps, discuss completed tasks, conduct problem-solving, and ensure the project remains within the designated timeframe as well as within budget. Detailed meeting minutes shall be provided and distributed for comments within two (2) days of each meeting.

Schedule:

Upon receipt of a Notice-to-Proceed from the City, the Consultant Project Manager (PM) shall prepare a detailed project schedule to be used by the project team. This schedule shall be presented to the City’s PM for comment and be updated on an as-needed basis throughout the design process.

Communication:

The Consultant PM will work closely with the City, stakeholders, and sub -consultants to uphold the project schedule and budget. The City strongly believes in proactive critical thinking and communication to minimize project delays. To avoid any unwanted surprises, the selected consultant shall be completely transparent and proactive in dealing with any issues so the City can make knowledgeable decisions.

Quality Control:

A key factor to project success is accountability. The selected consultant, chosen for their expertise and qualifications will be accountable and responsible for delivering the project to completion. Every deliverable shall go through a thorough quality control/quality assurance process prior to being submitted to the City for review. Each subsequent submittal shall have a response to comments included for reference. Any deliverable that contains substantive errors for omissions will be rejected.

No additional compensation shall be provided for resubmittals after poor quality deliverables.

For design plans, the City prefers to utilize Bluebeam Revu Software for all QA/QC activities. This software allows for paperless review, simultaneous commenting, cloud-based record keeping, and clean response to comments. The Consultant shall be responsible to control tracking tools for this project.

Task 2: Caltrans Funding Assistance
The City has retained the services of a third-party consultant , Gentechsol/AGI (AGI) through OCTA’s consultant support program for federal -aid programming services. AGI/City will be responsible to request and consolidate required information and documentation, prepare the applicable forms and documents, submit the forms and documents to Caltrans through the Request for Authorization to Proceed with Construction (E-76) only . The selected design consultant will be responsible for 6 providing all necessary data, maps, estimates, technical analyses, and other project -related information required to complete the project in accordance with Caltrans’ Local Assistance Procedures Manual (LAPM). This includes, but is not limited to:

Environmental:

Environmental clearance is a key task that defines the full scope for the Project, assesses proposed improvements and their ecological effects on the surrounding community, and contributes to the preparation of the subsequent design and construction phases . The Preliminary Environmental Studies (PES) is the initial screening document used by Caltrans to assess the Project’s impact on the surrounding local and regional environment. To provide a strong basis in the preparation of all environmental documentation required for environmental clearance of the Project, the environmental phase will begin with data collection of all available Project information.

AGI/City shall prepare the PES, including scheduling a site visit with the Project Team to examine and develop an accurate assessment of the area. The site shall be documented in the Field Review Form and Roadway Data Sheets as required in the Environmental submittal to Caltrans.

The Consultant will provide items required for the completion of environmental documentation. The required data largely includes awarded grant application work products, such as project information, scope, location, and proposed maps. Other information not typically required for grant applications but required by Caltrans, such as flood maps, cross sections, and miscellaneous content, as well as those items available online will be researched, prepared, and collected by the Consultant. This information shall be used to develop the PES. Based on the project scope identified in the RFQ, the Consultant shall include any anticipated technical studies into their proposal.

The culmination of this work will assist in the determination of the potential for Project impact. Under the three NEPA Classes of Action under which a federal -aid project may be processed, we anticipate a Categorical Exclusion determination will suffice to meet this requirement; however, the Consultant shall reassess this initial assessment. In tandem with the NEPA Categorical Exclusion, CEQA mandates that a Categorical Exemption be prepared and filed with the State. The Consultant will prepare and submit both documents to comply with CEQA and NEPA requirements.

Right-of-Way Certification:

Once the environmental package is approved, the City shall prepare and submit the Right -of-Way Certification Form (Exhibit 13-A) to Caltrans for review and approval. This form identifies ownership of right -of-way and any potential impacts, acquisitions, and easements due to the proposed improvements. The Consultant shall prepare all necessary maps, applications, permits to complete the right-of-way certification process as outlined in Caltrans Local Assistance Manual.

Part of the right -of-way certification include appropriate utility noticing and agreements. The Consultant shall prepare a Notice to Owner – Local Assistance (Exhibit 14 -D) for all utility agencies that may be impacted as part of this project. The Consultant shall distribute the notice as appropriate and collect required signatures. Subsequently, the Consultant shall prepare a Utility Agreement (Exhibit 14-F) for the same utility agencies for review and signature. The Consultant shall prepare a 7 log to track all required utility notices and agreements are property executed.

AGI/City shall collect the above -mentioned information from the Consultant to prepare the R/W Certification application to Caltrans.

Request for Authorization to Proceed with Construction (E-76):

AGI/City shall prepare and submit the Request for Authorization to Proceed with Construction (E76; Exhibit 3-D & 3-E). This document summarizes the previous findings and funding allocations based on the original grant application. This process will also support required supplemental language in the specification. As such, the Consultant will provide all the necessary documents and information required from the City to obtain the project’s E-76.

Final Submittal/Closure & Auditors:

Federal requirements designate that agencies receiving federal funds maintain records of all paperwork, including but not limited to all approved certifications, noticing, E-76s, signed master and supplemental agreements, invoice submittals, progress reports, receipts, amendments, exhibits, transmittals, and all other relevant documents pertaining to the funded project. Ensuring compliance with these requirements is crucial for the timely reimbursement of funds, including final submittal and auditing purposes. To this end, the Consultant shall be responsible for maintaining all paperwork in both electronic and hard copy format.

Based on the City’s experience, it is imperative all paperwork be organized in large binders by phase, tabbed/filed by date, and most importantly, arranged in a manner consistent with Caltrans’ administrative organizational procedures ensuring ease of access and rapid response to Caltrans and Federal agency inquiries. The electronic copy shall be arranged and organized consistent with the hard copy. The Consultant shall provide Quality Assurance/Quality Control (QA/QC) by diligently reviewing and documenting each item in a records management log. The records management log will indicate the date, document, originator, and modifier for any changes made to the binder throughout the project. This system will ensure precise depictions of the Project from start to finish and allow for an accurate and complete paper trail to be established. Moreover, the system will allow the maintenance of all data and information which will inform the final submittal, closeout, and audit.

Upon final closeout of the project, the Consultant shall submit a copy of all files and binders to the City. The Consultant shall be responsible for remaining in contact with the project for a minimum of five (5) years after final closure is submitted. The minimum five (5) year time limit involves the possible review with auditors. The Consultant shall be responsible for meeting with auditors, including the provision of documentation and answering of questions with respect to the project’s federal process and invoicing.

Task 3: Preliminary Engineering
Records Research:

The City shall provide all available City records within the project area. The Consultant shall obtain any other record drawings and documents relevant to the project location. Record drawings and documents can include, but are not limited to existing improvement plans, topographic maps, 8 assessor maps, centerline ties, corner records, as -built plans, utility plans, traffic counts, previous traffic studies, etc.

Utility Verification & Coordination:

City shall request utility maps from the utility companies and will provide all received maps and documents to the Consultant.

The City shall provide a list of contacts for utility companies with facilities in the project limits. The Consultant shall coordinate with the City to send notification to all utility companies within the project limits at the 60%, and 100% design stage for review to determine any possible conflict with proposed improvements. The Consultant shall work closely with utility companies to resolve any conflic t prior to final design. A comprehensive log will be preserved throughout the project and provided to the City upon request.

As needed, t he Consultant shall coordinate with Southern California Edison (SCE) for new and/or modified service points of connection (POC) and design requirements.

Geotechnical Investigation:

The Consultant team shall perform a detailed geotechnical investigation of the project area. The Consultant team shall conduct field exploration and analyze soil samples from the project site. The results from the field exploration and geotechnical laboratory tests shall be evaluated and engineering analyses shall be performed to provide geotechnical recommendations for the design and construction of the proposed project. A geotechnical report shall be prepared to summarize the data collected, conclusions, and recommendations for design and construction of the proposed project, including retaining wall parameters.

A geotechnical investigation report was recently complete for the slope adjacent to the Harbor Boulevard fronting the YMCA facility on Youth Way. The report is attached to this document for reference located on Section XI.

Survey Engineering:

The Consultant team shall complete a detailed topographic survey of the project area, including ground survey sufficient to accurately design and construct all proposed improvements.

The Consultant team shall provide detailed right -of-way information based on the available right -of- way maps, assessor parcels maps, easement information, and legal documentation within the project limits. The team shall develop a digital file using AutoCAD containing center lines, right -of-way, property lines, Assessor Parcel Numbers, owners, and easements within the pro ject limits. The file will be referenced into all relevant construction documents and clearly labeled to identify proposed work that encroaches into private property or U.S. Army Corps of Engineers right-of-way.

Site Evaluation/ Investigation:

The Consultant team shall take the survey and conduct a comprehensive site investigation, walking the entire project to investigate site conditions, drainage, needed repairs, non -ADA compliant 9 improvements, verify utility locations, and note other typical features not included on the provided survey. Photographs shall be taken throughout the project area for use during design and for pre - construction reference.

At traffic signal locations, the team shall collect and research all available records pertaining to each project intersection, including traffic signal, traffic signal interconnect, bus priority communication plans, controller cabinet inventory, and other crucial information.

Base Map Preparation:

Utilizing available information, collected materials, survey, and field investigation data, the Consultant shall prepare a base plan(s) for the project corridor. The base plan is the backbone to accurately design proposed improvements. At this stage of the process a thorough QA/QC review shall be performed on the base plan to ensure accuracy prior to design. The base plan shall show all existing conditions, including but not limited to, centerline, right-of-way, relevant existing street improvements, utilities, landscape, and existing traffic controls. The base plan shall also have a high-resolution aerial image in the background to illustrate the location of existing improvements relative to buildings and private property features.

Task 4: Preliminary Design
The Consultant shall prepare a 30% preliminary design exhibit for public viewing. A significant element of the conceptual design will be to identify opportunities and constraints within the project limits. The goal is to clearly highlight the project’s design features and identify the associated impacts to existing infrastructure. The conceptual plans shall be overlaid on an aerial image and include typical sections to offer enhanced perspective of the project limits and design features. A preliminary concept was prepared for the project application and can be found in Section X of this RFQ.

In addition, the Consultant shall prepare a conservative preliminary cost estimate based on the concept plan. This will be an important tool to facilitate discussion to refine the plan due to budget limitations.

Preliminary Design Site Walk:

A site walk shall be performed with City staff, sub-consultants, and applicable stake holders to identify project opportunities, constraints, and challenges based on the initial concept design. We encourage a collaborative dialog to identify the project “must haves” and t o brainstorm solutions on how to achieve the City’s vision.

Refined Preliminary Design:

The Consultant shall refine the preliminary design and cost estimate based on feedback from the site walk. The refined concept shall be provided to the City for final review prior to presenting to the public and key stakeholders.

Design Presentations:

Consultant shall present the 30% preliminary p lan to key stakeholders, including City staff, Active Transportation Committee (ATC), Transportation & Circulation Commission (TCC), Infrastructure and 10 Natural Resources Committee (INRAC ). Consultant shall gather feedback from all stakeholders and make appropriate revisions.

Preferred Concept (30% Design):

The Consultant shall refine the concept and cost estimate based on feedback from the various Commissions, Committees, and stakeholders. The preferred concept shall be provided to the City for final review prior to moving into final design.

Task 5: Plans, Specifications, & Estimate (PS&E)
Plans:

The Consultant shall prepare all construction plans, including, but not limited to, street improvements, drainage, lighting/electrical, traffic signal, irrigation, hardscape/landscape, structural, signing/striping, and traffic control. The plans shall be prepared at the appropriate scale for the respective discipline and include detailed general notes, construction notes, dimensions, annotations, references, etc. to clearly demonstrate the intended construction activity. All plans shall be prepared to City standards and requirements.

Cost Estimate:

The Consultant shall provide the City with a probable cost of construction concurrent with each submittal. The cost shall be itemized and display anticipated bid items, quantity of material, and unit cost for each item.

Specifications:

The City will provide the Consultant with sample specifications, and Consultant shall compile and assemble special provisions in the format of the City of Fullerton standards. The special provisions will serve as a supplement to the Standard Specifications for Public Works Construction (SSPWC) and Caltrans Standard Specifications, latest edition.

Submittal and Review:

The Consultant shall compile and submit the PS&E at the 60%, 90%, and Final stage to the City for review and comment. All comments shall be compiled into a response matrix to ensure all applicable comments are addressed. The response matrix shall be provide d to the City along with each subsequent submittal for reference.

11 SECTION III

INSTRUCTIONS TO PROPOSERS

Examination of Proposal Documents

By submitting a proposal, firm represents that it has thoroughly examined and become familiar with the work required under this RFQ and is capable of performing quality work to achieve the City’s objectives.

Addenda

Any changes to the requirements will be made by written addendum to this RFQ and will be posted on Public Purchase website and City of Fullerton Bid Webpage. Any written addenda issued pertaining to this RFQ shall be incorporated into the terms and conditions of any resulting Agreement. City will not be bound to any modifications to or deviations from the requirements set forth in this RFQ as the result of oral instructions. Firms shall acknowledge receipt of addenda in their proposals.

If a Proposer discovers any ambiguity, conflict, discrepancy, omission , or other error in the RFQ, the proposer should immediately provide the City written notice of the problem and request that the RFQ be clarified or modified. Without disclosing the source of the request, the City may modify the documents prior to the date fixed for submission of proposals by issuing an addendum.

If prior to the date fixed for submissions, a firm(s) knows of or should have known of an error in the RFQ but fails to notify the City of the error, the firm shall submit a proposal at their own risk, and if awarded a contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.

Request for Information

Submitting Questions
All questions must be submitted and received by the City no later than 4:00 P.M. PST on Monday, April 14, 2025.

Request for clarifications, questions and comments must be submitted through the City’s eProcurement Portal via Public Purchase (www.publicpurchase.com ), a third-party website that hosts the City’s eProcurement’s. Registration is free and interested firms can select to receive automatic bid notifications on this RFQ from the City.

City Responses
Responses from the City will be posted as an Addendum to this RFQ on the City’s Bid Webpage and the City’s eProcurement Portal, Public Purchase, tentatively scheduled to be posted on Monday, April 21, 2025.

City’s Bid Webpage: www.cityoffullerton.com/business/bids-rfps City’s eProcurement Portal – Public Purchase: www.publicpurchase.com 12 General Inquiries
General questions regarding this RFQ are to be directed to the following:

Jose Gonzalez, Purchasing Supervisor
Phone: 714-738-6549
Email: [email protected]
**Any contact outside of the City staff/representative shall be cause for disqualification**

Submission of Proposals

Date and Time
Proposals must be submitted at or before 4:00 PM on Tuesday, May 6, 2025.

Proposals received after the above specified date and time will not be accepted by the City and will not be considered evaluation.

How to Submit
Proposer shall submit one (1) complete electronic copy for each applicable category through the City’s eProcurement Portal via Public Purchase ( www.publicpurchase.com). The cover page of the proposal must bear the firm’s name and address with the following clearly marked as follows:

RFQ #2425-07 Harbor Boulevard Complete Streets Improvements Project City of Fullerton – Purchasing
Attn: Jose Gonzalez, Purchasing Supervisor
303 W. Commonwealth Avenue
Fullerton, CA 92832-1775

Proposer shall ensure that proposals are received by the City on or before the specified date and time. Failure to adhere to the deadline will result in automatic disqualification.

California Public Records Act (CPRA)

All proposals submitted in response of this RFQ become the property of the City and under the Public Records Act ( Government Code Section 7920.000 el. Seq. ) are public record, and as such, may be subject to public review. However, the proposals shall not be disclosed until negotiations are complete and/or recommendation for action is made to the City Manager and/or City Council.

If a proposer claims a privilege against public disclosure for trade secret or other proprietary information, such information must be clearly identified in the proposal. Note that under California Law, price proposal to a public agency is not a trade secret.

13 Acceptance of Proposals

1. City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals.

2. City reserves the right to withdraw or cancel this RFQ at any time without prior notice, and the City makes no representations that any contract will be awarded to any proposer responding to this RFQ.

3. City reserves the right to postpone proposal openings for its own convenience.

4. Submitted proposals are not to be copyrighted.

Pre-Contractual Expenses

City shall not, in any event, be liable for any pre -contractual expenses incurred by firm in the preparation of its proposal. Firm shall not include any such expenses as part of its proposal.

Pre-contractual expenses are defined as expenses incurred by firm(s) in:

1. Preparing its proposal in response to this RFQ;

2. Submitting that proposal to the City;

3. Negotiating with the City any matter related to this proposal; or any other expenses incurred by firm prior to date of award, if any, of the Agreement.

Joint Offers

Where two or more firms desire to submit a single proposal in response to this RFQ, they should do so on a prime-sub-consultant basis rather than as a joint venture. City intends to contract with a single firm and not with multiple firms doing business as a joint venture.

Professional Services Agreement - Exceptions and Deviations

The awarded firm shall enter into a Professional Services A greement with the City based upon the contents of the RFQ and the firm’s proposal. The City’s standard form of professional services agreement is included in Section VI . The interested firms shall carefully review the agreement, especially with regard to the indemnity and insurance provisions, and include with the proposal a description of any exceptions, technical or contractual, requested to the standard contract. It is highly unlikely the City will accept any changes, modifications, or waivers of any provision of this Agreement and the City has the right of reject any proposed changes.

If there are exceptions or if there are no exceptions, a statement to the effect shall be included in the proposal as well. See the exceptions attachment included in Section VIII that must be included with your proposal.

14 Insurance Requirements

The Consultant shall procure and maintain throughout the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the consultant, his agents, representatives, employees or subcontractors. Consultant shall provide current evidence of the required insurance in a form acceptable to the City and shall provide replacement evidence for any required insurance which expires prior to the com pletion, expiration or termination of this Agreement. See attached sample Professional Services Agreement for insurance requirements as outlined in Section VI.

City Business License

The successful Consultant and sub-Consultants are required to obtain and maintain a City of Fullerton business license. The license shall be maintained for the duration of the Agreement. A current business license is not a prerequisite for submittal of the qualifications.

15 SECTION IV

REQUIRED PROPOSAL CONTENT

Proposal Format and Content

This section provides the requirements which the City will look for and expect to be included in the proposal.

Electronic proposals shall be submitted electronically in a format that will print on 8 ½’’ x 11’’ size paper. Charts and schedules must adhere to this requirement as well. Offers should not include any unnecessary elaborate or promotional material. Lengthy narrative is discouraged, and presentations should be brief and concise. There is no page limitation, however, excessive or irrelevant material will not be favorably received. Links to sample work should be clearly labeled and identified in the proposal.

The proposal should be in the order shown and include the following:

Letter of Transmittal

The Letter of Transmittal shall be limited to one page and include why the proposing firm is interested in this Project. Following the letter, submit the “Transmittal Form.

The Transmittal Form shall be completed and submitted with the proposal s on Company Letterhead and is provided on the following page.

16 {Insert on Consultant Letterhead}

2425-XX HARBOR BOULEVARD COMPLETE STREETS IMPROVEMENTS
2023 OC COMPLETE STREETS PROJECT – Engineering Design Services

Organization and Contact Person’s Information:

Provide the information of the business and individual that will have contractual responsibility with the City of Fullerton:

Company Name:

Company Address:

Contact Name:

Job Title:

Contact Address:

Contact Phone Number:

Contact Email Address:

Identification of All Proposed Sub-Consultants (repeat information for all sub-consultants):

Sub-consultant
Company Name:

Contact Address:

Contact Name:

Contact Phone Number:

Contact Email Address:

Work to be performed:
17 Note - All licensed professionals in “responsible charge” working on City projects (Engineer and/or surveyor) are required to disclose all disciplinary actions against them, including any future actions.

Provide a copy of the actions with submittal of proposal. Please provide statement if there are no disciplinary actions.

______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________

☐ I understand that submitted proposal shall remain valid for a period of no less than 120 days from the date of submittal.

☐ I acknowledge the receipt of all RFQ addenda, if any. ☐ I attest that all information submitted with the proposal is true and correct.

Signature Date

Name and Title

18 Technical Proposal

This section outlines all required components of the Technical Proposal. Firm (s) must successfully demonstrate their ability to satisfactorily perform the required work based on: qualifications, experience, and project approach to successfully complete the Scope of Work. Proposals should provide a clear and structured response addressing key factors, including relevant experience, project staffing, implementation strategy, work plan, and overall project management.

Qualifications & Experience
This section of the proposal should establish the ability of the firm(s) to satisfactorily perform the required work by reasons of: experience in performing work of the same or similar nature; demonstrated experience working with other public agencies; strength and stability of the firm(s); staffing capability; work load; record of meeting schedules on similar contracts; and supportive client references. Most recent references preferred.

Proposer to:
(1) Provide a brief description of your firm’s background, size, office locations in California, and relevant experience history as it may be relevant to the services required. Include subconsultants as applicable.
(2) Describe your key staff’s experience providing similar services for other public agencies and authorities, with an emphasis on local area jurisdictions and agencies. (3) Similar Projects/Contracts – Provide a brief description of the project scope, personnel involved and their roles, plus agency and contact information for agency Project Manager.

Indicate firm’s role in project (prime or sub).
(4) References – Please provide at least three (3) current client references for whom your firm has performed similar work to that requested in this RFQ during the past five (5) years. For each client, please provide the name, street address, telephone number, and email address. (5) Other Services – Please provide list of other services that your firm provides which are not identified in the Scope of Work but could be beneficial to the City.

Project Understanding and Approach
Provide a detailed project understanding and approach based on the specifics identified in the Orange County Complete Streets Program application and this RFQ. Include anticipated challenges and how the project team will address and surpass those challenges. Include any unique approach to various design elements. Describe how the project team will deliver the project within schedule and budget.

Detailed Work Plan
Proposer shall provide a written narrative of proposed Work Plan that addresses the Scope of Services and shows Proposer's understanding of City's needs and requirements. (1) Describe firm’s approach to the project scope of work, including how your firm produces deliverables free of errors and how you will address errors if they occur. 19 (2) Identify all task deliverables.
(3) Project a preliminary project schedule
(4) Provide any unique attributes or distinguishing characteristics which would be of value to the City.

Proposed Staffing and Organization

This section of the proposal should establish the method that will be used by the firm to manage the contract as well as identify key personnel assigned. Proposed staffing and organization are to be presented by firm identified in the Scope of Work.

Proposer to:
(1) Provide current position, education, experience and applicable professional credentials of contract staff. Include applicable professional credentials of “key” contract staff only and how long each person has been with the firm.
(2) Furnish brief resumes (no more than one page each) for key personnel. (3) Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work. Include the person's name, current location, and proposed position for this project, and how long each person has been with the firm. (4) Include an organization chart that clearly delineates communication/reporting relationships among the staff, including sub-consultants.
(5) Include a statement that key personnel will be available to the extent proposed for the duration of the project, acknowledging that no person designated as "key" to the contract shall be removed or replaced without the prior written concurrence of the City.

Cost Proposal / Fee Schedule

Cost proposals are NOT requested at this time and should not be submitted with your Statement of Qualifications proposal. Upon City’s evaluation of proposals, which may include a possible interview, the top-ranked firm will be asked to provide project Cost Proposal for consideration.

Appendices

Information considered by proposer to be pertinent to this contract and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Please note that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices should be relevant and brief.

Status of Past and Present Contracts Form

Firm(s) are required to complete and sign the form entitled “Status of Past and Present Contracts” 20 provided in this RFQ and submit as part of the proposal. The firm shall list the status of past and present contracts where either the firm has provided services as a pri me contractor or a sub - consultant during the past five ( 5) years and the contract has ended or will end in termination, settlement or litigation. A separate form shall be completed for each contract. If the contract was terminated, list the reason for termination. Firm must also identify and state the status of any litigation, claims or settlement agreements related to any of the identified contracts. Each form must be signed by the firm confirming that the information provided is true and accurate. The firm(s) are required to submit a copy of the completed form(s) as part of the proposal.

Attachments:

• Section VI: Professional Services Agreement
• Section X: Concept Exhibit
• Section XI: Slope Stability Report by Twining, dated January 26, 2024

The following attachments shall be signed and submitted with the Proposal:
• Section VII: Status of Past and Present Contract Form • Section VIII: Exceptions Form
• Section IX: Required forms to be submitted with Technical Proposal o Exhibit 10-I: Notice to Proposers DBE Information
o Exhibit 10-O1: Consultant Proposal DBE Commitment
o Exhibit 10-Q: Disclosure of Lobbying Activities

21 SECTION V

EVALUATION AND AWARD

Evaluation Criteria

City will evaluate the proposals received based on the following criteria outlined below and may use different weighting factors and percentages for different criteria or sub-criteria. Respondents who are not actively engaged in providing services of the nature proposed in their response to this request and/or who cannot clearly demonstrate to the satisfaction of the City their ability to satisfactorily perform the work in accordance with the requirements set forth in this request will not be considered.

The City shall be the sole judge of the qualifications and services and its decision shall be final.

Discussions may be conducted with respondents who submit qualifications determined t o be reasonably acceptable of being selected for award.

City will evaluate the proposals received and potential interview(s) based on the following criteria:

1. Adherence to RFQ Instructions - Presentation, completeness, clarity, organization, and conformance to the RFQ content.

2. Qualifications of the Firm - Technical experience in performing work of a similar nature; experience working with public agencies; strength and stability of the firm; and assessment by client references.

3. Project Management Approach - Qualifications of proposed key personnel; logic of organization; and adequacy of labor and resources to satisfactorily perform the requested services for its Project and meet the City’s needs.

4. Work Plan - Understanding of the City's requirements, objectives, and approach.

5. Firm Interview - The top-ranked firms, upon successfully possessing the desired qualifications, will be invited to an oral, in-person Interview. The Interview will be evaluated and considered among all other qualified criterion to select top firm.

The City will select the top -ranked firm(s) based upon the completeness and adherence to RFQ instructions, responding firms’ qualifications and experience, project management approach and work plan or implementation plan, as well as responses to any requests for information as set forth herein to this RFQ. If any addenda are made to the RFQ, the information provided will be considered as well. It should be noted that none of these factors in and of themselves are determinative, and the City reserves the right to select a firm on any basis or weighted criteria that is in the best interests of the City.

The City may contact firms in response to questions raised in their proposals and the City reserves the right to cancel this solicitation without selecting any firms.

22 Evaluation Procedure

An Evaluation Committee will be formed to review and evaluate all proposals. The Evaluation Committee will be comprised of City staff and may include outside consultants. The City of Fullerton reserves the right to request clarification of additional information from any firm at any time. After the proposals are evaluated; the City, at its sole discretion, may elect to interview all, some, or none of the firms for clarification of additional information at any time. Firms may be asked to submit additional documentation at or after the interview stage.

Based upon evaluation of the proposals and any interviews (if requested), the top-ranked Consultant will be identified and requested to provide a Cost Proposal for the scope of work identified in their qualification proposals. The City’s Public Works Engineering Staff will review Cost Proposals and Project Scope. If negotiations on the Project Scope and Fees are to the Committee’s satisfaction, Staff will recommend project award to the City Manager for consideration. If required, the City Manager will then forward its recommendation to the City Council for final action. If negotiations fail with the top- ranked consultant, the City can enter into negotiations with the second-rank consultant and repeat the process until a firm and cost proposal is selected and recommended to award for this project.

The City reserves the right to select a firm without conducting interviews or abandon this RFQ. Final selection of the awarded firm(s) and the authority of awarding the agreement to proceed with these services shall be at the sole discretion of the City and if required, City Council.

Award

After conclusion of the evaluation period and Cost Proposal(s), a “Notice of Intent to Award” will be sent to all proposer s identifying the winning firm for this RFQ. Award to any firm(s) selected is contingent upon the successful negotiation of final agreement terms and the approval of City. The City of Fullerton may negotiate agreement terms with the selected firm(s) prior to award, and expressly reserves the right to negotiate with several firms simultaneously. However, since the selection and award may be made without discussion with any firm, the proposal (s) and cost proposals submitted should contain firm’s most favorable terms and conditions.

Negotiations shall be confidential and not subject to disclosure to competing Proposers until an agreement is reached. If contract negotiations cannot be concluded successfully, the City may negotiate an agreement with the next best qualified Proposer or withdraw the RFQ. In the event the City does not approve the recommendation to award, the RFQ may be cancelled without any cost or obligation of City.

City Manager and/or City Council action will be requested by City staff to award agreement to the selected firm.

23 Notification of Award

Proposers who submit a proposal in response to this RFQ shall be notified regarding the winning firm being awarded an agreement. Such notification shall be made within seven (7) days of the date the agreement is awarded. Notice of Intent to Award will be sent to all firms who submitted a proposal via Public Purchase, the City’s eProcurement platform, and will also be available on the City’s bid webpage www.cityoffullerton.com/business/bids-rfps.

24 SECTION VI

SAMPLE PROFESSIONAL SERVICES AGREEMENT

PSA Revised 08/03/2022 CONSULTANT NAME

CITY OF FULLERTON

PROFESSIONAL SERVICES AGREEMENT
WITH

VENDOR/CONSULTANT BUSINESS NAME

THIS AGREEMENT is made and entered into this __ day of MONTH, YEAR (“Effective Date”), by and between the CITY OF FULLERTON, a California municipal corporation (“City”), and VENDOR/CONSULTANT BUSINESS NAME, a California corporation (“Consultant”).

W I T N E S S E T H :

A. City proposes to utilize the services of Consultant as an independent contractor to provide certain BRIEF DESCRIPTION OF SCOPE OF SERVICE FOR INSERT PROJECT NAME & CIP # (as applicable), as more fully described herein.

B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code s ection 37103, and holds all necessary licenses to practice and perform the services herein contemplated.

C. City and Consultant desire to contract for the specific services described herein, and desire to set forth their rights, duties and liabilities in connection with t he services to be performed.

D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in the City’s Request for Qualifications (“RFP”), attached hereto as Exhibit “A,” and Consultant’s Response to City’s RFP (“Consultant’s Proposal”), attached hereto as Exhibit “B,” both incorporated herein by this reference.

1.2. Professional Practices . All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws and regulations that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the reasonable satisfaction of the City, in accordance with the applicable professional standard of care and City specifications and within the hereinafter specified. Evaluations of the wor k will be done by the City Manager or his designee. If the quality of work is not satisfactory, City in its discretion has the right to:

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(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable and non conflicting Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code.

1.6. Non-Exclusive Agreement . Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment . This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclos ure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “B”.

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2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in Consultant’s Proposal set forth in Exhibit “B” unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing . Consultant may su bmit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date of this Agreement until three (3) years after the termination date.

2.5. W-9. Consultant must provide City with a current W -9 form prior to the commencement of work under this Agreement. It is the Consultant’s responsibility to provide to the City any revised or updated W-9 form during the term of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work . The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance w ith laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue through INSERT TERMINATION DATE (i.e. August 31, 2026 or ‘for a period of one year’ ), unless terminated as provided herein.

4.2. Notice of Termination . The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such terminatio n, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

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4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps a nd reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Insurance Required . Consultant shall procure and maintain throughout the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors subject to the limitations of Civil Code Section 2782.8. Consultant shall provide current evidence of the required insurance in a form acceptable to the City and shall provide replacement evidence for any required insurance which expires prior to the completion, expiration or termination of this Agreement.

Nothing in this section shall be construed as limiting in any way, the Indemnification and Hold Harmless clause contained herein in Section 6.8 or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.2. Minimum Scope and Limits of Insurance.

A. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance coverage in a form at least as broad as ISO Form #CG 00 01, with a limit of not less than $2,000,000 each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Agreement or shall be twice the required occurrence limit.

B. Business Automobile Liability Insurance. Consultant shall maintain business automobile liability insurance coverage in a form at least as broad as ISO Form # CA 00 01, with a limit of not less than $ 2,000,000 each accident. Such insurance shall include coverage for owned, hired and non -owned automobiles. (ENVIRONMENTAL CONTRACTS ONLY) If Consultant’s subcontractors or suppliers haul hazardous material (including, without limitation, waste), they must carry Auto Liability insurance applicable to all hazardo us waste hauling vehicles, and include MCS 90 and ISO Form CA 99 48 03 06 – Pollution Liability – Broadened Coverage for Covered Autos,
C. Workers’ Compensation and Employers’ Liability Insurance. Consultant shall maintain workers’ compensation insurance as required by the State of California and employers’ liability insurance with limits of not less than $1,000,000 each accident.

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D. Professional Liability Insurance. Consultant shall maintain professional liability insurance appropriate to Consultant’s profession with a limit of not less than $2,000,000 per occurrence or claim and $2,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If policy is written as a “claims made” policy, the retro date of the policy shall be prior to the start of the contract work.

5.3. Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be declared to and approved by City.

5.4. Other Insurance Provisions . The required insurance policies shall contain or be endorsed to contain the following provisions:

A. Commercial General Liability. The City, its elected or appointed officials, officers, employees and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of Consultant, including materials, parts or equipment furnish ed in connection with such work or operations. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Civil Code Section 2782.8. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if later revisions used ). Such coverage as an additional insured shall not be limited to the period of time during which the Consultant is conducting ongoing operations for the CITY but rather, shall continue after the completion of such operations. The coverage shall contain n o additional special limitations, outside standard coverage exclusions and coverage limits, on the scope of its protection afforded to the CITY, its officers, employees and volunteers.

B. Commercial General Liability. This insurance shall be primary insurance as respects the CITY, its officers, employees and volunteers at least as broad as ISO CG 20 01 04 13 and shall apply separately to each insured against whom a suit is brought or a claim is made.

Any insurance or s elf-insurance maintained by the City, its officers, employees and designated volunteers shall be excess of this insurance and shall not contribute with it.

C. Professional Liability and Pollution or Asbestos Pollution Liability (ENVIRONMENTAL CONTRACTS ONLY). If these policies are written on a “claims made” form, the Retroactive Date must be shown and must be before the date of the contract or beginning of contract work. The insurance must be maintained and evidence of insurance must be provided for at least (5) years after comple tion of the contract work. If the coverage is canceled or non - renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting coverage” for a minimum of five (5) years after completion of contract work. A copy of the claims reporting requirements must be submitted to the City for review. (ENVIRONMENTAL CONTRACTS ONLY:

If the services involve lead -based paint or asbestos identification/remediation, the Pollution Liability shall ot contain lead based paint or asbestos exclusions. If the services involve mold identification/remediation, the Pollution Liability shall not contain a mold exclusion and the definition of “Pollution” shall include microbial matter including mold.)

D. Workers’ Compensation and Employers’ Liability Insurance. Insurer shall waive their right of subrogation against City, its officers, employees and volunteers for work done on behalf of City and shall endorse the policy with a waiver of subrogation.

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E. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to City.

If Consultant maintains higher limits or has broader coverage than the minimums shown above, City requires and shall be entitled to all coverage, and to the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specifie d minimum limits of insurance and coverage shall be available to City.

F. Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein and Consultant shall ensure that City is an additional insured on insurance required from subconsultants.

G. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

5.5 Acceptability of Insurers . All required insurance shall be placed with insurers acceptable to City with current BEST’S ratings of no less than A, Class VII. Workers’ compensation insurance may be placed with the California State Compensation Insurance Fund.

All insurers shall be l icensed by or hold admitted status in the State of California. At the sole discretion of City, insurance provided by non-admitted or surplus carriers with a minimum BEST’S rating of no less than A - Class X may be accepted if Consultant evidences the requisite need to the sole satisfaction of City.

5.6 Verification of Coverage. Consultant shall furnish City with certificates of insurance which bear original signatures of authorized agents and which reflect insurers names and addresses, policy numbers, coverage, limits, deductibles and self -insured retentions.

Additionally, Consultant shall furnish copies of all policy endorsements required herein. All certificates and endorsements must be received and approved by City before work commences.

City reserves the right to require at any time complete, certified copies of any or all required insurance policies and endorsements.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotia tions. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such mod ification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of

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Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Vendor/Consultant Name
Mailing Address
Mailing Address
Attn: Name And Title

City of Fullerton
303 W. Commonwealth Ave.

Fullerton, CA 92832
Attn: Public Works Director

6.5. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing par ty in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties h ereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance s hall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other ob ligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. To the fullest extent of the law, and consistent with Civil Code section 2782.8, Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings

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brought against City, its elected and appointed officials, officers, agents, and employees to the extent arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized s ubcontractors, in performing design professional services pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents, and employees based upon such negligence, recklessness, or willful misconduct, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising ou t of the sole negligence, active negligence or willful misconduct of the City; and does not apply to any passive negligence of the City unless caused in part by the Consultant. Further, in no event shall the cost to defend charged to the design profession al exceed the design professional’s proportionate percentage of fault, unless otherwise specified in Civil Code section 2782.8. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.9. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensat ion, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City an y reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification . In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consul tant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors

PSA Revised 08/03/2022 CONSULTANT NAME

providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents . All findings, reports, CAD drawings, documents, information and data , including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files, audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.13. Public Records Act Disclosure . Consultant has been advised and is aware that this Agreement and all reports, documents, information and data , including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those doc uments or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest . Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors . Consultant shall be responsible for its work under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs,

PSA Revised 08/03/2022 CONSULTANT NAME

without prejudice to any other remedy to which City may be entitled to at law or equity, Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. In addition, Consultant shall reimburse City for any and all costs, expenses and/or damages, if any, that the City has incurred due to the aforementioned error or omission.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so inco rporated by reference, this Agreement shall govern over the document referenced.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any pr ovision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending

PSA Revised 08/03/2022 CONSULTANT NAME

provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of c ompetent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.27. Executive Order N -6-22. On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determin ed to be a target of Economic Sanctions. Accordingly, should the City determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agr eement. The City shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the City.

Contractor shall immediately notify City in writing upon being subjected to Economic Sanctions or upon being charged by an government agency of conducting prohibited transactions within the meaning of Executive Order N-6-22.

PSA Revised 08/03/2022 CONSULTANT NAME

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF FULLERTON

__________________________________ Date: __________________________ Eric J. Levitt, City Manager

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
Name and Title

__On File__________________________
Social Security or Taxpayer ID Number

APPROVED AS TO FORM:

__________________________________
Richard D. Jones, City Attorney

37 SECTION VII

STATUS OF PAST AND PRESENT CONTRACT FORM

Firm is required to complete and sign the form entitled “Status of Past and Present Contracts” provided in this RFQ and submit as part of the proposal. Firm shall list the status of past and present contracts where either the firm has provided services as a prime contractor or a sub - consultant during the past five (5) years and the contract has ended or will end in termination, settlement or litigation. A separate form shall be completed for each contract. If the contract was terminated, list the reason for termination. Firm must also identify and state the status of any litigation, claims or settlement agreements related to any of the identified contracts. If no contract ended in termination, settlement or litigation, a statement to that effect shall be made on this form. Each form must be signed by the firm’s confirming that the information provided is true and accurate. Firm is required to submit a copy of the completed form(s) as part o f the electronic proposal in Public Purchase.

By signing this Form entitled “Status of Past and Present Contracts,” I am affirming that all of the information provided is true and accurate.

Signature_________________________ Date___________________________

Name: ___________________________

Title:_____________________________

38 SECTION VIII

EXCEPTIONS FORM

If your company is taking exception to any of the specifications, terms or conditions (including insurance indemnification and/or proposed contract language) stated in this Request for Qualifications Proposal, please indicate below and describe details: (check any that apply).

_____ No exceptions taken
_____ Exception taken to the scope of work or specifications _____ Exception taken to indemnification and insurance requirements _____ Exception to proposed contract language
_____ Other

Please explain any of the checked items
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

PROPOSING FIRM___________________________________________ DATE____________

BUSINESS ADDRESS _________________________________________________________

SIGNATURE OF REPRESENTATIVE:_____________________________________________

BY:_____________________________________ TITLE ______________________________

INSTRUCTION REGARDING SIGNATURE: If proposer is an individual, state "Sole Owner" after signature. If firm is a partnership, signature must be by a general partner, so stated after "Title".

Names of all other partners and their business addresses must be shown below. If proposer is a corporation, signature must be by an authorized officer, so stated after "Title", and the names of the President and Secretary and their business addresses must be shown below:

___________________________________ ______________________________________

___________________________________ ______________________________________

___________________________________ ______________________________________

___________________________________ ______________________________________

39 SECTION IX
CALTRANS LAPM FORMS – CONSULTANT SELECTION EXHIBITS

Exhibit 10-I: Notice to Proposers DBE Information
Exhibit 10-O1: Consultant Proposal DBE Commitment
Exhibit 10-Q: Disclosure of Lobbying Activities

40 SECTION IX
CALTRANS LAPM FORMS – CONSULTANT SELECTION EXHIBITS

*Exhibit 10-I: Notice to Proposers DBE Information
Exhibit 10-O1: Consultant Proposal DBE Commitment
Exhibit 10-Q: Disclosure of Lobbying Activities

41 Exhibit 10-I: Notice to Proposers DBE Information
(federally funded projects only)

The Local Public Agency (LPA) has established a DBE goal for this Contract of 20%

1. TERMS AS USED IN THIS DOCUMENT
• The term “Disadvantaged Business Enterprise” or “DBE” means a for -profit small business concern owned and controlled by a socially and economically disadvantaged person(s) as defined in Title 49, Code of Federal Regulations (CFR), Part 26.5. • The term “Agreement” also means “Contract.”
• LPA also means the local entity entering into this contract with the Contractor or Consultant. • The term “Small Business” or “SB” is as defined in 49 CFR 26.65.

2. AUTHORITY AND RESPONSIBILITY
A. DBEs and other small businesses are strongly encouraged to participate in the performance of Contracts financed in whole or in part with federal funds (see 49 CFR 26: Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs). The Consultant must ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. The proposer must not discriminate on the basis of race, color, national origin, or sex in the award and performance of subcontracts.

B. Proposers are encouraged to use services offered by financial institutions owned and controlled by DBEs.

3. SUBMISSION OF DBE INFORMATION
If there is a DBE goal on the contract, Exhibit 10 -O1: Consultant Proposal DBE Commitment must be included in the Proposal. In order for a proposer to be considered responsible and responsive, the proposer must make good faith efforts to meet the goal established for the contract. If the goal is not met, the proposer must document adequate good faith efforts. All DBE participation will be counted towards meeting the contract goal; therefore, all DBE participation must be collected and reported.

Exhibit 10-O2: Consultant Contract DBE Information must be included in best qualified consultant’s executed consultant contract. Even if no DBE participation will be reported, the successful proposer must execute and return the form.

4. DBE PARTICIPATION GENERAL INFORMATION
It is the proposer’s responsibility to be fully informed regarding the requirements of 49 CFR 26, and the Department’s DBE program developed pursuant to the regulations. Particular attention is directed to the following:

A. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP).

B. A certified DBE may participate as a prime consultant, subconsultant, joint venture partner, as a vendor of material or supplies, or as a trucking company.

C. A DBE proposer not proposing as a joint venture with a non-DBE, will be required to document one or a combination of the following:

1. The proposer will meet the goal through work performed by DBE subconsultants, suppliers or trucking companies.

42 2. The proposer, prior to proposing, made adequate good faith efforts to meet the goal.

D. A DBE joint venture partner must be responsible for specific contract items of work or clearly defined portions thereof. Responsibility means actually performing, managing, and supervising the work with its own forces. The DBE joint venture partner must share in the capital contribution, control, management, risks and profits of the joint venture commensurate with its ownership interest.

E. A DBE must perform a commercially useful function pursuant to 49 CFR 26.55, that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work.

F. The proposer must list only one subconsultant for each portion of work as defined in their proposal and all DBE subconsultants should be listed in the bid/cost proposal list of subconsultants.

G. A prime consultant who is a certified DBE is eligible to claim all of the work in the Contract toward the DBE participation except that portion of the work to be performed by non-DBE subconsultants.

5. COUNTING DBE PARTICIPATION
Materials or supplies purchased from DBEs count towards the DBE goal under the following conditions:

A. If the materials or supplies are obtained from a DBE manufacturer, count 100 percent of the cost of the materials or supplies. A DBE manufacturer is a firm that operates or maintains a factory, or establishment that produces on the premises the materials, supplies, articles, or equipment required under the Contract and of the general character described by the specifications.

B. If the materials or supplies purchased from a DBE regular dealer, count 60 percent of the cost of the materials or supplies. A DBE regular dealer is a firm that owns, operates or maintains a store, warehouse, or other establishment in which the materials, supplies, articles or equipment of the general character described by the specifications and required under the Contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of business. To be a DBE regular dealer, the firm must be an established, regular business that engages, as its principal business and under its own name, in the purchase and sale or lease of the products in question. A person may be a DBE regular dealer in such bulk items as petroleum products, steel, cement, gravel, stone or asphalt without owning, operating or maintaining a place of business provided in this section.

C. If the person both owns and operates distribution equipment for the products, any supplementing of regular dealers’ own distribution equipment must be, by a long-term lease agreement and not an ad hoc or Agreement-by-Agreement basis. Packagers, brokers, manufacturers’ representatives, or other persons who arrange or expedite transactions are not DBE regular dealers within the meaning of this section.

D. Materials or supplies purchased from a DBE, which is neither a manufacturer nor a regular dealer, will be limited to the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies, or fees or transportation charges for the delivery of materials or supplies required on the job site, provided the fees are reasonable and not excessive as compared with fees charged for similar services.

6. RESOURCES
A. The CUCP database includes the certified DBEs from all certifying agencies participating in the CUCP.

If you believe a firm is certified that cannot be located on the database, please email [email protected] for assistance.

B. Access the CUCP database from the Department of Transportation, Office of Civil Rights website.

For guidance on how to search for certified firms using the CUCP database, please visit: DBE Goal Setting | Caltrans

43 SECTION IX
CALTRANS LAPM FORMS – CONSULTANT SELECTION EXHIBITS

Exhibit 10-I: Notice to Proposers DBE Information
*Exhibit 10-O1: Consultant Proposal DBE Commitment
Exhibit 10-Q: Disclosure of Lobbying Activities

44 EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number

9. DBE Contact Information 10. DBE %

Local Agency to Complete this Section

11. TOTAL CLAIMED DBE
PARTICIPATION %

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

20. Consultant’s Ranking after Evaluation: __________________________

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

21. Local Agency Representative's Signature 22. Date

12. Preparer's Signature 13. Date

23. Local Agency Representative's Name 24. Phone

14. Preparer's Name

15. Phone

25. Local Agency Representative's Title

16. Preparer's Title

DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654 -6410 or TDD (916) 654 - 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

45 INSTRUCTIONS – CONSULTANT PROPOSAL DBE COMMITMENT

CONSULTANT SECTION

1. Local Agency - Enter the name of the local or regional agency that is funding the contract.

2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.

3. Project Location - Enter the project location as it appears on the project advertisement.

4. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc.).

5. Consultant’s Name - Enter the consultant’s firm name.

6. Prime Certified DBE - Check box if prime contractor is a certified DBE.

7. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms.

8. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened.

9. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant’s name and phone number, if the prime is a DBE.

10. DBE % - Percent participation of work to be performed or service provided by a DBE. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation.

11. Total Claimed DBE Participation % - Enter the total DBE participation claimed. If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM).

12. Preparer’s Signature - The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name.

13. Date - Enter the date the DBE commitment form is signed by the consultant’s preparer.

14. Preparer’s Name - Enter the name of the person preparing and signing the consultant’s DBE commitment form.

15. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

16. Preparer’s Title - Enter the position/title of the person signing the consultant’s DBE commitment form.

LOCAL AGENCY SECTION

17. Local Agency Contract Number - Enter the Local Agency contract number or identifier.

18. Federal-Aid Project Number - Enter the Federal-Aid Project Number.

19. Proposed Contract Execution Date - Enter the proposed contract execution date.

20. Consultant’s Ranking after Evaluation – Enter consultant’s ranking after all submittals/consultants are evaluated. Use this as a quick comparison for evaluating most qualified consultant.

21. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate.

22. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.

23. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form.

24. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

25. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form.

46 SECTION IX
CALTRANS LAPM FORMS – CONSULTANT SELECTION EXHIBITS

Exhibit 10-I: Notice to Proposers DBE Information
Exhibit 10-O1: Consultant Proposal DBE Commitment
*Exhibit 10-Q: Disclosure of Lobbying Activities

47 EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal
Action:

3. Report Type:

☐ a. contract


☐ a. bid/offer/application

☐ a. initial
☐ b. grant ☐ b. initial award ☐ b. material change ☐ c. cooperative agreement ☐ c. post-award
☐ d. loan For Material Change Only:
☐ e. loan guarantee year ___ quarter _______
☐ f. loan insurance date of last report ________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
☐ Prime ☐ Subawardee
Tier ______ , if known

Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable _________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)

(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply)

$ ____________ ☐ actual ☐ planned ☐a. retainer ☐b. one-time fee

13. Form of Payment (check all that apply): ☐c. commission ☐ a. cash ☐d. contingent fee
☐ b. in-kind; specify: nature __________ ☐e. deferred Value ___________ ☐f. other, specify ____________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:

(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: ☐ Yes ☐No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his
transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information
will be reported to Congress semiannually and will be
available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.

Signature: ____________________________________

Print Name: __________________________________

Title: ________________________________________

Telephone No.: _________________ Date: _________

Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL

Standard Form LLL Rev. 04-28-06

48 INSTRUCTIONS FOR COMPLETING EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient at the initiation or receipt of covered federal action or a material change to previous filing pursuant to title 31 U.S.C. Section 1352. The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered federal action. Attach a continuation sheet for additional information if th e space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered federal action for which lobbying activity is or has been secured to influence, the outcome of a covered federal action.

2. Identify the status of the covered federal action.

3. Identify the appropriate classification of this report. If this is a follow -up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted report by this reporting entity for this covered federal action.

4. Enter the full name, address, city, state , and zip code of the reporting entity. Include Congressional District if known.

Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards include but are not limited to: subcontracts, subgrants, and contract awards under grants.

5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state, and zip code of the prime federal recipient. Include Congressional District, if known.

6. Enter the name of the federal agency making the award or loan commitment. Include at least one organization level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the federal program name or description for the covered federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.

8. Enter the most appropriate federal identifying number available for the federal action identification in item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number, the application/proposal control number assigned by the federal agency). Include prefixes, e.g., "RFP - DE-90-001."

9. For a covered federal action where there has been an award or loan commitment by the Federal agency, enter the federal amount of the award/loan commitments for the prime entity identified in item 4 or 5.

10. Enter the full name, address, city, state, and zip code of the lobbying entity engaged by the reporting entity identified in Item 4 to influence the covered federal action.

11. Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name, First Name and Middle Initial (Ml).

12. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying entity (Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.

13. Check all boxes that apply. If payment is made through an in -kind contribution, specify the nature and value of the in - kind payment.

14. Check all boxes that apply. If other, specify nature.

15. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with federal officials. Identify the federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that were contacted.

16. Check whether or not a continuation sheet(s) is attached.

17. The certifying official shall sign and date the form, and print his/her name title and telephone number.

Public reporting burden for this collection of information is estimated to average 30 -minutes per response, including time for reviewing instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. SF-LLL-Instructions Rev. 06-04

49 SECTION X

CONCEPT EXHIBIT

50 (LEAVE PAGE BLANK)

51 SECTION XI
SLOPE STABILITY REPORT BY TWINING, DATED JANUARY 26, 2024

SUBMITTED TO:

CITY OF FULLERTON – PURCHASING
Attn: Jose Gonzalez, Purchasing Supervisor
303 W. Commonwealth Avenue
Fullerton, CA 92832‐1775
May 8, 2025
RFQ #2425-07

HARBOR BOULEVARD

COMPLETE STREETS

IMPROVEMENTS PROJECT
SUBMITTED BY:

Mary Elizabeth Westrum, PE, Project Manager
1450 Frazee Road, Suite 100
San Diego, CA 92108
(858) 514‐8377
[email protected]

PROPOSAL

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

May 8, 2025

City of Fullerton - Purchasing
Attn: Jose Gonzalez, Purchasing Supervisor
303 W. Commonwealth Avenue
Fullerton, CA 92832-1775

RE: RFQ #2425-07 Engineering Design Services for Harbor Boulevard Complete Streets Improvements Project

Dear Mr. Gonzalez,
The Dokken team offers outstanding experience and technical competence to deliver the Harbor Boulevard Complete Streets Improvements Project for the City of Fullerton . We are relentlessly dedicated to project delivery. We are excited to submit our proposal to provide all -inclusive engineering services to complete the Preliminary Engineering, Environmental Documentation support, and Final Design for the Harbor Boulevard Complete Streets Improvements project.

The Dokken team is exceptionally qualified to deliver this project because we have:
• Significant Experience on Similar Projects – The Dokken team has worked on numerous complete street and road diet projects, in both the conceptual and design phases. Our hands -on project experience provides the City with the benefit of a detailed project understanding and approach from Day 1, thus minimizing uncertainty and starting the project down the right path for project approval. We will use our experience and positive working relations with involved resource agencies to simplify and expedite the PS&E development process, proactively addressing issues before there is cause for concern.
• Proven Project Manager – Our exceptional team of experts will be led by Ms. Mary Elizabeth Westrum, PE, who will serve as the Project Manager. As the Project Manager, Mary Elizabeth will be the primary contact over the course of the project. She brings 1 9 years of experience, exclusively at Dokken Engineering, in managing, designing, and delivering infrastructure projects for public agencies. She has made it her priority to complete projects through design and construction. Mary Elizabeth is persistent and passionate about successfully delivering projects. • Delivery Success – We are State and federally funded transportation project experts with approximately 20+ projects in construction in any given year. We delivered 32 projects to construction in 2024. These construction contracts totaled $330 million.
• Experienced Dokken Team – Our team has designed several complete street and road diet projects similar to this project. Our long -tenured staff provide strong continuity and teamwork to the City. Benefits to the City include knowledge retention, effective collaboration, consistent decision -making, reduced ramp up time, and risk management. Our team understands the roadblocks that occur when delivering this type of project and has developed an approach to resolve these issues efficiently.
• Expert Subconsultant Team – Choosing the right team to support us is key, and t he team we have assembled for this project is uniquely qualified to deliver superior work. We have teamed with EMI to provide geotechnical services, FPL to provide traffic electrical design services, MIG to provide landscape/irrigation/hardscape design, and UNICO to provide survey and right of way mapping services. We are committed to meeting the 20% DBE requirement noted in the RFQ.

If you have any questions, please contact our Project Manager, Mary Elizabeth Westrum , PE at (858) 514- 8377 or [email protected]
.

Sincerely,

DOKKEN ENGINEERING

Mary Elizabeth Westrum, PE
Project Manager

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

1450 Frazee Road, Suite 100, San Diego, CA 92108 ● Tele: 858.514.8377 ● Fax: 858.514.8377 ● www.dokkenengineering.com

DOKKEN ENGINEERING
Engineering Solutions from Concept to Construction

QUALIFICATIONS &

EXPERIENCE

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Qualifications & Experience

ABOUT DOKKEN ENGINEERING
Founded in 1986, Dokken Engineering (Dokken) is a multi -discipline, professional services firm specializing in all phases of project development and delivery, including preliminary engineering, environmental documents, feasibility studies, PSRs, PA&EDs, PS&Es, and design support during construction. During the past 38 years, we have developed an exceptional depth of experience and expertise having engineered and obtained environmental compliance on more than 3,000 infrastructure projects, including more than 2,500 federally funded projects. Dokken almost exclusively works with public agencies, including City of Newport Beach, City of Santa Monica, City of Pasadena, Orange County, NCTD, MTS, San Diego County, City of Encinitas, City of Oceanside, City of Lemon Grove, City of Carlsbad, City of Santee, City of Del Mar, Cit y of San Diego, Caltrans, and SANDAG , and other cities, counties, municipal and joint agencies in Southern California.

Dokken almost exclusively works with public agencies, including cities, counties, municipal and joint agencies. Many of our staff have experience working directly with and previously for local jurisdictions or resource agencies, such as Caltrans, FHWA, and the U.S. and CA Department of Fish & Wildlife. Through this combined experience, we understand our client’s goals and meet their needs by developing the best approach and innovative solutions for project delivery.

As a result of our collective experience, we save our clients valuable time and money in delivering their projects.

We employ a diverse group of over 1 60 civil, structural, traffic, hydraulics/ hydrology, and drainage designers, as well as environmental planners, community outreach experts, funding and right of way specialists , who together provide seamless and cost -effective project delivery. Having worked on many projects that have required similar scope of work, we understand the complexities and challenges that may occur in the delivery of the Harbor Boulevard Complete Streets Improvement Project . Due to our size, an d our in- house service sectors, we can immediately provide a team of professionals to meet your project’s schedule needs.

Dokken Engineering’s performance is
measured by our ability to
successfully deliver quality
infrastructure projects throughout
the Southern California region and by
serving a variety of public agency
clients. The majority of Dokken
Engineering’s clients ar e repeat
clients! This dedication attests to our
abilities and history of providing
quality services, meeting schedules,
and remaining within budgets.

Dokken Engineering has a long,
distinguished history of delivering
award-winning projects that have
been completed throughout Southern California, including the Southern California region. No other firms in the state have a greater record of professional civil engineering project success than Dokken Engineering. But please don’t take our word for it, reach out to our references to confirm.

HEADQUARTERS:
110 Blue Ravine Road, Suite 200
Folsom, CA 95630
T: (916) 858-0642
F: (916) 858-0643

Branch Offices:
1450 Frazee Road, Suite 100
San Diego, CA 92108

101 Pacifica, Suite 350
Irvine, CA 92618

2192 Civic Center Drive
Redding, CA 96001

Project Manager:

Mary Elizabeth Westrum, PE
(858) 514-8377 (office)
(858) 264-8234 (cell)
[email protected]

Organization Form: CA Corporation
Year of Incorporation: 1986
Number of Employees: 162
DIR #: 1000004294

Firm Capabilities & Expertise:
• Project Management
• Street Improvements
• Roadway/Highway Design
• Structures
• Stormwater
• Water/Sewer
• Street Lighting
• Signing/Striping
• Erosion Control
• Drainage
• Hydrology/Hydraulics
• Traffic Control Plans
• Grant Writing
• NEPA/CEQA
• Environmental Permits
• Right of Way Acquisition &
Relocation Assistance

www.dokkenengineering.com
Paseo Santa Fe Streetscape

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

TRUSTED SUBCONSULTANTS
To supplement Dokken’s in- house resources, we have partnered with trusted subconsultants that we have established working relationships with and who have experience in the required technical areas for the project. For the Harbor Boulevard Complete Streets Improvement Project, we are including:

MIG, Inc.

Role: Landscape | Hardscape | Irrigation Design
Moore Iacofano Goltsman, Inc. (MIG), improves, adapts, and creates organizations, environments, and tools for
human development. They are a community of designers,
planners, engineers, scientists, and storytellers who
engage people in creative problem- solving and collective action. MIG believes that the physical and social
environment has a profound impact on lives, and this
belief shapes the principles that guide their work:
• Communities can plan their own futures;
• The world needs an ecological perspective;
• Great projects work for everyone;
• Elegant design inspires new thinking;
• Every project presents an opportunity to advance
racial and social equity; and
• All work must be context-driven.

MIG is at the forefront of innovation. They are leading local, regional, and national planning and design initiatives to improve accessibility and equity; engage, educate, and empower people through participatory processes;
facilitate strategy development for social change; create playful and inclusive communities; reimagine streets and repurpose infrastructure; revitalize cities and restore ecosystems; and promote environmental stewardship by
recognizing that the health of the natural and built world is mutually dependent.

Earth Mechanics, Inc. (DBE)
Role: Geotech
Earth Mechanics, Inc. (EMI) is a geotechnical and
earthquake engineering consulting company founded as a
California Corporation in February 1989. The firm
specializes in major geotechnical site investigations and testing, seismic hazard and earthquake retrofit
evaluations, and foundation design for projects related to transportation infrastructure. With a staff of 39, EMI has offices located throughout California. For this contr act, work will be done from the headquarters in Orange
County, which has a Caltrans-certified soils laboratory and a rock laboratory. EMI has consulted on projects for the City of Fullerton, County of Orange, Orange County
Transportation Authority, and Caltrans.

FPL and Associates, Inc. (DBE)
Role: Electrical Design
FPL and Associates, Inc. (FPL), a traffic and civil
engineering firm, was established in Orange County in
1988. FPL is headquartered in Irvine, CA with a satellite office in Diamond Bar, CA. They are ready and available to perform traffic signal and lighting design for this project out of these two offices. With a staff of 30, FPL has
extensive experience with delivering complete
street/active transportation projects, particularly with respect to traffic signal and lighting design.

Representative projects include:
• City of Santa Ana McFadden Avenue Protected
Bike Lane and Bicycle Boulevard (with Dokken)
• METRO Rail to Rail Active Transportation
Corridor
• City of Encinitas Santa Fe Drive Corridor Bike and
Pedestrian Improvements
FPL performed traffic signal and lighting design for all of the above projects. Over the last 36 years, FPL has built a reputation as being a DBE consultant that delivers –
always on time and without sacrificing quality, no matter the challenges.

UNICO Engineering (DBE)
Role: Survey Engineering
Established in 2013, UNICO Engineering is a certified DBE firm that is fully committed to providing high quality
construction management, engineering, and land
surveying services to public and private clients. Their survey team has the technology and experience to
address any surveying needs, including topographic
mapping, bathymetric (hydrographic) surveys, ALTAs,
boundary surveys, construction staking, easements, aerial surveys, right of ways, terrestrial LiDAR scanning and
drone surveying. Using the latest in GPS and robotic total station technology, they work efficiently to deliver
accurate results. They are experienced in delivering
projects that meet local, state, and federal requirements.

EXPERIENCE PROVIDING SIMILAR SERVICES
Dokken is well known and respected for our design work on roadway projects. Many of these projects included environmental, right of way, and other professional services to comply with California regulatory agencies and federal requirements. We have successfully worked with hundreds of public agencies to create engineering concepts that support

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

the development of critical infrastructure. Our team has innovative and cost-effective design solutions that save our clients millions of dollars.

In addition to our design team specialists, Dokken brings an experienced, multidisciplinary team of environmental planners, biological resource specialists, regulatory experts, archaeologists, and right of way specialists. Having these specialties i n- house yields a project where communication, productivity, and project delivery are optimized.

The following table summarizes Dokken’s experience delivering projects with similar scope of services to those that will be required for this contract.

PROJECT & LOCATION
Roadway Design
Environmental
Utility
Coordination
R/W Acquisition
Services
Construction
Support
Green Tree Boulevard Extension | Victorville     
El Camino Real Road Improvements | Carlsbad    
Alta Road and Otay Mesa Road Widening | San Diego County    San Pablo Avenue Phase I & II | Palm Desert    
Paseo Santa Fe Streetscape Ph II & III | Vista     SR-38/Stanfield Cutoff | San Bernardino County   
Alder Avenue Widening | Rialto     
Friars Road/SR-163 Interchange | San Diego     
SR-4/Wagon Trail Realignment | Calaveras County      Village Parkway Extension | West Sacramento     
Kings Beach Commercial Core Improvements | Placer County      Harlan Road Realignment at Roth Road | Lathrop      Capital SouthEast Connector Segment D3 | Folsom      Kammerer Road Extension | Elk Grove   
SR-186 and I-8 Interchange | Imperial County    
Girvan Road Railroad Crossing Improvements | Redding      Willow Creek Connector Road | Placer County   
SR-29/Hartmann Road | Lake County 
West Capitol Avenue Streetscape | West Sacramento      Sixth Street Traffic Calming | Gilroy   
4th Street Safety Improvements | Eureka     
Mountain Ranch Road | Calaveras County     
McHenry Avenue Widening | Stanislaus County     
Woodcreek Oaks Boulevard Widening | Roseville   
Auburn Folsom Road Widening | Placer County     

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

SIMILAR PROJECTS/CONTRACTS
Over the past 38 years, Dokken has designed thousands of miles of roadways throughout California. From new roads and roadway widenings to major freeway -to-freeway connectors and road diets, our engineers work with public agencies and project stakeholders to turn ideas into constructed projects. The following projects showcase our ability to deliver the Harbor Boulevard Complete Streets Improvement Project through our experience delivering similar projects.

MCFADDEN AVENUE

BIKEWAYS PROJECT
Santa Ana, CA
The McFadden Avenue Bikeway (Bike Lane and Bicycle Boulevard) project implemented Class 4 separated bikeways along McFadden Avenue from Harbor Boulevard to Bristol Street and from Halladay Street to Grand Avenue, as well as a Class 3 bicycle boulevard from Bristol Street to Halladay Street. Signalized intersections (18 locations) were upgraded to include separated bicycle lane video detection and leading pedestrian intervals.

Pedestrian improvements along the corridor include the installation of high - visibility crosswalks and bulb -outs at a handful of signalized crossings with heavy pedestrian volumes. The existing four and five lane roadway segments were reconfigured down to a three-lane configuration (one eastbound lane, one westbound lane, and a center two -way left turn lane) with protected bike lanes in each direction. The two -lane segments received a bicycle boulevard, or Class 3 bikeway, treatment with sharrows spaced at 250’ apart within mostly residential roadway segments.

Existing uses along the project corridor include single family and multi-family residences, schools, parks, community centers, and commercial shopping. By connecting to an existing bicycle network, this project provided connections to Fountain Valley, Garden Grove, Downtown Santa Ana, Orange County Civic Center, and the regional bikeway network connecting to key destinations throughout Orange County. The project corridor runs through a historically underserved and disadvantaged neighborhood and directly ser ves a
population in need of a alternative way to get around their community without relying on an automobile. The purpose of this project has multiple benefits: provid es opportunities to engage in physical activity lowering obesity rates and improving health, provides a safe and low -stress mobility option, decreases car trips and vehicle miles traveled, improv es air quality, and reduces greenhouse gas emissions.

The existing at -grade railroad crossing d id not have a high volume of train traffic, but the high volume of pedestrians and cyclists warrant ed improved signalization of trains upon arrival. Thus, we coordinated with the railroad to design pedestrian warning devices without channelization or egress gates.

This graphic is from a CPUC/UPRR Coordination Exhibit our team developed during preliminary design to gain concurrence from approval agencies and our client. Note the adjacent Elementary School with turning movements at the tracks restricted by raised medians. Proposed improvements were justified with a traffic simulation showing no queuing onto the tracks from CLIENT:

CITY OF SANTA ANA
20 Civic Center Plaza, M-36
Santa Ana, CA 92702
REFERENCE:

Jose Gilbert Castillo, PE
(714) 647-5647
[email protected]
ROLE:
 Prime
SCOPE OF SERVICES:
 Project Management
 CPUC/UPRR GO 88-B Coordination
 Roadway and Bikeway Design
 Landscape and Irrigation Design
 Hydrology/Hydraulic Studies
 Multi-Agency Coordination
 Geotechnical Investigation
 Community Outreach
 Utility Conflict Resolution
 Right of Way Coordination
 Water Quality Treatment Design
 Traffic Signal, Interconnect, and
Lighting Design
PROJECT PERSONNEL:
 Michael Greer, PE, TE
 Jamie Formico, SR/WA
 Joe Ostdiek, PE, TE
adjacent traffic signals due to lane reductions. This proactive approach is an example of the close coordination our team led between stakeholders to ensure successful project completion and implementation of proposed improvements at the tracks.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

EL CAMINO REAL

WIDENING SUNNY CREEK

TO JACKSPAR
Carlsbad, CA
Dokken Engineering is working
with the City of Carlsbad to
provide complete street
improvements matching
adjacent, multi -modal roadway
segments along El Camino Real,
for approximately 1,560 feet
from just south of Sunny Creek
Road to just north of Jackspar
Drive. The project improvements
including providing a 6- lane
arterial roadway facility consistent with the Mobility Element of the City of Carlsbad’s General Plan. The City was
the lead agency under California
Environmental Quality Act (CEQA). Dokken Engineering prepared the environmental technical studies, environmental document, and PS&E for the project.

Between Sunny Creek Road and Jackspar Drive, the northbound side of El Camino Real is being widened from two travel lanes with a buffered bike lane to three travel lanes with a buffered bike lane and sidewalk. El Camino Real, from College Boulevard to Sunny Creek Road, is being
restriped to
accommodate three northbound travel lanes and a buffered bike lane. Three light poles spaced 550 feet apart are being installed on the widened portion of the roadway. A portion of the widening requires a 415' long retaining wall, which will minimize impacts to the adjacent private property. Additionally, the include s biofiltration stormwater facilities along the sidewalk to treat stormwater runoff from El Camino Real. Finally, the project improvements include modifying the existing traffic signal at the El Camino Real/Jackspar Drive intersection and re-constructing the curb ramps to be ADA-compliant.

Dokken’s environmental team conducted reconnaissance surveys for biological resources, cultural resources, and hazardous waste, and summarized the findings and any necessary avoidance and minimization measures to comply with local and State requirements. D ue to the lack of resources identified, and minimal impacts associated with the project, Dokken prepared a comprehensive analysis to provide the City with a substantial record that the project would qualify as a CEQA Categorical Exemption (CE), which ultim ately streamlined the environmental approval process and allowed the project to progress into the right-of-way phase.

CLIENT:

CITY OF CARLSBAD
1635 Farady Avenue
Carlsbad, CA 92008
REFERENCE:

Branson Miles, PE, TE
(760) 579-3321 (mobile)
[email protected]
ROLE:
 Prime
SCOPE OF SERVICES:
 Project Management
 Roadway Widening
 Green Streets
 Roadway PS&E
 Environmental Documentation
 Drainage Report
 Stormwater
 Electrical/Lighting
 Utility Coordination
 Right of Way Acquisition
PROJECT PERSONNEL:
 Mary Elizabeth Westrum, PE
 Michael Greer, PE, TE
 Gabrielle Hadzicki, PE
 Megan Cunningham, PE
 Charles Tornaci, PE
 Joe Ostdiek, PE, TE
Right-of-way and temporary construction easements were acquired at key locations along the p roject alignment from approximately four (4) parcels.

The new right -of-way match es the ultimate right -of-way to the north and south of the p roject limits. Traffic is being accommodated during construction to allow movement through the area.

Utility relocations were needed to accommodate the proposed improvements to the roadway corridor. Of note, there are dual high - pressure petroleum lines running underneath the median and existing embankment. Existing telecom lines run parallel to the p roject. An existing overhead power pole was relocated outside of project improvements. In addition, existing fire hydrants and water meters were relocated.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

PASEO SANTA FE

STREETSCAPE, PHASE II & III
Vista, CA
Dokken Engineering provided
project management and design
services to the City of Vista for
Phases II and III of the Paseo Santa
Fe Streetscape project. The project
is located along South Santa Fe
Avenue between Main Street and
Civic Center Drive. The project was a
“road diet” project in which the
existing four lane roadway was
converted to a two -lane roadway
with added parking and widened
pedestrian walkways for trees and
plazas. Angled parking with
accessible stalls and ramps were
provided along the west side, and
parallel parking was provided along
the east side. The road between the
parking areas was designed with an
inverted crown along the drive
aisles and standard crowns along
the parking areas, known as an M -
section, to allow the median to be
used to treat storm water via permeable pavers and filtered inlets.

Dokken Engineering provided preliminary engineering, PS&E, and construction support for the Phase II segment, which extends from the southerly end of Phase I at Oceanview Drive to the Terrace Drive intersection. The Phase III segment completed the streetscape project from Terrace Drive to Civic Center Drive. The design included the relocation and modification of master planned sewer, water and storm drain infrastructure; streetscape improvements that include a roundabout within each phase and enhanced lands
caping, hardscaping and pedestrian oriented streetscape furnishings; permanent water quality treatment infrastructure (Silva Cells for root growth and trash filters at drainage inlets); removal of existing street lighting in favor of pedestrian and driver friendly corridor lighting; removal of one existing traffic signal and modification of another; design, studies and reports necessary to meet the environmental permitting requirements of CEQA and NEPA; and 20B Conversion of overhead utilities in addition to right- of-way support with preparation of property owner and acquisition maps.

The team remained flexible and coordinated closely with the City to develop a plan set which included receiving Proposition 1 Grant Funding.

CLIENT:

CITY OF VISTA
200 Civic Center Drive
Vista, CA 92084
REFERENCE:

Husam “Sam” Hasenin, PE, TE
(760) 643-5411
[email protected]
ROLE:
 Prime
SCOPE OF SERVICES:
 Project Management
 Green Street Design
 Roundabout Design
 Roadway Design
 Streetscape Design
 Landscape and Irrigation
 Water Quality
 Hydraulics/Hydrology
 Utility Coordination
 Roundabout Design
 Street Lighting
 Traffic Signals
 Signing and Striping
 Right of Way
 Multi-Agency Coordination
 Design Support During Construction
KEY PERSONNEL:
 Michael Greer, PE, TE
 Megan Cunningham, PE
 Joe Ostdiek, PE
Our team worked closely with utility companies to ensure relocation plans and work were completed on schedule. Dokken Engineering worked to coordinate utility alignments around the installation of street trees with Silva Cells. Multiple potholes during design were required along with collaboration with several utility agencies; SDG&E, AT&T, and COX facilities were packaged into a joint trench that required upgrades to service connections as necessary. The construction cost of Phase II and Phase III was $17.2 million with $2.7 million awarded in grant funding for this Green Streets project.

The project was awarded the APWA San Diego 2021 Transportation Project of the Year and the ITE San Diego 2021 Complete Streets Project of the Year.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

SAN PABLO AVENUE

CORRIDOR

IMPROVEMENTS, PHASE I
& II
Palm Desert, CA
The City of Palm Desert identified the San
Pablo Avenue Corridor as a key area for
transformation to create a
downtown/city center north of Highway
111. Dokken was selected by the City to
complete PS&E for the Phase I
reconfiguration of the San Pablo Avenue
Corridor to comply with the goals of the
adopted City General Plan. While
providing construction support for Phase
I, Dokken staff assisted the City with
submittal of an ATP Grant Application to
fund Phase II improvements. Successfully
being awarded the ATP Grant, the City
again selected Dokken to complete the
Phase II PS&E work. The City hosted
public outreach events and the feedback
was overwhelmingly positive for the
transformation of the corridor into a new downtown area for Palm Desert.

Both phases proposed a “road diet” to reduce the existing travel lanes on San Pablo Avenue from four to two between Highway 111 to Magnesia Fall Drive.

The Project included components such as roadway improvements, bike lanes, ADA curb ramps, bulb- outs, planter islands, drainage facilities, traffic signal improvements, expansion of street parking, landscaping, and installation of artistic features. The goal of the project was to provide an attractive downtown corridor connecting pedestrians, motorist, and cyclists to residential neighborhoods, shopping, restaurants, Palm Desert City Hall, College of the Desert, and Civic Center Park. The design included widened, multi-level sidewalks with shade trees and street furniture, enhancements to the existing communit y gardens, parking improvements throughout the corridor, and construction of single-lane roundabouts at three intersections.

Both phases also added raised midblock crosswalks with in -pavement roadway warning lights to improve pedestrian safety and mobility.

Construction of Phase I was completed in June 2020 and included improvements from Highway 111 to Fred Waring Drive along the San Pablo Avenue corridor. The Phase I corridor improvements provide pedestrians, cyclists, and motorists with a fun and safe exper
ience near shopping,
restaurants, schools, and civic buildings. The varied mini park improvements along existing community gardens required access to the gardens be always maintained. Varied mini park improvements included installation of a bocce ball court, exercise, play and musical equipment, along with ample seating.

CLIENT:

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260
REFERENCE:

Ryan Gayler
(760) 346-0611
[email protected]
ROLE:
 Prime
SCOPE OF SERVICES:
 Project Management
 Green Street Design
 Roadway Improvements
 Roundabout Design
 Streetscape Improvements
 Landscape & Irrigation
 Water Quality
 Hydraulics/Hydrology
 Utility Coordination
 Street Lighting/Traffic Signals
 Signing and Striping
 Public Art
 Multi-Agency Coordination
 Design Support During Construction
KEY PERSONNEL:
 Michael Greer, PE, TE
 Charles Tornaci, PE
 Joe Ostdiek, PE, TE
Construction of Phase II was completed in July 2021 and included improvements from Fred Waring Drive to Magnesia Falls Drive along the San Pablo Avenue Corridor. The Phase II corridor improvements differ to Phase I by providing a separated cycle track for bikes and neighborhood electric vehicles that connect the City’s offices, recreational space, and the College of the Desert with Phase I. The City opted to close a portion of San Pablo Avenue to make construction more efficient which resulted in the need for a temporary traffic signal to be added to the project at the Civic Center Driveway along Highway 111. Added just prior to bidding and construction, our team was able to coordinate the necessary electrical service points to adequately power the temporary signal for the duration. Existing drainage patterns in this flat elevation environment also needed to be maintained while a new system was installed near the north end of the project. The storm drain and water quality treatment design required coordination with utility agencies to gain approval of clearances over existing water supply and sewer lines. The project was awarded the APWA Coachella Valley 2022 Project of Merit Award for Traffic and Mobility.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

PALM AVENUE/I-805

INTERCHANGE
San Diego, CA

Dokken Engineering is the prime consultant providing PS&E design for the modifications to improve traffic operations and alleviate future traffic congestion at the I -805/Palm Avenue interchange. The project includes widening of the local roadway and Palm A venue overcrossing to provide additional storage capacity for dual-left turn lanes at the ramp intersections, widened sidewalks and new Class IV bikeways in both directions along Palm Avenue, as well as modifications to the interchange ramps, including a n ew HOV lane, ramp metering and intersection traffic signaling. Bicycle and pedestrian circulation along Palm Avenue will also be improved within the project limits.

For several years, the City of San Diego had been actively searching for grant funding to support construction of the Palm Avenue/I -
805 interchange
project. As part of President Biden’s Bipartisan Infrastructure Law, the Bridge Investment Program (BIP) was established to provide funding for bridge replacement, rehabilitation, preservation, and protection projects that reduce the number of bridges in poor condition, or in fair condition at risk of declining into poor condition. As the design consultant for the interchange project, Dokken Engineering served as the lead author of the BIP grant application and worked closely with the City of San Diego’s Mayor’s Office, ECP Management Team, and Caltrans District 11 to prepare and submit the application package to FHWA in September 2022. The application package included a grant application narrative, budget narrative, Letters of Support, and Benefit -Cost Analysis technical memo. The project received over 15 letters of support from local, regional, and state agencie s/representative, as well as members of congress.

CLIENT:

CITY OF SAN DIEGO
525 B Street, Suite 750
San Diego, CA 92101
REFERENCE:

Ronak Rekani
(619) 236-6251
[email protected]
ROLE:
 Prime
SCOPE OF SERVICES:
 Project Management
 Green Street Design
 Roadway Improvements
 Streetscape Improvements
 Landscape & Irrigation
 Water Quality
 Hydraulics/Hydrology
 Utility Coordination
 Street Lighting/Traffic Signals
 Signing and Striping
 Multi-Agency Coordination
 Design Support During Construction
KEY PERSONNEL:
 Mary Elizabeth Westrum, PE
 Charles Tornaci, PE
 Gabrielle Hadzicki, PE
 Megan Cunningham, PE
 Christian Santos, EIT
 Alex Salima, EIT
 Deanna Converse
 Ken Chen
 Joe Ostdiek, PE, TE
On April 13, 2023, the Biden -Harris Administration announced the recipients of the Fiscal Year 2022 Bridge Investment Program grants, which included funding for nine (9) bridge projects across the country totaling nearly $300 million. The Palm Avenue/I-805 project received $24 million toward rehabilitating and preserving the 50- year-old overcrossing bridge.

The rehabilitation and preservation work will improve the structural safety of the bridge and enhance safety and traffic operations. The upgrades will help alleviate traffic congestion and increase the seismic resiliency of the existing bridge. This grant award was critical to fulfilling the construction funding gap and bringing this much - needed infrastructure
improvement project to the Otay Mesa and Otay Mesa-Nestor communities. Construction is estimated to start in Fall 2025.

The project was awarded the Bipartisan Infrastructure Law's Fiscal Year 2022 Bridge Investment Program (BIP) Grant.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

CRESCENT CITY ADA
PHASE 1
Crescent City, CA
This project is a traffic calming and non -
motorized improvement project on US -
101 in Crescent City between PM 25.8
and 27.3, including both legs of the
couplet section within the project limits.

The project enhanced safety in an urban
zone: infilled sidewalk gaps, widened
sidewalks, striped shoulders, replaced
driveways and curb ramps to meet
current ADA standards, and modified crosswalk and pedestrian median islands.

This segment of US-101 through Crescent City has high vehicular/pedestrian traffic volumes and an absence of continuous facilities for non -motorized users. Existing driveways, sidewalks, and curb ramps did not previously meet current ADA standards.

Dokken prepared the Project Report and PS&E for this ADA and safety improvements project. The Project Report, which included coordination with right of way, utility, and environmental teams, was delivered within 9 months. Environmental study limits, utility conflicts, and right of way needs were identified early in the project approval phase to provide adequate time for Caltrans to obtain permits, utility relocation plans, and temporary construction easements. This $650K d esign contract was completed 06/2022.

Project improvements included sidewalk, curb ramp, and driveway upgrades for ADA compliance, sidewalk supported by historic buildings, one traffic signal modification, storm drain system modifications as needed for curb ramp, improvements, and modification
s to signing and striping using
continental crosswalks. Final PS&E included 85 modified curb ramps and 10 new ramps along with nearly 100 ADA-compliant driveway designs.

CLIENT:

CALTRANS DISTRICT 1
1656 Union Street
Eureka, CA 95501
REFERENCE:

Caren Coonrod, PE
(707) 666-5707
[email protected]
ROLE:
 Prime
SCOPE OF SERVICES:
 Project Management
 Prepare Base Maps/Plan Sheets
 Obtain PLACs during PS&E
 Prepare Draft SP&E
 Final PS&E
 Bid/Award Support
KEY PERSONNEL:
 Mary Elizabeth Westrum, PE
 Michael Greer, PE, TE
 Gabrielle Hadzicki, PE
 Ashley Orsaba-Finders, PE, QSD/P
 Megan Cunningham, PE

FIRESTONE BOULEVARD

STEETSCAPE
Downey, CA
The City of Downey initiated a project to
revitalize approximately 1.25 miles of Firestone
Boulevard from Old River School Road to
Brookshire Avenue.

MIG staff prepared design development plans
and construction documents for the landscape,
hardscape and irrigation in October of 2013.

The landscape design consisted of water wise median planting and pockets of parkway planting and tree wells. The hardscape design consisted of interlocking pavers, colored concrete and new concrete walkways as well as ADA ramps at intersections. We also coordinated with the City’s electrical engineer for vehicular and pedestrian lighting.

The design took business storefront access and pedestrian flow into account.

Custom concrete walls with hardwood seating with pockets of planting were incorporated to provide gathering and resting spots along the downtown sidewalk while providing a buffering affect from the vehicular traffic. Various fields of interlocking pavers were used to define the seating areas and main pedestrian walkway. Planted pots and street furniture were also included in the design blending the design elements from the hardscape. Inspirational quotes were used in the custom walls with seating as well as the City’s new logo. Custom bike racks also incorporated the City’s logo.

CLIENT:

CITY OF DOWNEY
11111 Brookshire Ave
Downey, CA 90241
REFERENCE:

John Oskoui
(562) 904-7202
[email protected]
ROLE:
 Prime
SCOPE OF SERVICES:
 Landscape, Hardscape, Irrigation
 ADA Accessibility
KEY PERSONNEL:
 Oscar Johnson

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

REFERENCES
We are proud to include the following references in response to your RFP. Each can attest to our firm and key team member’s responsiveness and project, cost, and schedule management capabilities. We encourage you to contact each for a thorough discussion of their experience with our team.

CLIENT REPRESENTATIVE CONTACT INFORMATION RELEVANT PROJECTS Jose Gilbert Castillo, PE
Senior Engineer
City of Santa Ana
City of Santa Ana
20 Civic Center Plaza, M-36
Santa Ana, CA 92702
(714) 647-5647
[email protected]
• McFadden Avenue Bikeways
Project
Brandon Miles, PE, TE
Associate Engineer
City of Carlsbad
City of Carlsbad
1635 Faraday Avenue
(760) 579-3321 (mobile)
[email protected]
• El Camino Real Widening Sunny
Creek to Jackspar
• El Camino Real Widening Between
Arenal Road and La Costa Avenue
• El Camino Real Widening from
Cassia Road to Camino Vida Roble
Husam “Sam” Hasenin, PE, TE
Principal Engineer
City of Vista
City of Vista
200 Civic Center Drive
Vista, CA 92084
(760) 643-5411
[email protected]
• Paseo Santa Fe Streetscape, Phase

II & III
Ryan Gayler
Capital Projects Manager
City of Palm Desert
City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
(760) 346-0611
[email protected]
• San Pablo Avenue Corridor
Improvements, Phase I & II
Ronak Rekani
Senior Civil Engineer
City of San Diego
City of San Diego
525 B Street, Suite 750
San Diego, CA 92101
(619) 236-6251
[email protected]
• I-805/Palm Avenue Interchange
• City of San Diego As-Needed
• Fairmount Avenue Bridge Rehab
East/West

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

OTHER SERVICES
With numerous technical specialties under one roof, project coordination and communication are maximized. Some of our key services include the following:

Project Management | Project
Management is a key component of
successful delivery. In order to meet
schedules and budgets, Dokken prepares a
project/task order schedule that identifies milestones, client review timelines and submittal dates, and reflects all major deliverables outlined in the scope. In addition, Dokken prepares detailed monthly progress reports,
organized by tasks defined in the scope of work, and
documenting the efforts performed. Major deliverables or tasks completed are identified in the progress reports. We facilitate monthly team meetings and regular internal
team/subconsultant meetings, to quickly identify and
address project issues, while providing meeti ng minutes and action items to ensure consistent and accurate
communication. This systematic approach to Project
Management keeps our clients informed at every stage of project delivery.

Roadway Design | Roadway design is an
integral component of Dokken’s services. From
freeways to residential streets, our engineers
design both simple and complex roadway widenings,
realignments, street “diets”, and new extensions, as well as the required improvements to the surrounding areas,
such as bikeway and pedestrian facilities, rail trails, landscaping, hardscapes, sidewalks, utility relocations, bus stop/pullouts and intersection signalization.

Structures Design | Dokken has successfully
completed hundreds of structure designs, from
rural two -lane HBP bridges to complex multi -
level freeway -to-freeway interchanges. Additional
structure designs include pedestrian overcrossings,
bicycle bridges, viaducts, and retaining/sound walls.

Dokken has also provided seismic stability evaluations, retrofit plans, specifications, and estimate s. Our
structures team has innovative and cost -effective design solutions, which save our clients millions of dollars. Paying careful attention to the details of a project’s setting, along with client and community feedback, our designs meet
the unique conditions of each project.

Environmental Services | Dokken has an
experienced in -house Environmental Services
Group that works on our roadway, bridge, and
infrastructure projects throughout California. We have
established professional working relationships with
federal and state regulatory agencies based on technical excellence and a thorough understanding of regulatory
processes, including, Environmental Do cument
Preparation (NEPA / CEQA Analysis and Compliance),
Technical Studies & Reports, and Environmental
Regulatory Permitting & Compliance using a hands -on
approach that has accelerated regulatory schedules.

Water Resources | Dokken employs professional
engineering staff with extensive experience in all
aspects of water resources design including
hydraulic analysis, design of water and sewer pipelines, design of bridge crossings, hydraulic modeling using
Innovyze and Bentley software, design of basins, and
stormwater quality compliance. These staff members are
experts in assessing issues, conductin g analyses, and
coordinating with other disciplines to develop balanced, cost-effective solutions. Our team has provided these
services for various public agency infrastructure projects such as water transmission and distribution pipelines,
sewer trunk and forcemains, pipeline rehabilitation, pump stations, recycled water pipelines, hydraulic modeling, stormwater drainage, MS4 Permit compliance, and minor
TWP upgrades.

Utilities | Most of our client’s public works projects
involve utility relocations and/or new utility
infrastructure. We also routinely support new
utility infrastructure focused projects covering
recycled and domestic water mains, gravity and force
main sewer, gas pipeline, medium and high voltage
electric, and telecommunication designs. The Dokken
team is well known for our expertise in private utility relocation coordination, having established long -standing relationships with the prominent utility owner s in
Southern California. Our team identifies potential utility conflicts in collaboration with the utility owner
representatives and develops a comprehensive plan to
ensure that all potential conflicts are verified. We
understand the importance of accurat e utility mapping, positive verification of conflicts through potholing, and developing conflict resolutions early in the design process.

Our utility experts strive to identify design strategies that allow protecting existing utilities in place to the full extent possible, reducing risk of project delays.

Traffic Control/Signing & Striping Plans |
Dokken has prepared hundreds of traffic control
plans for various projects and agencies. We are
familiar with the traffic control requirements, standards, and permitting process. We develop traffic control plans with a focus on safety, while minimizing impacts to the traveling public to include pedestrians and bicyclists. Our team develops traffic st riping and signing plans per the latest CA MUTCD and agency design standards to support
our bridge, roadway, and public infrastructure projects.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Signal/Lighting Design | Dokken’s in -house
specialties also include Electrical and Traffic
Signal Design for mostly public works projects.

Dokken’s internal team has provided traffic signals and street lighting plans for a multitude of intersections and streets including lighting design for freeways, bridges, parking lots, and streetscape projects. Services include layout, design, and estimat e of signal modifications, new signals, street lighting plans, ITS and TMS design, and aesthetic lighting for bridges and streetscapes. Our staff is well versed with signal, lighting, and electrical design requirements, standards, and manuals.

Bikeway/Pedestrian Facility Design | Dokken
has extensive experience working on Class I
Bike Path and other bicycle/pedestrian
facilities installation projects. In the past five years, Dokken has delivered over 100 miles of bicycle facility projects through construction. These designs have
included Class I Bike Paths along rail lines, channels, and roadways, as well as Class II Buffered and Unbuffered Bike Lanes, Class III Bike Routes on Urban and Rural Roadways, and Class IV Protected Bikeways of various configurations with and without on-street parking.

Right of Way Services | The Dokken team has
considerable experience preparing right of
way engineering documents under State and
Federal law as outlined in the Caltrans Right of Way
Manual. Our services consist of researching public
records, obtaining title reports, preparing appraisal maps, owner exhibits, and plats and legal descriptions for the conveyance of land title rights, su ch as easements, fee title grant deeds, and temporary construction easements between parties.

Pavement Engineering and Design | As a firm
with roots in freeway and local street designs,
Dokken Engineering has extensive knowledge
of pavement design standards, polices, and construction practices. Our engineers are intimately familiar with the Caltrans Highway Design Manual guidelines for flexible
and rigid pavement designs and standard specifications
for construction, as well as the ACI pavement design
standards and applicable Greenbook specifications.

Conditions Assessment | Dokken utilizes the
industry standard American Concrete Institute
(ACI) Pavement Condition Index (PCI) method for
evaluation of asphalt and concrete pavements.

Pavements are evaluated for subgrade characteristics
through shallow geotechnical borings and site visits for visual observations to identify areas subject to
deterioration such as block cracking, fatigue crack ing, longitudinal cracking, corner cracking and spalling, and subgrade washout or failure. The PCI method offers a
numerical rating method for identifying the level of
existing damage, assessing the existing pavement for
potential for rehabilitation options, and identifying
opportunities to prolong the life of existing site
improvements.

Grant Funding | Dokken’s experienced staff
members provide the creative financial strategies
needed to assist our clients in meeting their
transportation funding goals. These strategies range from phasing project delivery and aligning costs with available revenue, to identifying and pursuing new and creative
sources. We have assisted Cities secure many Federal and State grants with Caltrans and other funding agencies to help fund the capital improvement program.

ADA Design Compliance | Dokken has
designed over 400 curb ramps in the past
three (3) years out of our San Diego office
alone. We have a thorough understanding of Caltrans,
FHWA, and ADA standards, policies, and procedures for
development of curb ramp designs with minimal impact
to the surrounding areas. We have completed evaluations and inventories for over 1,500 existing curb ramps to
check for compliance in support of the County of San
Diego’s region wide curb ramp evaluation and upgrade
program. We understand that each curb ramp design
involves a multi -discipline approach to confirm
compatibility with civil, utility, right of way , traffic, drainage, and other design requirements necessary to
provide the best fit curb ramp type, tailored to fit each unique existing condition. We have performed ADA site
assessments and developed conceptual and final design
level parking lot restriping plans to meet federal and state ADA accessibility requirements.

Constructability Reviews | Dokken is
experienced in performing constructability
reviews for PS&E packages. We have a clear
understanding of what makes a successful PS&E package,
allowing us to quickly identify issues in the plans,
specifications, and estimate before they become costly
change orders in the field. Our team reviews plans for
constructability and consistency betwe en all disciplines.

We look to identify areas where design may be
streamlined for cost reduction. The draft PS&E package is reviewed to confirm bid items, and to identify missing
items of work that must be accounted for. Our team
develops a Constructability Report summarizing our
findings for Right -of-Way, PS&E, an evaluation of the
Design Engineer’s cost estimating procedures, as well as an independent construction cost estimate for the
construction of the project.

PROJECT

UNDERSTANDING AND

APPROACH

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Project Understanding and Approach
The City of Fullerton has identified the Harbor Blvd corridor as a key area for transformation al change. The City of Fullerton was awarded a grant of $4.8M through the 2023 Orange County Complete Streets Program to improve Harbor Boulevard from Valley View Drive to Bastanchury Road. The City has requested design services to implement a road diet along Harbor Boulevard, which will reduce the existing six (6) lane s down to four (4) lanes, provide enhanced bicycle facilities along the project limits, fill sidewalk gaps, improve transit stops, complete ADA upgrades, add new street lighting , construct center medians, plant drought tolerant landscape, and install a new signalized intersection at the Brea Dam Park entrance . The posted speed limit for the six -lane facility is 50 mph. The proposed traffic calming measures will reduce stress for bicyclists and pedestrians traveling along this segment of Harbor Boulevard.

The Dokken team has extensive experience planning and designing road diet and streetscape projects with similar project elements. Recently, we completed the San Pablo Avenue Streetscape Improvements project in the City of Palm Desert, the Paseo Santa Fe Streetscape project in the City of Vista, the Kings Beach Streetscape project in Lake Tahoe, in addition to many others. Those projects were road diet projects, with enhanced bicycle and pedestrian facilities , to help promote alternative transportation, much like what the City of Fullerton is hoping to achieve along the Harbor Boulevard corridor.

PROJECT GOALS AND CHALLENGES
Dokken has reviewed the documents provided in the RFQ with the requested scope of work and we’ve performed a site visit to gain a full understanding of the project and identify key constraints of design. The following table summarizes some of the key project challenges we’ve identified and describes the benefit our team will bring to the City of Fullerton. These key project features are discussed further in the sections below. A Project Overview Exhibit provided shows the improvement limits along Harbor Boulevard and proposed improvement features.

CHALLENGE SOLUTION BENEFIT
Complete Streets
The proposed improvements
include adding sidewalks and
buffered bike facilities within a built
environment. It is critical to identify
and resolve impacts at conform
locations near adjacent properties
and pedestrian paths of travel early
in the design process to avoid
schedule delays.

Dokken is well-versed in road diet
and roundabout design projects,
having delivered several from
conceptual phase through final
design and construction. Our team
has recently completed similar type
projects for the City of Vista and the
City of Palm Desert, which included
road diets and hardscape features.

With the Dokken team, the City has an
experienced team who understands the
challenges of “road diet” projects. We
quickly develop conceptual designs that
match constrained budgets as well as
streamline the preparation of the PS&E to
meet grant deadlines.

Environmental Considerations
The proposed intersection
improvements at the Brea Dam
Park entrance will require an
Archeological Survey Report and
Historic Property Survey Report and
an encroachment permit from the
OCFCD for constructing over the
existing box culvert.

The Dokken team proposes to
reduce the proposed parking lot
improvements at the Brea Dam
entrance. Construction of a driveway
apron with gravel lot will minimize
impacts to the property and
streamline agency approvals.

Since this project has received grant
funding, it is imperative that there are no
schedule delays. Reducing the parking lot
footprint will eliminate the need to
coordinate with additional regulatory
agencies, which will keep the project on
schedule. Dokken’s in-house
environmental team frequently facilitates
interagency consultation should it be
required.

Retaining Wall/Slope Stability
The existing slope along the eastern
edge of Harbor Blvd is experiencing
surficial instability due to
stormwater runoff, undersized and
damaged drainage facilities, and
steep existing slopes.

The Dokken team will work with the
City to provide multiple alternatives
to mitigate the existing surficial
slope failure to meet the geometric
requirements of the proposed
improvements in line with the City’s
budget.

The Dokken team is experienced in slope
stability mitigation measures including
enhanced stormwater capture systems,
erosion control, and retaining walls to
ensure long term stability of tall slopes.

Understanding the construction measures
and sequencing provides for minimal
impact to traffic handling and cost-
effective design.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

CHALLENGE SOLUTION BENEFIT
Traffic Handling and Stage Construction
Minimizing impacts to businesses
and residences by keeping
thoroughfares open during high
traffic times is critical to project
success. Ensuring that access is
maintained for pedestrians,
bicyclists, and vehicles throughout
construction requires a thoughtful
design. Avoiding night work when
near residential dwelling units and
hospitals also helps maintain public
support when closures are needed.

We will create a construction
phasing plan to ensure construction
impacts to the community are
minimized. Clearly developed
construction staging plans help to
communicate design intent to the
selected Contractor. Coordinating
with the Construction Management
team to engage an informative
Public Information Strategy during
construction helps maintain trust.

Developing a construction phasing plan
and appropriate traffic control during
design will reduce the number of potential
community impacts. Our team has worked
on several projects that involved close
collaboration with the Construction
Management Team and Contractor to
implement staged construction plans.

Keeping an eye on the finish line with
attention to detail of how to get there
helps to deliver a high-quality project.

State and Federal Procedures
Unfamiliarity with the Federal Aid
process can lead to project delays.

Our team is adept at following State
and Federal guidelines is key to
remaining eligible for future
reimbursement funding through the
available State and Federal
programs. The development of PS&E
must follow standard Caltrans and
FHWA requirements following the
Federal Aid Process, which include
obtaining E-76 approvals, and
compliance with NEPA and full
compliance with Chapter 11 of the
Local Assistance Program Guidelines.

Dokken Engineering works exclusively on
transportation projects that require
compliance with State and Federal
regulations. We have a proven track
record of project delivery on over 2500
projects and are familiar with every step
of the Federal process and the approval
requirements.

Potential Right of Way and Utility Impacts
Proposed improvements could
result in the need for temporary
and/or permanent right-of-way
acquisitions and easements.

Understanding the impacts to
private properties as well as
utilities is critical to identifying and
resolving the impacts early.

Our team will work with the City to
ensure proposed improvements
minimize impacts to private
properties and utilities. Dokken’s
team includes in-house right-of-way
staff that can assist the City through
the appraisal and acquisition process
if the need shall arise.

As most of our projects involve public
transportation networks, Dokken is very
familiar with the Caltrans right-of-way
certification and utility verification
processes. We will provide expedited
utility coordination services based on our
past local project experiences, which will
ensure there are no project delays.

ROADWAY DESIGN WITH TRAFFIC CALMING FEATURES
Dokken has a wide variety of experience with complete street and multi -modal projects that range from sidewalk and roadway gap-closure projects to road-diet and streetscape projects. We apply a comprehensive design approach that identifies the needs of the community and appropriate paths of travel for pedestrians, bicyclists, and vehicles. Our goal is to clearly understand the movements to and from each traffic signal, bus stop, development entrance, etc.

The proposed improvements along Harbor Boulevard will provide traffic calming features and enhance pedestrian, bicyclist, and transit facilities along the corridor. The existing roadway curb- to-curb width varies from 83 feet to 84 feet along Harbor Boulevard in the project area. The proposed cross section will reduce the existing six (6) lanes down to four (4) lanes and install a raised center median. These roadway narrowing improvements encourage lowered vehicle speeds.

9'MEDIAN12'11'6'LANELANESIDEWALK6'BIKELANE
CL 3'
73'
12'11'6' LANELANESIDEWALK6'BIKELANE3'
City of FullertonEngineering Design Services For HarborBoulevard Complete Streets Improvement Project

PROJECT OVERVIEW

MATCH LINE SEE ABOVE RIGHT
AA
SECTION A-APLAN: HARBOR BOULEVARDSCALE: 1"=250' HARBOR BLVDHARBOR BLVD PLAN: HARBOR BOULEVARDSCALE: 1"=250'

W VALLEYVIEW DRW VALLEYVIEW DR

N BREABLVDN BREABLVD

HARBOR BLVDHARBOR BLVD

E VALENCIAMESA DRE VALENCIAMESA DR

EBASTANCHURYRDEBASTANCHURYRD
#1APN 028-050-52UNITED STATES OFAMERICA
LEGEND:MODI)< TRA))IC SIGNALEXISTING PARCEL LINEPROPOSED TRA))IC SIGNALASPHALTCONCRETE

MATCH LINE SEE ABOVE RIGHT

PROPOSED RETAINING WALL

EXISTING UTILITIES

EDISON ELECTRIC MANHOLE

PROPOSED RETAINING WALL LOCATION

RECONSTRUCT DRAINAGE DOWNDRAIN

HOSPITAL ACCESS

EXISTING ASPHALT CONDITIONS
#2APN 028-050-37UNITED STATES OFAMERICA#3APN 028-482-05ST JUDE HOSPITAL

BREA DAMPARKBREA DAMPARK

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

The reduction to four lanes would allow for the introduction of buffered bike facilities and sidewalks on both sides along the entire project limits. In order to avoid right -of-way acquisitions in some areas, the existing curb -to-curb width will be utilized for the sidewalks, with proposed curb and gutt er shifting to accommodate the sidewalks. Proposed bicyclist facilities will include Class IV bike lanes with raised buffers, Class II bike lanes with striped buffers, and green pavement markings in conflict areas. The raised bike lane buffers may require curb cuts to allow stormwater runoff to flow to existing inlets and reduce stormwater spread into the outer lane of Harbor Boulevard. The project will also include upgrades to existing driveways along the west side of Harbor Boulevard near Valley View Drive/Brea Boulevard.

Several factors will need to be considered when designing these driveways, such as Americans with Disabilities Act (ADA) requirements, impacts to nearby properties, and coordination with property owners during construction to maintain access. The addition of pedestrian and bicyclist facilities along Harbor Boulevard will provide separate and continuous paths of travel for each mode of transportation along the corridor, enhancing the safety and experience for all users.

Following our review of the Concept Plan distributed in the RFQ, our team recommends design adjustments to the project features at the Brea Dam Park to reduce utility impacts and schedule delays . Our team conducted a site visit at the new signalized intersection proposed at the Brea Dam Park entrance.

During our visit, we noted the existing Southern California Edison (SCE) vault in the located within the sidewalk within the vicinity of the proposed intersection.

We understand the importance of maintaining the project schedule in order to secure grant funding, so we recommend protecting this SCE facility in place and shifting the proposed intersection north. Protecting the vault will reduce additional coordination with SCE, which will save time to meet the grant schedule. Just north of the proposed intersection at the Brea Dam Park entrance, there is a proposed Orange County Transportation Authority (OCTA) bus stop. This project proposes installing a new OCTA bus turnout. Our team recommends elongating the turnout from what is shown on the conceptual exhibit to 200’ in order to provide a n OCTA standard facility. The elongated bus turnout will encroach upon the existing Break Dam Park driveway entrance. The closure of this driveway will be coordinated with the City in order to ensure that access to the park and trail system is maintained during construction.

DRAINAGE CONSIDERATIONS
The proposed new sidewalks and buffered bike lane infrastructure may impact existing drainage facilities. This design often involves relocating or adjusting the position of inlets to align with the new curb lines and ensuring they are set at an appropriate elevation to handle runoff without causing ponding or overflow. When adding bus turnouts and buffered bike lanes and modifying existing storm drain inlets, careful planning is required to ensur e functionality and proper drainage patterns are maintained. Implementing these modifications thoughtfully helps preserve the effectiveness of the drainage system while enhancing the safety and functionality of the roadway and minimizes the construction costs.

One consideration is the slope stability issues east of Harbor Blvd near the YMCA requiring the implementation of a targeted drainage strategy to mitigate surficial erosion on hillside. Surficial erosion, driven primarily by uncontrolled surface runoff, can lead to progressive soil loss, degradation of slope integrity, and increased soil sloughing onto Harbor Blvd . Our approach emphasizes managing surface water through replacing damaged drainage structures and installing drainage features such as lined cha nnels, contour drains, diversion berms, and energy dissipaters designed to slow, capture, and safely redirect runoff. The design will be based on a detailed analysis of site-specific factors, including slopes, runoff volumes, and existing erosion patterns. By

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Harbor Boulevard Complete Streets Improvement Project
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reducing the velocity and concentration of surface water, the proposed drainage system will minimize soil detachment and transport, thereby protecting exposed slope surfaces and enhancing long -term slope stability.

EXISTING SLOPE STABILITY
The existing slope that runs along the eastern edge of Harbor Blvd between Brea Dam Part and the YMCA has a maximum height of approximately 40 feet and slope inclinations that vary between 2H:1V and 1H:1V. The existing configuration of the slope was created in the 1960’s and involved cutting into native materials and placing up to 20 feet of fill. The YMCA facility was built on a cut -fill pad at the northern end of the project. The eastern section of the building is supported on an approximately 4 ft de ep cut grade, while the western section of the building closest to Harbor Blvd is supported by approximately 15 feet of fill material.

Surficial slope failure is evident along the existing slope, with some locations covered in plastic sheeting to minimize erosion. Previous geotechnical studies highlighted in the Slope Stability Report provided by Twining to the City of Fullerton note structural issues experienced by the YMCA building over time.

The slope stability analysis performed by Twining indicates global stability meets acceptable factors of safety, however surficial stability factors of safety are below standard and must be mitigated. In review of the recommendations provided by Twining for grading and retaining walls to stabilize the slope, the Dokken Team has developed two alternatives to mitigate the surficial slope failures in support if installing a raised median and sidewalk along the eastern edge of Harbor Blvd, keeping in mind the limited sight distance along the corridor of the proposed improvements:

Alternative 1: Slough Wall and Drainage Improvements with Erosion Control Measures This alternative includes building a short retaining wall (slough wall) at the toe of the existing slope to keep surficial st orm water runoff and slope materials from fouling the proposed sidewalk. Twining’s field investigations as part of the Slope Stability Report notes additional settlement of the slope below existing V -ditches which may increase surficial erosion and cause further slope instability. As part of this alternative, the existing v -ditches would be removed, and new higher capacity concrete d itches would be installed at the top, middle, and bottom of slope (directly behind the short retaining wall) in intervals no greater than 20 feet vertically along the slope to capture and convey stormwater runoff to a new
drainage system to prevent excessive overflow and
accumulation of water down the slope. Temporary shoring would be installed near the toe of slop e to facilitate the construction of the retaining wall foundation and stem
while providing a safe work zone, as well as support the slope during the installation of new higher capacity
concrete ditches and new drainage system to be installed through the wall and below the proposed sidewalk. The
upper layer of loose surficial soil would be removed to facilitate the placement of erosion control measures.

Alternative 2: Enhanced Surficial Stability with Retaining Wall Supporting Shallower 2H:1V Slope Inclination This alternative includes the building a tall concrete retaining wall at the toe of slope to facilitate flattening the soil inclination behind the wall to a more stable 2H:1V grade. This alternative would include removal of the upper layers of soil, installation of new V-ditches at the top and bottom of slope (directly behind the retaining wall) to capture and convey stormwater runoff to a new drainage system to be installed below the proposed sidewalk, and placement of compacted fill at a flatter inclination to create greater stability of the slope. Temporary shoring would be placed near the bottom of slope (but farther up the slope than alternative 1 to facilitate the construction of the new retaining wall foundation and stem. Shallow spread foundation would be founded in competent native soils utilizing a ‘Type 1’ configuration to minimize final bearing pressures and impacts to traffic control during construction. Once the retaining wall is

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Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

in place, the slope will be regraded with new drainage features installed. The tall retaining wall face would offer opportunities for enhanced architectural features such as murals or wall textures

GEOTECHNIAL CONSIDERATIONS
The Dokken team will conduct a visual condition survey of the existing pavement surface along Harbor Boulevard within the project limits , where the type and degree of pavement distress will be observed and documented. Boring locations, which are preferred every 500 feet for pavement recommendations and every 100 to 200 feet for retaining walls, will be identified following the visual condition survey. 5-foot-deep borings will be performed for pavement improvements, and 20-foot-deep soil borings will be performed for the retaining wall. The boreholes will be excavated using a truck-mounted or track-mounted drilling rig. The boring location plan will be used to secure encroachment permits from the City of Fullerton. Core samples of existing pavement sections will be collected from all the borings to collect information on existing pavement. Dynamic Cone Penetrometer (DCP) test s will be performed in selected borings to evaluate the in -situ subgrade strength. Soil samples will be selected for laboratory testing, including bulk samples of near-surface soils and small disturbed and relatively undisturbed ring samples of deeper soils. The small disturbed and relatively undisturbed soil samples will be collected using split -spoon samplers at a vertical interval of about 5 feet, alternating between the Standard Penetration Test (SPT) sampler and the Modified California Drive (MCD) sampler. Samples of subsurface soils will be logged during the field investigation, secured in their containers or collected in plastic bags, and transported to the EMI laboratory.

The Dokken Team will perform laboratory tests on the soil samples to determine or derive their physical and engineering characteristics.

Anticipated laboratory tests include: in- situ density and moisture content, grain size, Atterberg Limits, direct shear, UU triaxial, R- value, maximum density and optimum moisture content, and soil corrosion tests. Laboratory tests will be conducted in general accordance with ASTM International standards or California Test methods.

Results obtained from the field investigation and laboratory testing will be used to characterize subsurface soils and conditions and create idealized soil profiles for design purposes . The team will estimate Peak Ground Acceleration based on the Caltrans design criteria for the retaining wall design, assess soil liquefaction potential, seismic settlement, and lateral spreading, perform foundation analysis for the retaining wall, assess global slope stability of retaining wall, and design pavement structura l sections. A Geotechnical Report will be prepared to provide all the geotechnical design and construction recommendations for the project.

SIGNAL AND LIGHTING DESIGN
The project improvements will include modifications to the existing traffic signal system at the intersection of Harbor Boulevard and Valley View Drive/Brea Boulevard as well as upgrades to the traffic signal video detection system for bicycles at the intersection of Harbor Boulevard and Valencia Mesa Drive. At the new signalized intersection at the Brea Dam Park entrance, a Traffic Signal Warrant assessment will be prepared during the preliminary design phase to identify the proper control type.

The existing street lighting along Harbor Boulevard is intermittent. A lighting analysis during the 60% design phase to evaluate suitable lighting levels and establish pole locations along the corridor. The lighting will be designed in accordance with the City’s latest improvement design standards and the design team will coordinate with the City to select the preferred lighting fixtures.

ENVIRONMENTAL CONSIDERATIONS
We understand that the City will be preparing the Caltrans Preliminary Environmental Study (PES) form and we are more than happy to assist with any of the PES attachments. The Caltrans District 12 approved PES will dictate which, if any, technical studies are required to support the NEPA Categorical Exclusion. During the PES process, we will advocate on behalf of the City to keep the required studies as minimal as possible for this minimally invasive beneficial community project. Based on

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Harbor Boulevard Complete Streets Improvement Project
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our extensive experience delivering projects for various Caltrans Local Assistance Districts, we anticipate that a few studie s will be triggered which are included in the scope. A few of these studies are minor technical memorandums and two of the larger potential studies are tied to cultural and air quality resources.

Cultural Resources and 4(f): Unfortunately, the proposed signalized intersection and parking lot do not meet the criteria for a cultural Screened Undertaking pursuant to Caltrans’ Programmatic Agreement for Section 106 compliance (December 2024) so an Archaeological Survey Report and Historic Prop erty Survey Report are needed. As the Brea Dam and Brea Dam Park are more than 50-years old, Caltrans may determine that they need evaluated for historic significance under Section 106 of National Historic Preservation Act (NHPA).

Because the Project’s encroachment on these resources is limited and minimal, Dokken will coordinate with the Caltrans cultural staff to try and eliminate the need for formal Section 106 significance evaluation. Th e elimination of this evaluation will allow the Project to either exclude the resources from any further Section 106 analyses or proceed directly to a Finding of Effect (No Adverse Effect) report. In addition, Section 4(f) of the Department of Transportation Act protects resources such as parks like Brea Dam Park as well as historic sites on or eligible for listing on the National Register of Historic Places so a Section 4(f) evaluation will likely be necessary to address Brea Dam Park.

Air Quality: New traffic signals are not considered exempt from air quality conformity at a project level but are exempt from regional air quality conformity analysis. Dokken’s in -house air quality experts frequently prepare Caltrans Air Quality Reports and facilitate approvals through the required Interagency Consultation (IAC) process.

We recognize that the new signalized access and parking lot are on property leased by the U.S. Army Corps of Engineers. Projects that directly/indirectly impact federal flood project infrastructure can trigger the extremely lengthy (1.5-3 year) Section 408 auth orization process. Since delivering this project within the City’s schedule is critical, we intend to work closely with the City to assist in any associated Army Corps conversations and to adjust project features to avoid this process.

RIGHT OF WAY CONSIDERATIONS
The majority of project improvements will be constructed within the City’s existing right of way. However, the project may require additional right of way from two parcels located at the roundabout on Valencia Mesa Drive and Harbor Boulevard. These two parcels (APNs 028-050-37 and 028-482-05) are owned by the United States of America and St. Jude Hospital . The project will also involve installing a new signalized intersection and entrance at Brea Dam Park. This parcel (APN 028- 050-52) is owned by the United States of America and administered by the United States Army Corps of Engineers (USACE) . The City has a lease agreement with USACE for park and recreational purposes and coordination will be required with USACE for any constructed improvement s within their parcel. Dokken’s right of way team will collaborate with the City’s project manager, Dokken’s design team, and involved City staff to review all detailed project design and right of way requirements and participate in work sessions and field visits to identify real property impacts and potential refinements that may minimize impacts or simplify and reduce potential right of way requirements.

One of Dokken’s greatest strengths is our exceptional understanding and experience addressing the specific needs of public agency right of way projects and programs. As part of a multi-discipline firm, our right of way team is in constant contact with engineers, environmental planners, public and regulatory agencies, and property owners and are in an integral part in bringing projects from planning to construction. This direct exposure gives our right of way staff a unique perspective on the nuances of the right of way process, the types of challenges presented, and our solutions.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

UTILITY CONSIDERATIONS
The utility facilities along Harbor Boulevard and the surrounding area include water, sewer, gas, electric, and telecommunication, owned and operated by the following utility companies:
• Orange County Sanitation
• So Cal Gas Distribution
• Southern California Edison (SCE) Transmission and Distribution • AT&T
• Cable Com
• Level 3 Communications/Lumen
• MCI (Verizon)
• Crown Castle
• Spectrum
• Sifi Networks Fullerton
The Dokken team has worked with a majority of these companies on previous local projects and will utilize our working relationships to facilitate our proven utility coordination and relocation process.

Utilities in the project area are both underground and overhead. Underground lines such as water, sewer, and gas generally run north- south, parallel to the centerline of Harbor Boulevard. In addition, there are also underground electric and telecom facilities located within the existing roadbed.

Based on our extensive experience with utility coordination/relocation efforts, including SANDAG’s $2B Mid -Coast Trolley Expansion project, the Old Town Area Streetscape project for the City of Elk Grove, and the Auburn Boulevard Complete Streets for the C ity of Citrus Heights, we understand the cost and schedule implications associated with utility relocations and will first and foremost strive to refine the design to minimize utility conflicts.

Where conflicts are unavoidable due to new storm drain pipes , retaining wall, or sidewalk, the team will evaluate the best, most cost-effective approach toward resolving conflicts. A thorough evaluation of costs that consider the potential for additional right-of-way needs for utility easements, utility relocation durations, and future maintenance and operations costs will be completed to provide clear options to the City.

Dokken’s coordination process is devised to alert
utility companies about the project, locate existing
facilities, identify/coordinate any planned
improvements, and resolve conflicts with the
proposed project. During design, Dokken will plot all
utilities utilizing as -builts, utility maps, and field observation. Any potential conflicts will be potholed
to verify the utility location and verify any conflicts.

We will analyze utility as -builts and utility potholing data to ensure that existing underground utilities can
be protected in place to the greatest extent possible
while maintaining minimum cover in the final
condition. Our team will also identify any above
ground appurtenances that may require relocations
or adjustments to finished grade. All utility c onflicts identified will be organized in a Utility Matrix format for the City’s use. At that time the design will be
updated to avoid conflicts, where feasible, and
conflict maps will be prepared to help coordinate the

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necessary relocations if requested by the City. The conflict resolution plans, responsibilities, and schedules will be developed in coordination with the utility companies. Active communication and diligent coordination efforts through regular utility meetings will be utilized to obtain concurrence from each utility company and it is the key to maintaining a successful project schedule.

STATE AND FEDERAL PROCEDURES
The City of Fullerton is a recipient of a 2023 Orange County Complete Streets Program (OCCSP) grant, which utilizes Federal Highway Administration (FHWA) funds. As such, the project is required to comply with federal funding requirements .

Every Dokken Engineering project requires coordination and compliance with State and Federal regulations. Our team has extensive experience working with Caltrans, Federal Highway Administration, and Federal and State Resource Agencies. Our team understands the Caltrans and FHWA project development process and has obtained invaluable insight into the local agency side of project funding, programming, authorization paperwork, and Federal regulations that apply to local agency project delivery with Caltrans lo cal assistance oversight. We will use these skills and knowledge (from the delivery of over 3,000 projects , including more than 2,500 federally funded projects ) to ensure projects are successfully delivered and compliant with oversight agency requirements.

Because Dokken is focused on transportation projects in California and routinely performs federally funded work, our accounting procedures and calculated overhead rates completely conform to California and Federal requirements. We are routinely audited by Caltrans for conformance with these requirements and our overhead is very established and steady. We maintain a financial management and accounting system as required by 48 CFR Part 16.301- 3, 49 CFR Part 18, and 48 CFR Part 31. We will certify that all cos ts included in the contract are allowable in accordance with the cost principles of the Federal Acquisition Regulations (FAR) of Title 48, Code of Federal Regulations (CFR), Part 31 and that the fee proposal does not include any costs which are expressly unallowable under the cost principles of the FAR of 48 CFR, Part 31. Our demonstrated financial responsibilities, and familiarity with federal cost principles, are some of our strengths.

In addition to our understanding of the Caltrans process, John Klemunes, our President, is a former FHWA employee and has applied his federal experience in developing project delivery and funding solutions to assist clients in the timely completio n of their projects. John has prepared and guided the preparation of numerous funding applications for local agencies through Caltrans Local Assistance and has been able to secure these funds to deliver their projects. John has successfully delivered projects with Federal Funds and understands the requirements to deliver a project on time and within budget.

The C ity plans to utilize Federal funding through the OCCSP . Therefore, the development of plans, specifications, and construction cost estimate (PS&E) must follow standard Caltrans (State) and FHWA requirements following the Federal Aid Process, which include obtaining E-76 approvals, and compliance with the National Environmental Policy Act (NEPA) an d full compliance with Chapter 11 of the Local Assistance Program Guidelines. Caltrans will be the NEPA lead agency for this project and the City will be the California Environmental Quality Act (CEQA) lead agency.

Dokken Engineering’s environmental staff has extensive
experience with NEPA/CEQA policies and procedures. We have a close relationship with Caltrans environmental staff and we will assist the C ity with all Federal Caltrans paperwork and requirements. Dokken Engineering will work closely with the design team to ensure that the projects do not have any unmitigable environmental impacts. We are prepared to address project impacts by including reason able avoidance and
minimization solutions early in the project design phase.

The flow chart to the right identifies the Federal Aid Process and demonstrates our understanding of the paperwork required.

There is a specific process that each agency must follow. Since our team has a proven track record of project delivery, we know the steps in this process, when exhibits need to be submitted but also when the FHWA holds all additional funding requests in order to close out their fiscal year.

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Harbor Boulevard Complete Streets Improvement Project
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Understanding the process is important, but it is also necessary to have established relationships with the Caltrans reviewers within the Caltrans Local Assistance group. Understanding their specific requirements allows our clients’ project to move forward without delay.

Through our years of experience, our team has developed several lessons learned , which has allowed us to be successful in delivering Projects with Federal Funds.

This first list is specific to the Federal paperwork process.

1. Ensure we engage the District Local Assistance Federal program manager or liaison for concurrence with the strategy. Otherwise they might not concur when the CON RFA goes in (which is a disaster that we have encountered in the past).

2. Having the Right of Way (ROW) Request for Authorization (RFA) reviewed by the District BEFORE the NEPA CE is signed. This streamlines the approval process by meeting with the District near the end of the Environmental process to make sure they understand the project and the ROW needs.

3. Having the CON RFA reviewed by District BEFORE PS&E and ROW Certs are submitted. This review includes meeting with the District Local Assistance Engineer near the end of design to make sure they understand the project.

4. Preparing all the utility paperwork in Caltrans format and meet with Federally designated utility coordinator.

These sound simple, but when these steps are skipped, projects will drag on or change course severely which will further delay the project.

The following list is specific to the delivery of the Harbor Boulevard Complete Streets Improvement project.

1. Give major consideration to traffic handling and staging up front while you’re determining the study limits for environmental.

2. Project Footprint – Before Dokken Engineering established in-house environmental services, we often had to revise environmental studies, because the final project impacts extended beyond the work limits. This extra step is no longer an issue now that the engineers and environmental planners sit together.

3. Communication - We find that frequent communication between Dokken Engineering and the City keeps projects moving faster.

4. Meeting Efficiencies – W e bring large, oversized project exhibits to all meetings with the City staff, Caltrans Local Assistance, Resource Agencies and the Public. These large exhibits seem like a simple item, but they greatly enhance everyone’s understanding of the project, its impacts and make our meetings more productive.

5. 2024 (or most current) Specifications – Dokken Engineering is extremely careful to ensure all necessary items are included and that these items use the same name on the plans, special provisions , and the bid item list.

PROJECT MANAGEMENT APPROACH
Dokken is Relentlessly Dedicated to Project Delivery – It is our dedication to help solve our clients’ problems, enabling them to “cut the ribbon” on their projects, and realize the benefits to the community and the environment as expeditiously as possible. With a deep understanding of the City’s need on this project, Project Manager Mary Elizabeth Westrum has personally selected key staff that, 1) share Dokken’s values for project delivery, and 2) are well-respected within the industry for their respective fields.

Unique to the Dokken team, is the number of long -tenured staff that have stayed with Dokken Engineering for over 15 years. This unique trait is beneficial to the City of Fullerton because it provides strong continuity. Richard Fernandez, City of San Diego, presented these benefits as “knowledge retention, effective collaboration, consistent decision -making, reduced ramp up time, and risk mitigation - the team has seen it before.” This continuity extends to our key teamin g partners and subconsultants. Dokken has assembled a team that has a long history of collaboration – through projects we have worked on or involvement in professional organizations. We are able to recall past experiences and relationships to work well together.

Dokken Engineering’s mission is to provide superior service to our clients for all their infrastructure improvement projects.

The best way we achieve this mission is by being responsive and flexible to our client’s needs. We have developed a system to manage contracts that has been proven to be efficient, responsive, flexible, and simple for our clients. Our system is simple; it is founded on clear communication within our team as well as with the City staff assigned to the project, which ultimately

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

streamlines the project delivery process and allows all work to be completed on schedule and within budget. The following is a bullet list of the tools we use to stay on schedule and within budget:
• Being Responsive. Nearly every engineering project is time sensitive for various reasons. Dokken understands the nature of these circumstances and we place a high value on responsiveness; as a result, we are ready to assist the City in taking advantage of limited windows of opportunity on short notice. • Developing Comprehensive Scopes. A comprehensive scope is required to develop an accurate schedule and fee.

Our goal is to accurately define the project scope and eliminate contract amendments. • Developing a Critical Path Schedule. Developing an accelerated schedule requires the ability to understand the entire development process and determine the schedule for critical path tasks. Each of our projects is guided by a project baseline schedule, clearly indicating milestones, major activities, and deliverables at a level of detail appropriate to the project and phase.
• Starting with the End in Mind. Successful engineering designs require foresight and proper perspective at all stages of the project’s development. Our focus considers the big picture from the start and refines the view to a more detailed perspective as the project progresses. While the project constantly evolves and adapts, our focus always points toward final PS&E and construction.
• Preparing Detailed Preliminary Engineering. Detailed preliminary engineering provides the foundation for the project from concept to completion and results in accurate cost estimates at the beginning of a project that can be relied upon for budgeting.
• Preparing Constructible PS&E Packages. We use a proven process that begins with base mapping and alternative development, with construction in mind at every design phase. • Being Responsive During the Construction Phase. Our focus is getting projects built. We will support the City and their team in bid evaluation and acceptance. We will prepare for pre -construction meetings, provide additional drawings as required, respond to RFIs and review contractor submittals.

SCHEDULE AND BUDGET CONTROL
Our project management approach is to be an extension of City staff and provide an experienced team that knows the City processes and procedures. Our team will provide the resources and tools necessary to deliver this project with minimal oversight from City staff.

To manage the three interdependent elements found in every project – scope, schedule, and budget – it is necessary to implement a sustainable project control methodology. Mary Elizabeth, our Project Manager, will develop and implement the project controls plan. The plan outlines the procedures for conducting work, managing project resources and reporting project status and progress. The project management tools assures on time and within budget project deliverables.

These tools will enable Mary Elizabeth to provide a systematic approach to deliver any project. All project participants, including the City and Dokken Engineering team, will be aware of the project status to make informed management decisions. Our tools a nd system are designed to respond to these requirements.

Dokken Engineering prepares and maintains project schedules for every project. The schedules are monitored, and staffing is adjusted to meet milestones. Performance is monitored through quality control checks, review of actual versus planned progress, completion of action items prepared after meetings, monthly invoicing, and progress reporting. Dokken Engineering will use City standards and formats, making invoice review streamlined and familiar to the City.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Dokken Engineering has found that the best way to control budget is to ensure the project schedule is followed. This method avoids costly over -runs and extended production times. The key to preserving budgets is to start on time, get it right, and submit the deliverable on time. Utilizing the same design working group from the beginning of the project to the end ensures consistent thought and engineering practice, while eliminating wasteful hours spent “getting familiar” with a project.

The Microsoft Project Schedule will identify all project deliverables and submittal dates. The deliverables schedule is a critical project management tool because it specifies what is being delivered to the client and when it is to be submitted. The deliverables schedule will be updated monthly and submitted as part of the monthly invoice to report on the status of completed, in-progress and upcoming deliverables.

The combination of the budget and schedule showing task durations and sequencing will enable us to produce a time-phased budget. With a time -phased budget and a work -based method of measuring progress, a reliable comparison on planned versus actual can be made.

PROJECT COMMUNICATION APPROACH
The solution to delivering a project on an accelerated schedule isn’t solely based on availability and depth of resources. Over the years, Dokken Engineering has perfected our project delivery approach. Most of which is how we resolve issues early to minimize schedule delays. One key component is communication. Both internal and external communication within the team, utility and resource agencies and the City. Mary Elizabeth and her team will use a suite of communication mechanisms to keep the City informed and maintain the project schedule.

Based on the City’s schedule, our team proposes to hold a monthly meeting to discuss project status and resolve any items that require additional City input. Additional focus meetings will be scheduled, as -needed. This frequency of meetings will ensure our project schedule is met. Dokken Engineering has a long-standing history of delivering projects with multiple team members and stakeholders, and we have established communication prot ocols that all team members understand. We host weekly internal in-person team meetings to track progress and keep everyone current on project status and recent decisions that affect their awareness and productivity. There are times where our team needs to resolve an issue in advance of a project status meeting. When this occur s, we facilitate a focus meeting with appropriate decision makers to resolve the issue and continue.

QUALITY ASSURANCE/QUALITY CONTROL
Dokken and our team members are committed to the City to deliver project documents whose quality exceed the standards in the industry. For our team, quality is not just a priority, it is a core value. We take quality very seriously, as a quali ty plan set provides the most competitive bidding opportunities for projects and helps keep projects within their budgets, ultimately resulting in a high -quality project being built, on time and with minimal or no change orders. At Dokken, we take pride in consistently having projects complete construction with less than 5% added cost during construction through construction change orders. While the industry standard hovers around 10%, Dokken far exceeds industry comparisons.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Pride in Our Work on Local and State Public Infrastructure Improvement Projects Being a California based engineering firm that focuses solely on public works improvement projects related to transportation, public works, and utility infrastructure projects specifically allows us to maintain our focus on improving the state and communities we call home. We take great pride in our teamwork and ability to resolve potential project concerns efficiently.

We understand the level of detail required to produce quality construction documents and regularly hear feedback from our clients and contractors that the quality of our construction documents is second to none. We do not shy away from raising potential issues or concerns and seek to
achieve collaborative resolutions that
benefit the project and all stakeholders.

We have developed important
relationships at various jurisdictional
agencies over the years, which allows us to
streamline communication and gain
agency approvals quickly. We hope to
assist the City with bringing these much -
needed infrastructure improvements to
their communities.

DETAILED WORK PLAN

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Detailed Work Plan
We have developed a detailed work plan with specific milestone tasks associated with the work of services required to deliver a successful complete streets project from concept design to final Contract Documents ready for the City of Fullerton to advertise for bids.

TASK 1 - PROJECT MANAGEMENT, COORDINATION, & ADMINISTRATION This task provides project management services for the duration of the project. Management of the project team will occur through a focused effort involving continuous communication, active coordination, budget monitoring and planning. The project manager will facilitate internal and external meetings (kickoff, PDTs, focus meetings), manage subconsultants, monitor/drive the project schedule, and prepare/execute a Quality Control Plan throughout this phase of work. Written and verbal status reports will be provided to the client on a regular basis.

1.1 KICK -OFF MEETING
Upon the issuance of a Notice to Proceed from the City of Fullerton, the Consultant’s Project Manager will meet with the City to discuss the overall project scope. The agenda will include, at a minimum, the project’s goals, objectives, tasks, timeline , expectations of the City, and grant requirements. The Project Kick-off Meeting will be led by the Consultant. All key staff will attend the Kick-off Meeting. Detailed meeting minutes will be provided and distributed for comments within two (2) business days of the meeting. The scope assumes either a hybrid (in-person and online) or virtual Kick-off meeting will be held.  Deliverables: Meeting Agendas, Minutes, Action Items (electronic files in pdf and MS word format)

1. 2 PROJECT DESIGN TEAM (PDT) MEETINGS
The Consultant’s Project Manager will conduct collaborative monthly project design team meetings. Attendees will include the Consultant’s Project Manager, task leaders, as needed, City of Fullerton staff and other stakeholders as necessary. All parties will work together to monitor project progress, prepare for next steps , discuss completed tasks, conduct problem - solving, and ensure the project remains within the designated timeframe as well as within budget. Detailed meeting minutes will be provided and distributed for comments within two (2) business days of each meeting. This task assumes the Consultant will att end and facilitate 12 monthly PDT meetings. The meetings will be held virtually. The PDT meetings will be supplemented by conference calls, as needed.
 Deliverables: Meeting Agendas, Minutes, Action Items; Progress Reports, Schedule and Budget updates (electronic files in pdf and MS file format)

1.3 SCHEDULE
Upon receipt of a Notice -to-Proceed from the City, the Consultant’s Project Manager (PM) will develop a detailed project schedule to be used by the project team. This schedule will be presented to the City’s PM for comment and updated, on an as-needed basis, throughout the design process.
 Deliverables: PDF version of the detailed project schedule, updated on an as -needed basis

1.4 COMMUNICATION
The Consultant P roject Manager will work closely with the City, stakeholders, and sub -consultants to uphold the project schedule and budget. The Consultant Project Manager will be proactive in critical thinking, problem solving, and communication to minimize project delays. The Consult ant Project Manager will be transparent and proactive in addressing any issues, so the City can make informed decisions. This task assumes biweekly project updates to the City Project Manager for the duration of the project.
 Deliverables: Communication documentation (electronic files in pdf, MS file format, and e- mails)

1.5 QUALITY CONTROL
The Consultant Project Manager will be accountable and responsible for delivering the project to completion. Every deliverable will go through a thorough quality control/quality assurance process prior to being submitted to the City for review. Exhibits, written reports/studies, plans, specifications, estimates, and support documentation will be checked, corrected, and backchecked for accuracy and completeness. Each subsequent submittal will have a response to comments included for reference. Any deliverabl e that contains substantive errors for omissions will be rejected. No additional compensation shall be provided for resubmittals after poor quality deliverables.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

The City will provide design plan comments via Bluebeam Revu Software for all QA/QC activities. This software allows for paperless review, simultaneous commenting, cloud-based record keeping, and clean response to comments. The Consultant will be responsible for control tracking tools for this project.  Deliverables: Documentation of Quality Assurance/Quality Control checks (electronic files in Bluebeam Revu and MS file formats).

TASK 2 - CALTRANS FUNDING ASSISTANCE
The City has retained the services of a third- party consultant, Gentechsol /AGI (AGI) through OCTA’s consultant support program for federal -aid programming services. AGI/City will be responsible for requesting and consolidating required information and documentation, prepare the applicable forms and documents, submit the forms and documents to Caltrans through the Request for Authorization to Proceed with Construction (E -76) only. The Consultant will be responsible for providing all necessary data, maps, estimates, technical analyses, and other project-related information required to complete the project in accordance with Caltrans’ Local Assistance Procedures Manual (LAPM). This includes, but is not limited to:

2.1 ENVIRONMENTAL
The Preliminary Environmental Studies (PES) is the initial screening document used by Caltrans to assess the Project’s impact on the surrounding local and regional environment. The environmental phase will begin with data collection of all available Project information.

AGI/City will prepare the PES, submit the PES to Caltrans, and schedule a site visit with Caltrans and the Project Team, including the Consultant t eam, to examine and develop an accurate assessment of the area. The site will be documented in the Field Review Form and Roadway Data Sheets prepared by the Consultant as required in the Environmental submittal to Caltrans.

2.1.1 Field Review Form and Roadway Data Sheets
The Consultant will prepare Exhibit 7 -B Field Review Form and Attachments for AGI/City to submit to Caltrans. The Field Review Form identifies a potential list of attachments. The Consultant will prepare the relevant attachments.

This scope includes the attendance of one (1) Dokken staff at an on-site field review.  Deliverables:
• Roadway Data Sheets [Req’d for Roadway Projects]
• Typical Roadway Geometric Section(s) [Req’d for Roadway Projects]

2.1.2 PES Supporting Documentation
The Consultant will provide the conceptual engineering drawings, prepared as part of Task 4, for inclusion in the Caltrans Exhibit 6-A PES form to AGI/City. AGI/City will prepare the PES form and submit the form to Caltrans.  Deliverables:
• Engineering Drawings (Concept Dwg)

2.1.3 CEQA/NEPA Technical Studies

2.1.3.1 Air Quality Report and AQ Conformity
New traffic signals, such as the proposed traffic signal to the new entrance to the Brea Dam Park, are not exempt from the requirement for a project level air quality conformity determination. New signals are exempt from the requirement for a regional level air quality conformity determination.

The Consultant will prepare an Air Quality Report for the project’s operation and construction in accordance with the Caltrans’ Transportation Project Level Carbon Monoxide (CO) Protocol and the California Air Resources Board (CARB), and CEQA regulations for the South Coast Air Basin (SCAB).

For the description of existing ambient air quality, the report will use baseline and project -setting meteorological and air quality data in the area developed through the CARB, along with climatological and air quality profile data gathered by the South C oast Air Quality Management District. Air quality data from the nearest air quality monitoring stations will be included to help highlight existing air quality local to the proposed project site. Other sources such as regulatory documents, professional publications, and previous experience in the project area will supplement background information.

The City is in non- attainment for PM2.5, PM10, and Ozone under California regulations and PM2.5 and 8 - hour Ozone under Federal regulations. As a component of the Air Quality Report, the project will undergo

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Interagency Consultation with SCAG’s Transportation Air Quality Conformity Group to confirm it is not a Project of Air Quality Concern, per the Environmental Protection Agency’s Criteria for Projects of Air Quality Concern (40 CFR 93.123 (b)(1)). Dokken wi ll prepare and submit the required forms and information to SCAG and call in to the monthly project review and concurrence to represent the project. The results of this Interagency Consultation will be documented in the Air Quality Report and concurrence f rom SCAG’s Transportation Air Quality Conformity Group will be attached as an appendix to the report.  Deliverables:
• Air Quality Report (AQR)
• Interagency Consultation (IAC) Form
• Air Quality Conformity Analysis

2.1.3.2 Hazardous Waste Initial Site Assessment (ISA)
The Consultant will prepare a Hazardous Waste ISA to identify all documented hazardous waste sites located within the project study area. The Consultant will conduct an agency records search to identify all hazardous waste sites located within the project study area and classified as a hazardous waste site under state law (a $400 other direct cost has been included for the record search) . The Consultant will conduct a visual survey of the project area via available public access to identify any obvious area of hazardous waste contamination. If hazardous waste sites are identified within the project study area (via governmental records and/or the visual survey), the Consultant will determine the potential impact to the project and identify subsequent procedures to determine the extent of contamination and remediation requirements.

Phase II testing is not included in this scope but can be provided under separate written authorization if the City requests.
 Deliverables: Initial Site Assessment (ISA)

2.1.3.3 Section 4(f) Evaluation
The Brea Dam Park is a public park and a potential historic resource, which qualify it as a Section 4(f) resource. The construction of a new park entrance and additional parking stalls in the park requires documentation that the project has complied with Section 4(f). Google Earth satellite images back to 1995 show this area to be maintained in a generally vegetation free condition that is apparently used as parking or staging area. Caltrans may determine that consideration under Section 4(f) is not required for the City’s proposed park improvements if the City documents that the property, considered in its entirety, is not significant. The level of Section 4(f) documentation will either be “temporary occupancy” if construction of these facilities are not considered a “ use” or a de minimis determination if the project will not adversely affect the activities, features, or attributes of the property. Preparation of a nationwide programmatic evaluation for Section 4(f) properties is not included in this scope.  Deliverables: Section 4(f) temporary occupancy/de minimis Evaluation

2.1.3.4 Cultural Resources/Section 106 Compliance
Historic Property Survey Report (HPSR)/Archaeological Survey Report (ASR) and Finding of Effect (FOE).

HPSR/ASR: The Consultant’s archaeological team will prepare documentation in accordance with Section 106 of the National Historic Preservation Act. Per the 2024 Section 106 Programmatic Agreement, a Screened Undertaking is not the appropriate level of documentation for a property over 50-years old, such as the Brea Dam. An ASR and HPSR will be prepared. This scope of work includes delineation and Caltrans approval of the Area of Potential Effects (APE), a records search from the South Central Coastal Information Center (SCCIC) (and the associated $1,000 fee included as an other direct cost ), Native American consultation, historic interested parties outreach, a search of the Sacred Lands File through the Native American Heritage Commission, and pedestrian survey. It is assumed that no archaeological cultural resources will be identified within the APE.

FOE: As the Brea Dam and Brea Dam Park are more than 50-years, they are historic-era built environmental cultural resources. Since the Project would construct a new signalized intersection and parking area within the historic boundary of these resources, t he Project would be required to either assess the resources’ National Register of Historic Places significance or assess the Project’s effect on the resources. a Project has a very limited potential to affect the character defining features of a historic- era resource, Caltrans can consider the resource eligible for the National Register of Historic Places for the purposes of the Project

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Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

only and proceed to a FOE report. The FOE is a shorter document and is less subjective, resulting in typically faster reviews and approval through Caltrans and the State Historic Preservation Officer (SHPO). The Consultant will coordinate with Caltrans staff to obtain approval of this approach, after which a FOE will be prepared to document that the Project has no adverse effect to the dam or park. This task assumes that no other cultural resources beyond the Brea Dam and Brea Dam Park will be identified within the APE and that Caltrans will not require the preparation of a Historic Resources Evaluation Report.  Deliverables:
• Historic Property Survey Report (HPSR)/Archaeological Survey Report (ASR) • Finding of Effect (FOE)

2.1.3.5 Biological Technical Memo (OPTIONAL)
No habitat for federal listed species is present in the project limits. While there is a potential that nesting birds could occur in or adjacent to the project limits, avoidance and minimization measures would be addressed through Caltrans’ standard specifications. Brea Creek flows under the proposed new access to Brea Dam Park in a concrete box culvert. At this time, th e new park access and parking stalls could be constructed over the box culvert without impacting the box culvert.  Deliverables: Biological Technical Memo

2.1.3.6 Noise Memo (OPTIONAL)
A Noise Memo would be prepared to address construction related noise to adjacent sensitive receptors (residences, a YMCA, and a park).

The project is not considered a Type I project under Caltrans Noise Analysis Protocol because the restored road would not be substantially different compared to the existing. No substantial horizontal or vertical change from the existing condition is expected. A Noise Technical Memorandum will be prepared to document temporary construction impacts, local noise ordinances, and suitable measures to minimize construction noise.
 Deliverables: Noise Memo

2.1.3.7 Traffic Memo (OPTIONAL)
The Consultant will prepare a Traffic Memo to address the potential impacts to transportation based on current Caltrans guidelines (Environmental Handbook Volume 1, Chapter24, Community Impacts). The memo will discuss possible temporary road closures, detours, and other traffic related issues.  Deliverables: Traffic Memo

2.2 RIGHT -OF- WAY CERTIFICATION SUPPORT
Once the environmental package is approved, the City will prepare and submit the Right -of-Way Certification Form (Exhibit 13-A) to Caltrans for review and approval. This form identifies ownership of right -of-way and any potential impacts, acquisitions, and easements due to the proposed improvements. The Consultant will prepare all necessary maps, applications, permits to complete the right-of-way certification process as outlined in Caltrans Local Assistance Manual.

The right-of-way certification includes utility noticing and agreements. The Consultant will prepare a Notice to Owner – Local Assistance (Exhibit 14-D) for all utility agencies that may be impacted as part of this project. The Consultant will distribute the notice as appropriate and collect required signatures. Subsequently, the Consultant will prepare a Utility Agreement (Exhibit 14-F) for the same utility agencies for review and signature. The Consultant will prepare a log to track all required utility notices and agreements are property executed. This work will be performed under Task 3.2 Utility Verification & Coordination. The deliverables from Task 3.2 Utility Verification & Coordination will be incorporated into the Right -of-Way Certification package.

The Consultant will provide the above -mentioned information to AGI/City to prepare the R/W Certification application to Caltrans.
 Deliverables: Exhibit 14 -D, Exhibit 14 -F

2.3 REQUEST FOR AUTHORIZATION TO PROCEED WITH CONTRUCTION (E -76) AGI/City will prepare and submit the Request for Authorization (RFA) to Proceed with Construction (E76; Exhibit 3 -D & 3-E).

This document summarizes the previous findings and funding allocations based on the original grant application. This process

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Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

will also support required supplemental language in the specification. The Consultant will provide the necessary documents and information requested by the City to obtain the project’s E-76. These documents may include LAPM Exhibit 9-D Contract Goal Methodology, Exhibit 12-A Preliminary Estimate of Cost. and Exhibit 12-D PSE Checklist. The Consultant will provide the final plans and technical specifications for inclusion in the City’s Construction RFA submittal.  Deliverables: LAPM Exhibits, Final Plans and Specifications

2.4 FINAL SUBMITTAL/CLOSURE & AUDITORS
Federal requirements designate that agencies receiving federal funds maintain records of all paperwork, including but not limited to all approved certifications, noticing, E -76s, signed master and supplemental agreements, invoice submittals, progress reports, receipts, amendments, exhibits, transmittals, and all other relevant documents pertaining to the funded project. Ensuring compliance with these requirements is crucial for the timely reimbursement of funds, including final submittal and auditing purposes.

The Consultant will maintain all paperwork in both electronic and hard copy format. The paperwork will be organized in large binders by phase, tabbed/filed by date, and arranged in a manner consistent with Caltrans’ administrative organizational procedures ensuring ease of access and rapid response to Caltrans and Federal agency inquiries. The electronic copy will be arranged and organized consistent with the hard copy. The Consultant will provide Quality Assurance/Quality Control (QA/QC) by diligently reviewing and documenting each item in a records management log. The records management log will indicate the date, document, originator, and modifier for any changes made to the binder throughout the project. This system will ensure precise depictions of the Project from start to finish and allow for an accurate and complete paper trail to be established. Moreover, the system will allow the maintenance of all data and information which will inform the final submittal, closeout, and audit.

Upon final closeout of the project, the Consultant will submit a copy of all files and binders to the City. The Consultant will be responsible for remaining in contact with the City for a minimum of five (5) years after final closure is submitted. The minimum five (5) year time limit involves a possible review with auditors. The Consultant will be responsible for meeting with auditors, including the provision of documentation and answering of questions with respect to the project’s federal process and invoicing. This task assumes up to 10 hours of support.  Deliverables: Project Files (hard copy and electronic) TASK 3 – PRELIMINARY ENGINEERING

3. 1 RECORDS RESEARCH
The City shall provide all available City records within the project area. The Consultant shall obtain any other record drawings and documents relevant to the project location. Record drawings and documents can include, but are not limited to existing improvement plans, topographic maps, assessor maps, centerline ties, corner records, as -built plans, utility plans, traffic counts, previous traffic studies, etc.
 Deliverables: As -Built Records

3.2 UTILITY VERIFICATION & COORDINATION
City will provide utility maps and documentation from the utility companies to the Consultant (Response to A Letters). The City will provide a list of contacts for utility companies with facilities in the project limits. The Consultant will coordinate with the City to send notification to all utility companies within the project limits at the 60%, and 90% design stage for review to determine any possible conflict with proposed improvements. The Consultant will work closely with utility companies to resolve any conflict prior to final design. A comprehensive log will be preserved throughout the project and provided to the City upon request. As needed, the Consultant shall coordinate with Southern California Edison (SCE) for new and/or modified service points of connection (POC) and design requirements.

3.2.1 Utility Coordination Meetings
The Consultant will set up and attend utility coordination meetings with those utilities requiring significant relocations. The purpose of the meetings will be to exchange information regarding the physical relocation parameters, discuss schedule and cost implications, and maintain accountability for completion of deliverables.  Deliverables: Meeting Minutes

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

3.2.2 Utility Base Mapping
The Consultant perform a utility search for affected utilities in the project area, including a review of the utility work compiled to date. The search will include a verification field review and review of available as -builts for the project area. The Consultant will prepare a database of utility records indicating the type of utility, owner, drawing number, and other vital information. The Consultant will plot the location of all existing facilities on a utility base plan and identify potential utility conflicts.
 Deliverables: AutoCAD File Containing Utility Mapping

3.2.3 Utility Verification/Potholing
The Consultant will review the utility base map in light of the proposed improvements, field verify the information provided by the utility companies, and evaluate the extent of any potential utility conflicts. If necessary, the Consultant will arrange to perform up to 1 4 potholes to establish the horizontal and vertical location of critical underground utility lines.
 Deliverables: Utility Potholing Report

3.2.4 Conflict Identification and Resolution, B Letters Based on the information gathered, the Consultant will prepare conflict maps for each utility highlighting the location of identified conflicts. These maps will be sent to the utilities as part of the Utility ‘B’ packages, which will also include 60% design plans and a City- approved letter notifying the utility companies of conflicts between existing utility facilities and the proposed work. The letter will also ask the utility companies to verify the conflict, notify them of the need to relocate their facilities, and request verification of prior rights.

Depending on the extent and significance of the relocations, the Consultant will schedule a meeting with the affected utility companies to develop a coordinated relocation plan. The Consultant will coordinate with the utilities to facilitate development of their relocations, discuss construction staging and work windows, and will review/verify submitted relocation plans to ensure that the conflicts are resolved.

The Consultant will schedule a meeting with the affected utility companies to develop a coordinated relocation plan.

The Consultant will coordinate with the utilities to facilitate development of their relocations, discuss construction staging and work windows, and will review/verify submitted relocation plans to ensure that the conflicts are resolved.
 Deliverables: Utility B Letters/Plans

3.2.5 Liability Determination
The Consultant will work with the utility companies and the surveyor to determine existing easements or prior rights.

Based on the conclusion of this investigation, the Consultant will assist with the final determination of liability related to the relocation costs. This liability will be documented by each utility in a claim letter.  Deliverables: Claim Letter

3.2.6 Utility Agreements (OPTIONAL)
In the event that there is a cost sharing agreement or the need for reimbursement between the City and any of the utility companies, a utility agreement will be drafted in accordance with Chapter 13 of the Caltrans Right of Way Manual. The agreement will be submitted to the City and utility company for review and approval.  Deliverables: Utility Agreement

3.2.7 Notice to Owner, C Letters
The Consultant will send a copy of the ‘C’ Final Plans and the Notice to Owner letter to the utility companies at the 100% milestone. The letter will be the final notification to the utility companies that the project is going to construction and will request final veri fication that there are no conflicts with the project or, in the event that relocations were necessary, will request the utility owner to relocate their facilities.  Deliverables: Utility Letters and Plans (‘C”), Notice to Owner

3.2.8 Report of Investigation (ROI)
The Consultant will review the liability information provided by the utility owners, compile correspondence, agreements, and documentation supporting all liability findings, and will complete the Report of Investigation (ROI).

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

The ROI will be completed in accordance with the Caltrans Right of Way Manual and Caltrans Project Development Procedures Manual.
 Deliverables: Report of Investigation and Supporting Documentation

3.2.9 Service Point Coordination
The Consultant will coordinate with Southern California Edison (SCE) to arrange for new electrical service points to supply one signalized intersection and street lighting.  Deliverables: SCE Customer/Project Information Sheet, Applicant Design Option Letter of Authorization, SCE Work Order Map

3.3 GEOTECHNICAL INVESTIGATION

3.3.1 Geotechnical Investigation Report
The Consultant team will perform a detailed geotechnical investigation of the project area. The Consultant team will conduct field exploration and analyze soil samples from the project site. The results from the field exploration and geotechnical laboratory tests will be evaluated and engineering analyses will be performed to provide geotechnical recommendations for the design and construction of the proposed project. A geotechnical report will be prepared to summarize the data collected, conclusions, and r ecommendations for design and construction of the proposed project, including retaining wall parameters. The Consultant team will review the geotechnical investigation report was recently completed for the slope adjacent to the Harbor Boulevard fronting th e YMCA facility on Youth Way.

The Consultant team will provide the geotechnical engineering design services for the following elements:
(1) Approximately 1 mile of pavement improvement; and
(2) Approximately 725 feet long retaining wall at toe of the slope (Max. H = 2 feet).

Details of the proposed geotechnical services are presented below.

Geotechnical Investigation
The Consultant team will conduct a visual condition survey of the existing pavement surface along Harbor Boulevard within the project limits. The Consultant team will observe and document the type and degree of pavement distress.

Following pavement visual condition survey, the Consultant team will identify the pavement boring locations. For pavement recommendations, a boring is preferred every 500 feet. However, per coordination with City staff , the Consultant has increased the boring frequency to 1,000 to 1,500-foot spacing. Per AASHTO, a soil boring is required every 100 to 200 feet for retaining walls. Based on this, the Consultant team’s geotechnical field investigations plan is presented in Table 1. Data obtained from some boreholes will be used for multiple design elements. Table 1 identifies the proposed number and depth of geotechnical borings. The boreholes will be excavated using a truck - mounted or track-mounted drilling rig. Asphalt concrete cold -patch will be used to replace asphalt that is remove d by excavations, and quick-set cement will be used to replace concrete that is removed by excavations.

Table 1. Proposed Soil Boring Information
Design Element Proposed Number of Borings Approximate Proposed Depth (feet) Retaining Wall 3 20
Pavement 4 5
The Consultant team will prepare a boring location plan and this plan will be used to secure encroachment permits from City of Fullerton. Any other permits, if required, will be secured by others. Core samples of existing pavement sections will be collecte d from all the borings to collect information on existing pavement. Dynamic Cone Penetrometer (DCP) test will be performed in selected borings to evaluate the in -situ subgrade strength. Field personnel will collect bulk soil samples for laboratory testing. Rapid-set concrete will be used to replace asphalt that is removed by excavations.

Field personnel will collect soil samples for laboratory testing, including bulk samples of near-surface soils and small disturbed and relatively undisturbed ring samples of deeper soils. The small disturbed and relatively undisturbed soil samples will be collected using split -spoon samplers at a vertical interval of about 5 feet, alternating between the Standard Penetration Test (SPT) sampler and the Modified California Drive (MCD) sampler. Samples of subsurface

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Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

soils will be logged during the field investigation, secured in their containers or collected in plastic bags, and transported to the laboratory.

Laboratory Testing
Field logs of the boreholes will be reviewed to select representative soil samples for laboratory testing. Various laboratory tests will be performed on soil samples to determine or derive their physical and engineering characteristics. Anticipated laborat ory tests include: in -situ density and moisture content, grain size, Atterberg Limits, direct shear, UU triaxial, R-value, maximum density and optimum moisture content, and soil corrosion tests.

Laboratory tests will be conducted in general accordance with American Society for Testing and Materials (ASTM) standards or California Test methods.

Geotechnical Engineering Analyses
Results obtained from the field investigation and laboratory testing will be used to characterize subsurface soils and conditions and create idealized soil profiles for design purpose. The following analyses will be performed for the project:
• Evaluation of seismicity and estimation of Peak Ground Acceleration based on the Caltrans design criteria for the retaining wall design.
• Assessment of soil liquefaction potential, seismic settlement, and lateral spreading. • Foundation analysis for retaining wall.
• Assessment of global slope stability for retaining wall. • Evaluation of soil corrosivity conditions and recommendations for mitigation measures. • Design of pavement structural sections.

Report Preparation
The Consultant team will prepare a Geotechnical Report to provide all the geotechnical design and construction recommendations for the project. The Geotechnical Report will include recommendations for retaining wall and pavement structural sections. The Co nsultant team will address any comments resulting from the City of Fullerton review and prepare a final Geotechnical Report.
 Deliverables: Geotechnical Investigation Report

3.3.2 Aerially Deposited Lead (ADL) Investigation and Reporting According to the Caltrans Guidance, samples for ADL testing should be obtained from depths extending to the bottom of proposed construction excavations. Since higher ADL concentrations are usually found near the ground surface and the ADL concentration usually diminishes with depth, the Consultant is proposing a two-phase program in an attempt to reduce costs. The boring and sampling depth for the first phase will be limited to 4 feet. If soils are determined to have high levels of lead, then a second phase field sampling would be required to collect samples from greater depths (to proposed excavation depths). The scope given below is for the first phase of work only.

The Consultant proposes to excavate no more than six (6) shallow borings to collect near -surface material samples for ADL testing. Samples will be collected from borings excavated using a 3- inch stainless steel hand -auger. Near- surface soil samples will be collected approximately at 0.5, 1.5, 3 and 4- foot depths from each boring.

The Consultant will forward the soil samples to a California Certified analytical laboratory for testing:
• All samples shall be tested for total lead using U.S. EPA Method 6010B, • Samples that contain greater than or equal to 80 mg/kg of total lead shall be analyzed for soluble lead using California Waste Extraction Test (citric acid extraction) for extractable lead, • Samples that contain greater than or equal to 5 mg/l of extractable lead using CA-WET (citric acid), shall be analyzed using DE-WET (de-ionized extraction) for de-ionized extractable lead, • Samples that contain greater than or equal to 1,000 mg/kg of total lead, or greater than or equal to 5 mg/l of extractable lead using CA-WET (citric acid) shall be analyzed using the EPA Toxic Characteristic Leaching Procedure (TCLP) for leachable lead, and
• Ten percent of soil samples collected shall be analyzed using U.S. EPA Method 9045C for pH.

Yellow Thermoplastic Traffic Stripping Samples: The yellow thermoplastic traffic striping will be sampled and tested for concentrations of lead and chromium. No more than three (3) samples will be collected.

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Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

The retrieved paint samples will be immediately placed in clean glass jars with teflon lids. Jars will be labeled with project information including the project name and number, sample number, location from which the sample was collected, and date and time of sampling. All samples will be entered on chain -of-custody forms and transported to a certified laboratory for testing.
• Samples shall be analyzed for total lead using U.S. EPA Method 6010B, • Samples shall be analyzed for Chromium using U.S. EPA Method 6010B, • Samples that contain greater than or equal to 80 mg/kg total lead shall be analyzed for soluble lead using California Waste Extraction Test (citric acid extraction) for extractable lead, • Samples that contain greater than or equal to 50 mg/kg total chromium shall be analyzed for soluble lead using CA-WET (citric acid extraction),
• Samples that contain greater than or equal to 100 mg/kg of total lead, or greater than or equal to 5 mg/l of extractable lead using CA -WET (citric acid) shall be analyzed using the EPA Toxic characteristic Leaching Procedure (TCLP) for leachable lead, and
• Samples that contain greater than or equal to 100 mg/kg of total chromium, or greater than or equal to 5 mg/l of extractable lead using CA-WET (citric acid) shall be analyzed using TCLP for leachable lead.

Following the ADL investigation, the Consultant will prepare a report for the project, summarizing the findings of the lead testing investigation. The report will include findings of the field sampling, results of laboratory tests and the statistical analysis, and recommendations for reuse of on-site soils excavated during construction.

3.4 SURVEY ENGINEERING (FIELD SURVEYS)
The Consultant team will complete a detailed topographic survey of the project area, including ground survey sufficient to accurately design and construct all proposed improvements.

The Consultant team will provide detailed right -of-way information based on the available right -of-way maps, assessor parcels maps, easement information, and legal documentation within the project limits. The team shall develop a digital file using AutoCAD containing center lines, right-of-way, property lines, Assessor Parcel Numbers, owners, and easements within the project limits. The file will be referenced into all relevant construction documents and clearly labeled to identify proposed work that encroaches into private property or U.S. Army Corps of Engineers right -of-way.

3.4.1 Aerial Orthoimagery
By means of aerial drone methods, the Consultant team will perform a drone flight and aerial mapping of the project corridor. Aerial drone mapping will provide detailed Hi -Resolution imagery of the project corridor as a design and visual aid. Images will be orthorectified and scaled to the project ground control.  Deliverables: Aerial Orthorectified Imagery

3.4.2 Topographic Surveying and Mapping
The Consultant team will perform detailed (non -aerial) topographic surveys utilizing local National Geodetic Survey (NGS) NAD83 and NAVD88 datums derived from the California State Plane Coordinate System and approved City benchmarks. The Consultant team wi ll perform design topographic surveys along an approximately 1 mile portion of Harbor Boulevard between Valley View Drive/Brea Boulevard and Bastanchury Road. The Consultant team will locate street improvements such as walks, curbs, gutters, striping, edge s of pavement, AC slopes, conforms and driveways. The Consultant team will also locate fences, walls, signs, monuments, all visible utilities such as utility poles, signals, manholes, valves, boxes, vaults, drain inlets, trees (size and drip circle), and o ther relevant features critical to design. Road cross-sections will be located at 50’ intervals or closer, including all curve points, grade breaks and change in directions. The survey will extend 15’ beyond the existing right of way where accessible and 50’ beyond all curb returns on intersecting streets. Measure downs to accessible and relevant sewer and drain structures will be performed to include depth, approximate size and flow direction for drain inlets and manholes that are along curbs and within the first lane. Special attention to conforms, driveways, ADA access and ADA curb ramps will be given. The Consultant team will locate all pre-marked USA markings (by others) and any geotechnical potholes.

The Consultant team will map all topographic features in AutoCAD format to include 1’ contours and 3D surface. The Consultant team will set durable project control along the corridor for future surveys and construction control.  Deliverables: Topographic AutoCAD Base File, Survey Control Table and Diagram, Points Files

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

3.4.3 Right of Way Surveying and Mapping
Most improvements will be made within the existing improved roadway footprint and will not require Right of Way Mapping. If during design a portion of the project requires Right of Way Mapping, the Consultant team will perform Right of Way Mapping as needed. For this proposal, the Consultant team will perform surveys and mapping for up to four (4) parcels as needed that may be impacted by the project. The Consultant team will research records of surveys, subdivision maps, parcel maps, highway maps, corner record cards and deed documents for the determination of the existing right of way and parcel boundaries a these four locations . The Consultant team will perform field surveying of record right of wa y and property monuments to resolve the right of way and parcel boundaries. The Consultant team will resolve the boundaries from record and field information and create an overall right of way base map of the parcels . The design or right of way team will provide title reports for all properties impacted by the project to best determine rights of way, easements and other boundary constraints. The Consultant team will prepare a right of way and boundary LANDNET base fil e showing all right of way, easements, o wnership details, and Parcel Identification APN’s. All monuments that are found within the project footprint, will be located and shown on base file for future monument perpetuation activities during the construction phase.  Deliverables: LANDNET AutoCAD Base File, Maps and Deeds , Points Files

3.4.4 Field Survey Verification/Conform Surveys
The Consultant team will perform field verification / conform surveys as part of final design as needed. Items requiring surveys will be provided by the design team on an as needed basis to complete final design. The Consultant team will assume two (2) days of field verification / conforms surveys and subsequent base mapping. The Consultant team will map all topographic features in AutoCAD format to include 1’ contours and 3D surface. The Consultant team will set durable project control along the corridor for future surveys and construction control.  Deliverables: Topographic AutoCAD Base File, Points Files TASK 4 – PRELIMINARY DESIGN
The Consultant will prepare a 30% preliminary design exhibit for public viewing. A significant element of the conceptual design will be to identify opportunities and constraints within the project limits. The goal is to clearly highlight the project’s d esign features and identify the associated impacts to existing infrastructure. The conceptual plans will be overlaid on an aerial image and include typical sections to offer enhanced perspective of the project limits and design features. The preliminary concept plan provided in the RFQ will form the basis for the 30% preliminary design.

In addition, the Consultant will prepare a conservative preliminary cost estimate based on the 30% preliminary design. This preliminary estimate will assist the City and Consultant team to refine the proposed improvements to fit within budget limitations.

4.1 PRELIMINARY DESIGN SITE WALK
The Consultant team shall take the survey and conduct a comprehensive site investigation, walking the entire project to investigate site conditions, drainage, needed repairs, non- ADA compliant improvements, verify utility locations, and note other typical features not included in the survey provided. The Consultant team will take photographs throughout the project area for use during design and for pre-construction reference. At traffic signal locations, the Consultant team will coordinate with the City to obtain and research all available records pertaining to each project intersection, including traffic signal, traffic signal interconnect, bus priority communication plans, controller cabinet inventory, and other crucial information.

The Consultant team will coordinate with City staff to schedule and perform a site walk with City staff, sub -consultants, and applicable stake holders to identify project opportunities, constraints, and challenges based on the initial concept design.

During the preliminary design site walk, the City/Consultant team will discuss and identify project “must haves” and brainstorm solutions to achieve the City’s vision.
 Deliverables: Field Notes , Photo Log

4.2 REFINED PRELIMINARY DESIGN
Utilizing available information, collected materials, survey, and field investigation data, the Consultant will prepare a bas e plan(s) for the project corridor. The base plan will show all existing conditions, including but not limited to, centerline, right- of-way, relevant existing street improvements, utilities, landscape, and existing traffic controls. The base plan will also have a high-resolution aerial image in the background to illustrate the location of existing improvements relative to buildings an d private property features.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

The Consultant team will refine the preliminary design and cost estimate based on feedback from the site walk. The refined concept will be submitted to the City for final review prior to presenting to the public and key stakeholders.

Based on discussions with City staff, the Consultant team will evaluate alternative designs for the Class IV bicycle facility along Harbor Boulevard to aid construction staging and traffic handling and reduce long -term maintenance needs. The Consultant team will prepare up to two (2) Class IV bicycle facility alternative cross sections for the City’s review and feedback. The preferred alternative will be illustrated in Task 4.4 Preferred Concept (30% Design) Plans.

The Consultant team will prepare a preliminary cost estimate based on the refined preliminary design. The preliminary cost estimate will include the following paving limits:
• Grind and Overlay of Harbor Boulevard: E Valley View Drive to Valencia Mesa Drive (including intersections) • Slurry Seal of Valencia Mesa Drive from Harbor Boulevard to the Providence St. Jude Medical Center cul -de-sac  Deliverables: Preliminary Design Exhibit and Preliminary Cost Estimate , AutoCAD Base Plan(s)

4. 3 PREFERRED CONCEPT (30% DESIGN)
The Consultant will refine the concept and cost estimate based on feedback from the various Commissions, Committees, and stakeholders. This task also includes obtaining traffic counts and preparing the traffic signal warrant analysis for the new traffic signal at the Brea Dam Park entrance. The preferred concept will be provided to the City for final review prior to moving into final design.
 Deliverables: 30% Design Plans, Landscape Concept Plan, and 30% Estimate

4. 4 STORMWATER COMPLIANCE

4.4.1 Drainage Report
Dokken will conduct a drainage investigation to determine the existing drainage patterns and storm drain facilities in the project area, including existing channels/ditches, pipe/culvert locations, sizes, local rainfall intensities, and flows. This information will be obtained through a combination of field reconnaissance, City staff, and as -built records. After reviewing the existing drainage conditions, on-site hydrologic and hydraulic analyses will be conducted for the existing and post-project condition, emphasizing the primary objective of maintaining existing flow patterns and runoff amounts. A comparison of existing versus proposed peak flows will also be performed and will become the basis of any retention considerations. Upon review of the project site, Dokken does not anticipate the need for an off-site analysis as cross drainage facilities will not be significantly impacted.

The hydraulic analysis of any existing storm drain system will rely on existing characteristics being provided by the owning/maintaining agency, including physical attributes, off -site flows, and hydraulic grade lines/tail water elevations.

A Draft Drainage Report for the project will be prepared to document the hydrologic and hydraulic analysis and will provide a detailed discussion of the following: existing conditions and facilities in the project area, the on -site hydrologic analyses, exi sting and post -project drainage patterns, flood conditions, results of the on- site hydraulic analyses and any issues of special concern or significance. The draft report will be submitted to the City for review during the 60% submittal. Comments will be addressed, and a final report will be submitted with the 90% package.  Deliverable: Drainage Report (Draft and Final)

4.4.2 Water Quality Management Plan
Contingent upon the amount of impervious surface area created and the completion of the Water Quality Management Plan ( WQMP) Applicability Checklist, the Consultant will develop a WQMP for the project. Should a WQMP for the project be required, it shall be in accordance with the Orange County NPDES MS4 Permit from the Santa Ana Regional Water Quality Control Board. The Consultant will prepare the WQMP utilizing the Orange County Public Works Model WQMP and Technical Guidance Document (TGD) for North Orange County. The WQMP shall adhere to and satisfy all the requirements stated within the MS4 Permit including the incorporation of Low Impact Development (LID) Best Management Practices (BMPs) in the Preliminary Design.  Deliverable: Water Quality Management Plan (Draft and Final) TASK 5 – PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
The Consultant team will prepare all construction plans, including, but not limited to, street improvements, drainage, lighting/electrical, traffic signal, irrigation, hardscape/landscape, structural, signing/striping, and traffic control. The plans will

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

be prepared at the appropriate scale for the respective discipline and include detailed general notes, construction notes, dimensions, annotations, references, etc. to clearly demonstrate the intended construction activity. All plans will be prepared to City standards and requirements.

5.1 60% PLANS AND COST ESTIMATE

5.1.1 60% Plans
The Consultant team will further develop the preferred 30% plans as defined within Task 4.4 with a full set of design plans to a 60% plan level with supporting design calculations, reports, quantity take-off and engineers estimate. The plan set will include the required assumed minimum s heets as depicted within the following table, which will be refined based on comments received as part of the 60% plan submittal.

Table 2 – Estimated Plan Sheet Count

SHEET DESCRIPTION NUMBER OF SHEETS
Title Sheet 1
General Notes 1
Key Map 1
Typical Sections 2
Project Control 1
Demolition Plans 5
Layout Plan and Profile Sheets (H: 1”=40’ V: 1”=5’) 8
Construction Details (Driveway, Curb Ramp, Etc.) 10
Drainage Plan/Profiles/Details 15
Water Pipeline 10
Traffic Control 12
Signing/Striping 6
Water Pollution Control 5
Hardscape/Landscape/Irrigation 14
Lighting/Electrical 5
Traffic Signal/Interconnect 4
Structural/Retaining Wall Plans 6
TOTAL SHEETS 106
The Consultant team will prepare water pipeline plans, specifications, and estimate to abandon existing parallel water mains located within Harbor Boulevard between Golfer’s Paradise and East Valley View Drive. The existing water mains will be replaced with a single 12 -inch PVC water main. The 12 -inch water main will be reconnected to existing water mains located near N Brea Boulevard along with existing appurtenances..  Deliverables: One (1) PDF Version of the 60% Plans

5.1.2 60% Cost Estimate
The Consultant will provide the City with a probable cost of construction concurrent with the 60% design submittal.

The cost will be itemized and display anticipated bid items, quantity of material, and unit cost for each item. The 60% level Engineer’s Est imate will be, based on detailed quantity takeoffs and current unit prices available from recent bid results from City projects and surrounding City’s in Orange County. A reasonable contingency will be applied to all bid quantities that may vary during construction to allow for any necessary design adjustments. The estimate format will be pursuant to the City standard bid items and use of the standard Caltrans estimating system with modifications based on the nature of the proposed work. Quantities for all contract items, including cost of lump sum items, will be substantiated by calculations.
 Deliverables: One (1) PDF Version of the 60% Engineer’s Estimate

5.2 90% PLANS, SPECIFICATIONS, AND COST ESTIMATE

5.2.1 90% Plans
The Consultant will advance the completeness of the 90% plan set with all necessary construction details and other sheets based on the comments received on the 60% design submittal. The various sheets as outlined in the 60% plan sheet table will be updated, which might require additional sheets based on specific requirements and comments received.
 Deliverables: One (1) PDF Version of the 90% Plans

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

5.2.2 Draft Specifications
The City will provide the Consultant with sample specifications, and Consultant will compile and assemble special provisions in the format of the City of Fullerton standards. The special provisions will serve as a supplement to the Standard Specifications for Public Works Construction (SSPWC) and Caltrans Standard Specifications, latest edition.

The Consultant will incorporate the Special Provisions into the City’s boilerplate specifications and update the bid schedule with bid item description, units, and quantities to align with the plan items and quantities. The City will prepare the front -end specifications. The Consultant’s QA/QC manager will review the complete specifications for completeness and accuracy prior to submittal to the City.  Deliverables: One (1) PDF Version of the Draft Specifications

5.2.3 90% Cost Estimate
The Consultant will provide the City with a probable cost of construction concurrent with the 90% design submittal.

The 60% design cost estimate will be updated to reflect the 90% design and detailed quantity takeoffs, comments received on the 60% design submittal, and recent bid results. A 10%-15% contingency will be applied to the 90% cost estimate and compared to current funding levels to discuss with the City.  Deliverables: One (1) PDF Version of the 90% Engineer’s Estimate

5.2.4 90% Submittal and Review
The Consultant will compile and submit the PS&E at the 90% design level to the City for review and comment. All comments will be compiled into a response matrix to ensure all applicable comments are addressed. The response matrix will be provided to the City along with the submittal for reference. The Consultant will update all supporting design calculations and reports based on the comments received on the 60% design submittal. The Consultant’s QA/QC manager will review the complete design support document ation for completeness and accuracy prior to submittal to the City.
 Deliverables: Design Support Documents, Responses to 60% Comments Matrix, and Documentation of Quality Assurance/Quality Control checks.

5.3 FINAL CONTRACT DOCUMENTS
Upon receipt of the 90% review comments from the City, the Consultant will revise the PS&E package to assemble the final Contract Documents ready to bid for the City to advertise the project for construction. The Consultant will complete a final review of the Plans, Specifications, and Engineer’s Estimate for consistency between the plans, specifications and estimate quantities prior to submittal to the City. Under this task, a Resident Engineer’s File will be prepared, complete with information necessary for the RE to administer the construction. The Final Contract Document submittal will address all comments from the City and PDT with internal QA review.

5.3.1 Final Plans
The Consultant will advance the completeness of the final plan set with all necessary construction details and other sheets based on the comments received on the 90% design submittal.  Deliverables: One (1) PDF Version of the Final Plans

5.3.2 Final Specifications
The Consultant will update and assemble special provisions in the format of the City of Fullerton standards. The Consultant will review and update the bid schedule with bid item description, units, and quantities to align with the plan items and quantities. The Consultant’s QA/QC manager will review the complete specific ations for completeness and accuracy prior to submittal to the City.  Deliverables: One (1) PDF Version of the Final Specifications

5.3.3 Final Cost Estimate
The Consultant will provide the City with a probable cost of construction concurrent with the final design submittal.

The 90% design cost estimate will be updated to reflect the final design and detailed quantity takeoffs, comments received on the 90% design submittal, and recent bid results. A 5%-10% contingency will be applied to the final cost estimate and compared to current funding levels to discuss with the City.  Deliverables: One (1) PDF Version of the Final Engineer’s Estimate

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

5.3.4 Final Submittal and Review
The Consultant will compile and submit the PS&E at the final design level to the City for review and comment. All comments will be compiled into a response matrix to ensure all applicable comments are addressed. The response matrix will be provided to the City along with the submittal for reference. The Consultant will update all supporting design calculations and reports based on the comments received on the 90% design submittal. The Consultant’s QA/QC manager will review the complete design support documentation for completeness and accuracy prior to submittal to the City.
 Deliverables: Design Support Documents, Responses to 90% Comments Matrix, and Documentation of Quality Assurance/Quality Control checks.

Task Name Duration Start Finish
Notice to Proceed (NTP) 0 days Wed 11/5/25 Wed 11/5/25
TASK 1 - PROJECT MANAGEMENT, COORDINATION, & ADMINISTRATION 260 days Mon 11/17/25 Mon 11/16/26 TASK 2 - CALTRANS FUNDING ASSISTANCE 260 days Tue 11/18/25 Mon 11/16/26

2.1 Environmental 150 days Tue 11/18/25 Mon 6/15/26

2.2 Right of Way Certification 120 days Tue 4/21/26 Mon 10/5/26

2.3 Request for Authorization to Proceed with Construction (E-76) 30 days Tue 10/6/26 Mon 11/16/26

2.4 Final Submittal/Closure & Auditors 0 days Mon 11/16/26 Mon 11/16/26 TASK 3 - PRELIMINARY ENGINEERING 230 days Tue 11/18/25 Mon 10/5/26

3.1 Records Research 30 days Tue 11/18/25 Mon 12/29/25

3.2 Utility Verification & Coordination 210 days Tue 12/16/25 Mon 10/5/26

3.3 Geotechnical Investigation 90 days Tue 1/13/26 Mon 5/18/26

3.4 Survey Engineering (Field Surveys) 140 days Tue 11/18/25 Mon 6/1/26 TASK 4 - PRELIMINARY DESIGN 220 days Tue 11/18/25 Mon 9/21/26

4.1 Preliminary Design Site Walk 10 days Tue 11/18/25 Mon 12/1/25

4.2 Refined Preliminary Design 30 days Tue 12/2/25 Mon 1/12/26

4.3 Preferred Concept (30% Design) 25 days Tue 1/13/26 Mon 2/16/26

4.4 Stormwater Compliance 155 days Tue 2/17/26 Mon 9/21/26 TASK 5 - PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) 165 days Tue 2/17/26 Mon 10/5/26

5.1 60% Plans and Cost Estimate 65 days Tue 2/17/26 Mon 5/18/26

5.2 90% Plans, Specifications, and Cost Estimate 65 days Tue 5/19/26 Mon 8/17/26

5.3 Final Contract Documents 35 days Tue 8/18/26 Mon 10/5/26 Notice to Proceed (NTP) 11/5
TASK 1 - PROJECT MANAGEMENT, COORDINATION, & ADMINISTRATION TASK 2 - CALTRANS FUNDING ASSISTANCE

2.1 Environmental 6/15

2.2 Right of Way Certification 10/5

2.3 Request for Authorization to Proceed with Construction (E-76) 11/16

2.4 Final Submittal/Closure & Auditors 11/16
TASK 3 - PRELIMINARY ENGINEERING

3.1 Records Research 12/29

3.2 Utility Verification & Coordination 10/5

3.3 Geotechnical Investigation 5/18

3.4 Survey Engineering (Field Surveys) 6/1
TASK 4 - PRELIMINARY DESIGN

4.1 Preliminary Design Site Walk 12/1

4.2 Refined Preliminary Design 1/12

4.3 Preferred Concept (30% Design) 2/16

4.4 Stormwater Compliance 9/21
TASK 5 - PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)

5.1 60% Plans and Cost Estimate 5/18

5.2 90% Plans, Specifications, and Cost Estimate 8/17

5.3 Final Contract Documents 10/5
Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1
2025 2026 2027
City of Fullerton
RFQ #2425-07 Engineering Design Services for Harbor Boulevard Complete Streets Improvements Project Project Schedule
Fri 10/24/25

PROPOSED STAFFING

AND ORGANIZATION

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Proposed Staffing and Organization

ORGANIZATION CHART
Dokken has assembled a highly qualified team to deliver the Harbor Boulevard Complete Streets Improvement Project. Our team has a proven track record and availability to provide all deliverables for this project. This team provides the City wit h the maximum flexibility possible in order to meet all of the contract’s needs.

Our organization chart visually represents the structure of our proposed team and relationship between our Project Manager and support staff.

KEY PERSONNEL STATEMENT
The Dokken team’s key personnel will be available to the extent proposed for the duration of the project. No person designated as “key” to the contract shall be removed or replaced without prior written concurrence of the City.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

PROJECT TEAM
Leading our team and coordinating our team’s resources is Project Manager, Mary Elizabeth Westrum, PE. Mary Elizabeth brings 19 years of experience in providing civil engineering services for public agency projects. She will be the primary point of contact for this contract and will work han d-in-hand with City staff. Her time- sensitive approach to managing projects has resulted in expedited project completion and adherence to project budgets, schedules, and goals. Mary Elizabeth will be directly responsible for contract management and the coordination of all technical work to make sure that project issues and action items are addr essed.

In order to meet the City’s needs for this project, we have organized a team that has a proven track record and availability to deliver the project. The team is assembled to give the City the maximum flexibility possible in order to meet all of the contract’s needs. The following table summarizes the qualifications, experience, and commitment of our proposed personnel.

Name, Role, and
Years of Experience
Education and
Licenses/Certifications Areas of Expertise Similar Project Experience Availability

KEY STAFF
Mary Elizabeth Westrum, PE
Project Manager
19 years (All with DE)
• BSCE
• CA PE #C75418
• Project Management
• Project Delivery
• Complete Streets
• El Camino Real Widening
• Palm Avenue/I-805 Interchange
• Crescent City ADA Phase 1
55%
Steve Kooyman, PE
Principal-in-Charge
32 years (<1 with DE)
• BSCE
• CA PE #C55757
• Pavement Inspector
• Project Management
• Project Delivery
• Quality Control
• Brea Boulevard Street Improvements
• SR 57 Lambert Road Interchange
• South Brea Water, Sewer and Street
Improvements
55%
Michael Greer, PE, TE
QA/QC Manager
17 years (All with DE)
• BSCE
• CA PE #C79080
• CA TE #TR2845
• Traffic PS&E
• Roundabout PS&E
• ADA Design
• Paseo Santa Fe Streetscape
• San Pablo Avenue Streetscape
• McFadden Ave Protected Bike Lane
40%
Gabrielle Hadzicki, PE
Project Engineer | Roadway Design
6 years (All with DE)
• BSCE
• CA PE #C94873
• Roadway Design
• Traffic Control
• ADA Compliance
• El Camino Real Widening
• Crescent City ADA Phase 1
• Carroll Canyon Road Extension
45%
Charles Tornaci, PE
Structure Design
25 years (25 with DE)
• BSME
• CA PE #C66058
• Bridge Design
• Structure Design
• Retaining/Sound Wall Design
• Palm Avenue/I-805 Interchange
• Sierra Highway Improvements
• Friars Road/SR-163 Interchange
40%
Ashley Orsaba-Finders, PE, QSD/P
Water Resources | Erosion Control
18 years (8 with DE)
• BSCE
• MBA
• CA PE #C77894
• CA QSD/P #21380
• Drainage Design
• Hydraulics/Hydrology
• Water Resources
• McHenry Avenue Widening
• Auburn Boulevard Complete Streets
• Elk Grove Florin Sidewalk Improvements
55%
Jeffery Little
Environmental
30 years (<1 with DE)
• AA Business • CEQA/NEPA
• Permitting
• Coastal Rail Trail over Loma Alta Creek
• Baker Boulevard Bridge over Mojave River
Channel Replacement
55%
Joe Ostdiek, PE, TE
Signing & Striping | Traffic Control
Electrical Design
25 years (22 with DE)
• BSCE
• CA PE #C65334
• CA TE #TR2508
• Signal/Lighting Design
• ADA Compliance
• Electrical
• San Pablo Avenue Streetscape
• Plaza Boulevard Widening
• Newport Avenue Extension
35%

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Name, Role, and
Years of Experience
Education and
Licenses/Certifications Areas of Expertise Similar Project Experience Availability John Klemunes, PE
Federal Funding Specialist
35 years (15 with DE)
• MSCE
• BSCE
• CA PE #C60728
• Federal Funding
• Project Oversight
• Project Management
• Paseo Santa Fe Streetscape
• San Pablo Avenue Streetscape
• Superior Avenue Bridge & Parking Lot
35%
Oscar Johnson, PLA, ASLA (MIG)
Landscape | Hardscape | Irrigation
28 years
• BSLA
• CA PLA #6481
• Streetscapes
• Quality Control
• Play Areas/Sports Fields
• Anaheim Coves
• Mesa Marin Sports Park Phase 1, 2, 3
• Arnold Cypress Park
30%

SUPPORT STAFF
Megan Cunningham, PE
Roadway Design and
Signing & Striping | Traffic Control
9 years (All with DE)
• BSCE
• CA PE #94909
• Street Improvements
• Curb Ramp Design
• Stage Construction/Traffic
Handling Design
• Friars Road/SR-163 Interchange
• Crescent City ADA Phase 1
• Palm Avenue/I-805 Interchange
60%
Alex Salima, EIT
Roadway Design
2 year (All with DE)
• BSCE
• CA EIT #179699
• Traffic Control
• Street Improvements
• Golf Course Drive
• East Campus Loop Road
• Varner Road Feasibility
60%
Deanna Converse
Roadway Design
<1 year (All with DE)
• BSCE • Roadway Improvements
• Green Streets
• Palm Avenue/I-805 Interchange
• Old Town Streetscape Improvement Project
• Ponderosa Road/US 50 Interchange
70%
Gabe Hoxmeier, PE
Structure Design
14 years (2 with DE)
• MSCE
• BSCE
• CA PE #C93700
• Retaining Wall Design
• Bridge Design
• Overhead Sign Structures
• Alvarado Canyon Road Realignment
• East Campus Loor Road
• Grandview Beach Access Stairway
45%
Jena Addenbrooke, PE
Utility Coordination
17 years (All with DE)
• BSCE
• CA PE #C82544
• Utility Coordination
• Utility Design
• Stakeholder Coordination
• Mid-Coast Corridor Transit Project
• E Palomar Street Transit Station, Park &
Ride and DAR at I-805
40%
Christian Santos, EIT
Utility Coordination
6 years (All with DE)
• BSCE
• CA EIT #168855
• Utility Coordination
• Utility Design
• Roadway Design
• East Campus Loop Road
• Superior Avenue Bridge & Parking Lot
• Mid-Coast Corridor Transit Project
60%
Saadullah Moiz
Water Resources | Erosion Control
4 years (All with DE)
• BSCE • Hydraulics/Hydrology
• Water Resources
• Santa Monica Pier Bridge Replacement
• Coastal Rail Trail over Loma Alta Creek
• Auburn Boulevard Complete Streets
50%
Sarah Holm
Environmental
18 years (All with DE)
• BS Env Science
• BA Biology
• CA Wetland Delineation
• NEPA/CEQA
• Permitting
• Technical Studies
• Coastal Rail Trail over Loma Alta Creek
• San Dieguito Lagoon Restoration
• Mast Park Improvements
40%
Ken Chen
Environmental
10 years (8 with DE)
• BS Community &
Regional Dev
• CA Licensed Real Estate
Salesperson #02093481
• Noise and Air
• Regulatory Permits
• Technical Studies
• SR-4 Wagon Trail Realignment
• McHenry Avenue Widening Phase 2
• Avenue 66 Grade Separation over UPRR
50%

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

Name, Role, and
Years of Experience
Education and
Licenses/Certifications Areas of Expertise Similar Project Experience Availability Vanessa Cothran, SR/WA
Right of Way Support
18 years (7 with DE)
• BA Sociology
• CA Licensed Real Estate
Salesperson #01788740
• Acquisition and Relocation
• Negotiations
• Relocation Assistance
• Green Tree Boulevard Extension
• Yucca Loma Road and Bridge Widening
• Randall Avenue Widening
55%
Jason Andrews, SR/WA
Right of Way Support
15 years (7 with DE)
• BS Criminal Justice
• CA Licensed Real Estate
Salesperson #0722818
• Property Acquisition
• Waiver Valuations
• Cost Estimates
• Green Tree Boulevard Extension
• Yucca Loma Road and Bridge Widening
• Bear Valley Road Overhead over BNSF
45%

SUBCONTRACT WORK
Holly De La Torre (MIG)
Landscape | Hardscape | Irrigation
18 years
• BSLA
• LEED Accredited
Professional
• Certified Playground
Safety Inspector
• Trails
• Construction Management
• Children’s Play Environments
• Sports Fields
• Anaheim Coves
• Mesa Marin Sports Park Phase 1, 2, 3
• Arnold Cypress Park
40%
Eric Freeman, PLA (MIG)
Landscape | Hardscape | Irrigation
25 years
• BSLA
• CA PLA #6245
• Irrigation Design
• Planting Design
• Landscape Construction and
Detailing
• I-15 Express Lanes Flyover Connector
• I-15/SR-79 Temecula Parkway
• Arnold Cypress Park
20%
Ada Lu (MIG)
Landscape | Hardscape | Irrigation
15 years
• Master of LA + Urbanism
• Master of Planning &
Urban Design
• BSLA
• Master Planning
• Park Planning and Design
• Hospitality Planning and
Design
• Lost Hills Bridge & Streetscape
• MLK Park Design
• City of Hope Campus Landscape Master Plan
30%
Alahesh Thurairajah, PE, GE (EMI)
Geotechnical Engineering
15 years
• MSCE
• CA GE #3123
• CA PE #C81439
• CA BC. GE #01457
• Geotechnical Engineering
• Foundation Reports
• Geotechnical Reports
• City of San Gabriel Intersection
Improvements
• OC Loop O, P, & Q – Coyote Creek Channel
• Venta Spur Trail Pedestrian Overcrossing
40%
Alex Zupanski, PE, TE (FPL)
Electrical Engineering
31 years
• MSTE
• BSCE
• CA PE #C59351
• CA TE #2400
• Traffic Engineering Design
• Traffic Signal Design
• McFadden Ave Protected Bike Lane
• Santa Fe Drive Bike and Pedestrian
Improvements
• OC Streetcar
50%
Rob Markes (UEI)
Survey Engineering
37 years

• Boundary Determination
• Right of Way Engineering
• Mapping
• Washington Avenue Safety Improvements
• Saugus Phase 1
• I-10 and Oak Valley Parkway Interchange
40%
Ryan Ming, PLS (UEI)
Survey Engineering
25 years
• CA PLS #8409
• Topographic Surveys
• Legal Descriptions
• Mapping
• I-10 and Oak Valley Parkway Interchange
• Downtown Traffic and Ped Improvements
• M109 White River Bridge
40%

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07

KEY PERSONNEL RESUMES
Mary Elizabeth Westrum, PE

PROJECT MANAGER
Education
2006, BS Civil Engineering, Tufts University
License/Certification
California Professional Civil Engineer, #C75418
Experience
19 years (All w/ Dokken)
Mr. Mary Elizabeth Westrum has
significant experience in preparing
Plan, Specifications, and Estimate
(PS&E) packages, and providing
design support during construction.

Her duties have included preparing
various aspects of roadway design such
as the design of horizontal alignments, vertical profiles and superelevation diagrams, roadway alternative
analysis, stage construction and traffic handling, right -of- way engineering support, and preparation of cost
estimates. As Project Manager, Mary Elizabeth will ensure sufficient resources are available to the team to complete all assigned tasks on schedule, within budget, and to the City’s satisfaction. Sh e will be available to meet with and present to City leadership/stakeholders, assist with
funding, and obtain project approvals.

El Camino Real Widening | Carlsbad, CA
This project includes widening three segments of El
Camino Real within the City of Carlsbad to provide
complete street improvements matching adjacent, multi - modal roadway segments. The project improvements
include widening the existing roadway to provide a 6-lane arterial roadway facility. Project features include
construction of sidewalks, buffered bike lanes, drainage and biofiltration stormwater treatment facilities, retaining walls, streetlights and traffic signal upgrades, landscaping and irrigation, ADA-compliant pedestrian curb ramps, and pedestrian bridges over San Marcos Creek. The project
also includes utility mapping, conflict identification, utility potholing, and utility relocation coordination. The Dokken team prepared the traffic study, floodplain study,
environmental technical studies, environmental
document, and PS&E for the project.

Palm Avenue/I-805 Interchange | San Diego, CA
Project Engineer responsible for the PS&E design to
improve traffic operations and pedestrian/bicycle
movement within the I -805/Palm Avenue interchange.

The project includes widening the Palm Avenue
overcrossing to provide additional storage capacity for dual-left turn lanes at the ramp intersections, widened sidewalks and new Class IV bikeways in both directions
along Palm Ave, as well as modifications to the
interchange ramps. Bicycle and pedestrian circulation
along Palm Avenue will also be improved by constructing protected intersections, adding high -visibility crosswalks, and installing leading pedestrian interval (LPI) signal phases and exclusive bike phases at traffic signals.

Crescent City ADA Phase 1 | Caltrans District 1, Crescent City, CA
Responsible for designing curb ramps and preparing
roadway plans for the intersections along L Street and M Street. Dokken completed PS&E for this ADA and safety
improvements project in Crescent City for Caltrans District

1. Project improvements included s idewalk, curb ramp,
and driveway upgrades for ADA compliance; pedestrian
crossing structure over an environmentally sensitive
channel; one traffic signal modification; storm drain
system modifications as needed for curb ramp
improvements; utility coordinat ion resulting in minimal relocations; and modifications to signing/striping using continental crosswalks. Final PS&E included 84 modified curb ramps and 10 new ones along with nearly 100 ADA
compliant driveway designs.

Green Tree Boulevard Extension | Victorville, CA
Project Engineer responsible for delivery of plans,
specifications, and estimate for Green Tree Boulevard
Extension project. Project improvements include
constructing a new east -west arterial connecting Yates Road/Yucca Loma Road to Hesperia Road including a new
overhead structure across the BNSF railroad.

Friars Road/SR-163 Interchange | San Diego, CA
Project Manager/ Project Engineer responsible for the
production of the Phase I PS&E, preparation of the
roadway plans, coordination of the environmental efforts on the Environmental Document, and design support
during construction. This project modified the Friars
Road/SR-163 Interchange, enhanced traffic operations
along Friars Road including the SR-163 ramp intersections with Friars Road, and improved bicycle and pedestrian
operations.

Alta Road and Otay Mesa Road Widening | San Diego
County, CA
Project Manager for the PS&E for the widening of Alta
R
oad and Otay Mesa Road. The project provided an
additional southbound lane on the west side of Alta Road and two additional lanes on Otay Mesa Road. The project included drainage facilities, green stre et features, and a traffic signal at the intersection of Alta Road and Otay Mesa Road.

R EQUEST FOR Q UALIFICATIONS
Harbor Boulevard Complete Streets Improvement Project
RFQ #2425 -07